11-NF-00-11-54-01-512 11/17/2010DANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: November 22, 2010
TO: James Callahan, Fire Chief
Emergency Management
ATTN: Jose Tezanos
FROM: Pamela G. Hanck�'C.
At the November 17, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Memorandum of Understanding for Expenditure of Recipient Funding from the 2008
Emergency Management Performance Grant (EMPG) between Monroe County and the Florida
Division of Emergency Management (FDEM), Contract Number: 11-NF-00-11-54-01-512 in the
amount of $4,994.02, grant funded and no county match, for purchase of one 800 MHZ radio for
the Emergency Management Department; and authorization for the County Administrator to
execute any other required documentation in relation to the application process. Enclosed are
five duplicate originals, executed on behalf of Monroe County, for your handling. Please be sure
to return the fully executed Clerk's Original and Finance Copy.
Agreement with the State of Florida, Division of Emergency Management concerning a
Subgrant Agreement under the Severe Repetitive Loss (SRL) Grant program contract number:
11-SL-42-11-54-01; FEMA Number: SRL-PJ-04-FL-2008-025 awarded to Antonio Castillo for
mitigation reconstruction of residence after flood damage in the amount of $170,862.00 with no
county match required, and approval of Agreement between Monroe County and Antonio
Castillo; and authorization for the County Administrator to execute any other required
documentation in relation to the application process. Enclosed are four duplicate originals of the
Subgrant Agreement, executed on behalf of Monroe County, for your handling. Please be sure to
return the fully executed Clerk's Original and Finance Copy. There are five duplicate originals
of the Agreement with Mr. Castillo for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File /
Monroe County Clerk's Office Original
Contract Number. 11-NF4W11-5401-512
MEMORANDUM OF UNDERSTANDING
FOR EXPENDITURE OF RECIPIENT FUNDING
FROM THE
2008 EMERGENCY MANAGEMENT PERFORMANCE GRANT
THIS MEMORANDUM OF UNDERSTANDING ("MOU') is entered into by and between Monroe
County ("Recipient") and the Florida Division of Emergency Management ("FDEM").
WHEREAS, the U.S. Department of Homeland Security has made available the 2008 Emergency
Management Performance Grant (EMPG) funds to the FDEM to benefit Florida's County Emergency
Management programs.
WHEREAS, the 2008 EMPG provides funds to enhance the capability of counties within the State
of Florida to prepare for, respond to, recover from and mitigate the effects of all hazards faced by the
jurisdiction.
WHEREAS, the federal grant guidance encourages States and subgrantess to cooperate in
procurement matters to achieve greater economy and efficiency, see 44 C.F.R. §13.36(b)(5).
WHEREAS, the 2008 Emergency Management Performance Grant guidance requires that, if the
State retains a portion of said grant funds on behalf of a Recipient, the State must enter into a MOU with the
Recipient, specifying the amount of funds to be retained by the State for the purchase of the below
identified equipment (the Purchases); and
NOW THEREFORE, in consideration of the mutual promises and conditions herein contained, the
parties agree to the following terms:
I. FDEM, in its administration of the EMPG funding, agrees to retain and expend the grant funds for
the Purchases on behalf of the Recipient. The total amount of the grant funds retained on behalf of
the Recipient for the purchase(s) identified below is: $4,994.02.
2. The Purchases to be made by FDEM on behalf of the Recipient consist of the equipment listed on
Attachment A (collectedly the "Purchases").
3. The Purchases shall be delivered by FDEM to Recipient within 30 days after the full execution of
this MOU, and the Recipient must complete and return Attachment A within 30 days thereafter
confirming the receipt of the Purchases.
4. The Recipient agrees that all notices provided under or pursuant to this MOU shall be in writing,
either by hand delivery, or first class, certified mail, retum receipt requested, to the contract
repi+esentative identified below at the address set forth below and said notification shall thereafter
be attached to the original of this MOU:
The name and address for the FDEM contract manager for this MOU is:
Name of Contract Manager. Jenne Helms
Florida Division of Emergency Management
Office of Policy and Financial Management
2565 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Phone Number. 850-413-9920
E-mat: ienene.helms0em mvfiorida com
S.�
The name and address of the representative of the Recipient responsible for the administration of
this MOU is:
Irene Toner
Monroe County
490 63`" Street, Ocean Suite 150
Marathon, Florida 33050
Phone: 305-289-6065
E-mail: toner-irene(a)monroecounty fl gov
5. The Recipient shall use the Purchases for the purpose specified in the 2008 EMPG guidance.
6. The Recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or
otherwise dispose of the Purchases without the prior written consent of FDEM.
7. Any Recipient which is a state agency or subdivision, as defined In Section768.28, Florida Statutes
agrees to be fully responsible to the extent provided by Section 768.28, F.S.. for its negligent acts or
omissions or tortuous acts which result in claims or suites against FDEM, and agrees to be liable
for any damages proximately caused by said acts or omissions. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing
herein shall be constructed as consent by a state agency or subdivision of the State of Florida to be
sued by third parties in any matter arising out of ant contract
8. This MOU. is effecthre upon its execution by the parties and may be modified only in writing with
execution by both parties. This MOU shall expire five (5) years from the date of execution.
9. This MOU and attachments contain all the terms and conditions agreed upon by the parties.
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed by their
undersigned officials as duty authorized.
RECIPIENT: MONROE COUNTY FLORIDA DIVISION OF EMERGENCY
MANAGEMENT:
By.By: l
/njatuDavid Halstead, Director
hen Carruthers " ion of Emergency Management
Name and Title
November 17, 2010 P-/
Date Date
MON OE COUNTY ATTORNEY
AROfV�pD A-SSOijFORAA•
AS CO NTY ATTORNEY
�t _ 0 v
Attachment A
Receipt of Purchases
Contract Number: 11-NF-00-11-5"1-512
The following Item(s) will be used and retained In accordance with paragraph 5 and 6 of this MOU.
SLERS Radios MAP1"=f7J4XX1A406 i DAOP 04CP-01-MOSL(attached)
The Recipient nice' following item(s) on the .0 � day of 2010.
MCEM . ,
Received by.
;1e_
41
Printed Name and Title
County Name