2010-SS-T0-0092 12/15/2010DANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: January 6, 2011
TO: Chief James Callahan
Emergency Services
ATTN. Jose Tezanos, Planner
Emergency Management
FROM. Pamela G. Hancock C.
At the December 15, 2010, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Item C8 Florida Division of Emergency Management (FDEM) Award Letter for delivery
of Position ICS Training (IMT) and WebEOC in the amount of $8,500.00, no county match
required; and authorization for the County Administrator to execute any other required
documentation in relation to the application process. Enclosed are five duplicate originals,
executed on behalf of Monroe County, for your handling.
Item C31 Rescind FY07 State Homeland Security Grant Program (SHSGP) Agreement
Number 08-DS-60-11-54-01-343 Modification #2, and approval of Federally -Funded Subgrant
Agreement contract number 11DS-52-11-54-01 in the amount of $57,834.92 with no county
match required; entered into between the State of Florida, Division of Emergency Management
(FDEM) and Monroe County Emergency and authorization for the County Administrator to
execute any other required documentation in relation to the application process; and extending
the ending date from December 31, 2010 to June 30, 2011. Enclosed are four duplicate
originals, executed on behalf of Monroe County, for your handling.
Please be sure to return the "Monroe County Clerk"' and "Monroe County Finance"
originals as soon as possible. Should you have any questions, please feel free to contact my
office.
cc: County Attorney
Finann e
File
Monroe County Clerk
STATE OF FLORIDA
DIVISION OF EMERGENCY
CHARLIE CRIST
Governor
November 12, 2010
SUBGRANTEE: Monroe County
MANAGEMENT
DAVID HALSTEAD
Director
ISSUE NUMBER PROJECT TITLE FINAL ALLOCATION
10 Delivery of Position ICS Training (IMT) $4,000.00
10 WebEOC $4,500.00
GRANT PERIOD: August 1, 2010 — January 31, 2013 AWARD TOTAL: $8,500.00
FEDERAL GRANT NO: 201O-SS-TO-0092 STATE AGREEMENT NO: Provided Upon Execution
In accordance with the provisions of Federal Fiscal Year 2010 Homeland Security Grant Program, the Florida
Division of Emergency Management hereby awards to the foregoing Subgrantee a grant in the amount shown
above.
Payment of Funds: This Award Letter must be signed by the Official Authorized to Sign in the space below and
the original returned to the Florida Division of Emergency Management before execution of your agreement. The
subgrantee should not expend any funds until they receive a fully executed agreement from the Florida Division of
Emergency Management and all Special Conditions are satisfied. Grant funds will be disbursed to subgrantees
(according to the approved project budget) upon receipt of evidence that items have been invoiced, deliverables
have been received and that funds have been expended (i.e., invoices, contracts, itemized expenses, canceled
checks, etc.).
Supplantation: The Act requires that subgrantees provide assurance that subgrant funds will not be used to
supplant or replace local or state funds or other resources that would otherwise have been available for homeland
security activities. In compliance with that mandate, I certify that the receipt of federal funds through Florida
Division of Emergency Management shall in no way supplant or replace state or local funds or other resources
that would have been made available for homeland security activities.
Conditions: I certify that I understand and agree that funds will only be expended for those projects
outlined in the funding amounts as individually listed above. I also certify that I understand and agree to
comply with the general and fiscal terms and conditions of the grant including special conditions; to comply with
provisions of the Act governing these funds and all other federal laws; that all information is correct; that there has
been appropriate coordination with affected agencies; that I am duly authorized to commit the applicant to these
requirements; and that all agencies involved with this project understand that all federal funds are limited to a
thirty -month (30) period.
o co
Lt:: N L .�
O N
Li
C✓ CL
W
G W —
Lt1
Lz Cl%i v
FLORIDA RECOVERY OFFICE • DIVISION HEADQUARTERS • STATE LOGISTICS RESPOWSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Raw
Lake Mary, FL 32746-6201 Tallahassee, FL 32399-2100 Orlando, FL 32809-5631- -
Tel: 850-413-9969 • Fax: 850-488-1016
www.Flori aDisaster.org
SPECIAL CONDITIONS
1. The grantee and any subgrantee shall comply with the most recent version of the Administrative
Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly
applicable to DHS grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements.with
Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations (OMB Circular
A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB -
Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures,
Contracts with Commercial Organizations
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations
2. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of
government, without the express prior written approval of FEMA.
3. The recipient agrees that all allocations and use of funds under this grant will be in accordance with the
FY 2010 Homeland Security Grant Program (HSGP) guidance and application kit.
4. The recipient shall not undertake any project having the potential to impact Environmental or Historical
Preservation (EHP) resources without the prior approval of FEMA, including but not limited to ground
disturbance, construction, modification of structures, and purchase and use of sonar equipment.
Recipient must comply with all conditions placed on the project as the result of the EHP review. Any
change to the approved project scope of work will require re-evaluation for compliance with these EHP
requirements. If ground disturbing activities occur during project implementation, the recipient must
ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the
recipient will immediately cease construction in that area and notify FEMA and the appropriate State
Historic Preservation Office. Any construction activities that have been initiated without the necessary
EHP review and approval will result in a non-compliance finding and will not be eligible for FEMA funding.
5. A. Provision applicable to a recipient that is a private entity.
You as the recipient, your employees, subrecipients under this award, and subrecipients'
employees may not:
a. Engage in severe forms of trafficking in persons during the period of time that the
award is in effect;
b. Procure a commercial sex act during the period of time that the award is in effect; or
c. Use forced labor in the performance of the award or subawards under the award.
We as the Federal awarding agency may unilaterally terminate this award, without penalty,
if you or a subrecipient that is a private entity:
a. Is determined to have violated a prohibition in paragraph A.1 of this award term; or
b. Has an employee who is determined by the agency official authorized to terminate the
award to have violated a prohibition in paragraph A.1 of this award term through
conduct that is either:
i. Associated with performance under this award; or
ii. Imputed to you or the subrecipient using the standards and due process for
imputing the conduct of an individual to an organization that are provided in 2
CFR Part 180, "OMB Guidelines to Agencies on Governmentwide Debarment
and Suspension (Non -procurement)," as implemented by our agency at 2 CFR
Part 3000.
B. Provisions applicable to a recipient other than a private entity. We as the Federal warding
agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private
entity:
Is determined to have violated a prohibition in paragraph A.1 of this award term; or
Has an employee who is determined by the agency official authorized to terminate the
award to have violated a prohibition in paragraph A.1 of this award term through conduct
that is either:
a. Associated with performance under this award; or
b. Imputed to you or the subrecipient using the standards and due process for imputing
the conduct of an individual to an organization that are provided in 2 CFR Part 180,
"OMB Guidelines to Agencies on Government wide Debarment and Suspension
(Non -procurement)," as implemented by our agency at 2 CFR Part 3000.
C. Provision applicable to any recipient.
1. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph A.1 of this award term.
2. Our right to terminate unilaterally that is described in paragraph A.2 or B of this section:
a. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as
amended (22 U.S.C. 7104(g)), and
b. Is in addition to all other remedies for noncomplicance that are available to us under
this award.
3. You must include the requirements of paragraph A.1 of this award term in any subaward
you make to a private entity.
6. Definitions. For purposes of this award term:
1. "Employee" means either: -
a. An individual employed by you or a subrecipient who is engaged in the performance of
the project or program under this award; or
b. Another person engaged in the performance of the project or prograirt under this
award and not compensated by you including, but not limited to, a ve'f- nteer or
individual whose services are contributed by a third party as an in -kid contr-ibution-
toward cost sharing or matching requirements.
2. "Forced labor" means labor obtained by any of the following methods: the recruitment,
harboring, transportation, provision or obtaining of a person for labor or services, through
the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude,
peonage, debt bondage, or slavery.
3. "Private entity" means:
a. Any entity other than a State, local government, Indian Tribe, or foreign public entity,
as those terms are, defined in 2 CFR 175.25.
b. Includes:
# y -
i. A nonprofit organization, including any nonprofit institution of higher education,
hospital, or tribal organization other than one included in the definition of Indian
Tribe at 2 CFR 175.25(b).
ii. A for -profit organization.
4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the
meanings given at section 103 of the TVPA, as amended (22U.S.C. 7102).
7. A. "Classified national security information," as defined in Executive Order (EO) 12958, as amended,
means information that has been determined pursuant to EO 12958 or any predecessor order to
require protection against unauthorized disclosure and is marked to indicate its classified status
when in documentary form.
B. No funding under this award shall be used to support a contract, subaward, or other agreement
for goods or services that will include access to classified national security information if the
award recipient has not been approved for and has access to such information.
C. Where an award recipient has been approved for and has access to classified national security
information, no funding under this award shall be used to support a contract, subaward, or other
agreement for goods or services that will include access to classified national security information
by the contractor, subawardee, or other entity without prior written approval from the DHS Office
of Security, Industrial Security Program Branch (ISPB), or, an appropriate official within the
Federal department or agency with whom the classified effort will be performed.
D. Such contracts, subawards, or other agreements shall be processed and administered in
accordance with the DHS "Standard Operating Procedures, Classified Contracting by States and
Local Entities," dated July 7, 2008; EOs 12829, 12958, 12968, as amended; the National
Industrial Security Program Operating Manual (NISPOM); and/or other applicable implementing
directives or instructions. All security requirement documents are located at:
http://www.dhs.gov/xoi)nbix/grants/index.shtm
E. Immediately upon determination by the award recipient that funding under this award will be used
to support such a contract, subaward, or other agreement, and prior to execution of any actions to
facilitate the acquisition of such a contract, subaward, or other agreement, the award recipient
shall contact ISPB, or the applicable Federal department or agency, for approval and processing
instructions.
DHS Office of Security ISPB contact information:
Email: DD254AdministrativeSecurity(odhs.gov
Mail: Department of Homeland Security
Office of the Chief Security Officer
ATTN: ASD/Industrial Security Program Branch
Washington, D.C. 20528
ACCEPTANCE FOR THE SUBGRANTEE:
Monroe Coun Board of County Commissioners
Mayor Heattys r Carrgihers, 12/15/2010
of Offici AuthorizW,to_ S±
MONK COUNTY ATTORNEY
APP VE A6 O
C NTHlA L. HALL
ASSISTA T COUNTY ATTORNEY
Date, I — /S' 7010
Signature of State Administrative Agency
CLM
�4 •,K,v 3 ..at '
° t�`. DEPI)TY CLEPK