FY1989 02/21/1989BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 743.9036
wannp �C.o[�jage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 294.4641
April 10, 1989
Mrs. Sandra Higgs
Administrative Director
Monroe County Tourist Development Council
Post Office Box 866
Key West, FL 33041
Dear Mrs. Higgs:
BRANCH OFFICE
P.O. BOX 379
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-9253
As you are aware, on Februar3i 21, 1989, the Board
of County Commissioners approved the execution of a Tourist
Information Services Agreement by and between Monroe County
and The Greater Key West Chamber of Commerce.
Enclosed are
now fully executed and
should be forwarded to
retained for your own
two copies of the subject Agreement,
sealed by all parties. One copy
the Chamber and the other copy
records.
Very truly yours,
Danny L. Kolhage
Clerk of the Circuit Court
and ex officio Clerk for the
Board of /County Commissioners
By: 40 A
Rosalie L. Connolly
Deputy Clerk
Enclosures
cc: County Attorney
County Administrator
Finance Director
File
e
TOURIST INFORMATION SERVICES AGREEMENT
�
AGREEMENT, made as of the o?/,ae day of �' /mil $9 between the
Board of County Commissioners of Monroe County, Florida, ("Board") and
The Greater Key West Chamber of Commerce, (Chamber").
In consideration of the mutual convenants herein contained the
parties hereto agree that:
1. This agreement shall be funded exclusively from third cent
tourist information service funds. Future adjustments to the funding
shall be derived from or returned to third cent funds.
2. The chamber shall provide personnel to respond to telephone
requests during the hours of 9 : 00 a.m. to 5 : 00 p.m., five ( 5 ) days per
week, county holidays excepted. A telephone answering service shall
be provided during unmanned hours.
3. When sufficient materials are available, the Chamber shall
respond to all tourist -related requests generated by telephone or
answering machine for information within five working days of the
receipt thereof.
4. In order to ensure that generic materials representative of
the district are used, the Monroe County Tourist Development Council,
(hereinafter TDC), shall review for approval all material to be
included in the district fulfillment package.
5. The Board (see paragraph 6) shall pay the Chamber all
reasonable and actual out-of-pocket costs for providing the District
tourist information services as budgeted. This shall include the
costs of a designated telephone line or lines, tourist information
mail inquiries, and related expenses which the Chamber incurs in
performing this agreement.
6. The amount agreed upon is eight thousand two hundred and
fifty seven dollars and fifty-eight cents ($8, 257. 58) per month
payable on the first of the month to cover labor and other associated
costs in an amount equal to ninety-nine thousand and ninety one
dollars ( $99, 091. 00 ) annually. ( See Exhibit A ) .
7. Actual expense reports, based on budgeted percentages as
reflected in Exhibit A attached hereto, shall be submitted quarterly
to the TDC, which shall forward them to the Board. The first, second,
and third quarterly reports shall be submitted no later than 45 days
after the end of the respective quarters, and the fourth quarterly
report no later than 30 days after the end of the quarter.
8. In no event will the amount paid to the Chamber exceed the
contract amount unless this contract is modified to include any
additional amounts. Said contract modifications shall be approved by
TDC and the Board as in the initial contract.
9. The budget shall be reviewed and may be adjusted annually to
reflect a change in the contracted amount. This adjustment shall
begin on the first day of each county fiscal year. The review process
shall be evaluated by the TDC, and all costs involved with rate
adjustments shall be justified and documented. See attached Exhibit
A, which is incorporated herein by reference.
10. If any incidents occur which may adversely affect tourism in
Monroe County or the ability of the Chamber to provide the information
services as agreed upon, the scope of this agreement shall be subject
to review and adjustment.
11. The term of this agreement shall be from October 1, 1988
to September 30, 1989.
12. Either party may cancel or request renewal of this agreement
upon 60 days' prior written notice to the other.
13. Monroe County shall not be liable for any actions of Chamber
employees.
14. All questions from the Chamber concerning this agreement
shall be directed to the TDC administration.
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
Y
Mayor/Chairman
Dated:
Attest: DANNY L. KOLHAGE, CLERK
Clerk
CHAMBER OF COMMERCE
by
Attest:
Secretary
AM"VED At TO MW
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lot Ch6mb�r }Mploy�t (trehiftimh) 5+764
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lot tubtrvl§6�y 7.000
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OPERATING EXPENSES
Phohe 294-250
2t6O
Rfht
2St
12
El±�tri�it�
i7x
Sewer/Water
1hS
Insurance
ib7
Cle6n1h9
00
Aecountini
00
TeIeDhohe 800
loot
21.600
Postage
i00w
20.000
Office er.hense
loot
1.70
AhSWering mdehihe
toot
150
Postage machine
loot
SS2
47.959
TOTAL EXPENSES 99.091
TOTAL TDC PEIM OSW-NT 99,001
NET INCOME (LOSS) n
Mnutut v *ur1jmNyt* STREET 4 KEY WtS1•FLORIDA L. 1 (305)294-2581