HomeMy WebLinkAboutFY1994 12/22/1993x
BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
`';'UM% C
ti ;
6, f��0
COUN"
;Dannp 1. Rotbage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
M E M O R A N D U M
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
TO: Division of Management Services
c/o County Administrator
Attn: Mary Broske, Director
Grants Management
FROM: Isabel C. DeSantis, Deputy Clerk
DATE: January 25, 1994
On December 22, 1993, the Board granted approval and authorized
execution of a Contract in the amount of $30,060.00 by and
between Monroe County and the Guidance Clinic of the Middle Keys,
Inc., to provide a Residential Alcohol/Drug Recovery Facility.
Inasmuch as Mary Broske will be following -through on this matter,
she has been provided with three duplicate originals of the
subject Contract executed by all parties. One set of documents
are for her departmental records, one for David Rice, Chief
Executive Officer of the Guidance Clinic of the Middle Keys,
Inc., and one for the Department of Community Affairs.
Should you have any questions concerning the above, please do not
hesitate to contact me.
cc: County Attorney Pile
ounty Administrator w/o doc.
Finance Director
K'
ANTI -DRUG ABUSE ACT FUNDS AGREEMENT
THIS AGREEMENT is made and entered this a a day
of VA_Pj , 1993, by and between MONROE COUNTY, a
political subdivision of the State of Florida, whose address
is 5100 College Road, PSB Wing II, Stock Island, Key West,
Florida 33040, hereinafter referred to as "COUNTY," and
the GUIDANCE CLINIC OF THE MIDDLE KEYS, INC.,
whose address is 3000 41st Street, Ocean, Marathon, Florida,
33050 hereinafter referred to as "GUIDANCE CLINIC".
W I T N E S S E T H:
WHEREAS, the Department of Community Affairs has
awarded a subgrant of Anti -Drug Abuse Act Funds to the
County for a Alcohol/Drug Recovery Facility; and
WHEREAS, the COUNTY is in need of an implementing
agency to provide rehabilitive services to individuals with
substance abuse addictions; and
WHEREAS, the GUIDANCE CLINIC is the )23404
provider of this social model f��
P program; and l
WHEREAS, the COUNTY has agreed to disper v, ne 9z v *
Anti -Drug Abuse Act Funds to the GUIDANCE CLINIC in.
0 .
accordance with the COUNTY'S Alcohol/Drug Recovery
Facility Application for the Anti -Drug Abuse Act Funds.
NOW, THEREFORE, in consideration of the mutual
understandings and agreements set forth herein, the COUNTY
�a72tl"'th'e, 'G JIDA CE CLTN'IC -agree as `io;l"rows
Y.
SECTION 1. TERM The term of this Agreement is from
December 16 , 1993, through September 30, 1994, the date
of the signature by the parties notwithstanding, unless
earlier terminated as provided herein.
SECTION 2. SERVICES The GUIDANCE CLINIC
will provide rehabilitative services as outlined in the the
COUNTY'S Alcohol/Drug Recovery Facility Grant Agreement
#94-CJ-1Z-11-54-01-122, attached and made a part hereof.
SECTION 3. FUNDS The total project budget to be
expended by the .GUIDANCE CLINIC in performance of the
services set forth in Section 2 of this agreement shall be
the total sum of THIRTY THOUSAND SIXTY DOLLARS ($30,060.00).
The total sum represents federal support in the amount of
TWENTY-TWO THOUSAND FIVE HUNDRED AND FORTY-FIVE DOLLARS
($22,545.00) and local matching funds of SEVEN THOUSAND FIVE
HUNDRED AND FIFTEEN DOLLARS ($7,515.00). All funds shall be
distributed and expended in accordance with the Project
Budget Narrative submitted as outlined in the grant
agreement.
SECTION 4. INCORPORATION BY REFERENCE The
provisions of that certain document entitled "State of
Florida Department of Community Affairs, Division of
Emergency Management, Bureau of Public Safety Management
Subgrant Application for Anti -Drug Abuse Act Funds" and all
2
laws, rules and regulations relating thereto are
incorporated by reference.
SECTION 5. IMPLEMENTING AGENCY BOUND The .
GUIDANCE CLINIC- as an implementing agency under the
'COiiN', Y'*''S Anti -Drag ,Abuse `Al^cthol-/Drug "Recovery Facility x-
Program, shall be bound by all the provisions of the
documents incorporated by reference in Section 4 of this
Agreement. Additionally, the GUIDANCE CLINIC shall
be bound by all laws, rules, and regulations relating to the
COUNTY'S performance under the Department of Community
Affairs Grant Program.
SECTION 6. BILLING AND PAYMENT
(a) The GUIDANCE CLINIC shall render to
COUNTY, at the close of each calendar month, an itemized
invoice properly dated, describing the services rendered,
the cost of the services, and all other information required
by the Program Director. The original invoice shall be sent
to:
Dr. Mary S. Broske
Director, Grants Management
Public Service Building, Wing II
5100 College Road
Stock Island, Florida 33040
(b) Payment shall be made after review and
approval by COUNTY within thirty (30) days of receipt of the
correct and proper invoice submitted by .GUIDANCE CLINIC. -
SECTION 7. TERMINATION This Agreement may be
terminated by either party at any time, with or without
cause, upon not less that thirty (30) days written notice
delivered to the other party. The COUNTY shall not be
3
obligated to pay for any services provided by the GUIDANCE
CLINIC after the GUIDANCE CLINIC has
received notice of termination. In the event there are any
unused Anti -Drug Abuse Act Funds, the GUIDANCE CLINIC
shall promptly refund those funds to the COUNTY or otherwise
x
SECTION 8. ACCESS TO FINANCIAL RECORDS The
GUIDANCE CLINIC shall maintain appropriate financial
records which shall be open to the public at reasonable
times and under reasonable conditions for inspection and
examination and which comply with the Agreement incorporated
in Section 4 of this Agreement.
SECTION 9. AUDIT The GUIDANCE CLINIC shall
submit to the COUNTY an audit report covering the term of
this Agreement, within one -hundred twenty (120) days
following the Agreement's lapse or early termination and
shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
SECTION 10. NOTICES Whenever either party desires
to give notice unto the other, it must be given by written
notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY:
Dr. Mary Broske
Director, Grants Management
Public Service Building, Wing II
5100 College Road
Stock Island, Florida 33040
4
FOR GUIDANCE CLINIC
David Rice
Chief Executive :RxxmEtmg Officer
3000 41st Street, Ocean
Marathon, Florida 33050
� 'Elth'er of 'the parties may change, by written notice as x
provided above, the addresses or persons for receipt of
notices.
SECTION 11. UNAVAILABILITY OF FUNDS If the COUNTY
shall learn that funding from the Florida Department of
Community Affairs cannot be obtained or cannot be continued
at a level sufficient to allow for the services specified
herein, this Agreement may then be terminated immediately,
at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the
GUIDANCE CLINIC at its address specified above. The
COUNTY shall not be obligated to pay for any services
provided by the GUIDANCE CLINIC after the GUIDANCE
CLINIC has received notice of termination.
SECTION 12. COMPLIANCE WITH LAWS AND REGULATIONS In
providing all services pursuant to this Agreement, the
GUIDANCE CLINIC ', shall abide by all statutes, ordinances,
rules, and regulations pertaining to, or regulating the
provisions of, such services, including those now in effect
and hereafter adopted. Any violation of said statutes,
ordinances, rules, or regulations shall constitue a material
breach of this Agreement immediately upon delivery of
written notice of termination to the GUIDANCE CLINIC
If the GUIDANCE CLINIC receives notice of material
breach, it will have thirty days in order to cure the
material breach of the contract. If, after thirty (30)
days, the breach has not been cured the contract will
automatically be terminated.
5
. .#
SECTION 13. ASSIGNMENTS AND SUBCONTRACTING Neither
party to this Agreement shall assign this Agreement or any
interest tinder this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of
the other.
SECTION 14. EMPLOYEE STATUS Persons employed by the
GUIDANCE CLINIC in the performance of services and functions
pursuant to this Agreement shall have no claim to pension,
worker's compensation, unemployment compensation, civil service
or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law or by the
COUNTY.
SECTION 15. INDEMNIFICATION The GUIDANCE CLINIC
agrees to hold harmless, indemnify, and defend the COUNTY, its
commissioners, officers, employees, and agents against any and
all claims, losses, damages, or lawsuits for damages, arising
from, allegedly arising from, or related to the provision of
services hereunder by the GUIDANCE CLINIC.
SECTION 16. INSURANCE The GUIDANCE CLINIC shall
comply with the Monroe County Risk Management Manual governing
insurance requirements for contractors performing work for Monroe
County, Florida, incorporated in Attachment A.
SECTION 17. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire
Agreement of the parties is contained herein and that this
Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as
well as any previous agreements presently in effect between
the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or
waivers of the provisions of this Agreement shall be valid
0
only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have
�cauted'their -names to -%be 'affixed ",hereto �'by the -proper `d1ficers
thereof for the purposes herein expressed at e
Monroe County, Florida, on the day and year firse written above.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
B p,C. C .
DeputyCl-etk-
LL
BOARD OF COUNTY COMMISSIONERS
OF MO COUNTY, FLORIDA
By
yor/unairman
THE GUIDANCE CLINIC F THE
MIDDLE KEYS, INC
y
B
ie xecu ve icer
APPROVED AS TO F "A
D LEG SUFF!
Attorn s
FA
1J. , • t ► ,,. ATTACHMENT A
April 22. 1993
loll 1,6161%
MONROE COUNTY, FLORIDA
INSURANCE GUIDE
TO
CONTRACT ADMINISTRATION
General Insurance Requirements
fo r
Suppliers of Goods or Services
As a pre -requisite ofthc work governed, or the goods supplied under this contract (including the
pre -staging of personnel and material), the Vendor shall obtain, at his/her own cxpcnsc, insurance
as spccificd in any attached schedules, which are made part of this contract. The Vendor will
ensure that the insurance obtained will extend protection to all Subcontractors engaged by the
Vendor. As an alternative, the Vendor mny require all Subcontractors to obtain insurance
consistent with the attached schedules.
The Vendor will not be permitted to commence work governed by this contract (including pre -
staging of personnel and material) until satisfactory evidence of the required insurance has been
furnished to the County as specified below. Delays in the commencement of work, resulting from
the failure of the Vendor to provide satisfactory evidence of the required insurance, shall not
extend deadlines specified in this contract and any penalties and failure to perform assessments
shall be imposed as if the work commenced on the specified date and time, except for the
Vendor's failure to provide satisfactory evidence.
The Vendor shall maintain the required insurance throughout the entire terin of this contract and
any extensions spccificd in the attached schedules. failure to comply with this provision may
result in the immediate suspension of all work until the required insurance has bccn reinstated or
replaced. Delays in the completion of work resulting from the failure of the Vendor to maintain
the required insurance shall not extend deadlines spccificd in this contract and any penalties and
failure to perform assessments shall be imposed as if the work had not been suspended, cxecpt for
the Vendor's failure to maintain the required insurance.
The Vendor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
• Certificate of Insurance
or
• A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they arc not subject to cancellation, non -renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of -the Vendor's insurance shall not be construed as relieving the
Vendor from any liability or obligation assumed under this contract or imposed by law.
Admini*vllve k*n1dim
#470.1
17
� 1 �
April 22, 199.1
1st Prinling
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
GUIDANCE CLINIC OF THE MIDDLE KEYS, INC.
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida and the company or companies must maintain a minimum rating of A -VI, as
assigned by the A.M, Best Company.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self -
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
Administrative lrutrwinn WC 1
#4709.1
81
j.
April 22, 199.1
Ist I4inling
PROFESSIONAL, LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BE' I'WEEN
MONROE COUNTY, FLORIDA
AND
GUIDANCE CLINIC OF THE MIDDLE KEYS, INC.
- Recognizing that the work governed by this contract involves the furnishing of advice or services
of a professional nature, the Contractor shall purchase and maintain, throughout the life of the
contract, Professional Liability Insurance which will respond to damages resulting from any claim
arising out of the performance of professional services or any error or omission of the Contractor
arising out of work governed by this contract.
The minimum limits of liability shall be:
$250,000 per Occurrence/$500,000 Aggregate
Administrative IminKlion PRO I
94709.1 72
April 22. 1993
I sl I'riiii 61,
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
GUIDANCE CLINIC OF THE MIDDLE KEYS, INC.
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
Owned, Non -Owned, and Ifired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
Administralivc Irwrtrclion V L l 1
#4709.1 75
April 22. 1993
I d Printing
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
GUIDANCE CLINIC OF THE MIDDLE KEYS, INC.
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
• Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSI.)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend f'or a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
Adminidrslive Iretrvclion GL I
#4709.1
54
r
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
Lawton Chiles Linda Loomis Shelley-;
Governor Secretary
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: OCT 4 1593
Grant Period: From: 10/01/93 To: 09/30/94
Project Title: Life Center Alcohol/Drug Recovery
Center
Grant Number: 94-CJ-lZ-11-54-01-122
Federal Funds: $22,545.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $7,515.00
Total Project Cost: $30,060.00
Program Area: 020
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90-351, as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee and subject to any attached standard or special:
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A-87, or OMB Circulars A-110 and A-21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and P.L. 100.690.
SUBGRANT AWARD CERTIFICATE (CONTINUED)•
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
Certificate of Acceptance of Subgrant Award is returned to the department.
I
Auth6rized Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
/o
Date
[X]This award is subject to special and/or standard conditions (attached).
BPSM Revised 7-1-79
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 94-CJ-lZ-11-54-01-122
Grant Title: Life Center Alcohol/Drug Recovery
Center
In addition to the general conditions applicable to fiscal administration,
the grant is subject to the following Special Condition (s):
SPECIAL CONDITION(S):
1. Prior to drawdown of federal funds for Contractual Services, the
subgrantee must receive approval of the boilerplate contract between the
Life Center Foundation, Incorporated and Monroe County from the Department
of Community Affairs.
GENERAL COMMENT(S):
1. Sole source approval has been granted by the Office of Justice
Programs, Washington, D.C., for the contract between Monroe County and the
Life Center Foundation, Incorporated.
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
94-CJ-12-11-54-01-122 in the amount of $22,545,
for a project entitled: Life Center Alcohol/Drug Recovery
Center
for the period of 10/01/93 through 09/30/94, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement and special conditions governing this subgrant.
(Stature of Authorized Official)?
Jack Landon - Mayor/Chairman
(Typed Name and Title of Official)
DCA-CJ Form 1 (June, 1985)
Attest: Danny L. Kolhage
By &,& 404 ZC. . �..4i
Deputy Clerk,
Date /I- 10. 13
November 10, 1993
(Date of Acceptance)
JUN 4
4 1 19gB
State of Florida'
Department of Community Affairs
BatOrManagement
[Subivant A icionfoFed SafetyAnti-Drug Abuse Act Fund
VLA. e:ontract Number* 94-CJ-1Z 11 54 01 122
UNIQUE ID NO. 92-060 PA 20
A. Names & Addresses
1. Continuation of Previous Subgrant? (Check One) Yes x _ N
2. Previous Subgrant, State Project ID Number (If Yes In 1. Above).
3.
4.
Subgrant Recipient. Monroe County Board of Commissioners
Chief Elected Offlcial: Jack London
Title: Chairman
Address: The Alamo Office Building
Zip Code: 33042
Area Code And Telephone Number (305) 745-1554
Area Code And Fax Phone Number (305 )292 /4401
Chief Financial Officer.
Chief Financial Officer: Danny Kolhage
Title: Clerk, Monroe County
Address: 500 Whitehead St
Zip Code: Key West, FL
Area Code And Telephone Number p (305 )294 / 4641
Area Code And Fax Phone Number (305 )296 / 1864
Summerland Key, FL
S. Implementing Agency. (Governme%Agency Responsible for Project)
• Chief Executive Officer: Thomas W. Brown
Title:
Address: County Administrator
5100 College Rd., S.I.
Zip Code: •• Key West, FL
Area Code and Telephone -Number
(305 )292 /4741
Area Code and Fax Phone Number . 005 ) 292/ 4401
6. Project Director. (Employee of Governmental Implementing Agency)
Name: Mary S. Broske
Title: Grants Management Director
5100 West College Road, Stock Island, FL.
Address: 33040
Zip Code:
Area Code and Telephone Number e05 ) 292-f 4471
Area Code and Fax Phone Number f 05 ) 291 4515
B. Administrative Data
7. Project Title.
S. For Period.
Period
Month
Day
Year
Beginning
10
01
93
Ending
9
30
194
9. Is the Subgrantee or the Implementing Agency a Member of a Local
Criminal Justice Advisory Council or Substance Abuse Policy Advisory
Board, Coalition, or Council?
(See the Program Announcement for a description of board responsibilities)
(Check One) Yes X No
C. Fiscal Data
10. (If other than a Chief Financial Officer) Remit Warrant to:
Grants Management Department
Monroe County
11. Vendor N (Enter Federal Employer Identification Number):
59-6000749
12. SAMAS # (Enter if you are a state agency):
„ 13. ' Award.
Budget Category
Federal
Match
Total
Salaries and Benefits
Contractual Services
22,545
7,515
30,060
Expenses
Operating Capital
Outlay
Data Processing
Indirect Costs
Totals
22,545
7,515
30,060
14. Will the Project Accrue Project Generated Income?
(See Section H 14. for a definition of "Program Income”)
(Check One) Yes X No
1 �
7 Ii. Program Data
Problem Identification. In a maximum of two (2) typed paragraphs, briefly describe a specific
problem to be addressed with subgrant funds. If you are seeking funds to continue existing
project activities, describe any gaps between current and desired project results.
Proposed Solution. In a maximum of two (2) typed pages, briefly describe how project activities
will address the targeted problem. Describe who will do what, when, where and how.
Start below and use continuation pages as necessary,
.. - 1 . -! "M* •�
There is a critical need in Monroe County for providing a structured
living facility for those seeking recovery from alcohol or drug
addiction who have entered the criminal justice system. Such a
facility will serve as an alternative to incarceration for those
persons who would be better served in a supportive short-term living
environment rather that in a full-time detention situation, such as
jail. It is believed that drug and alcohol -related offenders will
regain their self-esteem and become productive contributors to the
community, as well as reduce the likelihood of returning to substance
abuse -related criminal activity, and thereby reducing their impact on
incarceration systems, if a supportive environment is available in
which to enter into recovery from substance.
P rr-s-1 tTUIW3ss4m
The Life Center Foundation is a non-profit corporation dedicated to
the recovery of those addicted to drugs or alcohol. The Life Center's
facility will provide a safe, substance -free, guilt -free family
environment for those seeking recovery from substance abuse. The Life
Center will receive referrals from Monroe County Pretrial Services
(jail) and from judicial commitments.
Upon referral by the Court or Pretrial Services, an intake evaluation
is performed upon entry into the facility. Clients who exhibit a need
for mental health counseling or have physical problems are referred to
the appropriate agency; others who do not have severe mental or
physical problems will be required to commit to a 90-to-180-day stay
at the facility, during which time they will become socialized into
the family atmosphere, and exit the facility as fully functional
individuals. During their stay, clients are provided a clean bed and
living space, as well as ones meal a day.
During their stay, clients will be required to participate in the 1112
Steps of AA" program, and will be assigned to daily contact a
"sponsor," who will also be on -call anytime day or night to assist in
the recovery process. Clients will attend daily group meetings with
others in recovery, as well as become an active participant in the
"Family" by helping with chores, etc. In addition, clients will be
transported to and from medical appointments of probationary hearings,
as needed. occasionally, clients will -be given the opportunity to
attend various cultural or entertainment -events, so that a more full
socialization is realized.
SEP-15-93 WED 07:38 GRANTS DEPARTMENT 3052924477
P. 03
FOR #94-Ca-1R-11-54-01-122 MONROE COUNTY - Life Center
Foundation Project 4
Problem Solution (Revised)
(Continued from the previous page in, the Application)
Clients are required to spend a minimum of 21.5 hours each week
undergoing counseling, in prescribed meetings, and in structured
personal rehabilitation learning. The LIFE CENTER HANDBOOK
describes the program and its requirements, and serves as a
contract between the Life Center and each client. A copy of the
Handbook is attached to this Revised Problem Solution.
All clients are provided with a copy of the Life Center Handbook,
which sets out the guidelines under which the Life Center
operates.
All clients are required to agree to the terms and conditions set
forth in the Handbook, and to initial each section to indicate
their agreement. The Client's counselor also initials each page
of the agreement. The counselor keeps a detailed set of records
on the progress of each client, and records and monitors his
Progress through the Program. The counselor evaluates each
client, and reports his progress to the Director weekly. The
counselor ascertains the client's degree of success and progress
through the Program's 12 weeks course of treatment.
With respect to this Program, the Life Center Handbook prescribes
the activities which support Program Objectives 20.3, 20.5 and
20.7.
Objective 20.3: Provide Rehabilitative Services
The Handbook, page One, addresses job rehabilitation services
assistance provided by the Life Center:
"Residents must seek and maintain 'healthy employment'. Life
Center will strive to make 'clean' employment available
through its various ventures and projects." (The term,
"clean" refers to a drug- and alcohol -free environment).
The entire Handbook addresses the development of living skills.
Objective 20.5: Provide Short Term Supportive and Group
Counseling
The Handbook, page Two (Why Are We Here?) lists the required
meetings and counseling sessions.
Objective 20.7: Provide Daily Structured Activities
The Handbook (Page One), Cardinal Rules Two and Three specify
that daily attendance and participation in structured activities
are required of clients. The Handbook, page Two (Why Are We
Here?) elaborates on the daily structured activities required of
the clients.
OMEN LEJJER TO THE RESIDENTS OF LIFE CENTER
Th3re is a principla wkick is a bar against - all information,
whIck Is proof against all arguments and hick Ramat —fail ty keen
man I rIagt i na i Wgrance — that par i c i p I Is Rn%gmat pr i Qr to,
nverttigatlan."' Alcoholics Anonymous Paso 570
'.' There appears to be•some here that have yet to become "trilling to
so to any-Jength" to obtain a better way of life. Clients of
;-L.Ife Center have as yet been able to experience the better way of
I-Ife we are all entitled to. It Is my hope that you are "open"
•: and hereto take advantage of the experience, strength and hope
of tI,ose 'whoa have been .'there.
•-. The goal of* Life Center is that you'develop habits•here that you•-
w i I I take with you when you I eave • 1 n 12 short weeks: ' These • are
the 'habits that You have to kelp, i f your I i fe Is tta • get better.
,. If you are not ready to try to be coon to the changes that hake
o ht Made In v ug r 1 i fItLo I suggest that you find another .Place
..• where yaw can do things your way.
There are 1613 hours In a week. Life Center requires that' y,ou=
spend a minimum of 7 hours d week In AA/NA meet I ngs $ i of. these
supporting Life Center's Friday night. meeting, 2 hours a week
eating dinner here► 2 hours attending Wednesday night house
meetings 7 hours listening to tapes, about 2 hours a week
attending morning meditation and 1.5.hours attending.a•church o-f
• your choice.
I.f my math i s earrect that 15 21.5 hour` that- the Kduse requI res
.you to spend "gett'ing wall•." Not nearly enoush: That leaves
146.5 hours for work and sleeping etc.. To miss even one of
these hours is insulting to those here who are volunteering their
time to try to help you.
The 12 Steps are a spiritual program. One of- the few Places
other than AA/NA that I am aware of that teach spiritually are
the churches. We have to do a 160 deepen life-style change If we
are to succeed in our efforts. We also have to change
"playgrounds and playmates." Some of these playg-rounds are the
churches of Key West and some of our new playmates will be found
there. Stay after church and set to know these new playmates.
Someday they might be the one that will save you from that
relaspe.
It would be my suggestion to thane "who 14ave a problem being a
part of this house, that .thP�y.as soon as possible, make other
arrangements and let someone who is' ready for what we offer have
your bed.
I went to stay at Life Center and I am willing to take advanase
and be a part of the efforts being made in my behalf.
CI ientsJ' Initlals ------------
_--------M.,,,..
Life•Center representativeos Initials---------
SEP-13-93 WED 07:44 GRANTS DEPARTMENT 3052924477 P.04
• LIFE CENTER HANDBOOK
Our primary purPdse at Life Center's recgver.y hgmjss
"Freedom Housmon is to .provide n clean and sober
living environment for people suffering from alcohol
and drug addiction.
Among the many aspects of early recovery from the
disease of addiction, ire are _-moo w itally
I'eeortant concepts to which Life Center is
committed. These are,
The ne2d fgi_bFeg i n to
,lace Persona I respons I, I I ty fQr h i s
Th,- unear•a I l e,l ed therapeut i c ya l ue�c .
q 1 cahp l i cq a0d addicts wank I _vL _wJth an
9uppor_tin9 ea;h other_ in recovery•_
In order to provide and maintain-. a, healthy
environment with these principles in mind, Life
Center has fCaur cardinal ruless They are, in the'
arder_..of Imp r ancg!
1. TOTAL ABSTENTION — Residents must abstain
• from the use of alcohol and all mood
altering drugs. Residents may not brine
any of these substances onto the premises.
2. DAILY ATTENDANCE at Alcoholics Anonymous,
Cocaine or Narcotics Anonymous meetings.
3. PARTICIPATION in moraine meditation,
Supper blessings community projects$
fund raises and LLi house activities.
4. Residents' must seek and maintain
"hea I thv" EMPLQYMENT _ Life Center will
strIvs. to make ,,"clean" amp Ioyment available
thrqu9h'.i1.s various ventures and projects.
Clients'Initials ---------------
Life Center representative's Initials __..----..,.y—_
'Revised: Jana. %!, .2093
SEP_}8� 93 WED 07:47 GRANTS DEPARTMENT 3052924477 P.01
w. ..r•e1 1 WW
'V 1 f C n ter Handbook
• is e
Life Center is dedicated to helpine it• •residents
incorporate these principles Into their lives. The uone.'on
oneO of addicts helping addicts and group help that has been
long estabiished as the key to the 012 Step Program of
Recovery" can be found here and from the resident's sponsor
a!t well aii through his part i c i pat1 on in his. own Individual
12 Step group and his program.
Residents are required to Pay a minimum of $20.60 up to
$50.00 per day based on their ability to pay and their
fulfillment of the terms of this commitment . This is to
cover part of their share of room and board expenlse. Paying
more is encouraged and will allow. -additional help for more
of those seeking It. Residents will be assisted If it is'
necessarys In estabiishins a timely and sxpedient method of
payments including an initial $140.00 deposit that is
required. Until a resident Is current on his share of these
".expenses he might be asked to turn over the majority of his
earnings- until caught up. The Okauseo cannot operate
without money. We all suffer when one doesn't,pay his part.
:Residents,, when requireds will be assisted In the preparing
df resumes etc. needed in finding employment.
.:A minimum 60 dhY commitment is required. In come cases mare
t i me' w i 1 I' be requ i red'. After -the 60 d.ays s a minimum of two
weeks notice will be required'prior to 'leaving.' Should a
'resident 090 auto or for any other reason be dismissed, he
will be responsible for an additional two weeeks.exPenses
($490.00). In additions "going out" or being expe(,led wlII
not relieve the client of the remainder of his f.1nan.ci.a(
. 'commitment for the minimum 60 day stay.
CURFEW
Sunday through Thursday nights -- 10130 P.M.
Friday and Saturday nights,— 11100 P.M.
5xceptions will be made for participation in appropriate
events.
Clients' Initials
Life Center representative's initials
Revised: June 17, 1993
SEP-15-93 WhM b c :'► r L.KFin I a Lcr-P1m 1 r1n 5 --_-_ . . -_
Paso Three
i ,'L•i fe Center Handbook
GENERAL HOUSE RULES : �•� P. '
:.The uhauseu will not prepare breakfast or lunches. Any leftovers
"pr6.Vl ou's• n I ght's supper, as we l I as other food Items,
aUthorized by the house manager can be used by: the`c�lIent for
these meals. Client's individual food items for these meals may
be kept in the "cllent'su refrigerator. When meals are available
at the c l ubkause or other 'l12 Step" funct l ons, they WI I I not be
nerved at the "i,ouse". .There w I I I be no food. prepared on Sunday.
' AI.1 :res i dents wi i I be expected to • part i-c ipate. i n''the' genera I
maintenance and care of the house. Chores will be assigned and.-...
must be completed prior to going to work. Each- re.sldent-I.is
• expected to provide his own sheets and- towels 'and keep- kit
sleeping area neat and all personal items kept in.thalr assigned;
place. Bunks are to be made each day and sheets and towels'
washed weekly. In addition, each client will wash whatever dish
towels, table cloths, etc.. that are dirty at that time. -AII
clients are expected to bathe each day.
VISITORS I. Residents will be expected to obtain a sponsor in AA,
CA or NA within 15 days or a temporary one will be chosen for
you. Sponsors are welcome and encourased to vi9it.-you - at. the
" house. There will be no other visitors without prior approval.
rts and shoes are to be worn In al public area$.
QISMISS6L
Any person who drihks, uses, or possesses alcohol or any mood--
41ter ing'drugs on his person or on the premises automatically
excludes themselves from this community at once. ' .
IT IS THE RESPONSIBILITY OF EVERY RESIDENT TO ENFORCE THIS POLICY
The following behaviors will also result In immediate dismissal
from the house l
Engaging in Acts -of violence or threats of
violence.. —Theft of any kind.
Willful destruction of property.•
Failure to attend daily meetings, the required dinner
meetings, group or.individual counseling.
5 „ Failure to report'anather resldent who Is drinking or
using drugs.
6. Refusal to submit to a drug or alcohol test when
required.'
_7__ Other conduct or actions potentially detrimental to
Life Center's Recovery Home, Its proeram.or i.ts other
residents.
Clients' Initials _______________
Life Center representative's Initials ___-__„
Revised: June 17, 1993
WHY -ARE Wt HERE?
by 8111' I.
`Dwr i ng sobriety it is neesssary -for us,' as we grow, to continue
to examine where we are in our recovery, And where and what it is. '•
.. we want to achieve i n our new wa.y of i i fe. _
oat Of us •l n-tha- ear l y--manths--know• mare -Of ••what- wE-don't-=want- to-- ----.
return to, than what it is we want. Since 'in most cases we have
never had successful and meaningful relationshipg'with"our peehsr
famlly Or 'lovers we don't really know what we are missing or
where to start in obtaining it. That's okay. None of,us that I
know of, knew these things before starting this new way of Iife.
We Only have to be "open" and teachable.
In a lot of cases we are still not convinced that there are
People in the "Program" that do care about us and love us and
don't expect something materiel pr ego boosting. In return.'
However, they don't always ike who we are in this early stage of
our growth any more than we approve of the act ions of a I I those
In the " Program" or here in the "kouse." This Is because' of
where we sack are in our "growth" and how we are handling our own
defects of character.
Maybe we don't yet believe that our past lives were a problem
except where our usln9 or drinking. was concerned. I know that
was the case with me. For my first three years I didn't "work"
t6Q.4Program" because I felt Ilk& everything bad that happened In
my life was the result of my addiction and once I qult'I would no
longer have those problems. pay was that ever, wrong[ In fact my
life got worse. I didn't know how to dgal with others, although
I thought I did', and I had a lot of guilt over my past, I didn't
like me very much and I didn't know what honesty was. I tkougkt
Jt had to do with stealing.
'At Life Center it Is hoped that you are ready "to en to any
lenetk" to find this better way of lifer and get this "best of
Iife" that we each deserve. You will find out from each other
what Is meant by " you have to give It away to keep It" and "live
..and let live." You will learn of your powerlessness over others
and that the only change we can mako is with ourselves and that
•': only comes from within. You will learn acceptance as discussed
an,page 449 of the 13i9 Sock'and•how "notking, absolutely nothing,
kappena by.mistake in God's warid" and kow•that what happens kere
Is -part of that truthr and a part of your growtk.
;.. A's you grow and mature you" w 1 i. 1. - become more' sons I t i ve to the.
manageab,i'1 i ty and neatness of yowr -'surr6und i ngs, .thee needs of
'those , you are ' I i v I ng w•I th'. and athers. -at work and I n.. the
community. As you work the "Steps" you w I I I see tke "promises"
-described on pages 83 and 84 of the "Big Book".begin to Kapp@n
and come true in your life.
It Is as I write this that I realize why it is to important that`.
we each leave our written goals and commitments and •kow quickly
we can get away from these goals If we're not careful.
C l i ents' i n i.t i e l s
Life Center representative's Initials ........
Revised: .June 17A 1993."
''i'w.a . ' . .. --... , ..-- - , s.... - - • -:: .:. • �. - . 1. .
WV*, WE AIDE HERE?
'i
I•rialIze now that In order to meet our commitments and these, :t
goals there have to be some del i n 1 to w*Aj_ for, those who choose
to stay.here and be a part of the effect Life Center -can have on
ve ---
These MU5. are,
1) It Is •a uuSj_ that a meeting is attended each day. Making
it up the next day Is not the same. If a day is missed however,
At EW§t,., be made up the next day.
that everyone have a sponsor within 15 days of
' arrivine hertz. This will be someone that we can cooperate with as
we all do our part in helping each other work and understand the
'•012 Steps of Recovery."'
It. Is '•a mat that everyone belong to a group and participate
1n'tke service work of his group and support the -club where these
meetings are held. This 0oes-•npLI-howeveri take priority over
one's responsibility to the Ohouse.R
'• ' 4� It Is . a sly.R .. that each one accept "being a part- of this
fanilly'� and learn 'the responsibility that goes with doing his
'share here as we I as the work requI red startecommitments
to madethe.
• by O fe Center on his behalf to t rtgiving
community that we have been taking from for so long.
5) It is a mW,st that priorities be maintained.* Oursabr i ety'' i a.'
number one, the "house" Is number two- We are An recovery. ,t0
improve our quality of life.
b)• It Is a Bus that the mandatory weekly dinner, meetings be
attended. Only rare exceptions will be made.
7) 'House rules and curfews gust be compiled with.
8) Beina.considerate of Others; their feelings and efforts
not only thoughtful # It 1 s. 0 MWV
'9) When leaving the house eiways sign out;,.
to
The greatest freedom that sobriety provides is our freedom he
choose. I would hope'that .all can grasp the way of life the
working of the 012 ties swhat .Ri scovery-9 can bring
being offered. Readchoose l i st I ca I l y t
stay and participate I
know that some must go so that others can come.
I hope that each of you with the'help of your "Higher Powers"
will make the choice that is right for you.
Ci lontaJ Initials --------
Life Center representative's i n i t l a i s _.-_- �..___..
Revised: June 171 1993
SEP-�l;S-93 WED g7:50 GRANTS DEPARTMENT 3052924477 P.041
I LRreby acknowledge that i have read
and I n 1 t i a l ed •each af. th@
j:;.�. .' edln9 pages d Jtb
and understand the Life Ccentercommit
Han bfp to ntotal., '• .•.. _.•.
priec
rules and the reason for them. m1MImum of,
participation and devotion to Its. purpose for.
. 7
---------- days. r
financial commitment I F�►aVe
made ktowardge thethe expenses# for# the aperat i an of 'Freedom Hduae" for
This is further,svidenced by A
day commltment. If this
my -----. _ ---- - f 1 oYer
promissory
Note dated -.- •---r_
cam, i tment becomes i n the
drafts payable rs i to both rmyself and Life
to make all Checks an,.
' Center.
,�, •. y one over
;Y further acknowledge the 699s�-1^.�I]3"r car s any
and explained each paDe of this document# and thR prAmlBSDrY note
• ms, I further understand that allso�°written.
.and Its twr may have had either verbally
previous agreements I
•'----w --r --------wr--•.. r-r.rr.w-r-
• Client/Resident
------------
' Accepted �
• par l,i f• Center
Date -----,--- -""_--
Date----------
0
r
Cllants .lnitlals --•--------------
41fe Center representative's initiate .-- ---
RevisedI June 17#'1993
E. Program Objectivrs and Performance Measures
)mplete uniform program objectives and performance measures (found in ApRendix for t
lerally authorized program area you want to implement. Your application is not complete
thou( them and an incomplete application will oot be considered for subgrant funding.
Program Objective
to an alternative
system during the
below and!!sr continuation pages as n
20.1: To provide
short-term support
grant period.
2 bed spaces to clients as
facility by the criminal justice
Program Objective 20.2: To provide intake and screening services
(obtaining basic background information and problem determination) to
6.clients assigned to an alternative support facility by the criminal
Justice system during the grant period.
Program Objective 20.3: To provide rehabilitation services
(educational and vocational training, job placement and living skills)
to 6 clients assigned to an alternative support facility by the
criminal justice system during the grant period.
Program Objective 20.4: To provide tracking and reporting services to
the sentencing authority of 6- clients assigned to an alternative
support facility by the criminal justice system during the grant
period.
Program Objective 20.5: To provide short-term supportive and group
counseling to '6 clients assigned to an alternative support
by the criminal justice system duringthe facility
grant period.
Program Objective 20.6: To provide transportation services to and
from medical appointments and probationary hearings to C*clients
assigned to an alternative support facility by the criminal justice
system during the grant period.
Program Objective 20.7: To provide daily structured activities
including educational and motivational therapyto
to an alternative support facilityb the crinal clients assigned
during the grant y justice system
period. (Educational and motivational thera
pea
attempting to assist the drug abuser in accepting responsibility
ymtons
accept or continue in the program and to maintain a substance -free
lifestyle.)
1
• Project Budget Schedule
The Project Budget Schedule includes six Bud et ....Cat
Services, Expenses, Operating Capital Outlay (OCO�� Da a pj Salaries and Benefits, Contractua
and Total Project Costs. ocessing Services, Indirect Casts
T, eor
Pant Dollar Amounts Onl in A licable Cate o nes and Leave Orhen w,,..,.
4.
G.. - Pfoject Budget Narrative
You must describe tine items for each applicable Budget Category that you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities. In
addition, describe sources of matching funds.
Start hekw and use continuation pages as necessary,
LIFE CENTER FOUNDATION,
INC.
CONTRACTUAL
SERVICES
Two (2) beds x 365 days/year x
$41.18
per client per day
PERSONNEL SERVICES
- Director
5,000
House Manager
11000
Maintenance Manager
11000
Clerical Assistant
4,500
Fringe Benefits(24%)
2,760
Subtotal
14,260
OPERATING EXPENSES
Food
3,000
Hygiene
100
Public Transportation
500
Office Supplies
500
Household Supplies
500
Equipment Rental
500
Equipment Repair & Maintenance
300
Building Rental
5,200
Building Repair & Maintenance
500
Automobile Maintenance
500
Automobile Insurance
600
Licenses and Permits
100
Utilities
3,000
Miscellaneous Expenses
500
Subtotal
15,800
TOTAL CONTRACTUAL SERVICES
30,060
Matching Funds will be provided by the Monroe County Board of County Commissioners.
A 'Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must read these
"Acceptance and Agreement" conditions. This "Acceptance and -Agreement" (Section H)
must be returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non-compliance will result in project costs
being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community Affairs.
The term "bureau", unless otherwise stated, refers to_the Bureau of Public Safety Management.
The term subgrant "recipient" refers to the governing body of a city or a county or an Indian
Tribe which performs criminal justice functions as determined by The U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency of a city, county
or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or
Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to
the bureau by February 1, May 1, August 1, and November I covering subgrant
activities during the previous quarter.
The recipient shall submit an Annual Project Performance Report, for each twelve
(12) month period of project activities. This report shall be submitted to the
bureau within thirty (30) days after the end of the original twelve (12) month
period. The last quarterly report shall be submitted Kith the annual report.
In addition, if the subgrant award period is extended beyond twelve (12) months,
additional Quarterly Project Performance Reports shall be submitted as well as a
Final Project Performance Report. The latter report shall cover the entire time
frame of project activities and is due within thirty (30) days after the end of the
extended period.
B. Financial Reports:
The recipient shall submit Monthly Financial Claim Reports [DCA-NA 3 (A-G.
Revised January 1991)] to the bureau. A final Financial Claim Report and a
Criminal Justice Contract (Financial) Close -Out Package shall be submitted to
the bureau within forty-five (45) days of the subgrant termination period. Such
claim shall be distinctly identified as "final".
Before the "final" claim will be processed, the recipient must submit to the
department all outstanding project performance reports and must have satisfied
any pending special conditions. Failure to comply with the above provisions shall
result in forfeiture of reimbursement.
The recipient shall submit department Quarterly Project Generated Income
Reports to the bureau by February 1, May 1, August 1, and November I covering
subgrant generated income and expenditures during the previous quarter.
(See 14. Program Income).
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the
bureau. All required reports, instructions, and forms shall be distributed with the
subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure
proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of
the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs' .
Financial and Administrative Guide for Grants (Guideline Manual 7100. ID, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's Circulars A-21, A-87, and A-110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance with
requirements found in the Office of Justice Programs' Financial and Administrative Guide
for Grants (Guideline Manual 7100. ID, U.S. Department of Justice's Common Rule for
State and Local Governments), and in applicable state statutes. The department's -
approval of the recipient agreement does not constitute approval of consultant contracts.
1
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to
"General Principles of Allowability and Standards for Selected Cost Items" set forth in the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline
Manual 7100.ID, U.S. Department of Justice's Common Rule for State And Local
Governments) and federal Office of Management and Budget's (OMB) Circular No. A-87,
"Cost Principles for State and Local Governments", or OMB's Circular No. A-21, "Cost
Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. Department of Justice's Common Rule for State and
Local Governments, or Attachment "O" of OMB's Circular No. A-110 and Florida Law to
be eligible for reimbursement.
6. Travel
All travel reimbursement for out-of-state or out -of -grant specified -work -area shall be
based upon written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess
of provisions in Section 112.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section
112.061, Florida Statutes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include,
but are not limited to:
A. Changes in project activities, designs or research plans set forth in this approved
agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient
may transfer funds between budget categories as long as the total amount of
transfer (increase or decrease) does not exceed ten (l 0) percent of the total
approved budget category and the transfer is made to an approved budget line
item; or,
C. Transfers of funds above the ten (10) percent cap shall be made only if a revised
budget is approved by the department.
D. Under no circumstances can transfers of funds increase the total budgeted
award. Transfers do not allow for increasing the quantitative number of items
documented in any approved budget line item. (For example, equipment.items in
Operating Capital Outlay or Expense categories or staff positions in the Salaries
and Benefits category.)
• ♦.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject
to available federal Anti -Drug Abuse Act funds.
9. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for
each project according to Section 216.181(12)(B), Florida Statutes (1991); the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.ID, U.S. Department of Justice's Common Rule for State and Local Governments).
Advance funding shall be provided to a recipient upon a written request to the department
justifying the need for such funds. This request including the justification shall be
enclosed with the subgrant application.
10. Commencement Of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award,
the recipient shall send a letter to the bureau indicating steps to initiate the project, reasons
for delay and request an expected project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, .
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised project starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and
reobligate subgrant funds to other department approved projects. The department, where
warranted by extenuating circumstances, may extend the starting date of the project past
the ninety (90) day period, but only by formal written amendment to this agreement.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor
(which includes all project budget categories) shall be in writing for a period not to exceed
six (6) months and is subject to the same terms and conditions set forth in the initial
contract. Only one extension of the contract shall be acceptable, unless failure to
complete the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including
any failure by the recipient to make progress in the execution of work hereunder -which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the recipient. Such causes include but are not limited to
acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case the failure to perform shall be
beyond the control and without the fault or negligence of the recipient.
f • �
If failure to perform is caused by failure of a consultant to perform or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or negligence of either of them, the recipient shall not be deemed in default,
unless:
A. Supplies or services to be furnished by the consultant were obtainable from other
sources,
B. The department ordered the recipient in writing to procure such supplies or
services from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of
such failure, and if the department determines that any failure to perform was occasioned
by one or more said causes, the delivery schedule shall be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date
or subsequent to the termination date of the grant period. Only project costs incurred
on or after the effective date and on or prior to the termination date of the
recipient's project are eligible for reimbursement. A cost is incurred when the
recipient's employee or consultant performs required services, or when the recipient
receives goods, notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant
period, as a direct result of the subgrant award. Program income shall be handled
according to the Office of Justice Programs' Financial and Administrative Guide for
Grants (Guideline Manual 7100. ID, U.S. Department of Justice's Common Rule for State
and Local Government. Reference: The Cash Management Improvement Act of 1990).
15. Performance Of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by
the recipient, the recipient's consultants and suppliers, or both, the department shall
impose sanctions it deems appropriate including withholding payments and cancellation,
termination or suspension of the agreement in whole or in part. In such event, the
department shall notify the recipient of its decision thirty (30) dm,s in advance of the
effective date of such sanction. The recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida,
the U.S. Comptroller General -or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the recipient, implementing agency and
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100. ID,
U.S. Department of Justice's Common Rule for State and Local Government).
The department reserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes,
and made or received by the recipient or its contractor in conjunction with this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit
conducted in compliance with The Single Audit Act of 1984, P.L. 98-502. The
audit shall be performed in accordance with the federal Office of Management and
Budget's Circular A-128 and other applicable federal law. The contract for this
agreement shall be identified with the subject audit in The Schedule of Federal
Financial Assistance. The contract shall be identified as federal funds passed -
through the Florida Department of Community Affairs and include the contract
number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the recipient shall submit an annual financial audit
which meets the requirements of Sections 11.45 and 216.349, Florida Statutes;
and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than
seven months after the audit period. In order to be complete, the submitted report
shall include any management letters issued separately and management's written
response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be
returned to the recipient.
C. The recipient shall have all audits completed by an independent public accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public
Accountant.
D. The recipient shall take appropriate corrective action within six months of the issue
date of the audit report in instances of noncompliance with federal laws and
regulations.
E. The recipient shall ensure that audit working papers are made available to the
department, or its designee, upon request for a period of five years from the date
the audit report is issued, unless extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right
to recover any disallowed costs identified in an audit completed after such close-
out.
G. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee Florida 32399-2100
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA NA Form 3
(A-G, Revised 1991) prescribed and provided by the bureau. A recipient shall submit
claims monthly in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a
unit cost of $5,000 or more and a useful life of one (1) year or more shall be accompanied
by a completed non -expendable property form signed by the recipient's property
custodian. If local accounting procedures require OCO reporting at a lesser amount than
$5,000, local requirements shall be adhered to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and
post -audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail.
sufficient for a proper pre -audit and post -audit thereof.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public
disclosure upon request of duly authorized persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office Of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1D,
U.S. Department Of Justice's Common Rule for State and Local Government) or the
federal Office of Management and Budget's Circular A-110, Attachment N, Paragraph
Eight (8).
21. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes
during its useful life or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain
and dispose of any property furnished to it by the department or purchased pursuant to
this agreement according to federal property management standards set forth in the Office
of Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100. ID, U.S. Department of Justice's Common Rule for State and Local Government) or
the federal Office of Management and Budget's Circular A-110, Attachment N. This
obligation continues as long as the recipient retains the property, notwithstanding
expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to'any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the department's decision.
If the recipient appeals the department's decision, it shall be made in writing within
twenty-one (21) calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within
twenty-one (21) calendar days to the department's clerk (agency clerk). The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes,
and in procedures set forth in Chapters 28-5 and 9-5, Florida Administrative Code.
Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau, of the U.S. Department of Justice's Bureau of Justice
Assistance or both have the privilege of visiting the project site to monitor, inspect and
assess work performed under this agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or
pertaining to this agreement shall be sent to the bureau for its review and
comment.
B. Publications or printed reports covered under A. above shall include the following
statements on the cover page:
"This report was prepared for the Florida Department of Community
Affairs, Linda Loomis Shelley, Secretary, in cooperation with the
U.S. Department of Justice, Bureau of Justice Assistance." The next
printed line shall identify the month and year the report was published.
2. "This program was supported by grant # awarded to the Department
of Community Affairs, State of Florida, and by the Bureau of Justice
Assistance (BJA), Office of Justice -Programs (OJP), U.S. Department of
Justice. The BJA is a component of OJP which also includes the Bureau of
Justice Statistics, National Institute of Justice, Office of Juvenile Justice
and Delinquency Prevention, and the Office for Victims of Crime."
3. "Points of view, opinions, and conclusions expressed in this report are
those of the recipient and do not necessarily represent the official position
or policies of the State of Florida, Department of Community Affairs, the
U.S. Department of Justice, Office of Justice Assistance, or any other
agency of the state or federal government."
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to discrimination under
grants awarded pursuant to Public Law 89-564, Non -Discrimination Requirements of the
Anti -Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975; and, Department of Justice Non -Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, and G.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they either do or do not meet EEO program criteria as set forth in Section 501 of The
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they
have or have not formulated, implemented and maintained a current EEO Program.
Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but
have not formulated, implemented and maintained such a current written EEO Program,
they have 120 days after the date this agreement was made to comply with the Act or face
loss of federal funds subject to the sanctions in the Justice System Improvement Act of
1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42
U.S.C. 3783 (a) and CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse
Act funds shall submit their equal employment opportunity plan to the bureau.
26. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that recipients of federal funds for the rilrci al
ur ose of operating a criminal intelligence system under the Omnibus Crime Control and
Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended (Pub. L. 90-351, as
amended by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-
115, and Pub. L. 96-157), use those funds in conformance with the privacy and .
constitutional rights of individuals.
Y.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they operate a criminal intelligence system in accordance with Sections 802(a) and
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and
comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies and in the Bureau of Justice Assistance's FY 1993 Formula Grant
Program Guidance. Submission of this certification is a prerequisite to entering into
this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or criminal justice agency operates a criminal
intelligence system and does not meet Act and federal regulation criteria, they must
indicate by when they plan to ^ome into compliance. Federal law requires a subgrant
funded criminal intelligence system project to be in compliance with the Act and federal
regulation prior to the award of federal funds. The recipient is responsible for the
continued adherence to the regulation governing the operation of the system or faces the
loss of federal funds. The department's approval of the recipient agreement does not
constitute approval of the subgrant funded development or operation of a criminal
intelligence system.
27. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension
(34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded
from participating in this covered transaction, unless authorized by the department.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature.
29. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Lax, 101-121 set forth in "Neu -
Restrictions on Lobbying; Interim Final Rule, "published in the February 26, 1990,
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable, with each submission that initiates agency consideration of such person for
award of federal contract, grant, or cooperative agreement of $ 100,000 or more; or
federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Tithe 31,
United States Code. Any person who fails to file the required certification is subject to a
civil penalty of not less than $ 10,000 and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for
.influencing or attempting to influence an officer or employee of any federal agency,
a member of congress, an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal loan, the
entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
B. If any non-federal funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of congress, or an
employee of a member of congress in connection with this federal contract, grant
loan, or cooperative agreement, the undersigned shall complete and submit the
standard form, Disclosure of Lobbying Activities, according to its instructions.
C. The undersigned shall require that the language of this certification be included in
award documents for all subgrant awards at all tiers and that all subgrant recipients
shall ceriify and disclose accordingly
30. State Restrictions on Lobbying
In addition to the provisions contained in paragraph 29 of Section K Acceptance and
Agreement, the expenditure of funds for the purpose of lobbying the legislature or a
state agency is prohibited under this contract.
31. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with federal funds,
all grantees and recipients receiving these federal funds, including but not limited to state
and local governments, shall clearly state:
A. The percentage of the total cost of the program or project that shall be financed
with federal funds, and
B. The dollar amount of federal funds to be expended on the project or program.
32. Project Close -Out
Project funds which have been properly obligated by the end of the subgrant funding
period will have 90 days in which to be liquidated (expended). Any funds not liquidated at
the end of the 90-day period will lapse and revert to the department. A subgrant funded
project will not be closed out until the recipient has satisfied all close-out requirements in
one final subgrant close-out package.
EEO Certification Letter - Subgrant Recipient
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Department of Community Affairs '
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE; Compliance with Equal Employment Opportunity (EEO) Program Requirements --
Subgrant Recipient
Dear Mr. Lenaerts:
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus
Crime Control and Safe Streets Act of 1968 as amended, that ... Initial one of the following:
The subgrant recipient does meet Act criteria. xxxx
The subgrant recipient does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrrant Instructions. I
understand that if the subgrant recipient meets these criteria, it must formulate, implement and
maintain a written EEO Program relating to employment practices affecting minority persons and
women. I also affirm that the subgrant recipient... Initial one of the following:
Has a current EEO Program Plan. xxxxx
Does not have a current EEO Program Plan.
I further affirm that if the recipient ineets the Act criteria and does not have a current
written EEO Program, federal law requires it to formulate, implement, and maintain such a
program within 120 days after a subgrant application for federal assistance is approved or face
loss of federal funds.
LReqSuirsgnature f authorized official:
- By: --
Th rown
Title: County Administrator
Date: (o L / r-> I
37
EEO Certification Letter - Implementing Agency
Mr. John A. L.enaerts, Chief
Bureau of Public Safety Management
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
RE: Compliance with Equal Employment Opportunity (EEO) Program Requirements --
Criminal Justice Agency
Dear Mr. L.enaerts:
I, the undersigned authorized official, certify that according to Section 501 of the Omnihus
Crime Control mid Safe Streets Act of 1968 as amended, that ... Initial one of the following:
The criminal justice agency does meet Act criteria. Xxxx
The criminal justice agency does not meet Act criteria.
I affirm that I have read the Act criteria set forth in Subgrant Instructions. I understand
that if the implementing agency meets these criteria, it must participate in the subgrant recipient's
EEO Program or formulate, implement and maintain its own written EEO Program relating to
employment practices affecting minority persons and women. I also affirm that the implementing
agency... Initial one of the following:
Has a current EEO Program Plan. xxxxx
Does not have a current EEO Program Plaii
I further affirm that if the implementing agency meets the Act criteria and does not
participate in the subgrant recipient's EEO Program or does not have its own written EEO
Program, federal law requires it to participate in such a program or formulate, implement, and
maintain its own program within 120 days after a subgrant application is approved or face loss of
federal funds.
Requires signature of authorized official:
By: p
Mary Broske
Title: Director, Grants Management Department, Monroe County
Date: 6/11/93
P.
39 =;
i
C
tJNTY o MON ROE f
KEY WEST FLORIDA 33040
(305)294-4641
Thomas W. Brown \
County Administrator
Monroe County
Public Service Building
Wing II, Stock Island
Key West, FL 33040
(305) 292-4741
June 9, 1993
Mr. John A. Lenaerts, Chief
Bureau of Public Safety Management
Division of Emergency Management'
Department of Community Affairs
2740 Centerview Drive
Tallahassee, FL 32399-2100
r- BOARD OF COUNTY COMMISSIONERS
MAYOR, Jack London, District 2
Mayor Pro Tem, A Earl Cheal, District 4
Wilhelmina Harvey, District 1
Shirley Freeman, District 3
`l . Mary Kay Reich, District 5
Re: Monroe County FY 193 Drug Control and System Improvement
Formula Block Grant Program
Dear Mr. Lenaerts:
May this letter serve as authorization for
Director, Grants Management Department, to
Administrator of the Implementing Agency,
be accepted as such.
Sincerely,
ST W. �Brown
County Administrator
TWB/msb
Mary S. Broske,
be recognized as the
and that her signature
#-a " W %*
LA °` Signature Page
In witness whereof, the parties affirm they each have read and agree to conditions set forth to this
agreement, have read and understand the agreement in its entirety and have executed this
agreement by their duly authorized officers on the day, month and year set out below.
Corrections including strikeovers, whiteouts, etc, on this page are not acceptable.
Sws or Fbridm
Department of Community Affairs
Bureau of Public Safety Management
le: Clayton H. Wilder, Community Program Administrator
1a" ` -V
Sub ant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Thom Brown
le: County Administrator
te: (e i 1`a I '� 3
Implementing Agency
Official, Administrator or Designated Representative
Mary S . "Broske
Director, Grants Management Department, Monroe County
bIIDIR'