FY1999 10/21/1998IM J-U1 Z u
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Red Barn Actors Studio, Inc. (hereinafter referred to as "Event Sponsor');
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $22,400.00 (Twenty Two Thousand and
Four Hundred Dollars) for promotion and related expenditures, as described in the event
budget, attached hereto as Exhibit A, for production of the Red Barn Theatre/Live Theatre
on October 1st, 1998 through July 31st, 1999. Payment will be made only after Event
Sponsor submits invoices and support documentation acceptable to the County's Finance
Department. The advertising and promotion budget for County funding may be altered as
to the individual line items, or components, within 10% of the amount stated for that item or
component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the BOCC.
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2. Event Sponsor shall provide promotion and related services > dsc d
the Sponsor's application for funding, Exhibit B, attached hereto. All adveg arpu0c
relations services or supervision of advertising and public relations will be ed.4hrowph
the contracted agencies of the Tourist Development Council (TDC) and B;I-+ TEE
agencies of record, shall receive payment of work in progress upon submts of="'b
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documented invoices associated with said event. `n * > 6
3. Event Sponsor shall reimburse BOCC for any amount of furs Qpe��pde(Qy
orl'1
BOCC in connection with an event which does not occur as a result of any act or isSbn
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
September 4, 1998
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by
i its duly authorized representative, the �day of 0C 77 a 1998.
TIT
Board of County Commissioners
r.
AttesNibgrinyl,K. dpage, Clerk of Monroe County
LA I
De ty CI - ayor/Chairman
WITNESS:
APPROVED AS TO FORM
AND l SUFFICI
B
U NNE A. 411TION
DATE
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Wall 1011% W420- 40i.
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9—resident
September 4, 1998
EXHIBIT A
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joy Hawfchu
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Tom 1► UM6
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Cbeim Hovk
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319 Duval St=t in Old Town Key Wcst
Red Barn 'Theatre
1998.99Advertbing Bndget
DIRECT MAIL, 300.00
BROCHURES, FOSTERS & PROGRAMS 4,500.00
PUBLIC RELATIONS 500.00
PHOTOGRAPH' 1,400.00
MMIA ADVERTISING 139500-00
GENERAL NON -ALLOCATED 29200.00
TOTAL $22,400-00
Mailing address: Post Off ice Boer 707 - Ksy West, FL 33041
Box Off ice (30S) 2S*9911 - Business Offu e a FAX (305) 293-3035
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EXHIBIT B
Archcmp&
Nancy Friday
Jerry Hennan
1'«ny Rt)lxrts
Frank Taylor
Richard Wilbur
joy William,
Irene Werth
Band of AT4vh-
June Girard
Jim McLeman
Wnync 1ARuc Smith
Ki,%y 7.a1ctuan
Paola Mcllvain
htiripm 0(XK1
13ob Lich
Rcm CIaih)me
F-ster 1'upino
Lillian Van 1 Iva
CorryTinlin
Merili M%-Oiy
Dminis O'Hara
Mtwwd"g !.NYMIor
Mimi Mchcmxld
Artistic firm w
Joy Hawking
17ndnictd MrcuwdI.Wper
Cary McDonald
t'AN city iirnrtrw
Cordon MRckcy
&Is Oflwe Momp
Tom Murtha
AdmWstrruhr Oxm&wur
aarloite Novice
NO Fl- ni -
0116
lei 11
319 Duval Street in Old Town Key West
SCHEDULE
l . Mauer Ckw by Tenence McNally Directed by J. Barry Lewis
Dec. 18 -Jon. 17
2. SOMWOWVery SMW ?lnWder Should 1Know by Stan Freeman and
others
Directed by Joy Hawkins Jam 27-March 7
3. How l kwvred to D,ydve by Paula Vogel Directed by Joy Hawkins
Feb. 8- March 3
Monday and Tues nights only
4. When Pugs My by Howard Crabtree Dir%tcd by TBA
March 17 May 2
S. Dandxg of Laghaasa by Bryan Friel Directed by Carole MaeCarteO
May 12May 30
6. The Compkat Works of Wlha Shakspr. (abrldgo by the Reduced
Shakespear Co.
Director TBA Juice 23-July IS
please note: the last two shows an subject to change
Mailing addrem: Post Office )Sox 707 & Key West, FL 33041
Box Office (305) 296-9911 0 Businos.N C)fjicx< £d' FAX (305) 293,30.3.5