FY2000 10/13/1999FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Red Barn Actors Studio, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (hereinafter "TDC"),
which has endorsed the recommendation, that certain monies be allocated for promotion of
an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $25,000.00 (Twenty Five Thousand
Dollars) for promotion and related expenditures, as described in the event budget, attached
hereto as Exhibit A, for production of the Red Barn Theatre/Live Theatre from October 1999
through July 31, 2000. Payment will be made only after Event Sponsor submits invoices
and support documentation acceptable to the County's Finance Department. The
advertising and promotion budget for County funding may be altered as to the individual line
items, or components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event. In order for event sponsor to be re-
imbursed for expenditures, the invoices must be submitted no later than
September 29, 2000.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
September 10, 1999
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
IN WITNESS WHEREOF, each party I)as caused this Agreement to be executed by
its duly -authorized representative, the day of CC/ , 1999.
WITNESS:
L *olhage, Clerk
Board of County Commissioners
of Monroe County
Mayor/Chairman
-• Barn Actors Studio,
r
'd-F
APPROVED AS TO
OCFOR
AND
BY U TON
SU ANN
DATE
September 10, 1999
EXHIBIV A
An mVis
Nancy Fri&y
Jerry l4erman
Tony Robens
Frank Taylor
Richard Wilbur
Joy Williarru
Irenc Worth
&md of Anv1s
June Girard
Jim McLernan
Wayne LaRue Smith
Paula Mellvain
Miriam Good
Kasc Claiborne
Etter Tupino
Lillian Van Hex
Merili McCoy
Dennis O'Hara
Cheryl Gres
TAM Onsterhoudt
Ckbbie Horse
Sally Padron
Jran Carper
Susan &nett
Michael Miller
Mimi McDonald
Anise= Direowr
Joy Huwkins
Tsrhmcat Di►wro f0esymcr
Gary McDonald
ruwicsy IAV#cuw
Gordon M:ukey
BoxOffir: Manager
Tam Murtha
Admimummw Lomdinarur
Charlotte Hovis
-�'Ihe
WDB
319 Duval Street in Old
Red Barn Theape
e
1999.00 Advertising B t
DIRECT MAIL
sRocxvxEs, roszERs & raoa"
PUBLIC RELATIONS
PHOTOGRAPHY
MEDIA ADVERTISING
GENERAL NON -ALLOCATED
TOTAL
Key Wilt
300.00
59000.00
500.00
1,400.00
15,000.00
2,800.00
$25,000.00
Mailing address: Fost Office Box 707 0 key West. FL 3' 041
Box Office (305) 296-9911 0 Rwiness Office & FAX (305) 293.3035
EXHIBIT B
MONROE COUNTY
TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL YEAR 1999/2000
NAME OF EVENT: Red Barn Theatre
Please list all scheduled activities in date and time order:
Plays Under Consideration
Always Patsy Cline to be presented at the San Carlos
Tru by Jay Presson Allen
Whoop De Do by Howard Crabtree
As Bees in Honey Drown
Jacques Brell is Alive and Well and Living in Paris
Shel Silverstein Skits
Art
Millennium by the Reduced Shakespear Co.
Final Play selection pending royalty agreements
Proposed Schedule for 1999-00 Season
Key West Theatre Festival Oct 8 —18
Show #1 Nov 18 — Dec. 12
Always ... Patsy Cline (at the San Carlos) Dec. 17 — 23
Show #2 Dec. 22 — Feb. 13
Monday, Tuesday night offering Jan/Feb/March
Feb. 23 — March 26 Show #3
April 5 — May 1 Show #4
May 10 — June 11 Show #5
Children's classes and performances
June 4 — July 16