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FY1998 10/15/1997FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between the Board of County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC") and Redbone, Inc. (hereinafter referred to as "Event Sponsor"); WHEREAS, the umbrella organization under contract to the BOCC has recommended to the Monroe County Tourist Development council (herinafter "TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event; THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. BOCC shall pay a sum not to exceed $6,150.00 (Six Thousand One Hundred and Fifty) for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit A, for production of the Little Palm Island Grand Slam on September 16 - 18, 1998. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The adverting and promotion budget for County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. Monroe County's performance an obligation to pay under this agreement is contingent upon an annual appropriation by the BOCC. 2. Event Sponsor shall provide promotion and related services as described in the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and. .public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the Tourist Development Council (TDC) and BOCC. The agencies d , record shall receive payment of work in progress upon submission of documented invoices . associated with said event. 11 -1 3. Event Sponsor shall reimburse BOCC for any amount of funds expended by BOCC in connection with an event which does not occur as a result of any actor omission by Event Sponsor. ' 4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. Should event involve the serving or distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance policy naming Monroe County as a co-insured. 5. Event Sponsor shall maintain records pursuant to generally accepted accounting principles for three (3) years after the event and shall permit BOCC and its agents and employees access to said records at reasonable times. 6. BOCC may terminate this agreement without cause upon providing written notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for breach June 6, 1997 upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the termination. 7. Event sponsor is an independent contractor and shall disclose any potential conflict s of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI. 8. Event Sponsor warrants that he/she/it has not employed retained or otherwise had act on his/her/its behalf any former COUNTY office or employee in violation of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY may, at its discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former or present COUNTY officer or employee. 9. "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor -list." IN WITNESS WHEREOF, each party has caul-4 *his Agreement to be executed by its duly authorized representative, the _ 4! ;_ day of ©KWI�-Te_ 1997. (SEAL) Boa d of ounty Co missioners Attest: Canny L. Kolhage, Clerk of on a Cou Deputy Clerk ayor/C an (CORPORATE SEAL) Attest: By. Secretary OR Witness Redbone, I c. Y Presid t APPROVED AS TO F AND l SUFFICI i BY NNE A FfU N DA June 6, 1997 LL 7< vl 0 3 , r r ) BUDGET BREAKDOWN FLORIDA KEYS FISHING TOURNAMENTS, INC. OCTOBER 1, 1997 TO SEPTEMBER 30, 1998 LITTLE PALM ISLAND GRAND SLAM ----------------------------------------------------- SEP. 16-18, 1998 DIRECT MAIL & POSTAGE $ --0-- BROCHURES, POSTERS, PROGRAMS, PATCHES $ 2,882.50 TROPHIES $ 1,845.00 PHOTO PROGRAM $ 500.00 MEDIA ADVERTISING $ --0-- T-SHIRTS, CAPS, JACKETS $ --0-- *GENERAL - NON -ALLOCATED $ 922.50 $ 6,150.00 1998 LITTLE PALM ISLAND GRAND SLAM ITINERARY SepremW 16, 1998 2-6:00 p.m. RegisTRanon, AngleR/Guide, ResTauRanT, LiTTLe Palm Island 2:00 p.m.. SilenT AUCTIon Opens, Dining Room 6:00 p.m. CockTa►L PaRTy & CapTains MeeTing, Dining Room 7:00 p.m. Kick-opp DinneR, Dining Room Seprembex 17, 1998 7:00 a.m. ConnnenTaL BReakpasT, Dockside 8:00 a.m. Blessing op The FLeeT & Go Fishing 3:00 p.m. Lines OUT 3-5:00 p.m. Poolside Pary 6-7:00 p.m. SiLenT AucTion RecepTion and closing -Dining Room & Venanda 7:00 p.m. Beach Badecue Seprwken 18, 1998 7:00 a.m. ConnnenTaL BReakpasT, Dockside 8:00 a.m. Lines In 3:00 p.m. Lines OUT 3-5:00 p.m. Pooside PaRTy 7:00 p.m. Awands BanqueT, Dining Room