FY1999 10/21/1998;Da nnp 1. Rotbage
BRANCH OFFICE CLERK OF THE CIRCUIT COURT
3117 OVERSEAS HIGHWAY MONROE COUNTY
MARATHON, FLORIDA 33050 500 WHITEI SAD STREET
TEL (305) 289-6027 KEY WEST, FLORIDA 33040
FAX (305) 289-1745 TEL. (305) 292-3550
FAX (305) 295-3660
MEMORANDUM
TO: Lynda M. Stuart, Office Manager
Tourist Development Council
FROM: Ruth Ann Jantzen p/)�.
Deputy Clerk •O��
DATE: February 25, 1998
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
At the February 11, 1998 County Conunission Meeting, the Board granted
approval and authorized execution of the following:
Addendum to Agreement between Monroe County and the Greater Marathon
Chamber of Commerce covering the Pirates in Paradise Festival VI on
May 1-3, 1998, in an amount not to exceed $12,760.00,FY 98, allocated
under the Cultural Umbrella to assign all rights, responsibilities,
ownership, interests, legal and verbal contracts for the event to
Florida Keys Renaissance Faire, Inc.
Funding Agreement between Monroe County and the Islamorada Junior
Sailfish Tournament covering the Islamorada Junior Sailfish Tournament,
December 11-13, 1998, in an amount not to exceed $2,000.00,FY 98, Two
Penny, allocated under the Fishing Umbrella.
Addendum to Agreement between Monroe County and Redbone, Inc., covering
the Mercury Outboard Slam event allocated under the Fishing Umbrella,
9 an amount not to exceed $20,000.00to change the dates of the event
to September 11-13, 1998.
Addendum to Agreement between Monroe County and Redbone, Inc., covering
the Little Palm Island Grand Slam event allocated under the Fishing Umbrella,
in an amount not to exceed $6,150.00 to change the dates of the event to
September 22-24, 1998.
•
•
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and>=Redbone, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $6,000.00 (Six Thousand Dollars) for
promotion and related expenditures, as described in the event budget, attached hereto as
Exhibit A, for production of Little Palm Island Grand Slam on September 2J-24, 1 %P.
Payment will be made only after Event Sponsor submits invoices and sup0b1-LLa co r-
documentation acceptable to the County's Finance Department. The advg ed v
promotion budget for County funding may be altered as to the individual liWVrn r
components, within 10% of the amount stated for that item or component,R4 C)
increasing the total dollar amount and without requiring a written amendm&—
�,'thE rn
agreement. Monroe County's performance and obligation to pay under thc-;i eeffentda
contingent upon an annual appropriation by the BOCC. v m — Q
2. Event Sponsor shall provide promotion and related services bs descried in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 2_aZ,W7, for CATEGORY TWO for a period of 36 months from the date of being
placed op-, he eenvi6ted vendor list. "
7R EIS WHEREOF, each party ha caused this Agreement to be executed by
its dul "'U onted representative, the 24� day of 6) % 1998.
(SEAL) 'l-:
Attest: Danny L. Kolhage, Clerk
8"�RFX!.—�... •.. -+ _ ��
(CORPORATE SEAL)
Attest:
By.
r
OR
Witness
Board of County Commissioners
onroe County
01:�
Mayor/Chairman CAROL MaioAs
l� MY COMMISSIDN / CC 643618
a EXPIRES: Mamh 27, MO0
Redbone, Inc. - o Bw&dThNNot" Pu*u B
By `
ident
APPROVED AS O
U40 CDAS
BY TTOANNE DATE tf
EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1998 TO SEPTEMBER 30, 1999
LITTLE PALM ISLAND GRAND SLAM
------------------------------------------------------
SEP. -n- ' 1999
aa- aq
DIRECT MAIL & POSTAGE $ --0-"
BROCHURES, POSTERS,
PROGRAMS, PATCHES $ 1,000.00
TROPHIES $ 1,800.00
PHOTO PROGRAM $ 300.00
MEDIA ADVERTISING $ 500.00
T-SHIRTS, CAPS, JACKETS $ 1,500.00
*GENERAL - NON -ALLOCATED $ 900.00
$ 6,000.00
AWAk
XHIBIT B
1999 LITTLE PALM ISLAND GRAND SLAM
1TINERARY
Smote k% 24 1999
2-6:00 p.m. RegisTxanon, Anglex/Gmae, ReSWUWT, LITTle Palm Island
2:00 p.m.. SilenT Aucnon Opens, Dining Room
6:00 p.m. CockTail PaxTy & CapTains Meenng, Dining Room
7:00 p.m. Kick -OFF Dinnex, Dining Room
�& 1999
7:00 a.m.
ConnnenTaL BxeakpasT, Dockside
8:00 a.m.
Blessing OF The FleeT & Go Fisbing
3:00 p.m.
Lines OUT
3-5:00 p.m.
PooLstde PaRTy
7:00 p.m.
Beacb BaRbeclie
Sqrnow 14 1999
7:00 a.m.
ConTinenTal BxeakpasT, Dockside
8:00 a.m.
Lines In
3:00 p.m.
Lines OuT
3-5:00 p.m.
Poostde PaRTy
6-700 p.m.
Silerrr Aucrion RecepTion and CLosing-Dining Room & Vexanda
7:00 p.m.
Awands BanQueT, Dining Room