FY1999 10/21/1998 AgreementBRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL (305) 289-6027
FAX (305) 289-1745
�` GOUNlY� J rJM CUIQVCOG
s's
to4 ' O
tF
'Of coulay. F�
wannp �L.. Rolbage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
MEMORANDUM
TO: Lynda M. Stuart, Office Manager
Tourist Development Council
FROM: Ruth Ann Jantzen, Deputy Clerk .A��•
DATE: November 24, 1998
SUBJECT: Executed Agreements
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
At the October 21, 1998 County Commissioner Meeting, the Board granted
approval and authorized execution of the following Pig. Agreeweritst
Redbone, Inc covering the Mercury Outboards Cheeca/Redbone on
November 5-8, 1998, in an amount not to exceed $11,000.00,FY 99,
two penny, allocated under the fishing umbrella.
Islamorada Charter Boat Association covering the Islamorada Sailfish
Tournament on December 3-6,1998, in an amount not to exceed $3,000.00,
FY 99, two penny, allocated under the fishing umbrella.
Fishing and Conservation Trust, Inc., covering the Metropolitan South
Florida Fishing Tournament's 'Mini -Met' on December 4-5, 1998, in an
amount not to exceed $5,000.00,FY 99, two penny, allocated under the
fishing umbrella.
Tammie Gurgiold covering the Islamorada Junior Sailfish Tournament on
December 10-12, 1998, in an amount not to exceed $2,233.00,FY 99, two
penny, allocated under the fishing umbrella.
Lower Keys Chamber of Commerce covering the Lower Keys Chamber Kingfish
Tournament on December 18-20,1998, in an amount not to exceed $2,000.00,
FY 99, two penny, allocated under the fishing umbrella.
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Redbone, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $11,000.00 (Eleven Thousand Dollars)
for promotion and related expenditures, as described in the event budget, attached hereto
as Exhibit A, for production of Mercury Outboards Cheeca/Redbone on November 5-8,
1998. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the ev*nt a Liquor
Liability insurance policy naming Monroe County as a co-insured. )co .n
5. Event Sponsor shall maintain records pursuant to generally a(ApWd 2e r=
accounting principles for three (3) years after the event and shall permit 130; '&ind Q cr
agents and employees access to said records at reasonable times. c-`?- .A-0
"4 �Q> MD
�C'>r A
co
4
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on nvicted vendor list. "
IN WITNESS 1VHEREOF, each party has caused this Agreement to be executed by
its duly authorize f re,pTesentative, the ' day of G'Gr 1998.
j
(SEAL) Board of County Commissioners
Attest:Dkriny.L. hage, Clerk 4p nroe County Q
(CORPORATE SEAL)
Attest:
By.
cret
OR �
Witness
Mayor/Chairman
Redbone, Inc.
CAROL MAJORS
_.. ..; MY COMMISSION t CC 543518
z• os EXPIRES: March 27, 2000
BmW Thru Notary Pubk Uedewrbrs
' EXHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1998 TO SEPTEMBER 30, 1999
MERCURY OUTBOARD CHEECA/REDBONE
------------------------------------------------------
NOV. 5-9, 1998
DIRECT MAIL & POSTAGE $ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES
$
1,500.00
TROPHIES
$
3,300.00
PHOTO PROGRAM
$
1,050.00
MEDIA ADVERTISING
$
1,500.00
T-SHIRTS, CAPS, JACKETS
$
2,000.00
*GENERAL - NON -ALLOCATED
$
1,650.00
$11,000.00
EXHIBIT B
1998 MERCURY OUTBOARDS'
CHEECA/REDBONE
ITINERARY
2 -6:00 p.m. Early registration for Anglers, Guides, Celebrities, PENNECAMP ROOM,
CHEECA LODGE RESORT
6-8:00 p.m. Mercury Marine Guides Welcoming Reception. LORELEI RESTAURANT.
8:00 p.m. Jea waaea- JRegistration and Dinner. LORELEI RESTAURANT.
November 66. Friday
-Ceanwatew- A96eoly5p Guides must check -in with Scorekeeper prior to departure
6:30 a.m.
Lorelei Continental breakfast, Jemwa:ta- J'aperf'� participants. LORELEI
7:00 a.m.
Boats depart for Jeanpaetei- lf*V (- and GO FISHING.
8:30 a.m.
Registration for Cheeca/Redbone Islamorada Tennis Club Round Robin Tennis
Tournament. ISLAMORADA TENNIS CLUB.
9:00 a.m.-12:30 p.m.
Cheeca/Redbone, Islamorada Tennis Club Round Robin Tennis Tournament.
10:00 a.m.-6:00 p.m.
Registration for Anglers, Guides, and Celebrities. and Silent Auction.
PENNECAMP ROOM, CHEECA LODGE RESORT.
12:30 p.m.
Lazy Days Courtside Luncheon and Tennis Exhibition Match featuring tennis tour
pros. ISLAMORADA TENNIS CLUB.
2:00 p.m.
Celebrity Tennis Clinic hosted by Tennis Hall of Famer, Chris Evert.
3:00 p.m.
Lines out of the water- Jea wa&&i.- tf6jbetf& Tournament.
***Guides must check in with Scorekeeper prior to 5:00 p.m.***
6:00 p.m.
Cocktail Reception. CHEECA/REDBONE TENT, CHEECA LODGE RESORT.
7:00 p.m.
Mercury Marine/Action Craft Kick -Off Dinner and-feanpastew- tA96e&6#
—ftoard&. CHEECA/REDBONE TENT, CHEECA LODGE RESORT.
8:30 p.m.
Mercury Marine/Action Craft Live Auction.
November 7. Saturday*
"Guides must check -in with Scorekeeper prior to departure***
6:00 a.m.
Lorelei Continental Breakfast, and reading of the rules, LORELEI DOCK
7:00 a.m.
Blessing of the Fleet and GO FISHING.
9:00 a.m.- 6:00 p.m.
Cheeca/Redbone Arts and Crafts Show, GROUNDS OF FLORIDA KEYS
OUTFITTERS.
12:00 p.m.-8:00 p.m.
WCTH Cheeca/Redbone Radio Auction.MATACUMBE ROOM, CHEECA LODGE
3-5:00 p.m.
Lorelei Celebrity Dockside Party. LORELEI DOCKS.
6:00 p.m.-7:30 p.m.
Silent Auction Cocktail Party open to the public COURTYARD, CHEECA LODGE
November 8, Sunday ***Guides must check -in with Scorekeeper prior to departure ***
6:00 a.m. Lorelei Continental Breakfast, LORELEI DOCKS.
6:30 a.m. Anglers may depart after guide sign -in and GO FISHING.
9:00 a.m.- 6:00 p.m. Cheeca/Redbone Arts and Crafts Show.
3:00 p.m. Lines out of the water.
3:00 p.m.- 5:00 p.m. Lorelei Celebrity Dockside Party. LORELEI DOCKS.
7-00 p.m. Cheeca Lodge Cocktail Party and Awards Banquet, REDBONE TENT, CHEECA
LODGE RESORT.