FY1999 10/21/1998 AgreementFUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Redbone, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $20,000.00 (Twenty Thousand Dollars)
for promotion and related expenditures, as described in the event budget, attached hereto
as Exhibit A, for production of Mercury Outboard's S.L.A.M. on September 10-13, 1999 .
Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under thiwgreem nt is
contingent upon an annual appropriation by the BOCC. z co =�
2. Event Sponsor shall provide promotion and related services &scfed n
the Sponsor's application for funding, Exhibit B, attached hereto. All adver6lij anGbpuaijc
c>c7-.
relations services or supervision of advertising and public relations will bePjg2Jed9hrd qh
the contracted agencies of the Tourist Development Council (TDC) and 139- Tfl� 710
agencies of record, shall receive payment of work in progress upon submfss oto �
documented invoices associated with said event. a rTi ro
3. Event Sponsor shall reimburse BOCC for any amount of funds expende8Pby
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Se 7.017, for CATEGORY TWO for a period of 36 months from the date of being
pl _ nvicted vendor list. "
I1 4y'`e
,^ iII+Jt,1#VICTNf=$S WHEREOF, each party has caused this Agreement to be executed by
Ft�ly it#h size representative, the _-2l,- day of OG �. . 1998.
Attest: 17anny L. Kolhage, Clerk
r., 51 � PF"p, "m
,.
-. 4
(CORPORATE SEAL)
Attest:
Board of County Commissioners
of "roe County
/Chairman
Redbone, Inc.
am
APPROVED AS TO FO
AND AI. SUFFICI
BY
Z NNE A.
n � T.
Aft t%
XHIBIT A
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1998 TO SEPTEMBER 30, 1999
MERCURY OUTBOARD S.L.A.M. TOURNAMENT
------------------------------------------------------
SEP. 10-13, 1999
DIRECT MAIL & POSTAGE $ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES
$
5,000.00
TROPHIES
$
6,000.00
PHOTO PROGRAM
$
500.00
MEDIA ADVERTISING
$
2,500.00
T-SHIRTS, CAPS, JACKETS
$
3,000.00
*GENERAL - NON -ALLOCATED
$
3,000.00
$20,000.00
EXHIBIT B
1998 MERCURY OUTBOARDS' S.L.A.M.
ITINERARY
September 10, Thursday
6: 00 p.m. crea mete.• AAe&0 91,wname t, registration and kick-off,
LOUIE'S BACKYARD..
September 11. Friday
7:00 a.m. Continental breakfast, cCea naxz&- J'ube0r6P participants,
CONCH HARBOR
7:30 a.m. Boats depart for cfea pasta- ,1'uy6e&0& and GO FISHING.
2-6:00 p.m. S.L.A.M. Registration, Angler/Guide/Celebrity
GRAND BALLROOM, MARRIOTT'S CASA MARINA RESORT
2-6:00 p.m. Boutique and Silent Auction Previewing
GRAND BALLROOM, MARRIOTT'S CASA MARINA RESORT - open to
public
3:00 p.m. Lines out of the water - Tournament.
5:00 P.M. ***Guides for tfeama"e.• fy6edO& Tournament must check -in with Scorekeeper
prior to 5:00 p.m. **
6:00 p.m. Cocktail Reception and t1ea navtw eft96c0% Awards -COURTYARD,
KEYS BALLROOM, MARRIOTT'S CASA MARINA RESORT.
7:15 p.m. Rules Meeting, Anglers and Guides,
KEYS BALLROOM, MARRIOTT'S CASA MARINA RESORT.
7:30 p.m. Mercury Marine/Action Craft Kick -Off Dinner, and LIVE
AUCTION, KEYS BALLROOM, MARRIOTT'S CASA MARINA.
September 12, Saturday ***GUIDES must check -in with Scorekeeper prior to departure
6:30 a.m. Continental Breakfast for S.L.A.M. participants,
Dockside, CONCH HARBOR.
7:30 a.m. Blessing of the Fleet, Boats depart and GO FISHING.
10 a.m.-7 p.m. Boutique/Silent Auction, on display - .open to public.
GRAND BALLROOM, MARRIOTT'S CASA MARINA RESORT.
3:00 p.m. Lines out of the water.
3-5:00 p.m. Dockside Party, meet the celebrities at PT'S, Caroline St..
5:00 P.M. ***GUIDES must check -in with scorekeeper before 5:00 p.m.
5:00 P.M. Silent Auction Cocktail Party - open to public.
GRAND BALLROOM, MARRIOTT'S CASA MARINA RESORT.
7:00 p.m. Silent Auction Closes.
September 13 Sunday *** GUIDES must check -in with Scorekeeper prior to departure ***
6:30 a.m. Continental Breakfast for S.L.A.M. participants, Dockside, CONCH HARBOR.
7:00 a.m. Boats may depart after sign in and GO FISHING!
3:00 p.m. Lines out of the water.
3-5:00 p.m. Celebrity Dockside Party, PT'S, Caroline St..
5:00 p.m. *** GUIDES must check in with Scorekeeper prior to 5:00 p.m.
7:00 p.m. Cocktail Party, VERANDA, GRAND BALL ROOM.
8:00 p.m. Awards Banquet, KEYS BALLROOM, MARRIOTT'S CASA MARINA RESORT.