02/11/1998REED
TRAVEL GROUP
Rebate Form
Monroe County Tdc
Po Box 866
Key West, FL 33041, United States
1131 /98
RTG Customer No. 803517
We have now calculated the amount of the cash rebate for Monroe County Tdc ("Claimant") to compensate you for any loss or damage
that may have resulted from past circulation or usership overstatements in one or more of the,following Reed Travel Group ("RTG") hotel
directories or guides: Hotel and Travel Index ("HTI"), Hotel and Travel Indea/Intemational Edition (previously called Hotel and Travel
Index/ABC International Edition) ("HTII"), Official Hotel Guide (previously called Official Hotel and Resort Guide) ("OHG"), OAG Business
Travel Planner/North American Edition ("BTP"), Official Meeting Facilities Guide ("OMFG") (the "RTG Hotel Directories/Guides").
Based upon our records and the information you have provided, RTG offers to pay Monroe County Tdc a cash rebate of $133,649.22 for
advertising in the RTG Hotel Directories/Guides ("RTG's Rebate Offer"). RTG's Rebate Offer has been calculated in accordance with the
principles outlined to you as follows:
Publication
1991
1992
1993
1994
1995
1996
1997
Total
OHG
$0.00
$0.00
$10,616.49
$6,220.27
$0.00
$0.00
$0.00
$16,836.76
HTI
$15,867.76
$23,207.26
$16,986.33
$0.00
$0.00
$0.00
$0.00
$56,061.35
HTII $8,262.86 $33;823.80 $18,664.45 $0.00 $0.00 $0.00 $0.00 $60,751.11
RTG's Rebate Offer is intended to resolve any and all claims or causes of action of whatsoever nature that Monroe County Tdc or any
other entity on whose behalf it was acting as agent in connection with the purchase of advertising that is the subject of RTG's Rebate
Offer (an "Agency Party") may have, directly, as successor to any other entity, or otherwise, against any person or entity arising out of,
resulting from, or relating to any misstatement made prior to the date hereof (intentional or otherwise) with respect to circulation or
usership in any of the RTG Hotel Directories/Guides ("Claimant's Claim"). Before RTG can release this amount to your company, we must
receive your signed agreement to the rebate terms set forth below. Please have an authorized representative sign and date this letter
below, and return the signed agreement to: Reed Travel Group, Rebate Form Return Center, 1133 21st Street, Suite 600, Washington DC
20036-8698, USA by no later than 03/31/98.
For your convenience, a pre -addressed envelope is enclosed for this purpose. RTG will release payment to Monroe County Tdc promptly
after it has received the signed agreement. If you have any questions about your rebate or the rebate program, please call our rebate
hotline at (800) 248-5141 in the United States or collect at (214) 658-1695. We look forward to resolving these issues and moving ahead
to a successful partnership with you in the future.
Sincerely,
Ed McBride
AGREEMENT TO TERMS OF REBATE PROGRAM
The Claimant through its undersigned authorized representative, on behalf of itself and any
Agency Party and any other entity whose rights it or any Agency Party has or has acquired by
legal succession or otherwise, (1) affirms that any information provided to RTG by Claimant in
support of the amounts to be paid to Claimant under RTG's Rebate Offer is true and correct to
the best of Claimant's knowledge and belief and confirms that Claimant has verified the
information above and in Attachment Three B of the rebate letter against Claimant's own records
and ben v be correct, (2) represents that Claimant is entitled to receive payment of RTG's
Re sfaction and settlement of Claimant's Claim, and has not assigned, or
_ enefit of Claimant's Claim or any portion thereof to any third party, (3)
an the property identified above for the period between 1991-1997
sger TG Rebate Offer relating to these advertisements, that there has
6j transfer of assets entitling any other party to this Rebate Offer,
C i ant kh other person or entity who may be entitled to the RTG Rebate
pvlibn t the advertisements for the property identif ve,
don, Mayor
Title (Please Print)
(4) agrees to indemnify and hold RTG harmless against any loss resulting from any
payment to Claimant with respect to RTG's Rebate Offer that Claimant is not entitled
to receive, (5) agrees to accept payment of RTG's Rebate Offer in full satisfaction
and settlement of Claimant's Claim, (6) agrees to waive and release, and not to
assert any claim of whatever nature against, RTG, Reed Elsevier plo, Reed Elsevier
Inc., or any predecessor owner of any of the RTG Hotel Directories/Guides, or their
officers, employees, agents or any of their indirect or direct parents, subsidiaries,
partners or affiliated entities, with respect to any claim or cause of action arising out
of, resulting from, or relating to any misstatement made prior to the date hereof
(intentional or otherwise) with respect to circulation or usership in any of the RTG
Hotel Directories/Guides, and (7) agrees that this agreement shall be governed by
the laws of the State of New York, United States of America.
Signature
February 11, 1998
Date
Without Prejudice AST / I ,DLHAC : C U3: K
Privileged Settlement Document APPROVED AS TeN
By AND LE AL SUF
B
Z N A
�� A member of the Reed Elsevier D�
3001
REED' �98
TRAVEL GROUP
Privileged and Confidential Settlement Document
Monroe County Tdc
Po Box 866 1 /31 /98
Key West, FL 33041, United States RTG Customer No. 803517
Dear General Manager:
I am pleased to present this cash rebate program to you which follows the announcement on
26 September 1997 by Reed Elsevier plc of the discovery of irregularities in circulation figures
relating to some Reed Travel Group (RTG) publications. I understand this matter is of great
importance to you, and will require prompt action.
This program represents Reed Travel Group's commitment to providing you with fair and equitable
compensation. The formula for determining the amount of rebate is being applied to all of our hotel
clients - whatever their size, status or site in the world.
Circulation irregularities varied over time for Hotel and Travel Index (HTI), Hotel and Travel Index -
International Edition (HTII), Business Travel Planner (BTP), Official Hotel Guide (OHG) and
Official Meeting Facilities Guide (OMFG). Therefore, the formula for determining the rebate was
applied to every publication, for every year in which you advertised. The sum of those calculations is
the total rebate amount due to you as compensation.
Attached is an explanation of how we calculated your rebate, in addition to customized rebate
information for your property(ies). Please review these materials carefully, as the rebate amount you
will receive is based on your total advertising spend with Reed Travel Group from 1991-1997 in the
affected hotel publications.
The calculations forming the basis for RTG's rebate are based on the best information currently
available to us following careful review by RTG and its advisors. Understandably, it was not always
possible, particularly in the earlier years, to get complete information and some information was
ambigous. We believe, however, that the information obtained provided a sound basis for your rebate
and the rebate is fair and equitable to our advertisers.
To help you through the somewhat complex calculations, I have included an example of the formula
used, in addition to a chart documenting your hotel spend as indicated from our billing records. Your
chart represents customized calculations based on the publications and the years in which you
advertised and shows your total rebate amount.
Please analyze the materials to confirm you are the proper party to receive the rebate for each year
and publication set forth on the rebate form. By signing the rebate form you are representing that
you are the proper party to receive the total amount of rebate, and are agreeing to accept this
amount in full and final settlement of any claims that you may have against RTG arising from the
irregularities in these publications.
Page 1 of 2
�1
A memhw 11 the Reed Fse , oic arrn �n
REED
TRAVEL GROUP
Privileged and Confidential
Prepared for Settlement Discussions
Reed Travel Group
Rebate Offer
Page 2 of 2
1 /17/98
After carefully reviewing the attached material, I would appreciate you signing and returning the
enclosed Rebate Form (last enclosure) to Reed Travel Group at your earliest convenience. You will
then receive your rebate check within 30 days upon our receipt of the signed form.
If you have questions concerning the rebate program, or how the amount was calculated as
indicated in the attachments, please do not hesitate to telephone our customer call center at 1-800-
248-5141 (within the United States). If you are calling from outside the U.S. you can reach a
customer call center representative by telephoning the USA at 1-214-658-1695 and reversing the
charges.
Thank you for your continued support. I look forward to building a productive business partnership
with you in the future.
Sincerely yours,
2 r
Edward J. McBride
Vice President, Sales
Attachments:
1. Your Rebate Amount
2. Hotel Rebate Program
3. Calculating Your Rebate
A. Total Spending by Publication, by Year
B. Detailed Rebate Calculations by Publication, by Year
Enclosed: Rebate Form (Please sign and return in the enclosed prepaid envelope)
RA —Mm 11 of the R-1 Es —, plc 9,.-
REED
TRAVEL GROUP
Advertiser Instructions for Returning Rebate Form
Via UPS
1. Sign the enclosed Rebate Form
2. Place into the UPS envelope provided
3. The UPS shipping document provided has a pre -coded account. All
shipping charges are at the expense of RTG.
4. Fill in section #1 "Shipment From" area of UPS shipping document
5. "Shipment To" in section 2 is already pre -addressed to:
Reed Travel Group
Rebate Form Return Center
1133 21 n Street NW
Suit 600
Washington, DC 20036-8698
6. Sign and date the UPS shipping document in section #9 "Shippers
Signature"
7. Affix the UPS shipping label to the blank white area on the UPS envelope
provided
8. Call 1-800-PICK-UPS (800-742-5877) to arrange pick up
Thank you
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