Item H1BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 16, 2011 Division: Administration
Bulk Item: Yes No X Department: Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Discussion of implementing the Americans with Disabilities Act
(ADA) Transition Plan as mandated by the U.S. Department of Justice.
ITEM BACKGROUND: An ADA Transition Plan has been developed by Monroe County Project
Management in coordination with Bender & Associates Architects, P.A. Project Management has
coordinated with the County Administrator and other Sr. Administrators to develop a strategy for the
implementation of, and a budget for the ADA plan.
PREVIOUS RELEVANT BOCC ACTION: On December 16, 2009, the BOCC approved of a
Contract with Bender & Associates Architects for the development of an ADA Transition Plan.
CONTRACT /AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Discussion of ADA Transition Plan
TOTAL COST: N/A INDIRECT COST: N/A BUDGETED: Yes N/A No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: _ _ AGENDA ITEM #,
Revised 7/09
The ADA Transition Plan is part of a federally mandated plan. Monroe County's Transition Plan
has been developed by Monroe County Project Management in coordination with Bert Bender
Architects. The work described in the Plan is to be performed by contract with private sector
Contractors and some portions of the work may be performed by Monroe County Public Works.
Project Management staff has coordinated with the County Administrator and other Sr.
Administrators to develop a strategy for the implementation of and a budget for "the Plan ".
The work detailed in the plan is estimated to cost $5,355,398.00 and is to be spread out over a
five year period starting in FY 2012. Year one budget could be as low as $649,085.00 with each
consecutive year increasing in cost. The fifth year could cost as much as $1,693,860.00 and
would complete the work of the plan. The budget and schedule can be revised to meet the
needs of the County. The exact budget will be determined by the availability of funds for each
year of the Plan. The following is a suggested 5 year budget to complete the work.
1. FY 2012 - $ 650,000.00 Priority 1 work items
2. FY 2013 - $ 790,000.00 Priority 1 and 2 work items
3. FY 2014 - $ 990,000.00 Priority 2 and 3 work items
4. FY 2015 - $1,250,000.00 priority 3 and 4 work items
5. FY 2016 - $1,675,398.00 completion of all remaining work items
The original cost estimate provided by the Architect is $11,323,000.00. This has been revised
downward to $5,355,398.00 by removing items that are not required by the ADA; such as
constructing sidewalks in areas where sidewalks do not currently exist. Also removed from the
Architect's estimate are facilities being used by the County that are not owned by the County
and also eliminated are those facilities that have been improved after the ADA assessment was
completed.
It is proposed that Project Management will administer the work described in the Transition
Plan and coordinate with the Contractors selected to perform the work and to coordinate with
Public Works for work to be done by Public Works personnel.
The development of a RFP(s) will be required to initiate the process for performing the work.
The RFP will include detailed descriptions of the items to be repaired or constructed as well as a
schedule for completion. The number of RFP's (as few as 1 and possibly 3 or more each year)
has not been determined.
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mbi I k2m Architecture, Inc.
Monroe County Accessibility Evaluation
LOWER KEYS: Tax Collector's Office Key West
Inspection Area:
3.3 STEPS
Observation
Front Steps lead to the landing at the front door, Side steps lead
to the landing and the side door. In each case,
0 There are no handrails.
30 April 2009
Recommendations
AS - Install handrails in accordance with
FACBC 11 -4.9.
rnbi |kem Architecture, Inc.
Monroe County Accessibility Evaluation
LOWER KEYS: Tax Collectoes Office Key West
AOA Inspection Item:
4.0 COMMON ROUTES
Summary: There are two possible entrances to the building that could be use by employees and public. The
_Lear entrance and the entrance in the storage room are for employees o
Inspection Area:
4] ENTRANCES
-----------
Observation Recommendations
The Main Entrance Door I
compliant ramp.
%*O The door has the proper clearance of 32". RM - Adjust the door for the proper
It opens with 8 lbs of force, which is less than the maximum. closing time.
It closes in less than the required < 3 seconds. AS - Install a low profile threshold.
The threshold is just over the maximum of 314". F$S - Reconfigure the front porch to have
There is not enough space on the approach to maneuver a the proper maneuvering room.
wheelchair. RA$,' - Provide proper signage in
Q There is no Braille signage. accordance with FACBC 11 -4.6.4.
This door is an emergency exit and opens onto 42" wide
landing with steps.
The door has the proper clearance.
vol' It opens with 6 lbs of force.
It closes in < 3 seconds.
G It has a panic bar that requires 15 lbs to operate.
(D There is no Braille signage.
A,- Adusthaduorhxthepmpa closing
This entrance cannot be compliant inits
current configuration.
30 April 2009
mbi I k2m Architecture, Inc.
Monroe County Accessibility Evaluation
LOWER KEYS: Tax Collector's Office Key West
30 April 2009