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Item I1BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: March 16, 2011 DIVISION: Public Works BULB ITEM: Yes No X DEPARTMENT: Public Works STAFF CONTACT PERSON/PHONE NO.: Dent Pierce/292-4560 AGENDA ITEM WORDING: Approval to award bid(s) and enter into contract(s) for Big Pine Animal Control, Shelter and Operations and/or Marathon Animal Control, Shelter, and Operations. ITEM BACKGROUND: Per attached Bid Re -Cap, sealed bids vvere opened on Februaiv 15, 2011, and the bids vvere as follovvs: Safe Harbor Animal Rescue of the Kevs (SHARK) $238,906 — Option 3A — Big Pine Service Area, Marathon Animal Shelter and Service Area utilizing the Marathon Animal Shelter only Florida Kevs SPCA $133,000 — Option 1 — Big Pine Shelter and Service Area Responsible Pethood, Inc. $117,700 — Option 1 — Big Pine Shelter and Service Area $ 73,600 — Option IA — Big Pine Service Area vvithout the Big Pine Animal Shelter $143,700 — Option 2 — Marathon Animal Shelter and Service Area only $219,800 — Option 3 — Big Pine and Marathon Animal Shelters and Service Areas $151,200 — Option 3A — Big Pine Service Area, Marathon Animal Shelter and Service Area utilizing the Marathon Animal Shelter only At a public meeting on March 3, 2011, the Bid Selection Committee ranked the three respondents as follovvs: I" — Florida SPCA with 425 points 2"d — SHARK Nyith 411 points, and 3rd — Responsible Pethood NNith 315 points. Bid Selection Committee voted 5-0 to recommend to the Board of Count- Commissioners that the BOCC award a split bid to FKSPCA for the Big Pine service area and to SHARK for the Marathon service area. PREVIOUS RELEVANT BOCC ACTION: On September 8, 2010, the BOCC approved staff recommendation to re -bid Big Pine and Marathon animal control services CONTRACT/AGREEMENT CHANGES: Nevv contract(s). STAFF RECOMMENDATION: Approval to axyard bids as recommended by the Bid Selection Committee, to the FKSPCA for the Big Pine Service area and to SHARK for the Marathon service area, subject to negotiating a contract Nyith SHARK for the Marathon -only component. TOTAL COST: $ INDIRECT COST: BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: n/a Acct. 001-21000-530340 COST TO COUNTY: Same SOURCE OF FUNDS: ad valorem REVENUE GENERATED: Yes No x APPROVED BY: Co. Atty.: OMB/Purchasing: Risk Management: DOCUMENTATION: INCLUDED: x NOT REQUIRED: DISPOSITION: AGENDA ITEM #: s } } p O 00 O O O p O 00 O O O c3 p O OO O O uO a -� O m O n�.D (0N 00.—N C 00 M M M ISM NM O� LI ,il�Q't (J) n _N u S N ZN ,--i ,--I ,--I � N +' cib tn COJ i {f} N Y/ _N _N _N L a-J } O Z fu > �'> > 4-1 i--i � In c } o � � L. > GGGS W Lei/ c O a-) L a-J ro L. s� Z O 0 � oQo0WL 70 �fuYa .Z>C C C O m a�O\° v a)v Q ° �W M Z p cwcw aoaoa�u (1)=>c�ai' av,acn.�� L Q Z Q W m� mz m :u) cm ru(nU L a V W W W M ,� .� N OM W 74 LL W 0 c�=N J H c c O c c O c Ord �.� cU c �.� c O� Ord a 3 W J N IV N } N WO = VC7Z11f � � O� O�0u) 0 0 nmD c a ZZO*a J J E CC � Q Q Q o LZ•I Q Q W = J Z lie0� H m 0 Z Z C�op� Z QLLOX O V O V a Q W Q W C C Z Z U o m W QCL Y O W Z O cn L o > -a in D Y W 2 O +� s Z Q w o > o � Qzo CL OG d �0 a Q Z Z U U i U') cn O O � N con o N W cn L "0 � (O O O U W E > = N a r Q T a � � } U cl v ~ o in Ln m ru _ .E O Y Q Q o s o i � v� (O O N '_a N N s � '_� BID-PWD-46-319-2011-PUR/CV BIG PINE KEY ANIMAL CONTROL, SHELTER AND OPERATIONS AND/OR MARATHON ANIMAL CONTROL, SHELTER AND OPERATIONS MONROE COUNTY, FLORIDA SELECTION COMMITTEE March 3, 2011 Meeting Minutes The selection committee for BID-PWD-46-319-2011-PUR/CV met on Thursday, March 3, 2011 at 2:00 p.m. at The Community Center at the Big Pine Key Community Park, 31009 Atlantis Drive, Big Pine Key, Florida. The following members were present Roman Gastesi, County Administrator, Dent Pierce, Public Works Director, Beth Leto, Assistant Director of Public Works, Sandy Tuttle, citizen of Big Pine Key, and Gina Hipson, citizen of Marathon. Non -Committee member present, Christine Limbert, Assistant County Attorney Welcome by Roman Gastesi and introduction of all members present. Mr. Gastesi advised that public comment will be allowed and discussed the tabulation and selection process. Since the committee had no questions and needed no clarification on the bid responses, the scores of each individual committee member were announced as follows: Committee Member RPI SHARK FKSPCA Gina Hipson 48 100 85 Sandy Tuttle 69 78 85 Roman Gastesi 68 90 87 Dent Pierce 58 65 79 Beth Leto 73 78 89 Totals 316 411 425 Totals of the scores were announced. Discussion of the scores and rankings Suggestion by committee member to negotiate with SHARK to cover the whole service area (Option 91) Suggestion made by committee member to split the service area and negotiate with FKSPCA for the Big Pine Key service area and with SHARK for the Marathon area only (Option 92) Public comments taken: Suggestion from Tom McDermott of RPI suggest to give contract to RPI as the lowest bidder and since they provided all options for the service area as required by the bid. Christine Limbert advised that the bid could be either/or. Comment from citizen to have a staffed shelter on Big Pine Key Comment from another citizen as supporter of shelter on Big Pine Key Comment from Elton Gissendanner of RPI to negotiate a contract with all three bidders (Option 93) Comment from Connie Christian of FKSPCA regarding staffing and operation of BPK area and shelter Comment from Mark Peterson of Key Deer Protection Alliance that they want a shelter on the island of Big Pine Key and they want a contractor that will maintain a shelter Public Question as to how scores were arrived at Explanation by committee member that all selection committee members individually and independently scored bid responses Beth Leto explained that when members of the selection committee were given the bid responses that they were advised that the bids were confidential and that they should go through the bid criteria and score accordingly. They were also advised not to discuss their scores. Public question are to how the request for bids were put together Explained that the request for bids were developed and created by staff including county attorney, public works department, division directors and county administration. Public question as to how the two citizens on the selection committee were appointed Explained by Roman Gastesi that one was appointed by Roger Hernstad, the City Manager of Marathon, and the other was appointed by Commissioner George Neugent. Comment from Mark Peterson of Key Deer Alliance that County should set forth a response time of 3 or 4 hours for captured animals Comment from Connie Christian that they require that the Animal Control Officer on call live in the area Anne Morrill stated that any animals they capture will be delivered to a person Comment/question by Citizen regarding a shelter on BPK Motion make by committee member, Roman Gastesi, to bifurcate the service area and negotiate a contract with FKSPCA for BPK service area and with SHARK for Marathon service area. Motion was seconded by Gina Hipson. Voted 5-0. Motion approved Comment from Citizen Alicia Putney regarding a shelter on BPK Roman Gastesi advised that the recommendation will be made to the BOCC on March 16th, 2011 meeting at 11:00 time certain. Comment from Mr. Ken Araujo, professional animal trainer that commends the decision of the selection committee and the emphasis on quality of the service providers Comment from M. Peterson of Key Deer Protection Alliance on BPK shelter Members signed score sheets Meeting concluded. BIG PINE AND/OR MARATHON ANIMAL CONTROL SHELTERS AND OPERATIONS BID SELECTION COMMITTEE RESULTS RPI SHARK FKSPCA ROMAN GASTESI Score Rank 3 d I I q DENT PIERCE Score Rank 3 Z BETH LETO Score Rank F19-:1 Fp SANDY TUTTLE Score N 61 -7 Rank F-3q2— GINA HIPSON Score 100 Rankpz� [ ( 2 TOTAL Score E a SRank BID COMMITTEE RECOMMENDATION BASED ON HIGHEST SCORE/LOWEST RANKING: (. a j / -4- FKSPCj it r- bp�— (If there is a tie, use the highest score) CL a-rcv_' 4 41 1/9 Sh a.r-t- Ma I�o h BY: BY: (mod %• �'�C mot`' BY: BY: BY: 1 Date: 3 I cn to : n t7 O m p O n (D CV O O� w D CD s 0 Q n al (D r t N (D r F (A(D r+ CD A m Q N rr+ n r��i h a- O n a 3 : � m 0 N O 0 N -s 'O O zs 0 0 r O N n 0 r0r 5 v r C -+, �0Qj 3 3 O r+ N 3 0' c 3 ago n m -0 m (D O� m o 0 � -ti D 3 rt , z m-0 sv O 3 °' :3 cu cm r+ (D A e-r Q (D j fl] CL N (D iL rt �• v O n ? 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Box 430224 Big Pine Key, Florida 33043-0224 Monroe County Board of County Commission Regular Meeting March 16, 2011— Marathon, Florida Agenda Item I-1: Approval to award bid(s) and enter into contract(s) for Big Pine Animal Control, Shelter and Operations and/or Marathon Animal Control, Shelter and Operations. From its inception in 1989, the Key Deer Protection Alliance has worked diligently to improve animal control services to reduce the number of injuries to and deaths of Key deer due to free roaming dogs. Over twenty-five years ago the County built the animal shelter on Big Pine Key. Over a decade ago the County adopted its Year 2010 Comprehensive Land Use Plan, which mandates the animal shelter on Big Pine Key be adequately staffed to enforce animal control laws.' Over four years ago, with the issuance of Incidental Take Permit Number TE083411-0, the County entered into a contract with the federal government to evaluate the need for additional regulatory measures to control the spread of domestic predators and to provide an animal control education program.2 The decision as to whether or not you follow the existing policies and maintain a physical shelter on Big Pine Key needs to be a separate decision that is decided by a vote of this Board. This issue needs to be discussed in the public arena. If you decide not to maintain a shelter on Big Pine Key, the language in the Year 2010 Comprehensive Plan should be changed to reflect this change in policy. The level of support for a long-term solution to animal control issues on Big Pine Key and the Lower Keys has never been greater. We have the opportunity to finally get this right. We need your help and support. We asked that you follow through with your 2006 plans to create a Domestic Animal Protection and Control Advisory Board; and, that you direct staff to hold public meetings on the issue of a shelter on Big Pine Key. Please help make adequate animal control on Big Pine Key and the Lower Keys a reality. Thank you. Sincerely, Alicia Roemmele-Putney, RecordingeG�� t "Adequate staff shall be provided at the animal shelter on Big Pine Key to enforce animal control laws." Monroe County Year 2010 Comprehensive Land Use Plan Policy 207.7.8. [Emphasis Added.] 2 "The CounU and Service will annually review and evaluate the need and feasibility of additional regulatory measures to control the spread of domestic predators." And, "The County will implement an animal control education program to educate the public regarding the potential negative effect of domestic predators on the Key deer and Lower Keys marsh rabbit." Incidental Take Permit # TE083411-0: Block 11: G 23 and G 24. [Emphasis Added.] KEY DEER PROTECTION ALLIANCE, INC. P.O. Box 430224 Big Pine Key, Florida 33043-0224 Monroe County Board of County Commission Regular Meeting March 16, 2011 — Marathon, Florida Agenda Item 1-1: Approval to award bid(s) and enter into contract(s) for Big Pine Animal Control, Shelter and Operations and/or Marathon Animal Control, Shelter and Operations. Animal Control Services Needed on Big Pine Key and the Lower Kew • Full time Animal Control Services • Predictable Hours • Human response to telephone calls • Physical Location • Place to take animals • Temporary holding facility to allow for retrieval of pet • Place to get help — ask questions • Facility for free spay and neuter clinic and shots People will not drive to Marathon or Key West for animal control related needs. A physical Shelter is needed in the Lower Keys. Big Pine Key would be the first choice. to cn E U .cn := 0 OL O U. � U c: 0 LL U (6 J N O o L � CL U. N U c: 0 LL p J cll*-• a) cn L 0 L 0 n U E E 0 cu cn co U O L v cu N ti N cu (uj c Lel u N O Q c .75 co cif 0 cu ca cn U .0 a) cu Q� L cu cn N co cn U O CL L �w Q� cu -W cn cu ca cn cn U O 4-0 .0 cu c cu Q 0 CD Q O U cu cn L- a) O Q. Q. co O +• O >cn Y L Q cn (u 3 c cu cu cn L O O cn N C E L 4- N N N cu Q 2 L co U cn D c cu c Y W 0 U cn O Q L O N (u N L a) cn c 6-1 ca cu cu O C .CD s LM 0) O O cu (6 cn � c O) � O c > a) o L Q O O Y � o m -� c O � c m Y 0 cu vJ O 0 c a) E E U cn Y cuCD Q � >+ O O E c c O O O L- cu Rf O (B tQ >- 2 2 Russell Yagel From: Russell Yagel Sent: 2011-02-02 8:47 AM To: 'boccdis1 @monroecounty-fl.gov'; 'boccdis2@monroecounty-fl.gov; 'boccdis3 @monroecounty-fl.gov; 'boccdis4@monroecounty-fl.gov'; 'boccdis5@monroecounty-fl.gov' Cc: 'Limbert-Ch risti ne@MonroeCou nty-FL. Gov' Subject: Animal Control Services Bid Process January 27, 2011 Mayor Heather Carruthers County Commissioner 530 Whitehead Street Key West, FL 33040 David Rice County Commissioner 9400 Overseas, Hwy, #210 Marathon Airport Terminal Marathon, FL 33050 George Neugent County Commissioner 25 Ships Way Big Pine Key, FL 33043 Sylvia Murphy County Commissioner 1100 Simonton Street Key West FL 33040 Kim Wigington County Commissioner 500 Whitehead Street Suite 102 Key West, FL 33040 Re: Monroe County, Florida Request For Bids Big Pine Key Animal Control, Shelter And Operations And/Or Marathon Animal Control, Shelter, And Operations Dear Commissioners: So as to not further "taint" this process, I will not identify, unless requested to do so by you, the name of the entity for whom this correspondence is written. On behalf of a client, we have previously advised both the County Administrator and the Director of Public Works that our unidentified client takes objection to the bid procedure (which is presently in process) as it relates to the provision of Animal Control services to the County, and they have failed to respond to our otherwise address our concerns. Having received no response, we are left with little choice but to bring this matter directly to you. First, the process has been tainted from the beginning since a "draft" of the bid specifications was provided to officials for the City of Marathon and such "draft" apparently made its way into the hands of competing bidders. The dissemination of this "draft" resulted in this competitor actually having input into the bid by way of the Marathon Official whose "feedback" was sought in connection with this matter. Thus, the process has already been tainted with the appearance of collusion and favoritism, and it will prevent the actual, honest and effective competition contemplated by the Monroe County Code of Ordinances. Also, County Staff had previously advised the RFP would not be released until audits of all three of the present service providers had been complete. Notwithstanding such representation, the RFP was released well before the audit of the Key West shelter was complete. Completion of all three audits is absolutely necessary in order to give potential new entrants into the competition (i.e. entities not presently providing services to the County) to submit a meaningful bid. The audit for the Key West provider was received by my client on January 28th, 2011, barely two weeks before the bid period closes. Additionally, it has been stated that the bid has been designed to satisfy the desires of an existing service provider. Specifically, the goal being to give the Key West based provider the southern portion of the prior service area (i.e., the portion it wants) and awarding another entity the remainder of the service area. A review of the bid package and requirements therein fully supports this claim and reveals there is no realistic possibility a single entity will be able to successfully submit a bid to handle what was once a single service area. Please note, the issues identified above are just a few of the issues my client takes with the process. We will not, by way of this correspondence, attempt to address the many specific issues we take with the RFP. It is critical, in light of the recent untoward activities of the prior service provider, the bidding process be free from any reasonable suggestion of impropriety. Accepting a bid based upon the present RFP will undermine the confidence of the public and prospective bidders that the process was a fair process, free of collusion, favoritism or more sinister conduct. Accordingly, on behalf of our client, we request that each of you insist the present RFP be terminated or concluded without submission to the Commission and demand the project be re -bid. We further request you instruct staff to bid a contract for the single service area and reject consideration of modifying service areas until such time as all of the contracts are up for re -consideration. With best regards, we are Very truly yours, Russell A. Yagel, Esq. Hershoff, Lupino & Yagel, LLP 90130 Overseas Highway Tavernier, FI. 33070 Phone: (305) 852-8440 Fax: (305) 852-8848 ryagelPtropicalaw.com CONFIDENTIALITY NOTICE: The information contained in this e-mail message is intended for the personal and confidential use of the recipient(s) ti N � 0-0 d O . as rn a 0 C m O > 0 0 O Q C E 0 � O E L m O 0 m L �, U) O c mm a) O C U EN cu U- C U O cn m O "0 N NO c O C .—NO-a)E cn c +U)� a) � ON>0a) C C O to N cn N N U 0- � a) co � CD U) > a) V tin - -0 F- 0> 00 � � OU O'er' U0a.�3�ai O O U O O L � O _ «* C 0 0 0-0 Nam_ •L O O a) .r- .>, > cu a) co L Q— �(1)ca-a Z a)0 O O O�a)0) i 0cnN m��c �Ma)o0 cn+,O�CcncnE a)E u) 0U� E�MF X��a)E to -0 OUZO m>NCL c c ._ c -0 _0 a) a) O — : c M .— cn a) 0 4- Q � CL -� a) � — a) COQC �+,.... 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TV: (a An .N (n :3 L cn .Q cc L C O O N 'L cu .T >cu , 6— O cn C: Q N cn E L O C O U C O c SECTION ONE INSTRUCTION TO BIDDERS 1.01 DESCRIPTION The Board of County Commissioners of Monroe County, Florida, (hereinafter "County") is seeking bids front private non -governmental humane organizations* (hereinafter "Contractor") to operate the **Big Pine Key Animal Control Shelter located at 279 Industrial Drive, Big Pine Key, Florida, and provide complete animal control enforcement services from Mile Marker 16.7 (the Harris Channel Bridge) to Mile Marker 40 (south end of the 7 Mile Bridge) AND/OR to operate the Marathon Animal Control Shelter located at 10550 Aviation Boulevard, Marathon, Florida, and provide complete animal control and enforcement services from Mile Marker 40 to Mile Marker 70, including the Cities of Marathon, Key Colony Beach and Layton (hereinafter "service area"). *In accordance with Sec. 4-37(b), Monroe County Code, and Sec. 828.03, Fla. Stat., the County can only contract for the above services with a private non -governmental humane organization such as a society or association organized under the laws of the State of Florida for the prevention of cruelty to animals. **The Big Pine Key Animal Shelter building and property is owned by Keys Energy Service (KES) and leased to the County. The lease was recently renewed for a one-year period ending August 31, 2011, and does not include a renewal option. Contractor is hereby made aware of the current lease term and the possibility of lease termination. In this regard, Bidders completing Bid Option 1 or Option 3 on the Bid Proposal Form must also complete Alternate Bid Option 1(A) [annual cost to provide animal control and enforcement services from MM 16.7 to MM 40, without the Big Pine Shelter facility], or Alternate Bid Option 3(A) [annual cost to provide animal control and enforcement services from MM 16.7 to MM 70 utilizing the Marathon Animal Shelter only]. All bids must be received by the Monroe County Purchasing Office, Historic Gato Cigar Factory, 1100 Simonton Street, Room 1-213, Key West, Florida 33040, on or before 3:00 P.m. on February 15, 2011. Two (2) signed originals and four (4) complete copies of each bid shall be submitted in a sealed envelope marked on the outside, "Sealed Bid for Animal Control Services and Operation of Animal Shelter(s) on Big Pine Key AND/OR in Marathon." All bids must remain valid for a period of ninety (90) days. The Bidder shall submit a proposed budget as well as indicate the total annual cost to provide the services contemplated hereunder (subject to Sections II and III of the contract), by utilizing the attached Bid Form. Following the receipt of bids, a committee will meet in a noticed public meeting to review the bids. The committee will rank the submittals in order of preference and make a recommendation to the County Commission to negotiate a contract with the preferred person/finm. Should the County Commission so direct, and a mutually satisfactory agreement cannot be reached between staff and the first recommended person/firm, then staff will negotiate with the next preferred person/firm and so forth. When staff has agreed with the person/firm upon a mutually satisfactory contract, the contract will be brought before the County Commission for final approval. No binding contract is created between any person/firm and the County until a contract is approved by the County Commission. 1.02 COPIES OF BIDDING DOCUMENTS ............................................... BID PROPOSAL FORM BID OPTION 1 — BIG PINE SHELTER AND SERVICE AREA ONLY: Total price to operate the Big Pine Animal Control Shelter and provide complete animal control and enforcement services from Mile Marker 16.7 to Mile Marker 40: per year utilizing a Monroe County vehicle described in Exhibit "D" of the Request for Bids; $_ per year without utilizing a Monroe County vehicle. and BID OPTION 1(A) — BIG PINE SERVICE AREA: Total price to provide complete animal control and enforcement services from Mile Marker 16.7 to Mile Marker 40 without the Big Pine Animal Shelter: Request for Bids; per year utilizing a Monroe County vehicle described in Exhibit "D" of the per year without utilizing a Monroe County vehicle. BID OPTION 2 — MARATHON ANIMAL SHELTER AND SERVICE AREA ONLY: Total price to operate the Marathon Animal Control Shelter and provide complete animal control and enforcement services from Mile Marker 40 to Mile Marker 70 including the Cities of Marathon, Key Colony Beach and Layton: $_ per year utilizing a Monroe County vehicle described in Exhibit "D" of the Request for Bids; $_ per year without utilizing a Monroe County vehicle. BID OPTION 3 — BIG PINE AND MARATHON ANIMAL SHELTERS AND SERVICE AREAS: Total price to operate the Big Pine Key Animal Control Shelter and the Marathon Animal Control Shelter and provide complete animal control and enforcement services from Mile Marker 16.7 to Mite Marker 70, including the Cities of Marathon, Key Colony Beach and Layton: $_ per year utilizing Monroe County's vehicles described in Exhibit I'D" of the Request for Bids; $_ per year without utilizing Monroe County's vehicles. and BID OPTION 3(A) — BIG PINE SERVICE AREA, MARATHON ANIMAL SHELTER AND SERVICE AREA: Total price to operate the Big Pine Key Animal Control, Marathon Animal Control Shelter, and provide complete animal control and enforcement services from Mile Marker 16.7 through Mile Marker 69, including the Cities of Marathon, Key Colony Beach and Layton utilizing the Marathon Animal Shelter o_ nlv: Request for. Bids; per year utilizing Monroe County's-vehicles described in Exhibit "D" of the without utilizing Monroe County's vehicles. 39 4 O _O CL O O �E- O ado m�= C O <�� 0-E0 U V (D -O L6 ti (D C'4 G1 O V N O aa ) c U C m O > U d d O Q. C 2 0 c °0� L O > U 10-1 00 0 ca O 0 O 0 (0 CU CO N 210 2) N m L. O n �- ' O E fQ N }N> L N C a)3 N 4 O L O O: N - CO —= E U O co L p c -v c0) cn 0 C CDM = 0 v O N 0 cu 0-0 N U CDO O N U) >cc m � Q � +, > > C U +r �' > c C '� p �O — = . U C C O 4O O 0 +) V OC CU -0 N•� N N O O O E N C� +- "p -0 .o C F— E > ��+ N C +�+ E Z Z a)N C BID PROPOSAL FORM OPTION 1 — .Blg PINE SHELTER AND SERVICE AREA ONLY: Total price to operate the Big Animal Control Shelter and provide complete animal control and enforcement services from Mile :er 16.7 to Mile Marker 40: $ 1 ,4��� per year utilizing a Monroe County vehicle described in Exhibit "D" of the bequest for Bids.; $ per year without utilizing a Monroe County vehicle. :And '.; B.ID. OPTION 1(A) — BIG PitNE SERVICE AREA: Total price to provide complete animal control and enforcement services from Mile Marker 16.7 to Mile Marker 40 without the Big Pine Animal Shelter: per year utilizing a Monroe County vehicle described in Exhibit "D" of the Request for Bids; — $ per year without utilizing a Monroe County vehicle. BID OPTION 2 — MARATHON ANIMAL SHELTER AND SERVICE AREA ONLY. Total price to operate the Marathon Animal Control Shelter and provide complete animal control and enforcement services from Mile Marker 40 to Mile Marker 70 including the Cities of Marathon, Key ;..Colony Beach and Layton: $ per year utilizing a Monroe County vehicle described in Exhibit "D" of the Request for Bids; $ per year without utilizing a Monroe County vehicle. BID OPTION 3 — BIG PINE AND MARATHON ANIMAL SHELTERS AND SERVICE AREAS: Total price to operate the Big Pine Key Animal Control Shelter and the Marathon Animal Control Shelter and :.. provide complete animal control and enforcement services from Mile Marker 16.7 to Mile Marker 70, including the Cities of Marathon, Key Colony Beach and Layton: $ per year utilizing Monroe County's vehicles described in Exhibit 'IV' of the Request for Bids; $ per year without utilizing Monroe County's vehicles. 1 and `. BID OPTION 3(A) — BIG PINE SERVICE AREA MARATHON ANIMAL SHELTER AND SERVICE AREA: Total price to operate the Big Pine Key Animal Control, Marathon Animal Control Shelter, and provide complete animal control and enforcement services from Mile Marker 16.7 through Mile Marker 69, including the Cities of Marathon, Key Colony Beach and Layton utilizing the Marathon Animal Shelter only `1 $ t Request for Bids; per year utilizing Monroe County's vehicles described in Exhibit "D" of the without utilizing Monroe County's vehicles. 39 c _ � c N N Ncu Q O Y Ol c c c N = +O . (6 c6 :3 V U O c W .� 3 � m N 3 (6 O N O U) M N o Ezm� U O O U U v0i cU C O CL O W = O U C: O O A Q 0 _� O -a m N = I +N Or i O N m N C O > U L L. O O N ti (6 - O >, O O 0 O c M _U 4- - 0 U L O N c c6 cO N GNi L.CUL = in N F+ d O a RT N 3 = a� fA O L O L y c d o O c o o O _ Q U L L O Q N C E 0 cc -� 0w cu t O Q) 0 rn W cu c M m o U � Q> �' > N c co a c�> cc c6 > c 'c O> t� ++ - m - i c •i N O O -1 + O) c .c U (6 m >, L O Q � O *-' �- O N L " N CU 0 O O N O E N Rf a)� 0 C U I—E > s .- N c — E .Q N u�i c S; 14 2K BID PROPOSAL FORM BID OPTION.1 - BjG PINE SHELTER AID SERVICE AREA ONLY: Total price to operate the Big Pine Animal Control Shelter and provide complete animal control and enforcement services from Mile Marker 16.7 to Mile Marker 40: $ per year utilizing a Monroe County vehicle described in Exhibit "D" of the Request for Bids; $ per year without utilizing a Monroe County vehicle. and BED OPTION 1(A) - BIG PINE SERVICE AREA: Total price to provide complete animal control and enforcement services from Mile Marker 16.7 to Mile Marker 40 without the Big Pine Animal Shelter: Request for Bids; per year utilizing a Monroe County vehicle described in Exhibit "D" of the per year without utilizing a Monroe County vehicle. BID OPTION 2 — MARATHON ANMAL SHELTER AND SERVICE AREA ONLY: Total price to operate the Marathon Animal Control Shelter and provide complete animal control and enforcement services from Mile Marker 40 to Mile Marker 70 including the Cities of Marathon, Key Colony Beach and Layton: $ per year utilizing a Monroe County vehicle described in Exhibit "D" of the Request for Bids; per year without utilizing a Monroe County vehicle. BID OPTION 3 - BIG PINE AND MARATHON ANIMAL SHELTERS AND SERVICE AREAS: Total price to operate the Big Pine Key Animal Control Shelter and the Marathon Animal Control Shelter and provide complete annual control and enforcement services from Mile Marker 16.7 to Mile Marker 70, including the Cities of Marathon, Key Colony Beach and Layton: Request for Bids; and per year utilizing Monroe County's vehicles described in Exhibit "D" of the per year without utilizing Monroe County's vehicles. BID OPTION 3(A) - BIG PINE SERVICE AREA, MARATHON ANIMAL SHELTER AND SERVICE AREA: Total price to operate the Big Pine Key Animal Control, Marathon Animal Control Shelter, and provide complete animal control and enforcement services from Mile Marker 16 7 through Mile Marker 69, including the Cities of Marathon, Key Colony Beach and Layton utiMne the Marathon Animal Shelter only $_ 9-3 $, quo ' n per year utilizing Monroe County's vehicles described in Exhibit "D" of the Request for Bids; without utilizing Monroe County's vehicles. 39... .... . ti le C? C4 0 cn 0. 0 0 > 0 CD c CL E 0 0 2 C.) a) L— (D (U a) a) CL � Cl) cn 0 4-4 0 CL a) U) M (D .0 cu c U) (2 > 0 0 0 0 N a) 0 0 L- L- (- E C: 4— CL 0 0 ca E= a) C/) _0 -C: Cc L- cu 0 -1-a - -1--p E c "0 .-&I- (U CO cc c: 0 0 0 0 0 CU cn C-) (U O CO :t-- cn c) a)a) E :3 4� ����� a) 0 a) cu a) " a) a) cn 0 q 0 C 0 cu -0 ca cu 0 0 cn < CU 0 > (U cn 0 E cu o cn c cu a) 0 -a 0 4— (n a) E (u 0 0 C: a) CU 0 _0 w 0 4- a) a) C — 0 E (13 0 q) 4- " o Cl) :tt cu C: 0 (L) Q) — -a cu L- a) cu c: U) U) (1) cr 0 o o U) 0) V C: C: E U) " 0 -0 w m m a) cn C: 0 a)0 �: U) >, 4- CD a) cj) 0 = m a) c — 0 T C: CU (n a) -0 0 D C'i 0 a) -0 0- _(-Z _0 0 Tab 6. Transition Plan Safe Harbor Animal Rescue of the Keys, with the full backing of all of the Middle and Lower Keys veterinarians, is uniquely. qualified to run the Shelter and provide animal control services. As a new 501(c)(3) organization, Safe Harbor requests that during the first three months of operation, the County provide advance reimbursements for services .per the agreed upon contractual price. This three-month advance would allow Safe Harbor to fully implement all of its objectives. The advance funding would be offset against actual reimbursed fees. There would be no need for future advances after the initial three-month period, as Safe Harbor's Board and volunteers would be engaged in numerous fund raising activities. The Board very strongly believes that, after the initial three-month period, Safe Harbor would be self- sufficient. Katie Bentley has been the glue that has held the shelter together since the departure of the previous manager. She will continue with the same quality service as SHARK takes over the new contract. February 14, 2011 Board of County Commissioners Monroe County Dear Board of County Commissioners, This is to confirm that Responsible Pethood ln:c.has. opened: a business account with First State- Bank of the Florida Keys: and. has deposited the amount of $25,000.00' in said account. Please let me know if I can be of any further assistance in this matter, I may be reached at the telephone number listed below. I-sPectfully yours, B`1'cky Shifflett. CSO/Branch Manager First State Bank (305) .289-4393 ___.......___....IIKeys .Locations_-.KeNsBank.cxim ballFrec_{nCG�f)2�E;�I$5.8.._ _ Key West (305) 296-8535 • Lower Kevs (305) 871-4718 (305) 2894393 ■ UPPer Keys (305) 852-2070 Main Office: A.O. 11ON 1.579. Key West. 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