Refurbish 2 Type III Ambulancesr
A
AGREEMENT
THIS AGREEMENT made and entered into this day of
tI , 1993, A.D., by and between the Monroe County Board
of ounty Commissioners, Monroe County, Florida, hereinafter
"COUNTY" and Southern Ambulance Builders, Inc. hereinafter
"CONTRACTOR".
WHEREAS: That the parties hereto, for the consideration
hereafter set forth, mutually agree as follows:
1. SCOPE OF THE WORK
The CONTRACTOR shall furnish all labor, materials,
equipment, machinery, tools, apparatus, and transportation and
perform all other work as described in the Specifications for
remount/refurbishment of two (2) existing Type III Ambulances
for the Monroe County Board of County Commissioners, the Notice
of Calling for Bids dated February 2, 1993 ar4 as described in
the CONTRACTORS Bid Proposal dated March 6, 1ZS93: all" of,= -which
are hereto attached and made part of tl9p r agreement by
reference.
2. CONTRACT SUM c
z =�
a. The COUNTY agrees to pay for the ambulances remoqpt/
refurbishment delivered in the manner as ,het forth inrthe
contract documents the sum of One Hundred. --Three Ybousand
and Seven Hundred Eighty Dollars ($103,780.00) to be paid
to the CONTRACTOR within 30 working days after acceptance
of the ambulances at the Monroe County EMS Office,
Marathon, Monroe County, Florida. Acceptance shall occur
after the units are received, inspected and found to
comply with specifications, free of damage or defect and
properly invoiced.
b. The COUNTY shall pay to the CONTRACTOR for the faithful
performance of the Contract, in lawful money of the United
States, based upon the prices shown in the Proposal, a
copy of the Proposal being a part of the Specifications
and the Contract Documents including contingency and
options, the aggregate amount in the sum of $103,780.00;
as follows:
Base Price
Contingency Fee
Option 1:
Ext. AC condenser
Option 2:
Walk thru
Option 5:
Sharps cont.in
Option 7:
Man saver bar
Total Contract
Each
$ 48,500.00
500.00
630.00
1,800.00
160.00
squad bench
Amount
300.00
Total
$ 97,000.00
1,000.00
1,260.00
3,600.00
320.00
$ 103,780.00
f
3. GENERAL PROVISIONS
a. The CONTRACTOR agrees to indemnify the COUNTY and hold the
COUNTY harmless from and against all claims, damages,
losses and expenses, including reasonable attorneys' fees
in any action arising out of performance of the work
herein, including bodily injury, illness or death, or for
property damage including loss of use, resulting from the
CONTRACTOR'S work.
b. The CONTRACTOR, warrants that it has not employed,
retained or otherwise had act on its behalf any former
County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer
or employee in violation of Section 3 of Ordinance No.
010-1990. For breach or violation of this provision the
County may, in its discretion, terminate this contract
without liability and may also, in its discretion, deduct
from the contract or purchase price, or otherwise recover,
the full amount of any fee, commission, percentage, gift,
or consideration paid to the former County officer of
employee.
4. CONTRACT TERM
a. The Contract shall commence on the date on which the
Contract is signed by the last party of the two parties
signing the Contract. Delivery to be within sixty days of
receipt of the chassis.
b. The CONTRACTOR will not be held liable for delay in
delivery caused by strikes, inability to obtain materials
or equipment, production or manufacturing problems and all
other causes beyond the CONTRACTORS control. The
CONTRACTOR shall not be liable for any incidental damages
caused by delays in delivery.
5. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
The CONTRACTOR understands all provisions of this Contract
and of the Specifications and agrees to their sufficiency for
the work to be done. Under no circumstances, conditions or
situations shall this Contract be more strongly construed
against the COUNTY than against the CONTRACTOR.
6. PARTIAL AND FINAL PAYMENT
a. The CONTRACTOR shall invoice the COUNTY, in accordance
with the pricing and terms as outlined in the contract
documents. Invoices shall be submitted to the Monroe
County EMS Office, 490 63rd Street, Ocean, Suite 170,
Marathon, Florida 33050, for approval and processing.
b. All payments shall be made directly to the CONTRACTOR at
the CONTRACTOR office, 833 New Franklin Road, LaGrange,
Georgia 30241.
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7. MODIFICATIONS AND AMENDMENTS
Any and all modifications of the goods required, and/or
cost of goods to be delivered shall be amended by an Agreement
Amendment, which must be approved by the Board of County
Commissioners of Monroe County and such modification shall not
become effective until approved in writing by the COUNTY.
8. INDEPENDENT CONTRACTOR
At all times and for all purposes hereunder CONTRACTOR is
an independent contractor and not an employee of the Board of
County Commissioners of Monroe County. No statement contained
in this Agreement shall be construed so as to find the
CONTRACTOR or any of his/her employees, contractors, servants,
or agents to be employees of the Board of County Commissioners
of Monroe County, and they shall be entitled to none of the
rights, privileges, or benefits of employees of Monroe County.
9. COMPLIANCE WITH LAW
In providing all services pursuant to this Agreement, the
CONTRACTOR shall abide by all statutes, ordinances, rules and
regulations pertaining to, or regulating the provisions of such
goods, including those now in effect and hereinafter adopted.
Any violation of said statutes, ordinances, rules or
regulations shall constitute a material breach of this
Agreement and shall entitle the Board of County Commissioners
to terminate this contract immediately upon delivery of written
notice of termination to the CONTRACTOR.
10. SUBCONTRACTING/ASSIGNMENT
CONTRACTOR shall not assign, sublet, subcontract, sell or
transfer any interest in this contract without the prior
written consent of the COUNTY thereto.
11. NOTICE - GENERAL
Any notice or notices required or permitted to be given
pursuant to this contract may be personally served on the other
party by the party giving such notice, or may be served by
certified mail, return receipt requested, to the following
addresses:
Emergency Medical Services Office
490 63rd Street, Ocean, Suite 170
Marathon, Florida 33050
CONTRACTOR: Southern Ambulance Builders, Inc.
833 New Franklin Road
LaGrange, GA 30241
-3-
12. ANTI DISCRIMINATION
CONTRACTOR agrees they will not discriminate against any
of their employees or applicants for employment or against
persons for any other benefit or service, because of their
race, color, religion, sex, or national origin, or physical or
mental handicap where the handicap does not affect the ability
of an individual to perform in a position of employment and to
abide by all Federal and State laws regarding
non-discrimination.
13. NON WAVIER
Any waiver of any breach of covenants herein contained to
be kept and performed by the CONTRACTOR shall not be deemed or
considered as a continuing waiver and shall not operate to bar
or prevent the COUNTY from declaring a forfeiture for any
succeeding breach either of the same conditions or covenants or
otherwise.
14. CONTRACTOR - GENERAL
The CONTRACTOR warrants that it is authorized by law to
engage in the performance of the activities encompassed by the
program herein described, subject to the terms and conditions
set forth in the Attachment, which is attached hereto and
incorporated herein as part of this Agreement.
Each of the signatories for the CONTRACTOR, below,
certifies and warrants that:
a. The CONTRACTOR'S name in this Agreement is the full name
as designated in its corporate charter, if CONTRACTOR is a
corporation; otherwise CONTRACTOR'S name is the business
entity, whether partnership of sole proprietorship, under
which CONTRACTOR normally conducts business.
b. They are empowered to act and contract for the CONTRACTOR,
and
C. This Agreement has been approved by the Board of Directors
Of CONTRACTOR, if CONTRACTOR is a corporation.
d. CONTRACTOR has, if this contract calls for payment in
excess of $10,000, executed a sworn statement under F.S.
287.133 (3) (a), on public entity crimes. Said statement,
if not attached hereto, is already on file with the EMS
Office/Clerk of Court for the calendar year 1993.
15. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the
parties hereto with respect to the subject matter hereof and
superseded any and all prior agreements with respect to such
subject matter between CONTRACTOR and the EMS Office or the
COUNTY.
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16. CONSENT TO JURISDICTION
This Agreement, its performance, and all disputes arising
hereunder, shall be governed be the laws of the State of
Florida and both parties agree that a proper venue for any
action shall be Monroe County.
17. CONDITIONS OF TERMINATION:
a. The performance of work or provision of goods under this
agreement may be terminated, delayed, or temporarily
suspended by the COUNTY, in whole or in part, from time to
time, wherever the COUNTY shall determine that such
termination is in the best interest of the COUNTY. The
COUNTY shall pay all reasonable costs incurred by the
CONTRACTOR up to the time of termination, and all
reasonable costs to the CONTRACTOR associated with
termination.
b. If the CONTRACTOR fails to fulfill the terms of this
agreement, or attachments, properly or on time, or
otherwise violates the provisions of the agreement or of
applicable laws or regulations governing the use of funds,
the COUNTY may terminate the contract by written notice of
60 days. The notice shall specify cause. The COUNTY
shall pay the CONTRACTOR fair and equitable compensation
for expenses incurred prior to termination of the
agreement, less any amount of damages caused by the
CONTRACTOR'S breach. If the damages are more than
compensation payable, the CONTRACTOR will remain liable
after termination and the COUNTY can affirmatively collect
damages. Nothing herein shall be construed as restricting
the COUNTY'S right to proceed against the CONTRACTOR'S
performance bond or right to liquidated damages.
18. INSPECTION AND CORRECTIONS
The COUNTY shall have the right to inspect the ambulance at the
factory and at the time and place of delivery. Time limited on
acceptance and discrepancy correction shall be as stated in
section 2.14 of attached Specification. In the event of any
claimed defects in the chassis or deviations from
specifications, the CONTRACTOR shall have the necessary time to
inspect the ambulance and make any necessary changes or
corrections. In the event of any defect in the chassis, the
CONTRACTOR, as agent for the COUNTY, shall contact the
manufacturer of the chassis and advise them of any necessary
changes or corrections needed. COUNTY may elect to contact the
chassis manufacturer directly with regard to defects or
deviations from specifications. Nothing in this paragraph
shall affect any warranties for the ambulance, patent and
royalty indemnification, or any other obligation of the
CONTRACTOR under this agreement (including the Specifications
which are a part hereof) extending beyond the date of the
COUNTY'S acceptance of the ambulance.
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19. WARRANTY
a. The warranties that are stated in section 2.9 of the
specifications are the only warranties given under this
contract and the CONTRACTOR disclaims all other
warranties, both express and implied, including any
implied warranty of merchantability or fitness for a
particular purpose. The COUNTY'S remedies for breach of
warranty are limited to those set forth in section 2.9.
The CONTRACTOR shall not be liable for incidental or
consequential damages resulting from a breach of any
warranty.
b. The CONTRACTOR does not warrant the chassis and the COUNTY
must look to the chassis manufacturer for any warranties
other than those specifically called for in section 2.9 of
the specification.
IN WITNESS WHEREOF, the parties hereto have executed this
contract the day and year first above written.
BOARD OF COUNTY COMMISSIONERS
OF MONROE _COUNTY
BY:
(SEAL)
ATTEST: Danny L. Kolhage, Clerk
Laolz G • '�:w
CLERK
WITNESS:
-:- -&Lc degs, Im c .
ION
IZED REPRESENTA
R VED S TO F M
By ---
1.0
1.1
SPECIFICATIONS
FOR
TWO EMERGENCY MEDICAL CARE VEHICLES
(AMBULANCES)
FOR THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
Scope
This specification covers the removal of two existing Type III
modular patient compartments from the existing chassis, modification
of patient compartments, purchase of two new 1993 Ford F-Super Duty
Chassis and mounting of the modular patient compartments on the new
chassis, including all related work necessary to provide two
complete units, serviced and ready for operation. Upon completion
of this, ambulances are in general accord with the Ambulance Design
Criteria of the National Highway Traffic Safety Administration, U.S.
Department of Transportation, Washington, D.C. This specification
is based on the Federal Ambulance Specification KKK-A-1822C dated
January 1, 1990. Reference numbers used in this document refer to
applicable paragraphs of that document.
General Intent
This is an engineer, design, construct and delivery type
specification and it is not the intention of Monroe County to write
out vendors or manufacturers of similar or equal equipment of the
types specified. Proposals or alternate bids for any equipment that
will efficiently accomplish the same task will be given careful
consideration. Monroe County shall be the sole judge of the
equipment that is the most advantageous and the decision of the
County shall be final.
This specification details the requirements for general design
criteria of the overall Emergency Care Vehicles including the
engine, transmission, electrical, module, body, painting and
equipment. This specification shall become part of the final bid.
1.2 Material and Standardization
The Emergency Care Vehicles, chassis, ambulance body,
equipment, devices, medical accessories and electronic equipment to
be delivered under this bid shall be standard commercial products
which meet or exceed the requirements of this specification. The
ambulances shall comply with all Federal Motor Vehicle Safety
Standards (FMVSS), and Federal: regulations applicable or specified
for the year of manufacture. The chassis components and optional
items shall be as represented in the manufacturer's current
technical data.
Page No. 1
The supplier shall provide total standardization and
interchangeability between vehicles and like equipment and
accessories as specified. Materials used in the construction shall
be new and not less than the quality conforming to current
engineering and manufacturing practices. Materials shall be free of
defects and suitable for the service intended.
1.3 Classification
Ambulance type, class and floor plan. This specification calls
for the following type of ambulance:
Type I, Class I, floor plan A. (3.1.5.1, 3.11.3) KKK-A-1822C
1.4 Definitions
1.4.1 Purchaser: Monroe County, Florida a/k/a Board of County
Commissioners of Monroe County, Florida.
1.4.2 Bidder: The individual, firm, partnership, manufacturer or
corporation to whom the bid is awarded by the Purchaser and who is
subject to the terms thereof. For bidding purposes, the Contractor,
Vendor and Bidder are synonymous.
1.4.3 Equal: Shall be taken in its general sense and shall not mean
identical. These specifications are for the sole purpose of
establishing minimum requirements of level of quality, standards of
performance and design and is in no way intended to prohibit the
bidding of any Manufacturer's item of equal material.
The County shall be the sole judge of equality in its best
interests and decision of the County as to equality shall be final.
1.4.4 Cab Chassis Manufacturer: Will be Ford and herein referred to
as the "Chassis Manufacturer".
1.4.5 Terms - Heavy Duty: The terms Heavy Duty or H. D. as applied
to these specifications shall be interpreted to mean that the item
to which the term is applied shall exceed the usual quality,
quantity, or capacity of that supplied with standard production
vehicles and shall be able to withstand the unusual strain,
.exposure, temperature, wear and use to be expected in the intended
service.
1.5 Vehicle Identification
J
The existing ambulances are two 1988 Ford Type III, 158" box,
manufactured by EVF. Both'all:aluminum modular patient compartments
have the following dimensions: 158"L x 90"W x 6811H. One ambulance
is based in Big Pine Key, Florida and the other is based in
Marathon, Florida; both are available for inspection by qualified
bidders at any time. However, prior to inspection of the vehicles,
Page No. 2
arrangements should be made with Monroe County EMS regarding the
date and time of inspection: (305) 289-6004.
2.0 Special Conditions
No bid shall be considered unless the Bidder can meet the
special conditions stated herein.
2.1 Bidder's Responsibility and Qualifications
The vehicles and equipment shall be delivered as complete
units, serviced and ready for operation. Any omission of details in
these specifications shall not relieve the Contractor from
furnishing a complete unit.
Minor details of design, construction and materials, where not
otherwise specified, are left to the discretion of the Contractor
who shall be solely responsible that such design, construction and
material shall be in conformance with the intended use.
Drawings and plans showing the size and location of
compartments, doors, seats, and other equipment not specifically
described in these specifications and not considered minor shall be
submitted for approval before fabrication and assembly of the
ambulances.
2.1.1 Examination of Specification
Each Bidder is required before submitting his proposal, to be
thoroughly familiar with the specifications contained herein. No
additional allowances will be made because of lack of knowledge of
the conditions. It is the responsibility of the successful Bidder
to ascertain if any components of the specification are unsafe and
that if any unsafe or poorly designed criteria are contained herein
that they be thoroughly explained to the Purchaser in the bid
proposal.
2.2 Quality Assurance
It is not the intent of these specifications to call for an
unusual or experimental vehicle. Nor is it the intent of this
department to accept such proposals. Therefore, as proof of the
ability to manufacture vehicles of the type called for in these
specifications, the manufacturer of the vehicle bid must be able to
show proof that they have produced at least 50 vehicles of the type
specified herein.
2.2.1 Bidder shall have in operation a factory adequate for and
devoted to the manufacture of the equipment herein specified. If
equipment is proposed other than of his own manufacture, he will
provide with his proposal a written statement that such equipment
offered is in complete compliance with this specification. The
intent of this section is to ensure maximum single source
responsibility for all equipment proposed by the Bidder.
Page No. 3
2.2.2 A list of five (5) Fire Departments and/or Emergency Medical
Service providers with contact names and telephone numbers where the
Vendor has sold similar or identical equipment within the last
two (2) years shall be supplied with each proposal.
2.2.3 Each bidder shall disclose any pending or anticipated
litigation between the Bidder and sub -contractors, other parties and
the Bidder or other parties and sub -contractors.
2.2.4 Monroe County shall be advised within the bid proposals of any
anticipated labor contracts which may be negotiated or renegotiated
during the period of manufacturing. The Manufacturer's labor
contracts, if up for renewal, shall be noted with the expiration
date of the Bid and anticipated outcomes.
2.2.5 Any manufacturer or vendor responding to this bid shall enclose
in their bid proposal, test documents from a bonded testing
laboratory for those tests specified in paragraphs 4.4.1 and 4.4.2.
These documents must show that the tests have been conducted and
passed. A letter from the laboratory which performed and
certifies the tests must be provided along with the test documents.
Bids which fail to comply with these requirements shall not be
considered. —
2.2.6 The Bidder shall provide a list of manufacturer's authorized
service centers where repairs to the modular body, body components,
electrical system, and related components can be performed.
2.2.7 Equipment manufactured or assembled outside the United States
will not be considered.
2.3 Prices and Payments
2.3.1 All bid prices shall be on a F.O.B. Monroe County E.M.S.
Marathon, Florida delivered and accepted at Monroe County, Florida
per specifications and shall include warranty.
2.3.2 Payment shall be made in accordance with the specifications and
the bid proposal upon acceptance by the County of the hardware
and/or services performed by the successful Bidder.
2.3.3 All bid prices must be specified on the bid proposal form.
2.3.4 Two (2) categories of equipment are specified, "Mandatory Work
and Equipment" and "Optional Work and Equipment". The Bidders must
price and agree to do all work and furnish all of the equipment
listed under both categories,_ with the mandatory work and equipment
being included in the apparatuis price. It is understood that the
successful Bidder must furnish with the apparatus any part or all of
the optional work and equipment listed that Monroe County elects to
purchase.
2.3.5 Bid prices shall be valid for at least ninety (90) days from
the date of the bid opening, or as otherwise specified herein.
Page No. 4
2.3.6 Acceptance of the Emergency Care Vehicles shall occur after the
units are received, inspected and found to comply with
specifications, free of damage or defect and are properly invoiced.
All invoices shall bear the purchase order number. Payment will be
made within 30 working days after acceptance of the unit.
If the units cannot be accepted for any reason, within 30 days
maximum, of delivery to Monroe County, the successful bidder may be
deemed in default.
2.3.7 Any equipment shipped, rather than delivered with the units,
shall be shipped pre -paid and shall bear the purchase order number
on the invoice.
2.4 Bid Evaluation
Bid proposals will be evaluated by the Purchaser. In
evaluating the Bid Proposals to determine which proposal is the most
advantageous to the County, major considerations in addition to
price which will be evaluated are:
2.4.1 Commitment to the special and general conditions contained
herein particularly to that which applies to warranty.
2.4.2 Completeness of the proposal, i.e., the degree to which it
responds to all requirements and requests for information contained
herein.
2.4.3 Four (4) complete sets of descriptive material such as plans,
photographs, diagrams, illustrations, drawings, written
descriptions, and manufacturer's literature which will enable the
Purchaser to determine the exact dimension, quality, design, and
appearance of the proposed vehicle shall accompany the Bid. In
addition, Bidders shall supply at least four (4) complete sets of
technical engineering drawings and complete specifications covering
the vehicle offered, which detail the dimensions and details of the
vehicle. Said plans and drawings will become part of the final bid.
2.4.4 Manufacturing and delivery schedule.
2.4.5 Contractor's demonstrated capabilities and qualifications and
Contractor's past performance (experience) with Purchaser.
2.4.6 Equipment supplier's demonstrated capabilities and
qualifications.
2.4.7 Technical approach to include:
Design and engineering reliability factors
Maintainability considerations and recommendations
Page No. 5
2.4.8 Planning documentation addressing:
Design and engineering data
Drawings and schematic layouts
Logistical support
Training
Operation and maintenance
2.4.9 Management approach
2.4.10 Warranty commitments
2.4.11 Total costs
2.4.12 These specifications are based upon design and performance
criteria which have been developed as a result of extensive research
and careful analysis of the data. Subsequently, these
specifications reflect the only type of emergency care vehicle that
is acceptable at this time. Therefore, major exceptions to the
specifications may not be accepted. Certain exceptions may be
accepted, if they are minor, equal, or superior to that which is
specified, and provided that they are listed and fully explained on
a separate page entitled "Exceptions to Specifications". The
exceptions shall refer to the specification's page and paragraph
number. In addition the Bidder shall submit with the proposal these
specifications with the "Comply and Exception" columns completed,
which will indicate whether the Bidder will comply or take exception
to the particular paragraph. In the event the Bidder takes
exception to any items of this specification, the Bidder shall
explain in detail, with full engineering support data, the reasons
why the proposed equipment or process will meet the intent of this
specification (Section 2.21-Reply to Specification). The Purchaser
shall determine which (if any) exceptions are acceptable and this
determination will be final. The successful Bidder will be held
responsible for delivering vehicles in strict compliance with these
specifications.
2.4.13 Cost of performance bonds and surety company.
2.4.14 Proposals taking total exception to specifications will not be
accepted.
2.4.15 In order for Monroe County to expedite repairs under warranty,
special consideration may be given Bidders who designate authorized
repair facilities within, or in close proximity to, Monroe County,
Florida.
2.5 Bid Award
2.5.1 The Purchaser reserves the right to reject any or all bids
deemed to be unresponsive and to accept any bid which in its best
interest most closely meets the evaluation criteria of Section 2.4.
The Purchaser also reserves the right to waive any informalities,
irregularities and technicalities in procedure.
Page No. 6
2.5.2 The Purchaser reserves the right, before awarding the bid, to
require a Bidder to submit additional evidence of his qualifications
as it may deem necessary. Documentation that may be• required is
financial, technical and/or other information substantiating the
Bidder's qualification and abilities, including past performance
(experience) with Monroe County. The Purchaser shall be the final
authority in the award of bids.
2.6 Disputes
2.6.1 In case of any doubt or difference of opinion as to the items
to be furnished herein, the decision of the Purchaser shall be final
and binding on both parties.
2.6.2 It is understood that any legal action that may be brought by
either party pursuant to the terms of this bid, will be brought in
the appropriate jurisdictional court in Monroe County, Florida.
2.7 Anti -Collusion Statement
By signing this Bid, the Bidder agrees that his Bid is made
without any understanding, agreement, or connection with any other
person, firm, or corporation making a Bid for the same purpose and
that his Bid is in all respects fair and without collusion or fraud.
2.8 Travel to Manufacturer
2.8.1 Monroe County reserves the right if it so desires to travel to
the manufacturer for a pre -acceptance inspection; the cost of such
travel will be borne by the Purchaser. This inspection will be
after completion of the work as specified and before the Bidder
delivers the completed units to Monroe County. The Bidder must
notify the County for this purpose when the vehicles are complete.
Delivery of the units back to Monroe County is the responsibility of
the Bidder; final acceptance shall be in Monroe County.
2.8.2 The Purchaser reserves the right to make additional on -site
visits, other than those specified in Section 2.8.1, at the
Purchaser's expense.
2.8.3 It shall be the responsibility of the successful Bidder to
transport the vehicles from Monroe County to the Bidder's factory.
2.9 Warranty
2.9.1 The successful Bidder shall provide a minimum twelve (12) month
warranty on the vehicles which covers defective parts and/or
components, the improper choice of materials, parts and/or
components, improper design or engineering, and poor or improper
workmanship or quality control techniques which were left to the
discretion of the successful Bidder. This warranty shall cover all
work performed by the manufacturer and shall include any and all
Page No. 7
costs for labor and parts or materials that are required to correct
any and all deficiencies.
2.9.2 It is not the intent of Monroe County that this warranty apply
on parts or components that could normally wear out within the
one (1) year period, such as light bulbs, filters, tires, brake
linings, windshield wiper blades and such unless abnormal wear is
caused by a defect in the product, workmanship or engineering.
2.9.3 Where a component manufacturer provides an independent warranty
which exceeds the twelve (12) month period, the provision of this
warranty shall not be allowed to diminish the normal warranty that
is provided by any component manufacturer. Where a component
manufacturer does not provide a warranty equal in time or which does
not fully cover all costs involved, the successful Bidder is solely
responsible for bearing any additional costs, or if necessary, the
total costs including freight, parts, components, materials, labor
for removal and installation, contractual repair or replacement
service, and the reimbursement for salaries of all Monroe County
employees that are engaged in performing warranty work at the
request of the successful bidder; or reimbursement for Monroe County
salaries shall be provided under the following circumstances, which
shall be a requirement of this warranty agreement.
2.9.4 Within 72 hours after receipt of a verbal or written
notification by Monroe County authority (authority to be identified)
that warranty service is required, the successful Bidder shall
respond verbally, and immediately follow up by letter to the Monroe
County authority with a statement of intent to show how, where and
when the warranty service shall be accomplished. In the event that
there is no response, or if the response exceeds 72 hours, or if the
response that is received is on time but is not acceptable to the
Monroe County authority or is acceptable but not performed at the
specified time, Monroe County will provide for the required warranty
service. The total costs of all labor, parts, components, materials
and freight shall be reimbursed to the Monroe County Lower and
Middle Keys Fire and Ambulance District by the successful Bidder
within 45 days after the bill has been mailed to the successful
Bidder. This warranty portion of the Performance Bond shall also be
guaranteed by the surety company, which shall be responsible to
fully reimburse Monroe County within 45 calendar days in the event
that the successful Bidder defaults under the terms of this
warranty. (Refer to Section 2.16 for Performance and Payment Bond).
2.9.5 Warranty shall begin at the acceptance of the manufactured
apparatuses by Monroe County. Accepting delivery of the vehicles
does not imply final• acceptance of the vehicles as meeting
specifications or other conditions. Mileage accumulated as a result
of testing or delivery -shall have no bearing on the warranty period.
2.9.6 The successful Bidder shall be liable to the Purchaser for
supply of information and material necessary for mandatory
revisions/modifications as determined by the successful Bidder or
sub -contractor or suppliers at no cost to the Purchaser for a
Page No. 8
minimum of five (5) years from date of equipment acceptance. All
revision information pertaining to the equipment purchased shall be
supplied to the Purchaser at no cost as it becomes available. (This
includes corrections to the instruction manual, etc.)
2.9.7 The duration of the warranty period shall be stated by the
Bidder with his Bid responses and shall be at least:
One Year - parts, labor and all components
Four Years - transmission and drive train
Five Years - rust and corrosion
2.9.8 Where a manufacturer offers any type of Extended Warranty
Program, then the Bidder is required not only to research and advise
the Purchaser of such program but also reflect the price in the
Option Section.
2.10 Material and Workmanship
2.10.1 All equipment furnished shall be guaranteed to be new and of
current manufacture, meet all requirements of this specification,
and be in an operable condition at the time of delivery.
2.10.2 All parts shall be of high quality materials and workmanship,
shall be of new and current manufacture and no part of attachment
shall be substituted or applied contrary to the Manufacturer's
recommendations and standard practices.
2.10.3 All workmanship shall be equal to the highest industry
standards and performed in a professional manner so as to insure a
safe and functional apparatus with an aesthetic appearance.
2.11 Quantities
Proposal is requested for two refurbished units as identified
in 1.5.
2.11.1 All mandatory work and equipment requested by this
specification must be included in the bid price. It is understood
that the successful Bidder must furnish the emergency care vehicles
with all required equipment.
2.12 Instructional Manuals/Drawings, Schematics
The following sets of. manuals shall be provided for the
emergency care vehicles:•
2.12.1 Two (2) operational manuals for each vehicle, which describe
the total operation of the units, describe all the operations of all
components attached to the units and any other supporting documents
which are necessary for an individual operating the units to be
thoroughly familiar with the total operation of the units.
Page No. 9
2.12.2 The successful Manufacturer shall provide for the Maintenance
and Support Shop two (2) parts manuals identifying all parts used on
the units.
NOTE: The Manufacturer shall identify and cross reference
those components which can be purchased by outside vendors.
Example: Manufacturer's part number equals Leece Neville's
part number.
2.12.3 A total of two (2) service manuals shall be provided for each
vehicle. These manuals shall provide all technical information for
the unit and a complete set of 'as built' drawings which will
include:
1. Equipment specifications
2. Wiring diagrams
3. Equipment elevations
4. All information describing major malfunction identification and
subsequent trouble shooting procedures.
2.12.4 Revision Requirements
All revision information pertaining to the equipment purchased
shall be supplied to the Purchaser at no cost as it becomes
available. (This includes corrections to the instruction manual,
etc.). This information is to be furnished as long as this
equipment is being produced by the Manufacturer.
2.13 Delivery
2.13.1 Delivery of the units shall be F.O.B. destination to Monroe
County EMS Office, Marathon, Monroe County, Florida. Final
inspection and acceptance shall take place after delivery to Monroe
County. Delivery shall be 'drive in' to and from each point, no
'piggyback' will be allowed.
2.13.2 All bidders shall provide as part of their Bid proposal a
milestone chart identifying the major projected dates from the
initial step through delivery and acceptance. A delivery schedule
shall be jointly agreed to between the Purchaser and Manufacturer.
2.13.3 Since delivery proposals by the Bidders will weigh heavily in
the determination of award of Bid, the delivery schedules that are
submitted by the Bidders and agreed upon by the Purchaser shall
automatically become binding upon the successful Bidder.
2.13.4 Pre -delivery service shall include the following:
1. Complete lubrication
2. Filling crankcase with oil
3. Adjustment of engine to proper operating condition
4. Inflate tires to proper pressure
5. Insure perfect operation of all mechanical and electrical
fixtures
6. Front end alignment and wheel balancing
Page No. 10
7. Check for leaks of any kind
2.13.5 Delivery of the first vehicle shall not exceed ninety (90)
days, maximum, after the Bidder has received the chassis. The
second vehicle will be delivered 90 days after the first vehicle is
delivered; both vehicles will be delivered prior to September 30,
1993.
2.14 Acceptance and Discrepancy Correction Period
2.14.1 The units shall be delivered with a full compliment of
additional equipment as ordered per the purchasing agreement. The
vehicles shall be complete and functioning properly. Payment will
not be made if any equipment is back -ordered.
2.14.2 A list of discrepancies for correction will be provided to the
successful Bidder by Monroe County within thirty (30) working days
or less of the delivery of the vehicles. The successful Bidder
shall have thirty (30) working days to correct all of the listed
discrepancies. If this condition is not met the successful Bidder
may be deemed in default.
2.14.3 If the emergency care vehicles are delivered with major
discrepancies that are not correctable, and by this circumstance the
successful Bidder has demonstrated gross irresponsibility in meeting
the purchasing agreement then Monroe County reserves the right to
find the successful Bidder in default.
2.15 Bid Guaranty
All bids shall be accompanied by a Surety Bond in the amount of
five percent (5%) of the total Bid price, payable to the Monroe
County Board of County Commissioners and conditioned upon the
successful Bidder submitting the specified Performance Bond within
ten (10) days following notice of award, in the form and manner
required by the Purchaser. In case of failure or refusal to do so
within the time stated, the surety submitted with the Bid will be
forfeited as liquidated damages because of such failure or default.
Bid guarantee will be returned after the bid awarding to all except
the successful Bidder. The bid guarantee of the successful Bidder
will be returned after the bid is awarded and performance bond
delivered.
2.16 Performance and Payment Bond
2.16.1 The Contractor to whom the award is made shall duly execute and
deliver to the Purchaser a _Performance and Payment Bond in the
amount of 100 % of the bid price within fifteen (15) days after
award of the bid and receipt of Purchase Order. The Bond shall
provide for a 100 % guarantee that the successful Bidder delivers
all apparatus and equipment to the specifications, special
conditions, general conditions and instructions of the Purchaser.
Page No. 11
2.16.2 The bonds required above shall be issued by companies
authorized to do business under the laws of the State of Florida
with the following qualifications as to management and financial
strength:
The company shall have a general policy holders rating no less
than 'A' and the amount of required bond shall not exceed five
percent (5%) of the reported policy holders surplus as reported
in the latest edition of Best's Key Rating Guide, Published by
Alfred M. Best Company, Inc.
2.16.3 Attorneys -in -Fact who sign surety bonds must file with it a
certified copy of their Power of Attorney to sign surety bonds.
2.16.4 All bonds shall extend one (1) year past date of acceptance.
2.17 Indemnification and Insurance
The Contractor shall indemnify and save the Purchaser harmless
from any and all claims, liability, losses and causes of actions
which may arise out of the fulfillment of the agreement. The
Contractor shall pay all claims and losses of any nature whatever in
connection therewith, and shall defend all suits, in the name of the
Purchaser when applicable, and shall pay all costs and judgements
which may ensue thereafter.
2.18 Patents and Royalties
The Bidder, without exception, shall indemnify and save
harmless, the Purchaser and its employees from liability of any
nature, including cost and expenses for or on account of any
copyrighted, patented or unpatented invention, process or article
of manufacture used in the performance of the Bid, including its use
by the Purchaser. If the Bidder uses any design, device or
materials covered by letters, patent or copyright, it is mutually
agreed and understood, without exception, that the Bid price shall
include all royalties or cost arising from the use of such design,
device or materials in anyway involved in the work.
2.19 Liquidated Damages
2.19.1 If the Contractor fails to deliver the equipment or perform the
services within the time specified, it is understood and the
successful Bidder hereby agrees that the amount $100.00 per calendar
day may be deducted from the monies due the Contractor for each
intervening calendar day any work remains incomplete, not as a
penalty, but as liquidated damages. The Contractor shall not be
liable if performance failure: arises out of causes beyond their
control and without fault or negligence of the Contractor (acts of
God, war, fires, floods, freight embargoes, etc.) The start of
liquidated damages will be based on the delivery schedule agreed to
by both parties.
Page No. 12
2.19.2 Should a performance failure occur, it will be the
responsibility of the Contractor to notify the Purchasing Agent of
Monroe County in writing and submit proof of the circumstances for
non-performance. Immediately following the resolution of
circumstances responsible for non-performance, the successful
Bidder must renegotiate delivery schedules to the satisfaction of
Monroe County.
2.20 Program Manager
2.20.1 The successful Bidder shall designate a competent individual
acceptable to the Purchaser to perform the Contractor's program
management function. The Program Manager shall provide a single
point of interface between the Purchaser and the Contractor on all
matters concerning the bid.
2.20.2 The Program Manager shall present a written bi-weekly status
report to the Purchaser on the progress of the fabrication, delivery
schedules and all existing and potential problems.
2.20.3 The Program Manager shall be technically oriented and
thoroughly familiar with all the construction techniques used and
shall act as the liaison between the Manufacturer and the Department.
2.21 Proposal in reply to specification
2.21.1 Any exceptions to the specifications must be itemized. Details
concerning the exceptions must be clearly explained. Each exception
will be considered by the Purchaser as to degree of impact and total
effect on the specifications. The proposal shall be arranged so
that rapid reference between the specification and proposal can be
accomplished by the Purchaser. Specification section assignment
numbers shall be referred to in the proposal (see Section 2.4 - Bid
Evaluation).
2.22 Familiaritv With Laws
The Bidder is presumed to be familiar with all federal, state,
and local laws, ordinances, code rules, and regulations that may in
any way affect the work for final product. Ignorance on the part of
the Bidder shall in no way relieve him from responsibility.
2.23 Noncompliance
Delivery of the emergency care vehicle which does not meet the
requirements of this specification and the bidder's proposal as
accepted by this agency shall be cause for rejection of the
emergency care vehicle. Liquidated damages in the amount of $100.00
per calendar day shall be deducted from the final payment computed
from the first working day following rejection until deficiencies
are corrected and an acceptable vehicle is delivered. If within
thirty (30) days after initial rejection of a vehicle it is not
acceptable, the Bidder shall be in default of his bid and shall
forfeit the performance bond.
Page No. 13
2.24 Pre -Award Clarifications
2.24.1 In the event a clarification is requested on the contents of
this specification, the questions shall be addressed In writing to
Director, Division of Public Safety, Monroe County, 490 63rd St.,
Ocean, Suite 170, Marathon, Florida 33050.
2.24.2 Clarifications or corrections to the specifications shall not
be valid unless they are in written form and signed by the Public
Safety Director of Monroe County or his designee.
2.24.3 When a Bidder requests a clarification, a copy of the request
and the Purchaser's reply will be forwarded to all qualified bidders.
2.25 Pre -Construction Conference
The successful Bidder shall be required prior to manufacturing
the emergency care vehicle to have a pre -construction conference;
the conference shall be in Monroe County at the EMS Office in
Marathon. It shall be the responsibility of the Bidder to be sure
that the appropriate personnel attend the pre -construction
conference.
2.26 Performance Test and Requirement
2.26.1 The emergency care vehicles shall conform to all Federal Motor
Vehicle Standards that apply to automotive ambulances. State of
Florida Regulations, Occupation Safety and Health
Administration (OSHA) Standards that apply to the apparatus and
the auxiliary equipment and/or related medical equipment that is
furnished. The vehicle shall conform to the requirements of
KKK-A-1822C, unless otherwise specified by the Purchaser.
2.26.2 This Agency seeks the highest level of quality assurance and
liability protection. To insure that these standards are met,
Federal Specification KKK-A-1822C and Ford Motor Company's "QVM"
(Qualified Vehicle Modifier) program shall be considered as the
minimum acceptable guidelines. These standards shall be
applicable regardless of the "first stage" chassis manufacturer
specified herein. The Bidder shall submit documentation that the
"second stage" vehicle manufacturer is a current member of the
Ford QVM program. Bids not meeting this requirement cannot be
accepted.
2.27 Oral Presentation
The Purchaser may .require the Bidders who are reasonably in
contention to make an oral presentation prior to the award so the
Purchaser cannot misipterpret any part of their proposal. The
presentation shall be'in Monroe County. The oral presentation is to
be used for clarification of the Bid proposal and specification
only. The oral presentation is not to be used for modifying
specifications or changing bid proposals. The cost of this
Page No. 14
presentation will be borne by the Bidder. (Time and place to be
announced, if required.)
2.28 Licenses
All Bidders must have the proper licenses, as required by
Florida State Law and be prepared to submit copies of them upon
request.
2.29 Continaenc
2.29.1 A contingency in the total sum of $500.00 for each vehicle
shall be included in the bid price to cover costs of unforeseen
items or needed work that may become apparent during the course of
fabrication. Approval of every such alteration or expenditure must
be given in writing to the successful bidder by the Purchaser, or
his representative. Any unused portion of these funds shall be
deducted from the invoice total.
2.29.2 All work ordered and performed in accordance with the foregoing
will be paid for at the price stipulated in the Purchaser's written
approval. This stipulated price will include a reasonable amount
for the contractor's overhead and profit, and will have been
mutually agreed upon by the Contractor and the Purchaser or his
representative, as equitable compensation for the additional work.
2.30 Radio Frequency Interference Suppression
2.31
Electrical components, electronic equipment, and devices used
and installed on the vehicles in addition to all sub -systems,
chassis, warning systems, etc. shall be electromagnetic radiation
suppressed, filtered, or shielded to prevent interference to radio
and telemetry equipment aboard the vehicles and surrounding area.
The RFI of the completed vehicles shall not exceed the maximum
limits in SAEJ551.
Existing Chassis Trade -In
Upon completion of the remounted ambulances, titles to the
1988 Ford cut -a -way cabs and chassis will be transferred to the
bidder and will be considered as a trade-in.
Does your bid comply with paragraphs 1.0 through .31?
Yes
No
Page No. 15
3.1 Cab -Chassis Specifications
3.1.1 The ambulances to be delivered under this contract shall be
standard commercial products tested and certified, to meet or
exceed the requirements of this specification. The ambulances
shall comply with all Federal Motor Vehicle Safety Standards
(FMVSS) and Federal regulations applicable or specified for the
year of manufacture.
3.1.2 The following is a list of equipment and accessories desired
by the Purchaser that are to be supplied by the chassis
manufacturer (Ford Motor Company).
3.1.3 The Purchaser's intent is for the Contractor to use this
list of equipment and accessories as a guide when ordering the
Ford Super Heavy Duty cab and chassis.
3.1.4 The Purchaser understands that Ford Motor Company may only
offer a limited amount of this equipment. At the time of
purchase, the Bidder is to notify the Purchaser of any major
deviation from this list. If this list is not complete, the
Bidder is responsible for a complete set of accessories that
are critical and vital for the fabrication of two complete
units.
3.2 Manufacturer and Model Year
The cab -chassis meeting the requirements of this specification
is a 1993 Ford Super Duty. /
Does your bid comply with this requirement? Yes V No
3.2.1 Model Type
The model type required is a F-Super Duty cab -chassis with
"ambulance prep package", option #47A. /
Does your bid comply with this requirement? Yes ✓ No
3.2.2 Trim Level
Trim level shall be Ford "XL".
Does your bid comply with this requirement? Yes No
X L_
3.2.3 GVW
The Gross Vehicle Weight rating shall be 15,000 pounds!
Does your bid comply with this requirement? Yea ✓ No
3.2.4 Chassis Modification
The vehicle shall have a 185" wheel base and a 108" cab to axle
dimension. The frame -is to be modified to match the existing
modular and according to Ford QVM Bulletin Q-18, "Guidelines
for Modifying Ford Light Truck Wheel Base", dated Feb. 24, 1992
or latest edition and a cab to axle ratio appropriate to meet
the body requirements. The frames shall not be modified until
the old vehicles are at the ambulance factory so the exact
measurements required can be determined. The subcontractor
doing the work will have to provide a notarized statement on
company letterhead that the vehicle was modified according to
Page No. 16
the Ford QVM Program. This letter must be provided with each
vehicle or the Bidder will be deemed in default.
Does your bid comply with this requirement? Yes ✓ No
3.2.5 Axles and Suspension
The chassis provided shall have a 185" wheel base. Heavy duty
front and rear springs with front stabilizer bar. Shock
absorbers shall be heavy duty. Front axle shall be rated at
5,000 lbs. capacity with the rear axle at 11,000 lb rate
capacity. Rear axle ratio to 5.13. The rear axle is to be
dual wide. /
Does your bid comply with this requirement? Yes V/ No
3.2.6
The rear of the vehicle shall be equipped with an air ride
suspension system. The system used shall have 11,000 lbs.
capacity and utilize the OEM spring mounting positions. There
shall be automatic sensing valves located at each rear air bag
to maintain the vehicle at the proper level from left to right.
A sway bar shall be incorporated to control lateral movement of
the rear suspension. Air pressure shall be supplied to the air
ride system by 12 volt DC compressor located in third exterior
compartment on the driver side of the vehicle. Exact location to
be confirmed at the preconstruction conference. Dual action gas
shocks shall be used on the rear. This unit shall be a Dura Ride
System or equal. /
Does your bid comply with this requirement? Yea �/ No
3.2.7 Air Ride System
The air ride system shall be controlled with two (2) "up -down"
protected instantaneous switches, with indicators that light
when the vehicle is in "down" position. One control shall be
located in the driver's compartment. The second control will be
located just inside the street side rear entry door on the left
wall. Vehicle shall automatically return to "up" position when
driver shifts the transmission into forward or reverse osition
within 12 seconds.
Does your bid comply with this requirement? Yea No
3.2.8 Front Air Ride
The front of the vehicle shall also be equipped with an air
ride system. A third load point shall be provided to spread the
load out over the frame members and to reduce rotational torque
on the front axle when braking. There shall be a level sensing
valve for the front,.axle in addition to the rear sensing valves.
Air ride systems that do not provide air ride for the ront axle
will not be accepted,
Does your bid comply with this requirement? Yes No
3.2.9 Air Pressure
Air pressure for the suspension shall be automatically supplied
by a 12 volt electrically driven onboard compressor. The exact
location of the compressor and the air tank shall be determined
at the preconstruction conference.
Page No. 17
Does your bid comply with this requirement? Yes `, No
3.2.10 Air Ride Control
The air ride shall be controlled by an electronic device built
as a self-contained module. This unit will have the following
programmable functions. The system will not be able to be
activated when the unit is in gear. It will also have an
"auto -reset" feature that will raise the vehicle when it is put
in gear. It can also be programmed to lower when the vehicle
is in "Park" and the attendants use one of the switches. This
unit will contain under -voltage and over -voltage spike
protection in the event of an alternator or regulator failure.
It shall be designed so that if power is removed from the air
valves, the vehicle shall return to a normal driving fight.
Does your bid comply with this requirement? Yes No
3.2.11 Brakes
Brakes shall be dual hydraulic power, self adjusting with:
Front - 12.83" disc
Rear - 12.83" disc
Booster - 1.56" diameter, power piston
Does your bid comply with this requirement? Yes ✓ No
3.2.12 Electrical
The vehicle shall be supplied with dual 12 volt batteries as
supplied in the ambulance prep options package.
Does your bid comply with this requirement? Yes No
3.2.13 Engine
Engine size shall be a 7.3 liter diesel engine. /
Does your bid comply with this requirement? Yes No
3.2.14 Transmission
The vehicle shall be supplied with an automatic transmission
with overdrive.
Does your bid comply with this requirement? Yes ./ No
3.2.15 Fuel and Exhaust
The vehicle shall be equipped with dual fuel tanks having a
combined capacity of at least 38 gallons (144 liters). There
shall be an electric changeover switch (must be OEM) to select
either tank.
Does your bid comply with this requirement? Yes2 No
3.2.16 Exhaust
Exhaust system shall be the OEM manufacturer's standard.
Does your bid -comply with this requirement? Yes // No
3.2.17 Air Conditioning and Heater
The vehicle shall be equipped with factory air conditioning
with cooling package and heavy duty radiator. The heater
shall be the manufacturer's standard with cut-off valves
located in the engine compartment. /
Does your bid comply with this requirement? Yes v No
Page No. 18
3.2.18 Glass
The cab -chassis shall be equipped with the chassis manufacturer's
standard tinted glass supplied as part of their Air Conditioning
Cooling Package. I/
Does your bid comply with this requirement? Yes `, No
3.2.19 Seats
The cab -chassis shall be equipped with bucket seats with arm
rests, with lap and shoulder belts for both driver and
passenger.
Does your bid comply with this requirement? Yes No
3.2.20 Flooring
The vehicle shall be equipped with rubber floor matting material.
No carpet shall be used for flooring material in the chassis.
Does your bid comply with this requirement? Yes No
3.2.21 Instrument Console
The successful Bidder shall supply a new instrument control
console for the front of the vehicle. The exact design of the
console shall be determined at the preconstruction conference.
The console will extend from below the dashboard to the rear of
the seats; this will allow for the installation of radios and
clipboards. It shall be designed to properly fit the new chassis
and be covered with Formica laminate to match the new cab's
interior. The siren control, battery switch and other such
controls shall be installed in this console.
Does your bid comply with this requirement? Yes No
3.2.22 Instruments and Gauges
The vehicles shall be provided with the following gauges, at a
minimum: ,
I. Voltmeter (showing total voltage)
2. Ammeter (200 amp shunt type)
3. Temperature
4. Oil pressure
5. Fuel level
6. Amp usage gauge
7. Tachometer
In addition to the above gauges, a monitoring system shall be
installed that will provide both visual and audible warning
signals that the engine temperature, engine oil pressure or
battery voltage has dropped below the factory specified minimums.
This system shall consist of a single gauge that monitors all
three of the specified functions. It shall be mounted on the
front control console. /
Does your bid comply with this requirement? Yes
3.2.23 Mirrors_.
The vehicles exterior mirrors are to be Junior West Coast style
with bright finish. Adjustable spot mirrors shall be attached.
A camper style rear mirror shall be installed in the grab.
Does your bid comply with this requirement? Yes ✓ No
Page No. 19
3.2.24 Bumper
Front bumper is to be OEM manufacturer's standard. Finish to
be bright chrome. 1 /
Does your bid comply with this requirement? Yes v No
3.2.25 Tires/Rims
.The vehicle shall be equipped with LT235 85Rxl6 load range E
rated, black sidewall tires. The OEM manufacturer's standard
steel vented rims will be provided. Spare tire, wheel and
tire changing tools will also be provided.
Does your bid comply with this requirement? Yes �Z No
3.2.26 Horns
The OEM manufacturer's dual electric horns shall be pr ided.
Does your bid comply with this requirement? Yes=No
3.2.27 Windshield Wipers
Dual electric wipers with washer and "intermittent" feature shall
be provided. /
Does your bid comply with this requirement? Yes L/ No
3.2.28 Steering Wheel
The chassis manufacturer's standard steering wheel shall be
provided. Power steering, XR-50 integral power steering, 17.1
ratio shall be supplied. The vehicle shall be equipped with a
tilt steering wheel and cruise control.
Does your bid comply with this requirement? Yea �,/No
3.2.29 AM/FM Radio
A Ford AM/FM stereo radio with digital clock shall be provided.
Does your bid comply with this requirement? Yes No
4.0 Remanufacturing Requirements
4.1 The ambulance body shall be removed from the original chassis.
At this time the Bidder shall inspect all floor structurals and
body mounting hardware for damage. This is to include road
damage, metal fatigue, broken welds, poor workmanship and any
other defects. As part of the remount process, this damage shall
be repaired. Also the second stage manufacturer shall make all
needed changes to the modular body to accomodate the new chassis
converting to a Type I.
Does your bid comply with this requirement? Yes V//No
4.2. Mounting System
The Bidder shall evaluate the old mounting system. If it does
not meet the current requirements of Ford's QVM Program, the
system shall be changed to a mounting system that doeg.
Does your bid comply with this requirement? Yes ✓ No
4.3 Electrical System
In addition to those specifically stated herein, the Contractor
is to check and make any and all repairs necessary to a
completely functional electrical system, including all electrical
Paqe No. 20
devices, equipment and accessories.
Does your bid comply with this requirement? Yes No
4.4 Electrical Distributions System
The ambulance body and accessory electrical equipment shall be
served by circuits separate and distinct from the vehicle's
chassis circuits. All wiring between the cab and modular shall
be connected to terminal strips located in the electrical
distribution cabinet protected by Schottky diodes and terminal
strips readily accessible for checking and service. All terminal
strips, manual aircraft circuit breakers, relays solenoids and
other equipment specified elsewhere in this specification shall
be located in the ventilated electrical distribution cabinet in
the front interior of the modular. All relays or solenoids,
Schottky diodes, terminal strips, switches and aircraft circuit
breakers shall be replaced on all circuits. Circuit power shall
not be carried through the switches in order to increase switch
life and reduce heat in control consoles. All wiring devices,
switches, outlets, etc., shall be rated to carry at least 125
(125%) of the maximum ampere load for which the circuit is
protected. /
Does your bid comply with this requirement? Yes � No
4.4.1 Wiring Harness
The entire modular and chassis shall be completely rewired with
new wiring.
Does your bid comply with this requirement? Yes �/ No
4.4.2 Wiring
All wiring provided by the Contractor shall be copper and conform
to all SAE J1292 requirements. All installed wiring shall have
S.X.L. high temperature thermoplastic or better insulation,
conforming to SAE J1127 and SAE J1128. The installed wiring
shall be color coded as to basic function. All wires, except
ground wires, shall have the specific function imprinted with
descriptive words at no less than 4 inch intervals. The
function description shall be permanently imprinted on the
wire covering. Stick on labels or nonpermanent marking methods
shall not be used. All wiring shall be routed in convoluted,
high temperature looms with a rating of 300 degrees
Fahrenheit, which will not support combustion. Wiring shall
not be less than 12 gauge, except for switch to relay wires,
which carry less than 1 ampere. All conduit looms and wiring
shall be secured to the body or frame with insulated cable
straps in order to.prevent sagging and movement, which results
in chaffing, pinching or other damage. All apertures on the
vehicles shall -be properly grommeted for passing wiring and
conform to SAE J1292.; All items used for protecting or
securing wiring shall be appropriate for the specific
application and be standard automotive, marine or electronic
hardware. /
Does your bid comply with this requirement? Yes �/ No
Page No. 21
4.4.3
Circuit connections shall be made of barrier style terminal
blocks utilizing binding post screws for positive mechanical
connections. To mininize the potential for wiring shorts and
voltage drops, all wiring terminals shall be tin plated, anealed,
ETP copper with a nylon high heat insulation. The wire terminal
shall be a closed brazed multi -grooved wire barrel with a funnel
wire insulation grip. This is to insure uniform compression of
the conductor wire and provide "strain relief" for the conductor.
These wire terminals shall be machine crimped. /
Does your bid comply with this requirement? Yes V No
4.4.4
Soldered connections or the use of "Scotch -Lock" type fasteners
are NOT ACCEPTABLE.
Does your bid comply with this requirement? Yes k-,""" No
4.4.5 Switches
All switches in the cab and in the patient compartment shall
be replaced with new lighted rocker switches or equiv ,,.lent.
Does your bid comply with this requirement? Yes No
4.4.6 Master Module Disconnect
A master module disconnect switch shall be located on the cab
control console. The switch will allow the operator to
disconnect module power in the event of emergency. This switch
shall be different in feel from all other switches.
Does your bid comply with this requirement? Yes ✓ No
4.4.7 Marking of Switches and Control Devices
All switches provided by the ambulance manufacturer shall be
perceptively and permanently identified by plastic labels etched
in contrasting colors installed in the same panel which contain
the switches and circuit breakers. Each circuit breaker shall be
individually marked so as to identify the circuit. All switch
and circuit breaker labels are to be backlighted.
Does your bid comply with this requirement? Yes ,,/No
4.4.8
Electrical relays, circuit breakers or solenoids that were mounted
in the engine compartment of the old chassis shall be relocated
to the electrical distribution cabinet in the modular. No
relays,solenoids or circuit breakers shall be installed in the
engine compartment. /
Does your bid comply with this requirement? Yes V No
4.4.9 Air Conditioning
A new SGM high capacity air conditioner, or equal, shall be
installed in -the modular. The unit will be the manufacturer's
largest available unit for that type of vehicle. New air
conditioning hoses and fittings shall be provided as pe the
recommendations of Ford's QVM Program.
Does your bid comply with this requirement? Yes No
Page No. 22
4.4.10 Battery Disconnect Switch
A new battery disconnect switch shall be located in manufacturers
standard location. The switch shall be labeled "Battery
On","Battery Off"; it shall be installed according to Ford QVM
guidelines.
Does your bid comply with this requirement? Yes No
4.4.10.1 Battery Cables
The Bidder shall replace the vehicles battery cables. These
shall be a minimum of 00 copper cables and shall have their
connections lead dipped.
Does your bid comply with this requirement? Yea No
4.4.11 Ampmeter 5 e e- C L-
A new 200 AMP shunt type color coded ampmeter shall be installed
in the driver's control console. The ampmeter shall be
backlighted. /
Does your bid comply with this requirement? Yes �/ No
4.4.12 Voltmeter
The vehicle shall be equipped with a new color coded voltmeter to
monitor system voltage. The voltmeter shall be direct to
eliminate erroneous reading from connection voltage drops. The
voltmeter shall be mounted in the driver's control console. The
voltmeter shall be backlighted. /
Does your bid comply with this requirement? Yes k/ No
4.4.13 Usage Ampmeter
A separate new 200 amp ampmeter shall be installed in the
driver's console. This meter shall show ampere draw as switches
are activated. The ampmeter shall be backlighted.
Does your bid comply with this requirement? Yes VI/No
4.4.14 Headlights Off Warning
The headlights shall be wired through a relay system so that under
normal operation, the headlights, tail lights and I.C.C.
clearance lights will come on automatically whenever the ignition
is turned "On". A manual override switch with 1/2" pilot light
shall be provided in control console to turn lights "Off" while
ignition is "On".
Does your bid comply with this requirement? Yes VINO
4.4.15 Battery Conditioner
A new Vanner 30-10 battery conditioner shall be installed in the
vehicle. The old battery charger shall be removed and returned
to Purchaser. /
Does your bid comply with this requirement? Yes ✓ No
4.4.16 Engine High Idler
A Vortec engine high idle speed control shall be provided and
equipped with a Vortec voltage monitor sensor device, which
automatically increases the engine (RPM) speed to sustain the
ambulance's total electrical load. The device shall operate only
when the transmission is in the neutral position. The device
Page No. 23
disengage when the operator depresses the brake pedal or the
transmission is placed in neutral. 1/
Does your bid comply with this requirement? Yes No
4.4.17 Battery Indicator Light
One (1) green indicator light shall be located in the cab control
to indicate battery "On". /
Does your bid comply with this requirement? Yea v No
4.4.18 Side Facing Turn Signals
On each side of the modular body near the rear, shall be a side
facing amber turn signal to alert traffic in adjacent lanes of
the driver's intentions. The old ones shall be remove
Does your bid comply with this requirement? YesNo
4.4.19 Flashing Lights Grill
There shall be two (2) new Whelen red flashing strobe lights
mounted in the Whelen SA45G cast aluminum speaker housing. The
old cast aluminum speaker housing on the front of the Ford
chassis will be returned to Purchaser.
Does your bid comply with this requirement? Yes No
4.4.20 Flashing Lights Fender
There will be one (1) Whelen MN20OS/Mini Max Beam red strobe
light mounted in each front fender to serve as intersection
lights. The intersection light will be hooked to the existing
power supply in the vehicle. The old intersection lights shall
be removed and returned to Purchaser.
Does your bid comply with this requirement? Yes VINo
4.4.21 Flashing Lights Modular
The existing strobe light system will be checked, inspected and
serviced to be sure it is in proper operating order and any
gaskets on light fixtures that need replacing shall be replaced.
All lenses Maxi Beam (red and white) will be replaced. In
addition, an amber Whelen MN200S/Mini Max Beam shall be installed
in the rear of the vehicle, over the rear door. The light shall
be tied into the existing Whelen System 11 so that it will flash
with grill strobe lights. The side scene lights will be checked
and either repaired or replaced. If the scene lights are in good
condition, the lenses shall be replaced.
Does your bid comply with this requirement? Yes No
4.4.22 Rear Load Lights
The two existing logd lights shall be removed from the vehicle.
Two (2) new Whelen Max Beam scene lights shall be provided. The
load lights shall be.mounted in housing below the roof line and
above the rear loading doors, which project the light downward at
an angle of 12- to 18 degrees. The loading lights shall be
activated with the opening of the rear entry doors. They shall
also activate when the transmission is placed in reverse to serve
as additional backup lights.
Does your bid comply with this requirement? Yes INO
Page No. 24
4.4.23 Spotlights
There shall be a spotlight provided with a minimum 200,000 candle
power lamp, corrosion -proof housing with momentary switch and
minimum eight foot (81) heavy duty coiled cord. It shall be hard
wired to the vehicle's 12 volt system and have an accessible
holder. Location to be determined at preconstruction%conference.
Does your bid comply with this requirement? Yes\/ No
4.4.24 Siren
The old existing siren shall be removed and returned to
Purchaser. A new S.V.P. Model #SA430-63F, remote control
electronic siren will be installed. The siren shall provide
wail, yelp, phaser and air horn tones. It shall be capable of
manual operation and have a P.A. feature with noise cancelling
microphone and adjustable volume. A rocker switch in the cab
console shall allow manual operation of the siren from the
chassis horn control.
Does your bid comply with this requirement? Yes ✓ No
4.4.25 Air Horns
The existing air horns will be removed from the light bar and
installed below the front bumper. If one of the trumpets is too
long, it shall be replaced. A foot control switch shall be
installed on the driver's side of the vehicle. Exact location to
be determined at the preconstruction conference. The existing
air supply (dive tank) and electronic control system will be
serviced and left in place.
Does your bid comply with this requirement? Yes ZNO
4.4.26 SL Flashlight
The existing SL-20 flashlight shall be removed from the old cab
and reinstalled in the new chassis. The flashlight shall be
mounted on the control console located in the cab. The unit
shall be wired direct to the battery so it will charge
continuously.
Does your bid comply with this requirement? Yes No
4.4.27 Light Bar
The existing light bar and dress pan shall be removed from the
vehicle and returned to the Purchaser. A new Code 3 Model 5320AF
light bar with halogen bulbs and lenses to be red/clear/red shall
be installed on new cast aluminum mounting brackets on the front
of the module as close to the roof line as possible. /
Does your bid comply with this requirement? Yea �/ No
4.4.28 Driving Lights.
The existing driving lights shall be removed from the old chassis
and installed on the 'new chassis. They will be wired to the
front control console.
Does your bid comply with this requirement? Yesy No
4.4.29 Back Up Alarm
The ambulance shall be equipped with a new suitable alarm, which
sounds when the transmission is placed in reverse. A momentary
Page No. 25
override switch, which allows the operator to disengage the back
up alarm, shall be installed in the cab console. The alarm shall
automatically be reactivated when the transmission is shifted
into any other position and then back into reverse.
Does your bid comply with this requirement? Yes No
4.4.30 Headlight Flasher
The unit shall be equipped with a new Unitrol alternating
headlight flasher. /
Does your bid comply with this requirement? Yes V No
4.4.31 Rear Light Bar
The existing Federal light bar shall be removed from the chassis
and returned to the Purchaser. Any holes in the body chassis
will be patched so as not to show. /
Does your bid comply with this requirement? Yea v No
4.4.32 Shoreline
The old shoreline receptacle shall be removed and the hole
covered accordingly. A new 110 volt Kussmaul auto eject spring
load male receptacle shall be installed in the rear of the
vehicle. Exact location to be determined at the preconstruction
conference.
Does your bid comply with this requirement? Yes V No
4.4.33 GFI
A new GFI shall be installed in the vehicle. /
Does your bid comply with this regulation? Yesy No
4.4.34 Clearance Lights
The old modular body marker lights shall be replaced with new
ones meeting the requirements of the Federal Motor Vehicle Safety
Standards and current ICC regulations. /
Does your bid comply with this requirement? Yes �/ No
4.4.35 Tail Lights, Rear Turn Signals
The old tail lights, license plate lights and reflectors shall be
replaced. The two red lights will serve as tail lights and brake
lights. The Weldon turn signals will have new lenses installed.
They will serve as the vehicle turn signals. /
Does your bid comply with this requirement? Yes V No
4.4.36 Heat Shields
The Bidder shall install new heat shields as required b the
current requirements of Ford's QVM Program.
Does your bid comply with this requirement? Yes No
4.4.37 Change Modular Body
Remove the modular body from the old chassis and install on the
new chassis according to Ford QVM. The Bidder shall make any and
all necessary changes to the modular wheel well and to the
mounting rails so that the modular box will fit properly on Ford
chassis and look aesthetic. The modular body shall remain
capable of being transferred and not permanently attached.
Page No. 26
Does your bid comply with this requirement? Yes V No
4.4.38 Convert to Type I Vehicle
The present modular is a Type III, the successful Bidder will
make the necessary changes to convert the front of the vehicle to
a Type I vehicle. A new aluminum front will be placed on the
modular box. The Bidder will not be allowed to just weld in a
filler piece.
Does your bid comply with this requirement? Yes �No
4.4.39 Attachment
Attachment shall be according to the Ford QVM Program. There
shall also be an insulating layer of anti -squeak rubber between
new mounting plates and the chassis frame. /
Does your bid comply with this requirement? Yesy No
4.4.40 Pass Through Window
A pass through window will be installed in the front of the
modular box to comply to KKK-A-1822C. A flexible, weathertight
bellows, fabricated from EPDM, Hypalon, sheet or molded rubber or
other durable materials that meet the temperature requirement and
resists ozone, sunlight, oil and fungus and will not crack, rot
or deteriorate. Shall be installed between the chassis and the
modular body.
Does your bid comply with this requirement? Yes-zNo
4.4.41 Control Console
There shall be a new control console provided for the cab. The
design of the control console will be determined at the
preconstruction conference. A map light shall be prow ed.
Does your bid comply with this requirement? YesMT
4.4.42 Gas Fills
If the current fuel fill does not meet current Ford QVM
standards, it shall be covered and made so as to be
undetectable. New fuel fills shall be installed that meet the
current requirements of Ford's QVM Program. Bids that do not
meet this requirement cannot be accepted.
Does your bid comply with this requirement? Yes No
4.4.43 Rear Doors
The socket to plunger door holders will be removed and the holes
covered so they will be undetectable. New Cast Products No.
C-10870-1 "grab bar" hold opens installed no exception
Does your bid comply with this requirement? Yes 'on
4.4.44 Body Compartments
If necessary, rear body compartments shall be modified to
maintain proper spring clearance. In addition, the Bidder shall
be responsible for all modifications on the body to complete a
successful changeover. /
Does your bid comply with this requirement? Yes V No
Page No. 27
4.4.45 Weather Stripping
All weather stripping around external compartments, rear doors
and side door to patient compartment will be replaced with new
weathertight rubber weather stripping. Foam weather stripping
will not be acceptable. Weather stripping around vent ducts and
exhaust fan will be replaced. The exhaust fan shall be modified
as necessary so that it will not leak during inclemen weather.
Does your bid comply with this requirement? YesVNo
4.4.46 Locking Mechanisms
All locking mechanisms on the modular shall be replaced. The
exterior compartments shall all be keyed alike. /
Does your bid comply with this requirement? Yes v No
4.4.47 Interior Exterior Compartment
The exterior compartment located at the forward curb side of the
vehicle. Has an inside access. The interior door shall be
checked and the lock changed and keyed the same as the exterior
compartments.
Does your bid comply with this requirement? Yes \./No
4.4.48 Flooring
The flooring and stainless steel floor plates shall be removed
and new flooring and stainless steel plates shall be installed.
The flooring shall be seamless, one piece, no wax type linoleum
or vinyl not less that 1/16" thick. It shall be permanently
applied to the floor, cabinet to cabinet and up the sides a
minimum of 311, running full length and width of the patient
compartment working area. Floor covering material shall comply
to F.M.V.S.S. 302. The covering joints (corners, etc.) where the
side walls and covering meet, be sealed and the covering shall
extend at least 3" up the side walls. Where trim connects to the
wall, a continuous seal of silicone will be applied to prevent
fluids from settling behind the floor covering. /
Does your bid comply with this requirement? Yes V No
4.4.49 Step Well
The material covering the step well shall be removed and
replaced with bright aluminum diamond plate.
Does your bid comply with this requirement? Yes \,/No
4.4.50 Stretcher Mount
A new Ferno Washington Model 175-4 Stretcher Mount shall be
installed in the vehicle. , /
Does your bid comply with this requirement? Yes v No
4.4.51 Oxygen Lines
All the interior oxygen lines and fitting to include wall
outlets and outlet in ceiling shall be replaced with new hoses
and fittings that comply with KKK-C.
Does your bid comply with this requirement? Yes %-/No
4.4.52 Suction Lines and Suction Pump
The suction pump and the interior suction tubing from the
Page No. 28
suction pump to the wall bracket will be replaced. The suction
Pump must meet the current State of Florida criteriVNo
Does your bid comply with this requirement? Yes
4.4.53 Stainless Steel Floor Plates
A set of stainless steel plates shall protect the floor covering
from discoloration caused by the wheels of the cot. Plates shall
protect the floor when cot is mounted in either the side or
center mount position. Silicone sealer under the plates to
prevent contamination.
Does your bid comply with this requirement? Yes �'/ No
4.4.54 Rub Rails
The rub rails on the bottom of the modular shall be replaced with
new diamond plated formed rub rails.
Does your bid comply with this requirement? Yes �, No
4.4.55 Rear Bumper
Install new rear bumper and kick plate. This bumper shall
incorporate aluminum diamond tread plate material, grip strut
folding step and fully welded construction mounted to chassis
with stainless steel grade VIII bolts. /
Does your bid comply with this requirement? Yeah/ No
4.4.56 Upholstery
The upholstery on all interior cushions, pads and the attendant
seat shall be replaced. /
Does your bid comply with this requirement? Yea V No
4.4.57 Exterior Compartment Lights and Switches
All exterior compartment lights and switches shall be replaced
with new lights and switches. /
Does your bid comply with this requirement? Yes �/ No
4.4.58 Seat Belts and Attendant Seat Belt
All safety seat belts in the modular shall be replaced
Does your bid comply with this requirement? YesNo
4.4.59 Door Open Switches
All the door open switches on the side entrance and the rear
loading doors shall be replaced. New indicator lights for door
open circuit and entrance door open shall be installed in the
front control console. /
Does your bid comply with this requirement? Yes �/ No
4.4.60 Intercom
A silent intercom system shall be installed from the modular to
the chassis control console. It shall have a buzzer activated
from the rear -and buzz in the front of the vehicle. There shall
be three indicator lights in the front control console and three
control switches in the rear. The lights shall be red, reen and
amber.
Does your bid comply with this requirement? Yes v No I'
Page No. 29
4.4.61 Running Boards
New aluminum diamond plate running boards shall, be installed on
the chassis.
Does your bid comply with this requirement? Yes1Z No
5.0 Paint and Markings
5.1 Modular
The exterior of the modular has some minor damage. The Bidder is
responsible for all repairs necessary to make the remounted body
appear like new when completed. /
Does your bid comply with this requirement? Yes V No
5.1.1 Painting
The exterior of the body, module and the new chassis cab
including the interior of compartments shall be repainted. All
exposed metal surfaces not being chrome plated or of aluminum
diamond plate shall be thoroughly sanded and cleaned in
preparation for painting. Where decals were applied, the paint
shall be completely sanded down to the base metal. The body
shall then be primed with Sikkens brand Autonova Filler catalyzed
primer.
Does your bid comply with this requirement? Yes �ZNo
5.1.2 Paint
The final paint color shall be a minimum of three (3) coats of
Sikkens Brand Autocryl MM•paint; paint to be FLNA4044. The final
paint shall be applied in an approved paint booth properly
filtered for the removal of dirt and dust. The final paint shall
be applied to the vehicle using "low pressure -high volume" paint
application system.
Does your bid comply with this requirement? Yes /No
5.1.3 orange Stripe EKCEEpS---�-
There shall be an orange reflective tape beltline Scotchlite
stripe on the modular body and chassis. The stripe shall be a
minimum of eight inches (8") wide. There shall be blue tape pin
stripes on the top and bottom of the orange stripe.
Does your bid comply with this requirement? Yes t/ No
5.1.4 Federal Lettering
Ambulance marking as required in Federal Specification Ambulance
KKK-A-1822C shall be installed. The material for the emblems
and markings shall be applied using reflectorized material
conforming to Federal Specification L-S-300, Type 1, Class 1 or
3, Reflectivity 1. -The reflective color shall be Blue (Color A)
and White (Color_l): See figure 4 of KKK-A-1822C.
Does your bid comply with this requirement? Yes_,_/ No
5.1.5 Special Lettering
The ambulance shall have special lettering installed per
Purchaser's instruction. Letters shall be of reflectorized blue
with black shading vinyl reflectorized material. There shall be
approximately 190 letters. Monroe County shall provide lettering
Page No. 30
design layout at preconstruction conference. /
Does your bid comply with this requirement? Yes V No
5.1.6 Vehicle Undercoating
The entire underside of the vehicle, including all the under -
structure metal work, chassis frame and components and the
underside of the cab shall be sprayed with black automotive type
undercoating. This shall provide sound and vapor barrier to
aluminum structure work and aid in preventing chassis framework
deterioration. /
Does your bid comply with this requirement? Yes ✓ No
5.1.7 Rustproofing
The chassis shall be protected from rust throughout by Zeibart
rustproofing or equal. /
Does your bid comply with this requirement? Yea V No
6.0 Workmanship, Tests and Documentation
6.1 Defective components shall not be furnished. Parts, equipment
and assemblies which have been repaired or modified to overcome
deficiencies shall not be furnished without the written approval
of this Agency. Welded, bolted and riveted construction utilized
shall be in accordance with the accepted standards of the
industry. Component parts and units shall be manufactured to
definite standard dimensions with proper fits, clearances and
uniformity. The general appearance of the vehicles shall not
show any evidence of poor workmanship. /
Does your bid comply with this requirement? Yea v No
6.2 The Bidder shall employ a quality control manager. This person
shall be in charge of periodic inspections of the company's
procedures and to assure that Ford's QVM guidelines are being
followed. In addition to these duties, the QC inspector shall
inspect this Agency's vehicle as to compliance with Ford's QVM
guidelines and those of this specification. A written QC report
shall be submitted to this Agency upon completion of work. This
QC report shall list any discrepancies and the action taken to
correct them.
Does your bid comply with this requirement? Yes k No
6.3 The Bidder shall provide this Agency upon delivery of the
finished vehicle a "torque" sign off sheet. This shall list the
employee's ID number and the final torque setting used on the
following items:
I. Outrigger to chassis frame bolts
2. outrigger to body bolts
3. Body to frame U bolts
4. Fuel hose clamps
5. Seat belt bolts - cab
6. Seat belt bolts - patient compartment
7. Seat base bolts
8. Seat bolts
9. Cot mount bolts
Page No. 31
10. Lug nuts
Any other items requiring torque settings under Ford's QVM
Program shall be supplied. Bidders shall submit with their bid
package a sample report form for the above. Bids not meeting
this requirement cannot be accepted,VI
Does your bid comply with this requirement? Yes V No
6.4 Prior to delivery to this Agency the completed vehicle shall be
road tested. This road test shall be a minimum of 10 miles in
duration. The test course shall be such that 50 MPH can be
obtained during a portion of the test. A sign off sheet shall
be supplied by the Bidder's QC inspector, showing:
1. Proper engine cooling
2. Engine performance
3. Climate controls, front and rear
4. Fuel fill. Can take full, 3/4, 1/2, 1/4 nozzle
5. Vibrations
6. Steering
7. Transmission
These systems shall be checked for proper operations and a QC
sheet supplied for them. The Bidder shall submit with the Bid
package a sample report for this test. Bids not meetinq this
requirement cannot be accepted.
Does your bid comply with this requirement? Yea No
6.5 The "second stage" manufacturer shall supply this Agency a
completed weight statement for the finished vehicle. Bidders
shall submit with their bid a sample report for this rPuirement.
Does your bid comply with this requirement? Yes No
7.0 Exceptions
7.1 Listing of Exceptions to Specifications. ANY exception(s) or
clarification(s) taken to the requirements of these
specifications shall be explained in full and referenced by
paragraph number. Attach an additional page or pages if more
space is needed.
Page No. 32
OPTIONS
1. Install an external air conditioning condenser on aluminum
brackets on either front or roof of vehicle.
Cost per vehicle.
oO
.-
2.
The vehicle specifications call for a Type I
without a walk thru.
This option would be for a Type I vehicle with
a walk thru.
Additional cost per vehicle.
s C)C) 0O
3.
Extended warranty, per vehicle.
°1 3 Fo,2» C S i' j,Pevhl tk
C-A-2` ! oo0 a a
$ yS + PO WefT- Rft
Y'" I LE S w 1 i11 so 6 ° D Oak,- un a LL
Prl = 129 0
4.
Install an IV cabinet in the squad bench to
hold equipment for
starting IV, per vehicle.
2(::ac) o
5.
Install a sharps container in the squad bench with exterior
access from inside the vehicle with a hinged
cover.
Cost per vehicle.
j (o p 00
6.
Provide a new model 29M stretcher with model
260 mattress, three
restraining belts with chest belt (Ferno Washington model 417-1).
Cost per stretcher.
5 Z °o
7. Supply a man saver bar at front of squad bench that when not in
use can be stored in the up position. Cost per vehicle.
s. �6 Ll °=-
BID SHEET
Base Price (Each Vehicle)
Contingency Fee (Both Vehicles)
TOTAL
Discounts Offered:
Total Cost of Both Units
$_ AP.soo.°�'
11000.00
Company Submitting Bid: �p(�P��
Address: 633 %V tkA-u)lc ')
L A- Cr 2 /�-r' rt- � 3ozy-a
Contact Person & Telephone: RON 5'M/i7-/ 00 -2��-?
Authorized Signature of ompany Representative:
Date: 3-tj- q3
Page No. 34
'_,C !I -I T HEFT i 10
1?�=1�����rd=1j.= p.C!
SWORN STATENICN'f' UNDER SECTION 287.133(3)(;i),
FLOT2If)A STaTt1TES ON PUBLIC ENTITY CRIMES
THIS FORAJ NJUS•r 13E SIGNET) IN THE PRESENCE OF A NOTARY PUBLIC OR OTTIER
AUTHORIZCD TO ADMINISTER OATHS, 0FFIC):1t
1. This sworn statement is submitted with Bid, Proposal or Contract No. -eoc 8e l(z) As6 -
for G tF U r�1T LG R- r
2. This sworn statement is submitted by _o u t-1�ytJC�, �,
lilt t (4�'11-, 11JC
r, r inerue of entity submitting swam statement,—Y
whose business address is -9r v E \A/ �� m �L l �1 � d� d
L- NCB- r 2.t 0
(if applicable) its Federal Employer Identification Number (FEIN) is - 3 (p 3 0 ` — -
(If the entity has no FEIN, include the social Security Number of the individual signing this sworn
statement.
.)
3. My name is,��L�
[please print name of Individual signing] and my relationship to the
entity named above is-:1-1� P,
4. I understand that a `public entiry crime" as defined in Paragraph 287,133(1)(g)l o r{u tnt
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entiry or with an agcnry or political subdivision of any other
state or with the United States, including, but not limited to, any bid or contract for goods or
services to be provided to any public entity or an agency or political subdivision of any other state
or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
S• 1 understand that "convicted" or "conviction" as defined is Paragraph 287.133 1 b ,1
means a finding of guilt or a conviction of . ! ()( )�_EL i ,l StiittitCs.
guilt, in any federal or state trial court of pre orderelatingAto� chartges without
o ►gtltabYadnuddctment or
information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty
or nolo contendere,
6. 1 understand that an 'affiliate" as defined in Paragraph 287.133 a
g P 1 ()( ), FJQT1da _� tat means:
1• A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of he
entiry and who has been convicted of a public entity crime. The term % tliate` includes chose
Officers, directors, executives, partners, shareholders, employers, members, and agents who are those
in the management pc s affiliate. The ownership by one person of shares constituting a controlling
interest in r,nother person, or a pooling of equipment or income among persons when not for fair
market value under an arm's length agreement, shall be a prima facie case that one person controls
another person. A person who knovtingly enters into a joint venture with a person who has been
convicted of a public entity crime in Florida during the preceding 36 months shall be considered an
affiliate.
7. I understand that a *person* as defined ill Paragraph 287.133 1 e
natural person or entity organized under she laws of any state or of the United States with the legal
( )( h rida . rite ,means any
power to enter into a binding contract and which bids or applies to bid on contracts for the Provision
helegal
Of goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, directors, executives, partners,
shareholders, employers, members, and agents who are active in management of an entity.
P ,
=!_il_ITHEtJI HI1li-ILHId!_E T i �t,�_I1--- 77
8.
Based on information and belief, the statement which I have marked below is true in relation to the
entity submitting this sworn statement. [Please Indicate which statement applies,]
Neither the entity submitting this sworn statement, nor any officers, directors', executives,
partners, shareholders, employees, members, or agcnis who are active in management of the entity,
nor any affiliate of the entity have been charged with and convicted a a public entity crime
subsequent to July 1, 1989.
The entity submitting this sworn statement, or One or more of the Offiecrs, directors,
executives, partners, shareholders, employees, members, or agents who are active in management of
the entity, or an affiliate of the entity has been charged with
Subsequent to July 1, 19894f a public entity Crime
, and convicted AND [Please Indicate which additional statement applies.]
There has been a proceeding concerning the conviction before s hearing officer of
the State of Florida, Division of Administrative Hearings. The final order entered by the
hearing officer did not place the person or affiliate on the convicted vendor list, [please
attach a copy of the final order,]
The person or affiliate was placed on the convicted vendor list. 'There has been a
subsequent proceeding before a hearing officer of the State of Florida, Division of
Administrative Hearings. The final order entered by the hearing Otricer determined that it
[Please attac11 a copy of
was in the public i py oft to remove the the final order,j person or affiliate from the convicted vendor list.
The person or affiliate has not been placed on the convicted vendor list. [please
describe any Action taken by or pending with the Department of General Services.]
Date;
STATE of
COUNTY OF I
PERSONALLY A,PPF.ARED BEFORE ME, the undersigned authority,
----J � . an I r who, after first being sworn [name of individual signing] & by me, affixed his/her signature
in the space provided above on this f ('-
-- day of AgLd! - i9 q3 ,
My commission expires;
MY COMMISSION EXPIRES AFRILn 19W
NOT PUBLit;
For::, PUR '7068 (Rev. 11/89)
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
S(xt171gz �lcg �c{(E S�,%c. _warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer
or employee in voliation of Section 2 of Ordinance No. 10-1990 or any
County officer or employee in violation of Section 3 of Ordinance No.
10-1990. For breach or violation of this provision the County may, in
its discretion, terminate this contract without liability and may also,
in its discretion, deduct from the contract or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage,
gift, or consideration paid to the former County offi er or employee.
(sicgna ure )
Date --------
STATE OF «-
COUNTY OF -- -�— d - -- - - - -
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me,
affixed his/her signature (name of individtial signing) in the space
provided above on this __. LQ day of
NOTARY PUBLIC
My commission expires:
MY COMMISSION EXPIRES APPAL 23,1 YJ6
NOTICE OF CALLING FOR BIDS
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN that on
March 9, 1993, at 10:00 A.M., at the Office of the Director of
Purchasing, a Committee consisting of the the Director of
Purchasing, the County Administrator, the County Attorney, and
the requesting Department Head or Division Director, or their
designees, will open sealed bids for the following:
REMOUNT/REFURBISHMENT OF
TWO (2) TYPE III AMBULANCES
All bids must be received by the Office of the Director of
Purchasing, 5100 College Road, Public Service Building, Cross
Wing, Room 002, Key West, Florida 33040, on or before 10:00 A.M.
on March 9, 1993.
All bids, including the recommendation of the County
Administrator and the requesting Department Head or Division
Director, will be presented to the Governing Board of the Lower
and Middle Keys Fire and Ambulance District for final awarding or
otherwise.
The Board will automatically reject the bid of any person or
affiliate who appears on the convicted vendor list prepared by
the Department of General Services, State of Florida, under Sec.
287.133(3)(d), Fla.Stat. (1989).
Bidders shall submit two (2) signed originals and two (2)
J
complete copies of each bid in a sealed envelope marked on the
outside, "Sealed Bid for Remount/Refurbishment of Ambulances."
All bids are to remain valid for a period of ninety (90) days
after the date set for the opening thereof.
Specifications and/or further information may be obtained by
contacting Monroe County Emergency Medical Services, 490 63rd
Street, Ocean, Suite 170, Marathon, Florida 33050 - 305-289-6004.
The Board reserves the right to reject any or all bids, to
waive irregularities and informalities in any or all bids, and to
readvertise for bids.
The Board also reserves the right to separately accept or
reject any item or items of a bid and to award and/or negotiate a
contract in the best interest of the County.
DATED at Key West, Florida, this 2nd day of February, 1993.
R. M. COFER
Director of Purchasing
for Monroe County, Florida
or
rNUGur.Ell __--
(] pILtMINGt1AM
Ml:(.f1xFF. SEII1rI.G 414D WILLIAMS
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Ut �� /
MAR 4 '93 13:29 PAGE.008
a M
THE AMERICAN INSTITUTE OF ARCHITECTS
AfA Document A370
Bid Band
KNOW All MEN BY THESE PRESENTS, thatwe SoUnIERN AMB BUILDERS, INC.
Moe inure lull name and addteis Of legal title Of COntractOrl
as Principal, hereinafter called the Principal, and INSURANCE COMPANY OF NORTH AMERICA
then inert full name and addreu or legal title of Surety)
a corporation duty organized under the laws of the State of pEMSYLVANIA
as Surety, hereinafter called the Surety, are held and firmly bound unto Board of County Canfriissioners
Mmroe County, Key West Florida (Here insert full name and addten or legal title of owner)
as Obligee, hereinafter called the Obligee, in the sum of an armunt equal to five
percent. of accompanying bid
Dollars ($.5% of bid ),
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind
ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by
these presents.
WHEREAS, the Principal has submitted a bid for remount Mref si t f�ufTna,Rmenddrnfsnd 4escfl? L of prown
type III ambulances
NOW, THEREFORE, if the Obligee shall accept the bid of the principal and the Principal shalt enter into a Contract
with the Obligee In accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding
or Contrael Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt
payment of labor and matetl#1 furnished In the prosecution thereof, or in the event of the failure of the Principal to enter
such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to eueed the penalty
hereof between the amount specified in said bid and such larger amount for which the Obligee may In good faith contract
with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain
in full force and effect
Signed and sealed this 4th day of March 1993
81d Dat�t h 9, 1 3RN AMBULANCE BUILDERS, INC.
rincipal) (Seal)
(Title)
INSURA M MANY OF NOWH At MICA _
Surety) :' fSeai) . .
OuYat attached) _
Janet Velez, Attorney-pkt
AIAVOCUMtNT A310 • SiD $ONO • NIA 0 • FEORUARY 1970 tD THE AMERICAN
INSTITUTt OF ARCHITECTS, 1733 N.Y. AVC. N•W.. H►ASHINGTON, 0. C. 2000f1 1
insurance Comoanv of North America
CONTRACT BOND a CIGNA ccmoanv
SHORT FORM
KO 41 10 48 T
Bond No.
Know all Men By these Presents, That we,
Premium S
SOUTHERN AMBULANCE BUILDERS, INC.
(hereinafter called "Principal"), as Principal, and the INSURANCE COMPANY OF NORTH AMERICA, a Cor-
poration organized and existing under the laws of the State of Pennsylvania, and authorized to transact
business in the. State of FLORIDA ;hereinafter called "Surety"), as Surett are held and
firmly bound unto MONROE COUNTY FLORIDA BOARD OF COUNTY COMMISSIONERS, 5
iOO
College Road, Public Service Building, Cross Wing, Room 002, Key West, Florida 33040
(hereinafter called "Obligee"), in the penal sum of ONE HUNDRED THREE THOUSAND AND NO/100
Dollars (S 103, 000. 00), good and lawful money of the United States of America, for the payment of which,
well and truly to be made, we bind ourselves, our heirs, administrators, executors, successors and assigns,
jointly and severally, firmly by these presents.
SEALED with our seals and dated this 20th day of April
A. D. 19 93
WHEREAS, the above bounden Principal has entered into a certain written contract with the above named
Obligee, dated the * day of 19
remount/refurbishment of two (2) type III ambulances
which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at
length herein for the purpose of explaining but not of varying or enlarging the obligation.
Now, therefore, the condition of the above obligation is such, That if the above bounden Principal shall
well and truly keep, do and perform, eacn and every, all and singular, the matters and things in said contract
set forth and specified to be by the said Principal kept, done and performed at the time and in the manner in
said contract specified, and shall pay over, maze good and reimburse to the above namea Obligee. all loss and
damage which said Obligee may sustain by reason of failure or default on the part of said Principal, then this
obligation shall be void: otherwise, to be and remain in full force and effect.
PROVIDED, however, this bond is executed by the Surety, upon the express condition that no right of
action shall accrue upon or by reason hereof, to or for the use or benefit of any one other than the Obligee
named herein: and the obligation of the Surety is and shall be construed strictly as one of suretyship only.
SOUTHERN AMBULANCE BUILDERS, INC.
tersignedby: ............... ........ .........................................
* end able I S<JR C OM OF NORTH AMBRICA
Contract date not available when bond
was executed.
By: .. ......... ................
Janet
SS-22I Ob Ptd ;n USA.
Velez, Attorney-in-
STATE OF ILLINOIS
COUNTY OF COOK
On this 20th day of April 19 93
came Janet Velez
, before me personally
to me known,
who being by so duly sworn, did depose and say: that he/she is
Attorney -in -Fact of INSURANCE COMPANY OF NORTH AMERICA
the Corporation described in and which executed the foregoing
instrument; that he/she knows the seal of said Corporation; that
the seal affixed to said instrument is such corporate seal; that it
was so affixed by authority granted to him/her in accordance with
the By -Laws of the said Corporation, and that he/she signed his/her
name thereto by like authority.
NOT PUBLIC
My Commission Expires
OFFICIAL SEAL
,,OFFICIAL
ANCER50
''OT!11-tY PUBLIC. STATE r
SI0" EXPIRES 2/10/95
(it7e$ heresy rld[Aittte. t►5:8i1d`ej!{501fii JAMES W. $t3RNI$,:: J'OHN` T. i�iaT.i`a RQBi'i''i K>,l INSi�a1 ,�1,,
JflANN 6�f�(ER,`' a>ii �fELz, aT1,of. "t he City of Cizi¢egca, "State "of "Iliino s=�--'---�--
"
4-�------ -----------------max-•_--------------------�-- - Individually' 'than
- . each Individua there be taxis
a0
mgke4-J1s -true and tavwiut;att ey-m4act, ttr :brake, execute,• sett and deliver an Its bf: and. as- its .act and 0ed an� Md ig bOnds,
axrtaKings-reccigruzencss; Gbrrtracts "and otkier writings in the nature thereof in penalties rqt ezceec�ing T�TSCIw,i, OPT- - -T - -w
to"T
—t-
'` .. ,r - .. - N..—.r +.,. -.rrt .�-`— —.. ..' .. --•+ '.. : OOU-ARS.,(� each. arw 6� Nh1�aL/1iV *.` " Ow execution of
�..0
. c
-: _
"such wdt`ings in pursuance of"these presents, shalt.pe as binding upon said Oompany, as fully and invii, s if, they had t sec+ tAdy.e ecuted
co
-and ackhowledgdd,bjr,the fo gularly elected offioe'rs of the Company at its principal office `
a
�
IN WITNtSS WHEREOF, the Isaid: R., E Gveans. Vice -President, hag_,heretmte subscribed his name and affb(ed the
w
m
'corporate seal of the said IMURANCE WWANY OF NORTH AMERICA this 2nd
.
RS
dayof .March 1993
.� t4MAP CE COWANY OF bRTH AO�kC "
C -0
.4
T'
a3
a m
i j R E C,Nehl9S..5(ic8 President
;COT�4MOMNEAtTIl OF Pf-"YLVANtA
; COUAi"f Y OF Pl1LAiJEkFH1A
®'''
. bete rt, a PtiC.ot
`r ' this 2nd day of 7.
vhe'Commorn�ealth
of i'ennsylvarsa "in and for tie Courtly of-Pb!ladelphfa cache Fl fi cfrveans, t e l" t cti the q�fPAtVY
—
QF F+�R1�H AMEAfG� ids perscmalty ks td:be the•i+i otii e>Fei. d #ham /stsume. ate! r edged
char the that the t� the Meru 3$ the
he executed same, arjtf seal, affnced p 00...rrg Pam the ` of Set¢ a� said
~
'
corptrrate' gnatar4 were duty affixed by tii i authority and i i64i i i di thi., alidl�, that ' edtb)t tine='
O"reierred
to art the pstg,nstrtstnciw frr ' ' t ; e °,^
'r " OF..x have herunto set my h8iidts tit3r titfi[i seal at: the Ctty a tii fay and -year'
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