Refurbish 1 AmbulanceAGREF.MPNT
THIS AGREEMENT made and entered into this 18th day of
May A, 1994, A.D., by and between the Board of Governors of
the Lower and Middle Keys Fire and Ambulance District, Monroe
County, Florida, hereinafter "COUNTY" and Southern Ambulance
Builders, Inc. hereinafter "CONTRACTOR".
WHEREAS: That the parties hereto, for the consideration
hereafter set forth, mutually agree as follows: -n
1. SCOPE OF THE WORK z
The CONTRACTOR shall furnish all labor T
equipment, machinery, tools, a -- ccmaterials,
pparatus, and s=transportatjon and
perform all other work as described in the_Specifftatiq'ns for
remount/refurbishment of one (1) existing Type III ghbulince to
a Type I remount for the Board of Governors of tIG LQ�7er and
Middle Keys Fire and Ambulance District, Monroe County,
Florida, the Notice of Calling for Bids dated February 22,
1994, and as described in the CONTRACTORS Bid Proposal: all of
which are hereto attached and made part of this agreement by
reference.
2. CONTRACT SUM
a. The COUNTY agrees to pay for the ambulance remount/
refurbishment delivered in the manner as set forth in the
contract documents the sum of Fifty Four Thousand Nine
Hundred and Twenty Three Dollars ($54,923.00) to be paid
to the CONTRACTOR within 30 working days after acceptance
of the ambulance at the Monroe County EMS Office,
Marathon, Monroe County, Florida. Acceptance shall occur
after the unit is received ;'inspected and found to comply
with specifications, free of damage or defect and properly
invoiced.
b. The COUNTY shall pay to the CONTRACTOR for the faithful
performance of the Contract, in lawful money of the United
States, based upon the base price shown in the Proposal, a
copy of the Proposal being a part of the Specifications
and the Contract Documents in the total amount in the sum
of $54,923.00.
3. GENERAL PROVISIONS
a. The CONTRACTOR agrees to indemnify the COUNTY and hold the
COUNTY harmless from and against all claims, damages,
losses and expenses, including reasonable attorneys' fees
in any action arising out of performance of the work
herein, including bodily injury, illness or death, or for
property damage including loss of use, resulting from the
CONTRACTOR'S work.
b. The CONTRACTOR, warrants that it has not employed,
retained or otherwise had act on its behalf any former
County officer or employee subject to the prohibition of
Section 2 of Ordinance No. 010-1990 or any County officer
or employee in violation of Section 3 of Ordinance No.
010-1990. For breach or violation of this provision the
County may, in its discretion, terminate this contract
without liability and may also, in its discretion, deduct
from*the contract or purchase price, or otherwise recover,
the full amount of any fee, commission, percentage, gift,
or consideration paid to the former County officer of
employee.
4. CONTRACT TERM
a. The Contract shall commence on the date on which the
Contract is signed by the last party of the two parties
signing the Contract. Delivery of the completed
remounted/refurbished emergency medical care vehicle to be
within sixty days of receipt of the chassis by the
CONTRACTOR. The remounted/refurbished emergency medical
care vehicle shall be delivered F.O.B. destination to
Monroe County EMS Office, Marathon, Monroe County, Florida.
b. The CONTRACTOR will not be held liable for delay in
delivery caused by strikes, inability to obtain materials
or equipment, production or manufacturing problems and all
other causes beyond the CONTRACTORS control. The
CONTRACTOR shall not be liable for any incidental damages
caused by delays in delivery.
5. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
The CONTRACTOR understands all provisions of this Contract
and of the Specifications and agrees to their sufficiency for
the work to be done. Under no circumstances, conditions or
situations shall this Contract be more strongly construed
against the COUNTY than against the CONTRACTOR.
6. PARTIAL AND FINAL PAYMENT
a. The CONTRACTOR shall invoice the COUNTY, in accordance
with the pricing and terms as outlined in the contract
documents. Invoices shall be submitted to the Monroe
County EMS Office, 490 63rd Street, Ocean, Suite 170,
Marathon, Florida 33050, for approval and processing.
b. All payments shall be made directly to the CONTRACTOR at
the CONTRACTOR office, 833 New Franklin Road, LaGrange,
Georgia 30241.
7. MODIFICATIONS AND AMENDMENTS
Any and all modifications of the goods required, and/or
cost of goods to be delivered shall be amended by an Agreement
Amendment, which must be approved by the Board of Governors of
the Lower and Middle Keys Fire and Ambulance District of Monroe
County and such modification shall not become effective until
approved in writing by the COUNTY.
8. INDEPENDENT CONTRACTOR
At all times and for all purposes hereunder CONTRACTOR is
an independent contractor and not an employee of the Board of
Governors of the Lower and Middle Keys Fire and Ambulance
District of Monroe County. No statement contained in this
Agreement shall be construed so as to find the CONTRACTOR or
any of his/her employees, contractors, servants, or agents to
be employees of the Board of Governors of the Lower and Middle
Keys Fire and Ambulance District of Monroe County, and they
shall be entitled to none of the rights, privileges, or
benefits of employees of Monroe County.
9. COMPLIANCE WITH LAW
In providing all services pursuant to this Agreement, the
CONTRACTOR shall abide by all statutes, ordinances, rules and
regulations pertaining to, or regulating the provisions of such
goods, including those now in effect and hereinafter adopted.
Any violation of said statutes, ordinances, rules or
regulations shall constitute-" a material breach of this
Agreement and shall entitle the Board of Governors of the Lower
and Middle Keys Fire and Ambulance District of Monroe County to
terminate this contract immediately upon delivery of written
notice of termination to the CONTRACTOR.
10. SUBCONTRACTING/ASSIGNMENT
CONTRACTOR shall not assign, sublet, subcontract, sell or
transfer any interest in this contract without the prior
written consent of the COUNTY thereto.
11. NOTICE - GENERAL
Any notice or notices required or permitted to
Pursuant to this contract may be personally served on
party by the party giving such notice,
certified mailor may be
addresses: , return receipt requested, to the
Emergency Medical Services Office
490 63rd Street, Ocean, Suite 170
Marathon, Florida 33050
CONTRACTOR: Southern Ambulance Builders
833 New Franklin Road Inc.
LaGrange, GA 30241
be given
the other
served by
following
12. ANTI DISCRIMINATION
CONTRACTOR agrees they will not discriminate against any
of their employees or applicants for employment or against
persons for any other benefit or service, because of their
race, color, religion, sex, or national origin, or physical or
mental handicap where the handicap does not affect the ability
of an individual to perform in a position of employment and to
abide by all Federal and State laws regarding
non-discrimination.
13. NON WAVIER
Any waiver of any breach of covenants herein contained to
be kept and performed by the CONTRACTOR shall not be deemed or
considered as a continuing waiver and shall not operate to bar
or prevent the COUNTY from declaring a forfeiture for any
succeeding breach either of the same conditions or covenants or
otherwise.
14. CONTRACTOR - GENERAL
The CONTRACTOR warrants that it is authorized by law to
engage in the performance of the activities encompassed by the
program herein described, subject to the terms and conditions
set forth in the Attachment, which is attached hereto and
incorporated herein as part of this Agreement.
Each of the signatories for the CONTRACTOR, below,
certifies and warrants that:
a. The CONTRACTOR'S name in this Agreement is the full name
as, in its corporate charter, if CONTRACTOR is a
corporation; otherwise CONTRACTOR'S name is the business
entity, whether partnership of sole proprietorship, under
which CONTRACTOR normally conducts business.
b. They are empowered to act and contract for the CONTRACTOR,
and
C. This Agreement has been approved by the Board of Directors
Of CONTRACTOR, if CONTRACTOR is a corporation.
d. CONTRACTOR has, if this contract calls for payment in
excess of $10,000, executed a sworn statement under F.S.
287.133 (3) (a), on public entity crimes. Said statement,
if not attached hereto, is already on file with the EMS
Office/Clerk of Court for the calendar year 1994.
15. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the
parties hereto with respect to the subject matter hereof and
superseded any and all prior agreements with respect to such
subject matter between CONTRACTOR and the EMS Office or the
COUNTY.
16. CONSENT TO JURISDICTION
This Agreement, its performance, and all disputes arising
hereunder, shall be governed be the laws of the State of
Florida and both parties agree that a proper venue for any
action shall be Monroe County.
17. CONDITIONS OF TERMINATION:
a. The performance of work or provision of goods under this
agreement may be terminated, delayed, or temporarily
suspended by the COUNTY, in whole or in part, from time to
time, wherever the COUNTY shall determine that such
termination is in the best interest of the COUNTY. The
COUNTY shall pay all reasonable costs incurred by the
CONTRACTOR up to the time of termination, and all
reasonable costs to the CONTRACTOR associated with
termination.
b. If the CONTRACTOR fails to fulfill the terms of this
agreement, or attachments, properly or on time, or
otherwise violates the provisions of the agreement or of
applicable laws or regulations governing the use of funds,
the COUNTY may terminate the contract by written notice of
60 days. The notice shall specify cause. The COUNTY
shall pay the CONTRACTOR fair and equitable compensation
for expenses incurred prior to termination of the
agreement, less any amount of damages caused by the
CONTRACTOR'S breach. If the damages are more than
compensation payable, the CONTRACTOR will remain liable
after termination and the "COUNTY can affirmatively collect
damages. Nothing herein shall be construed as restricting
the COUNTY'S right to proceed against the CONTRACTOR'S
performance bond or right to liquidated damages.
18. INSPECTION AND CORRECTIONS
The COUNTY shall have the right to inspect the ambulance at the
factory and at the time and place of delivery. Time limited on
acceptance' and discrepancy correction shall be as stated in
section 2.14 of attached Specification. In the event of any
claimed defects in the chassis or deviations from
specifications, the CONTRACTOR shall have the necessary time to
inspect the ambulance and make any necessary changes or
corrections. In the event of any defect in the chassis, the
CONTRACTOR, as agent for the COUNTY, shall contact the
manufacturer of the chassis, and advise them of any necessary
changes or corrections needed. COUNTY may elect to contact the
chassis manufacturer directly with regard to defects or
deviations from specifications.
19. WJARRANTY
�. The warranties that are stated in section 1.9 of the
specifications are the only warranties: given under this
contract and the CONTRACTOR disclaims all other
warranties, both express and implied, including any
implied warranty of merchantability or fitness for a
particular purpose. The COUNTY'S remedies for breach of
warranty are limited to those set forth in section 2.9.
The CONTRACTOR shall not be liable for incidental or
consequential damages resulting from a breach of any
warranty.
b. The CONTRACTOR does not warrant the chassis and the COUNTY
must look to the chassis manufacturer for any warranties
other than those specifically called for in section 2.9 of
the specification.
IN WITNESS WHEREOF, the- parties hereto have executed this
contract the day and year first above written.
(SEAL)
ATTEST: Danny L. Kolhage, Clerk
CLERK
WITNESS:
BOARD OF GOVERNORS
OF MONROE COUNTY
BY:
MAYOR
6?04(4*1&C 136(140W /VC -
CORPORATION
-a
AUTHORIZED REPRESENTATIVE
APPROW70 A, r -• ,
ataEGAL
�,S G.
NOTICE OF CALLING FOR BIDS
NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN that on
Wednesday, April 13, 1994s at 10:00 A.M., at the Office of the
Director of Purchasing, a Committee consisting of the the
Director of Purchasing, the County Administrator, the County
Attorney, and the requesting Department Head or Division
Director, or their designees, will ,open z*6 1ed bids for the
following:
REMOUNT/REFURBISM%w OF A TYPE III
AMBULANCE TO A TYPE I WALKTHRU
All bids must be received by the Office of the Director of
Purchasing, 5100 College Road, Public Service Building, Cross
Wing, Room 002, Key West, Florida 33040, on or before 10:00 A.M.
on April 13, 1994.
All bids, including the recomeaendation of the County
Administrator and the requesting Department Head or Division
Director, will be presented to the Board of County Commissioners
for final awarding or otherwise:
The Board will automatically reject the bid of any person or
affiliate who appears on the convicted vendor list prepared by
the Department of General Services, State of Florida, under Sec.
287.133(3)(d), Fla.Stat. (1989).
Bidders shall, submit two (2) signed originals and two (2)
complete copies of each bid in a sealed envelope marked on the
outside, "Sealed Bid for Remount/Refurbishment of Ambulance."
All bids are to remain valid for a period of ninety (90) days
after the date set for the opening thereof.
Specifications and/or further information may be obtained by
contacting Peter Lubert, Monroe County Emergency Medical
Services, 490 63rd Street, Ocean, Suite 170$ Marathon, Florida
33050 305-289-6004.
The Board reserves the right to reject any or all bids, to
waive irregularities and informalities, in anyvar all bids, and to
readvertise for bids.
The Board also reserves the right to separately accept or
reject any item or items of a bid and to award and/or negotiate a
contract in the best interest of the County.
DATED at Key West, Florida, this 22nd day of February, 1994.
R. M. COFER
Director of Purchasing
for Monroe County, Florida
J
SPECIFICATIONS
FOR
REMOUNTING/REFURBISHING AN
EMERGENCY MEDICAL CARE VEHICLE.
(AMBULANCE)•,
FOR THE BOARD OF GOVERNORS
OF THE
LOWER AND MIDDLE KEY FIRE AND AMBULANCE DISTRICT
MONROE COUNTY, FLORIDA
J
Sign in ink in the space provided below. Unsigned bids will be
considered incomplete and will be subject to rejection.
IT IS AGREED BY THE UNDERSIGNED BIDDER/CONTRACTOR THAT THE SIGNING AND
DELIVERY OF THIS CONTRACT REPRESENTS THE CONTRACTOR'S ACCEPTANCE OF THE
TERMS AND CONDITIONS OF THE FOREGOING SPECIFICATIONS AND PROVISIONS, AND
IF AWARDED THIS CONTRACT, WILL REPRESENT THE AGREEMENT BETWEEN THE
PARTIES.
NAME OF FIRM:
SIGNATURE:
(Must be signed by a Company Officer)
NAME AND TITLE:
ADDRESS:
CITY, STATE, ZIP:
TELEPHONE: ( )
PROGRAM MANAGER:
TELEPHONE: ( )
SPECIAL NOTE: Variances or exceptions MUST be noted by number and
explained in full detail on the last page(s) of these specifications.
Vendors whose contract fails to comply with these requirements WILL NOT
be accepted.
2
a
BID/CONTRACT SHEET
TYPE I REMOUNTED AMBULANCE
DESCRIPTION OF ITEM TOTAL PRICE
Base Price
Discounts (Deduct) I
a
Total
Company Submitting Bid:
Address:
City, State, Zip Code
Contact Person and Telephone No.
Signature of Authorized Company Representative
3
The following items mu;t be priced by the Bidder/Contractor. After
reviewing the bids, the Purchaser may select any of the listed items.
These items would then be deleted from the final contract and the base
price would reflect the deletions. -
1. Section 2.13.1, Delivery: The completed vehicle would be picked up
and delivered to Monroe County by Monroe County staff.
Cost
2. Section 3.2.22: In addition to the above gauges, a monitoring
system shall be installed that will provide both visual and audible
warning signals that the engine temperature, engine oil pressure or
battery voltage has dropped below the factory specified minimums.
This system shall consist pf a single gauge that monitors all three
of the specified functions. It shall be .mounted ob*'the front
console. Delete this gauge.
Cost
3. Section 3.2.25: Delete the stainless steel covers.
Cost
4. Section 4.4.13: Delete the usage meter.
Cost
5. Section 4.4.21: Instead of replacing the side scene lights, repair
and replace the lenses on the existing scene lights.
Cost
6. Section 4.4.24: Do not supply a new siren, but use one supplied by
the Purchaser.
COSt
7. Section 4.4.28: Delete driving lights.
Cost
8. Section 4.4.37: Instead of converting vehicle to a Type I walk
thru, vehicle will be a Type 1 without a walk thru and will have a
bellows and pass thru window, per KKK-A-1822C.
Cost
9. Section 4.4.48: Instead of installing a new stretcher mount, use
one supplied by Purchaser.
Cost
10. Section 4.4.54: Instead of replacing all the interior cushions,
pads and the attendant seat, use the existing cushions, pads and
attendant seat.
Cost
11. Section 5.1.7: Delete the rustproofing.
Cost
12. It shall be the responsibility of Monroe County to deliver the
vehicle to the manufacturer's plant for remounting.
Cost
4
a
Option No. 1.
OPTIONS PAGE
Extended warranty provided by chassis manufacturer, Ford.
Option No. 2.
A Ferno Washington Model 29M stretcher shall be' f'ovided. It shall
be equipped with a 460 mattress and two'430 patient restraints and
one model 417-1 shoulder harness.
Option No. 3.
Supply a man saver bar at front of squad bench that when not it use
can be stored in the up position.
Option No. 4.
Fast Vac Portable Sccor suction with 110 volt charger.
J
5
J
SPECIFICATIONS
FOR
REMOUNTING/REFURBISHING OF AN
EMERGENCY MEDICAL CARE VEHICLE
(AMBULANCE)
1.0 SCOPE
This specification covers the removal of an existing Type III
modular patient compartment from the chassis, modification of
patient compartment, purchase of one (1) new 1993 Ford F-Super Duty
chassis and mounting of the modular patient compartment on the new
chassis, including all related work necessary to provide a complete
unit, serviced and ready for operation. Upon completion of all work
specified, this ambulance shall be in general accord with the
Ambulance Design Criteria of the National Highway Traffic Safety
Administration, U.S. Department of Transportation, Washington, D.
C. This specification is based on the Federal Ambulance
Specification KKK-A-1822C, effective January 1, 1990. Reference
numbers used in this specification refer to applicable paragraphs of
that document.
1.1 General Intent
This is an engineer, design, construct and delivery type
specification and it is not the intention of Monroe County to write
out vendors or manufacturers of similar or equal equipment of the
types specified. Proposals or alternate contracts for any equipment
that will efficiently accomplish the same task will be given careful
consideration. Monroe County shall be the sole judge of the
equipment that is the most advantageous and the decision of the
County shall be final.
This specification details the requirements for general design
criteria of the overall Emergency Care Vehicle including the engine,
transmission, electrical, module, body, painting and equipment.
This specification shall become part of the final contract.
1.2 Material and Standardization
The Emergency Care Vehicle, chassis, ambulance body, equipment,
devices, medical accessories and electronic equipment to be
delivered under this contract shall be standard commercial products
which meet or exceed the requirements of this specification. The
ambulance shall comply with all Federal Motor Vehicle Safety
Standards (FMVSS), and Federal regulations applicable or specified
for the year of manufacture. The chassis components and optignal
items shall be as represented in the manufacturer's current
technical data.
6
ri
The supplier shall provide total standardization and
inter -changeability between vehicles and like equipment and
accessories as specified. Materials used in the construction shall
be new and not less than the quality conforming to current
engineering and manufacturing practices. Materials shall be free of
defects and suitable for the service intended.
1.3 Classification
Ambulance type, class and floor plan. This specification calls
for the following type of ambulance:
Type I, Class I, floor plan A. (3.1.5.1, 3.11.3) KKK-A-1822C
1.4 Definitions
1.4.1 Purchaser: Monroe County, Florida a/k/a the Board of Governors
of the Lower and Middle Keys Fire and Ambulance District.
1.4.2 Bidder/Contractor: The individual, firm, partnership,
manufacturer or corporation to whom the bid/contract is awarded by
the Purchaser and who is subject to the terms thereof. For bidding
purposes, the Contractor, Vendor and Bidder are synonymous.
1.4.3 Equal: Shall be taken in its general sense and shall not mean
identical. These specifications are for the sole purpose of
establishing minimum requirements of level of quality, standards of
performance and design and is in no way intended to prohibit the
bidding of any Manufacturer's item of equal material.
The County shall be the sole judge of equality in its best
interests and decision of the County as to equality shall be final.
1.4.4 Cab Chassis Manufacturer: Will be the Ford Motor Company and
herein referred to as the "Chassis Manufacturer".
1.4.5 Terms - Heavy Duty: The terms Heavy Duty or H. D. as applied
to these specifications shall be interpreted to mean that the item
to which the term is applied shall exceed the usual quality,
quantity, or capacity of that supplied with standard production
vehicles and shall be able to withstand the unusual strain,
exposure, temperature, wear and use to be expected in the intended
service.
1.5 Vehicle Identification
The existing ambulance is a 1984 Ford Type III, 138" box_,
manufactured by Wheel Coach. It has aluminum modular patient
compartments with the following dimensions: 13811L x 9511W x 6811H.
The ambulance is based in Marathon, Florida and is available for
inspection by qualified bidders/contractors at any time. Howover,
prior to inspection of the vehicle, arrangement should be made with
Monroe County EMS regarding the date and time of inspection:
(305)289-6004.
7
a
2.0 SPECIAL CONDITIONS
No contract shall be considered unless the Contractor can meet
the special conditions stated herein.
2.1 Bidder's/Contractor's Responsibility and Qualifications
The vehicle and equipment shall be delivered as a complete
unit, serviced and ready for operation. Any omission of details in
these specifications shall not relieve the Contractor from
furnishing a complete unfit.
Minor details of design, construction and materials, where not
otherwise specified, are left to the discretion of the Contractor
who shall be solely responsible that such design, construction and
material shall be in conformance with the intended use.
Drawings and plans showing the size and location of
compartments, doors, seats, and other equipment not specifically
described in these specifications and not considered minor shall be
submitted for approval before fabrication and assembly of the
ambulance.
2.1.1 Examination of Specification
Each Bidder/Contractor is required before submitting his
proposal, to be thoroughly familiar with the specifications
contained herein. No additional allowances will be made because of
lack of knowledge of the conditions. It is the responsibility of
the successful Contractor to ascertain if any components of the
specification are unsafe and that if any unsafe or poorly designed
criteria are contained herein that they be thoroughly explained to
the Purchaser in the bid proposal.
2.2 Quality Assurance
It is not the intent of these specifications to call for an
unusual or experimental vehicle. Nor is it the intent of this
department to accept such proposals. Therefore, as proof of the
ability to manufacture vehicles of the type called for in these
specifications, the manufacturer of the vehicle bid must be able to
show proof that they have produced at least 50 vehicles of the type
specified herein.
2.2.1 Bidder/Contractor shall have in operation a factory adequate
for and devoted to the manufacture of the equipment herein
specified. If equipment is proposed other than of his'own
manufacture, he will provide with his proposal a written statement
that such equipment offered is in complete compliance with this
specification. The intent of this section is to ensure maximum
single source responsibility for all equipment proposed by the
Contractor. '
8
J
2.2.2 A list of ten (10) Fire Departments and/or Emergency Medical
Service providers with contact names and telephone numbers where the
Vendor has sold similar or identical equipment within the last
three (3) years shall be supplied with each proposal.
2.2.3 Each bidder/contractor shall disclose any pending or
anticipated litigation between the Bidder/Contractor and
sub -contractors, other parties and the Bidder or other parties and
sub -contractors.
2.2.4 Monroe County shall,be advised within the 'bid proposals of any
anticipated labor contracts which may be negotilab d'or renegotiated
during the period of manufacturing. The Manufacturer's labor
contracts, if up for renewal, shall be noted with the expiration
date of the Contract and anticipated outcomes.
2.2.5 The Bidder/Contractor shall provide a list of manufacturer's
authorized service centers where repairs to the modular body, body
components, electrical system, and related components can be
performed.
2.3 Prices and Payments
2.3.1 All contract prices shall be on a F.O.B..Monroe County E.M.S.
Marathon, Florida delivered and accepted at Monroe County, Florida
per specifications and shall include warranty.
2.3.2 Payment shall be made in accordance with the specifications and
the contract proposal upon acceptance by the County of the hardware
and/or services performed by the successful Contractor.
2.3.3 All contract prices must be specified on the bid/contract
proposal form.
2.3.4 Two (2) categories of equipment are specified, "Mandatory Work
and Equipment" and "Optional Work and Equipment". The Contractors
must price and agree to do all work and furnish all of the equipment
listed under both categories, with the mandatory work and equipment
being included in the apparatus price. It is understood that the
successful Contractor must furnish with the apparatus any part or
all of the optional work and equipment listed that Monroe County
elects to purchase.
2.3.5 Contract prices shall be valid for at least ninety (90) days
from the date of the bid opening, or as otherwise specified herein.
2.3.6 Acceptance of the Emergency Care Vehicle shall occur after the
unit is received, inspected and found to comply with specifications,
free of damage or defect and is properly invoiced. All invoices
shall bear the purchase order number. Payment will be made within
30 working days after acceptance of the unit.
9
J
If the unit cannot be accepted for any reason, within 30 days
maximum, of delivery to Monroe County, the successful contractor may
be deemed in default.
2.3.7 Any equipment shipped, rather than delivered with the unit,
shall be shipped pre -paid and shall bear the purchase order number
on the invoice.
2.4 BID/CONTRACT EVALUATION
Bid/Contract proposals will be evaluated'by the Purchaser. In
evaluating the Contract Proposals to determine utLich proposal is the
most advantageous to the County, major considerations in addition to
price which will be evaluated are:
2.4.1 Commitment to the special and general conditions contained
herein particularly to that which applies to warranty.
2.4.2 Completeness of the proposal, i.e., the degree to which it
responds to all requirements and requests for information contained
herein.
2.4.3 Manufacturing and delivery schedule.
2.4.4 Contractor's demonstrated capabilities and qualifications and
Contractor's past performance (experience) with Purchaser.
2.4.5 Equipment supplier's demonstrated capabilities and
qualifications.
2.4.6 Technical approach to include:
Design and engineering reliability factors
Maintainability considerations and recommendations
2.4.7 Planning documentation addressing:
Design and engineering data
Drawings and schematic layouts
Logistical support
Training
Operation and maintenance
2.4.8 Management approach
2.4.9 Warranty commitments
2.4.10 Total costs
2.4.11 These specifications are based upon design and performance
criteria which have been developed as a result of extensive research
and careful analysis of the data. Subsequently, these
specifications reflect the only type of emergency care vehicle that
is acceptable at this time. Therefore, major exceptions to the
specifications may not be accepted. Certain exceptions may be
accepted, if they are minor, equal, or superior to that which is
10
J
specified, and provided that they are listed and fully explained on
a separate page entitled "Exceptions to Specifications". The
exceptions shall refer to the specification's page and paragraph
number. In addition the Contractor shall submit with the proposal
these specifications with the "Comply and Exception" columns
completed, which will indicate whether the Contractor will comply or
take exception to the particular paragraph. In the event the
Contractor takes exception to any items of this specification, the
Contractor shall explain in detail, with full engineering support
data, the reasons why the proposed equipment or process will meet
the intent of this specification (Section 2.2'1�Reply to
Specification). The Purchaser shall determine'lWhich (if any)
exceptions are acceptable and this determination will be final. The
successful Contractor will be held responsible for delivering a
vehicle in strict compliance with these specifications.
2.4.12 Proposals taking total exception to specifications will not be
accepted.
2.4.13 In order for Monroe County to expedite repairs under warranty,
special consideration may be given Contractors who designate
authorized repair facilities within, or in close proximity to,
Monroe County, Florida.
2.5 Bid/Contract Award
2.5.1 The Purchaser reserves the right to reject any or all bids
deemed to be unresponsive and to accept any bid which in its best
interest most closely meets the evaluation criteria of section 2.4.
The Purchaser also reserves the right to waive any informalities,
irregularities and technicalities in procedure.
2.5.2 The Purchaser reserves the right, before awarding the contract,
to require a Contractor to submit additional evidence of his
qualifications as it may deem necessary. Documentation that may be
required is financial, technical and/or other information
substantiating the Bidder's qualification and abilities, including
past performance (experience) with Monroe County. The Purchaser
shall be the final authority in the award of contract.
2.6 Disputes
2.6.1 In case -of any doubt or difference of opinion as to the items
to be furnished herein, the decision of the Purchaser shall be final
and binding on both parties.
2.6.2 It is understood that any legal action that may be brought by
either party pursuant to the terms of this contract, will be brought
in the appropriate jurisdictional court in Monroe County, Florida.
2.7 Anti -Collusion Statement
By signing this Contract, the Contractor agrees that his
Bid/Contract is made without any understanding, agreement, or
11
113
connection with any other person, firm, or corporation making a Bid/
Contract for the same purpose and that his Contract is in all
respects fair and without collusion or fraud.
2.8 Travel to Manufacturer
2.8.1 It shall be the responsibility of the Contractor to include in
the Contract proposal the cost of all air travel, ground
transportation and per diem expenses for a pre -acceptance inspection
for one (1) persons designated by the Purchaser. This inspection
will be after completion, of the work as 'specified and before the
Contractor delivers the completed unit to MonrowjCodnty. Delivery
of the unit back to Monroe County is the responsibility of,the
Bidder; final acceptance shall be in -Monroe County. The per diem
costs should be based on a total of three (3) days per person. Air
travel cost should be based on round trip expenses necessary to
reach the successful Bidder's/Contractor's facilities.
2.8.2 The Purchaser reserves the right to make additional on -site
visits, other than those specified in Section 2.8.1, at the
Purchaser's expense.
2.9 Warranty
2.9.1 The successful Contractor shall provide a minimum twelve (12)
month warranty on the vehicle which covers defective parts and/or
components, the improper choice of materials, parts and/or
components, improper design or engineering, and poor or improper
workmanship or quality control techniques which were left to the
discretion of the successful Contractor. This warranty shall cover
all work performed by the manufacturer and shall include any and all
costs for labor and parts or materials that are required to correct
any and all deficiencies.
2.9.2 It is not the intent of Monroe County that this warranty apply
on parts or components that could normally wear out within the
one (1) year period, such as light bulbs, filters, tires, brake
linings, windshield wiper blades and such unless abnormal wear is
caused by a defect in the product, workmanship or engineering.
2.9.3 Where a component manufacturer provides an independent warranty
which exceeds the twelve (12) month period, the provision of this
warranty shallnotbe allowed to diminish the normal warranty that
is provided by any component manufacturer. Where a component
manufacturer does not provide a warranty equal in time or which does
not fully cover all costs involved, the successful Contractor is
solely responsible for bearing any additional costs, or if
necessary, the total costs including freight, parts, components,
materials, labor for removal and installation, contractual repair or
replacement service, and the reimbursement for salaries of all
Monroe County employees that are engaged in performing warranty work
at the request of the successful bidder; or reimbursement for Monroe
County salaries shall be provided under the following circumstances,
which shall be a requirement of this warranty agreement.
12
a
2.9.4 Within 72 hours after receipt of a verbal or written
notification by Monroe County authority (authority to be identified)
that warranty service is required, the successful Contractor shall
respond verbally, and immediately follow up by letter to the Monroe
County authority with a statement of intent to show how, where and
when the warranty service shall be accomplished. In the event that
there is no response, or if the response exceeds 72 hours, or if the
response that is received is on time but is not acceptable to the
Monroe County authority or is acceptable but not performed at the
specified time, Monroe County will provide for the required warranty
service. The total costs of all labor, parts, Components, materials
and freight shall be reimbursed to the Monroe,CbizAty Lower and
Middle Keys Fire and Ambulance District by the successful H$idder
within 45 days after the bill has been mailed to the successful
Contractor.
2.9.5 Warranty shall begin at the acceptance of the manufactured
apparatus by Monroe County. Accepting delivery of the vehicle does
not imply final acceptance of the vehicle as meeting specifications
or other conditions. Mileage accumulated as a result of testing or
delivery shall have no bearing on the warranty period.
2.9.6 The successful Contractor shall be liable to the Purchaser for
supply of information and material necessary for mandatory
revisions/modifications as determined by the successful Bidder or
sub -contractor or suppliers at no cost to the purchaser for a
minimum of five (5) years from date of equipment acceptance. All
revision information pertaining to the equipment purchased shall be
supplied to the Purchaser.at no cost as it becomes available. (This
includes corrections to the instruction manual, etc.)
2.9.7 The duration of the warranty period shall be stated by the
Bidder with his Contract responses and shall be at least:
One Year - parts, labor and all components
Four Years - transmission and drive train
Five Years - rust and corrosion
2.9.8 Where a manufacturer offers any type of Extended Warranty
Program, then the Contractor is required not only to research and
advise the Purchaser of such program but also reflect the price in
the Option Section.
2.10 Material and Workmanship
2.10.1 All equipment furnished shall be guaranteed to be new and of
current manufacture, meet all requirements of this specification,
and be in an operable condition at the time of delivery.
2.10.2 All parts shall be of high quality materials and workmanship,
shall be of new and current manufacture and no part of attachment
shall be substituted or applied contrary to the Manufacturer's
recommendations and standard practices. .
13
J
2.10.3 All workmanship shall be equal to the highest industry
standards and performed in a professional manner so as to insure a
safe and functional apparatus with an aesthetic appearance.
2.11 Technical Information/Exception
Proposals are requested for a minimum of one (1) refurbished
unit as identified in 1.5.
2.11.1 All mandatory work and equipment requested by this
specification must be included in the contract 'price. It is
understood that the successful Contractor must`-'f lYnish the emergency
care vehicle with all required equipment.
2.11.2 Contractor shall furnish free of charge with his bid/contract,
technical information, graphs, charts, photographs, engineering
diagrams, instruction books, or other means to show the the
equipment ordered fully complies with this specification. In the
event the published literature furnished by the Contractor is at
variance with the requirements of any item of this specification,
the Contractor shall explain in detail, with full engineering
support data, the reasons why the proposed equipment will meet this
specification and not be considered an exception thereof.
2.12 Instructional Manuals/Drawings, Schematics
The following sets of manuals shall be provided for the
emergency care vehicle:
2.12.1 Two (2) operational manuals for the apparatus, which describe
the total operation of the unit, describe all the operations of all
components attached to that unit and any other supporting documents
which are necessary for an individual operating the unit to be
thoroughly familiar with the total operation of the unit.
2.12.2 The successful Manufacturer shall provide for the Maintenance
and Support Shop one (1) parts manual identifying all parts used on
the unit.
NOTE: The Manufacturer shall identify and cross reference
those components which can be purchased by outside vendors.
Example: Manufacturer's part number equals Lease Nevill's part
number.
2.12.3 A total of one (1) service manual shall be provided. This
manual shall provide all technical information for the unit and a
complete set of 'as built' drawings which will include:
1. Equipment specifications
2. Wiring diagrams
3. Equipment elevations
4. All information describing major malfunction identification and
subsequent trouble shooting procedures.
2.12.4 Revision Requirements
14
a
All revision information pertaining to the equipment purchased
shall be supplied to the Purchaser at no costs as it becomes
available. (This includes corrections to the instruction manual,
etc.). This information is to be furnished as long as this
equipment is being produced by the Manufacturer.
2.13 Delivery
2.13.1 Delivery of the unit shall be F.O.B. destination to Monroe
County EMS Office, Marathon, Monroe County, Florida. Final
inspection and acceptancg shall take place after delivery to Monroe
County. Delivery shall be 'drive in' to and f;b*,-each point, no
'piggyback' will be allowed.
2.13.2 All bidders/contractors shall provide as part of their Contract
proposal a milestone chart identifying the major projected dates
from the initial step through delivery and acceptance. A delivery
schedule shall be jointly agreed to between the Purchaser and
.Manufacturer.
2.13.3 Since delivery proposals by the Contractors will weigh heavily
in the determination of award of Contract, the delivery schedules
that are submitted by the Contractors and agreed upon by the
Purchaser shall automatically become binding upon the successful
Contractor.
2.13.4 Pre -delivery service shall include the following:
1. Complete lubrication
2. Filling crankcase with oil
3. Adjustment of engine to proper operating condition
4. Inflate tires to proper pressure
5. Insure perfect operation of all mechanical and electrical
fixtures
6. Front end alignment and wheel balancing
7. Check for leaks of any kind
2.14 Acceptance and Discrepancy Correction Period
2.14.1 The unit shall be delivered with a full compliment of
additional equipment as ordered per the purchasing agreement. The
vehicle shall be complete and functioning properly. Payment will
not be made•if any equipment is back -ordered.
2.14.2 A list of discrepancies for correction will be provided to the
successful Contractor by Monroe County within thirty (30) working
days or less of the delivery of the vehicle. The successful
Contractor shall have thirty (30) working days to correct all of the
listed discrepancies. If this condition is not met the successful
Contractor may be deemed in default.
2.14.3 If the emergency care vehicle is delivered with major
discrepancies that are not correctable, and by this circumstance the
successful Contractor has demonstrated gross irresponsibility in _
15
J
meeting the purchasing agreement then Monroe County reserves the
right to find the successful Contractor in default.
2.15 Bid Guaranty
All bids/contracts shall be accompanied by a Surety Bond in the
amount of five percent (5%) of the total Contract price, payable to
the Monroe County Board of County Commissioners. Bid guarantee will
be returned after the bid awarding to all except the successful
Bidder. The bid guarantee of the successful Contractor will be
returned after the project contract has been signed.by both parties.
2.16 Indemnification and Insurance
The Contractor shall indemnify and save the Purchaser harmless
form any and all claims, liability, losses and causes of actions
which may arise out of the fulfillment of the agreement. The
Contractor shall pay all claims and losses of any nature whatever in
connection therewith, and shall defend all suits, in the name of the
Purchaser when applicable, and shall pay all costs and judgements
which may ensue thereafter.
2.17 Patents and Royalties
The Contractor, without exception, shall indemnify and save
harmless, the Purchaser and its employees from liability of any
nature, including cost and expenses for or on account of any
copyrighted, patented or unpatented invention, process or article of
manufacture used in the performance of the Contract, including its
use by the Purchaser. If the Contractor uses any design, device or
materials covered by letters, patent or copyright, it is mutually
agreed and understood, without exception, that the Contract price
shall include all royalties or cost arising from the use of such
design, device or materials in anyway involved in the work
2.18 Liquidated Damages
2.18.1 If the Contractor fails to deliver the equipment or perform the
services within the time specified, it is understood and the
successful Contractor hereby agrees that the amount $100.00 per
calendar day may be deducted from the monies due the Contractor for
each intervening calendar day any work remains incomplete, not as a
penalty, but as.liquidated damages. The Contractor shall not be
liable if performance failure arises out of causes beyond their
control and without fault or negligence of the Contractor (acts of
God, war, fires, floods, freight embargoes, etc.) The start of
liquidated damages will be based on the delivery schedule agreed to
by both parties.
2.18.2 Should a performance failure occur, it will be the
responsibility of the Contractor to notify the Purchasing Agent of
Monroe County in writing and submit proof of the circumstances for
non-performance. Immediately following the resolution of
circumstances responsible for non-performance, the successful
16
J
Contractor must renegotiate delivery schedules to the satisfaction
of Monroe County.
2.19 Program Manager
2.19.1 The successful Contractor shall designate a competent
individual acceptable to the Purchaser to perform the Contractor's
program management function. The Program Manager shall provide a
single point of interface between the Purchaser and the Contractor
on all matters concerning the contract.
2.19.2 The Program Manager shall present .a writterrilbi=weekly status
report to the Purchaser on the progress of the fabrication, delivery
schedules and all existing and potential problems.
2.19.3 The Program Manager shall be technically oriented and
thoroughly familiar with all the construction techniques used and
shall act as the liaison between the Manufacturer and the Department.
2.20 Proposal in reply to specification
2.20.1 Any exceptions to the specifications must be itemized. Details
concerning the exceptions must be clearly explained. Each exception
will be considered by the Purchaser as to degree of impact and total
effect on the specifications. The proposal shall be arranged so
that rapid reference between the specification and proposal can be
accomplished by the Purchaser. Specification section assignment
numbers shall be referred to in the proposal (see Section 2.4 - Bid
Evaluation).
2.21 Familiarity With Laws
The Contractor is presumed to be familiar with all federal,
state, and local laws, ordinances, code rules, and regulations that
may in any way affect the work for final product. Ignorance on the
part of the Bidder shall in no way relieve him from responsibility.
2.22 Noncompliance
Delivery of the emergency care vehicle which does not meet the
requirements of this specification and the contractor's proposal as
accepted by this agency shall be cause for rejection of the
emergency care vehicle. Liquidated damages in the amount of $100.00
per calendar day shall be deducted from the final payment computed
from the first working day following rejection until deficiencies
are corrected and an acceptable vehicle is delivered. If within
thirty (30) days after initial rejection of a vehicle it is not
acceptable, the Contractor shall be in default of his contract.
2.23 Pre -Award Clarifications
2.23.1 In the event a clarification is requested on the contents of
this specification, the questions shall be addressed in writing to
17
a
Monroe County EMS Director, Division of Public -.Safety, Monroe
County, 490 63rd Street Ocean, Suite 170, Marathon, Florida 33050.
2.23.2 Clarifications or corrections to the specifications shall not
be valid unless they are in written form and signed by the EMS
Director of Monroe County.
2.23.3 When a Bidder/Contractor requests a clarification, a copy of
the request and the Purchaser's reply will be forwarded to all
qualified contractors.
2.24 Pre -Construction Conference
The successful Contractor shall -be required prior to
manufacturing the emergency care vehicle to have a pre -construction
conference at the site of his choosing with Monroe County Emergency
Medical Services to finalize all the construction details. If the
manufacturer requires the conference'to be held at a location other
than the Monroe County EMS office, the successful Contractor shall,
at his expense, provide transportation, lodging, meals, etc. for
one (1) person designated by Monroe County.
2.26 Performance Test and Requirement
2.26.1 The emergency care vehicle shall conform to all Federal Motor
Vehicle Standards that apply to automotive ambulances. State of
Florida Regulations, Occupation Safety and Health
Administration (OSHA) Standards that apply to the apparatus and the
auxiliary equipment and/or related medical equipment that is
furnished. The vehicle shall conform to the requirements of
KKK-A-1822C, unless otherwise specified by the Purchaser.
2.27 Oral Presentation
The Purchaser may require the Bidders/Contractors who are
reasonably in contention to make an oral presentation prior to the
award so the Purchaser cannot misinterpret any part of their
proposal. The presentation shall be in Monroe County. The oral
presentation is to be used for clarification of the Bid proposal and
specification only. The oral presentation is not to be used for
modifying specifications or changing bid/contract proposals. The
cost of this presentation will be borne by the Contractor. (Time
and place to be announced, if required.)
2.28 Licenses
All Bidders/Contractors must have the proper licenses, as
required by Florida State Law and be prepared to submit copies of
them upon request.
2.29 Radio Frequency Interference Suppression
Electrical components, electronic equipment, and devices used
and installed on the vehicle in addition to all sub -systems,
18
a
chassis, warning systems, etc. shall be electromagnetic radiation
suppressed, filtered, or shielded to prevent interference to radio
and telemetry equipment aboard the vehicle and surrounding area.
The RFI of the completed vehicle shall not exceed the maximum limits
in SAEJ551.
2.30 Existing Chassis Trade In
Upon completion of the remounted ambulance, title to the 1986
Ford cutaway cabs and chassis will be transferred to the Bidder and
will be considered'as a trade-in.
Does your bid comply with paragraphs 1.0,through 2.30?
Yes No
19
a
3.1 Cab -Chassis Specifications
3.1.1 The ambulance to be delivered under this contract shall be
standard commercial products tested and certified, to meet or
exceed the requirements of this specification. The ambulance
shall comply with all Federal Motor Vehicle Safety Standards
(FMVSS) and Federal regulations applicable or specified for the
year of manufacture.
3.1.2 The following is a,list of equipment and accessories desired
by the Purchaser that are to be supplied by th*.,cha"ssis
manufacturer (Ford Motor Company).
3.1.3 The Purchaser's intent is for the Contractor to use this
list of equipment and accessories as a guide when ordering the
Ford Super Heavy Duty cab and chassis.
3.1.4 The Purchaser understands that Ford Motor Company may only
offer a limited amount of this equipment. At the time of
purchase, the Bidder is to notify the Purchaser of any major
deviation from this list. If this list is not complete, the
Bidder is responsible for a complete set of accessories that
are critical and vital for the fabrication of, two complete
units.
3.2 Manufacturer and Model Year
The cab -chassis meeting the requirements of this specification
is a 1994 Ford Super Duty.
Does your bid comply with this requirement? Yes No
3.2.1 Model Type
The model type required is a F-Super Duty cab -chassis with
"ambulance prep package", option #47A.
Does your bid comply with this requirement? Yes No
3.2.2 Trim Level
Trim level shall be Ford "XLT".
Does your bid comply with this requirement? Yea No
3.2.3 GVW
The Gross Vehicle Weight rating shall be 15,000 pounds.
Does your bid-,comply"with this requirement? Yes No
3.2.4 Chassis Modification
The vehicle shall have a 161" wheel base and a 84" cab to axle
dimension.
Does your bid comply with this requirement? Yes No
3.2.5 Axles and Suspension
The chassis provided shall have a 161" wheel base. Heavy duty
front and rear springs with front stabilizer bar. Shock
absorbers shall be heavy duty. Front axle shall be rated at
5,000 lbs. capacity with the rear axle at 11,000 lb rate
20
capacity. Rear axle ratio to 5.13. The rear axle is to be
dual wide.
Does your bid comply with this requirement? Yes No
3.2.6
The rear of the vehicle shall be equipped with an air ride
suspension system. The system used shall have 11,000 lbs.
capacity and utilize the OEM spring mounting positions. There
shall be automatic sensing valves located at each rear air bag
to maintain the vehicle at the proper level from left to right.
A sway bar shall be incorporated to control lateral movement of
the rear suspension. Air pressure shall be supplied to the air
ride system by 12 volt DC compressor located in third exterior
compartment on the driver side of the vehicle. Exact location to
be confirmed at the preconstruction conference. Dual action gas
shocks shall be used on the rear. This unit shall be a Dura Ride
System or equal.
Does your bid comply with this requirement? Yes No
3.2.7 Air Ride System (Granning)
The air ride system shall be controlled with two (2) "up -down"
protected instantaneous switches, with indicators that light
when the vehicle is in "down" position. One control shall be
located in the driver's compartment. The second control will be
located just inside the street side rear entry door on the left
wall. Vehicle shall automatically return to "up" position when
driver shifts the'transmission into forward or reverse position
within 12 seconds.
Does your bid comply with this requirement? Yes No
3.2.8 Front Air Ride
The front of the vehicle shall also be equipped with an air
ride system. A third load point shall be provided to spread the
load out over the frame members and to reduce rotational torque
on the front axle when braking. There shall be a level sensing
valve for the front axle in addition to the rear sensing valves.
Air ride systems that do not provide air ride for the front axle
will not be accepted.
Does your bid comply with this requirement? Yes No
3.2.9 Air Pressure
Air pressure for the suspension shall be automatically supplied
by a 12 volt^ele.ctrically driven onboard compressor. The exact
location of the compressor and the air tank shall be determined
at the preconstruction conference.
Does your bid comply with this requirement? Yes No
3.2.10 Brakes
Brakes shall be dual hydraulic power, self adjusting with:
Front - 12.83" disc
Rear - 12.83" disc
Booster - 1.56" diameter, power piston
Does your bid comply with this requirement? Yes No
21
a
3.2.11 Electrical
The vehicle shall be supplied with dual 12 volt batteries as
supplied in the ambulance prep options package.
Does your bid comply with this requirement? Yes No
3.2.12 Engine
Engine size shall be a 7.3 liter diesel engine.
Does your bid comply with this requirement? Yes No
3.2.13 Transmission
The vehicle shall be supplied with an automatic.transmission
with overdrive. ,1 /", '
Does your bid comply with this requirement? Yes No
3.2.14 Fuel and Exhaust
The vehicle shall be equipped with dual fuel tanks having a
combined capacity of at least 38 gallons (144 liters). There
shall be an electric changeover switch (must be OEM) to select
either tank.
Does your bid comply with this requirement? Yes No
3.2.15 Exhaust
Exhaust system shall be the OEM manufacturer's standard.
Does your bid comply with this requirement? . Yes No
3.2.16 Air Conditioning and Heater
The vehicle shall be equipped with factory air conditioning
with cooling package and heavy duty radiator. The heater
shall be the manufacturer's standard with cut-off valves
located in the engine compartment.
Does your bid comply with this requirement? Yes No
3.2.17 Glass
The cab -chassis shall be equipped with the chassis manufacturer's
standard tinted glass supplied as part of their Air Conditioning
Cooling Package.
Does your bid comply with this requirement? Yes No
3.2.18 Seats
The cab -chassis shall be equipped with bucket seats with arm
rests, with lap and shoulder belts for both driver and
passenger.
Does your bid comply"with this requirement? Yes No
3.2.19 Flooring
The vehicle shall be equipped with rubber floor matting material.
No carpet shall be used for flooring material in the chassis.
Does your bid comply with this requirement? Yes No
3.2.20 Instrument Console
The successful Bidder shall supply a new instrument control
console for the front of the vehicle. The exact design of the
console shall be determined at the preconstruction conference.
The console will extend from below the dashboard to the rear of
22
J
the seats; this will allow for the installation of radios and
clipboards. It shall be designed to properly fit the new chassis
and be covered with Formica laminate to match the new cab's
interior. The siren control, battery switch and other such
controls shall be installed in this console.
Does your bid comply with this requirement? Yes No
3.2.21 Instruments and Gauges
The vehicle shall be provided with the following gauges, at a
minimum:
1. Voltmeter (showing total voltage)
2. Ammeter (200 amp shunt type) ✓
3. Temperature
4. Oil pressure
5. Fuel level
6. Amp usage gauge
7. Tachometer
In addition to the above gauges, a monitoring system shall be
installed that will provide both visual and audible warning
signals that the engine temperature, engine oil pressure or
battery voltage has dropped below the factory specified minimums.
This system shall consist of a single gauge that monitors all
three of the specified functions. It shall be mounted on the
front control console.
Does your bid comply with this requirement? Yes No
3.2.22 Mirrors
The vehicle's exterior mirrors are to be Junior West Coast style
with bright finish. Adjustable spot mirrors shall be attached.
A camper style rear mirror shall be installed in the cab.
Does your bid comply with this requirement? Yes No
3.2.23 Bumper
Front bumper is to be OEM manufacturer's standard. Finish to
be bright chrome.
Does your bid comply with this requirement? Yes No
3.2.24 Tires/Rims
The vehicle shall be equipped with LT235 85Rxl6 load range E
rated, black sidewall tires. The OEM manufacturer's standard
steel vented rims will be provided. Spare tire, wheel and
tire changing tools will also be provided. Stainless steel
wheel covers shall.be provided by the Bidder.
Does your bid comply with this requirement? Yes No
3.2.25 Horns
The OEM manufacturer's dual electric horns shall be provided.
Does your bid comply with this requirement? Yes No
3.2.26 Windshield Wipers
Dual electric wipers with washer and "intermittent" feature shall
be provided.
Does your bid comply with this requirement? Yes No
23
j
3.2.27 Steering Wheel
The chassis manufacturer's standard steering wheel shall be
provided. Power steering, XR-50 integral power steering, 17.1
ratio shall be supplied. The vehicle shall be equipped with a
tilt steering wheel and cruise control.
Does your bid comply with this requirement? Yes No
3.2.28 AM/FM Radio
A Ford AM/FM stereo radio with digital clock shall be provided.
Does your bid comply with this requirement? Yes No
4.0 Remanufacturing Requirements
4.1 The ambulance body shall be removed from the original chassis.
At this time the Bidder shall inspect all floor structurals and
body mounting hardware for damage. This is to include road
damage, metal fatigue, broken welds,.poor workmanship and any
other defects. As part of the remount process, this damage shall
be repaired. Also the second stage manufacturer shall make all
needed changes to the modular body to accomodate the new chassis
converting to a Type I.
Does your bid comply with this requirement? Yes No
4.2. Mounting System
The Bidder shall evaluate the old mounting system. If it does
not meet the current requirements of Ford's QVM Program, the
system shall be changed to a mounting system that does.
Does your bid comply with this requirement? Yes No
4.3 Electrical System
In addition to those specifically stated herein, the Contractor
is to check and make any and all repairs necessary to a
completely functional electrical system, including all electrical
devices, equipment and accessories.
Does your bid comply with this requirement? Yes No
4.4 Electrical Distributions System
The ambulance body and accessory electrical equipment shall be
served by circuits separate and distinct from the vehicle's
chassis circuits. All wiring between the cab and modular shall
be connected to terminal strips located in the electrical
distribution cabinet protected by Schottky diodes and terminal
strips readily accessible for checking and service. All terminal
strips, automatic reset circuit breakers, relays solenoids and
other equipment specified elsewhere in this specification shall
be located in the ventilated electrical distribution cabinet in
the front interior of the modular. All relays or solenoids,
Schottky diodes, terminal strips, switches and aircraft circuit
breakers shall be replaced on all circuits. Circuit power shall
not be carried through the switches in order to increase switch
life and reduce heat in control consoles. All wiring devices,
switches, outlets, etc., shall be rated to carry at least 125
(125%) of the maximum ampere load for which the circuit is
protected.
24
a
Does your bid comply with this requirement? Yes No
4.4.1 Wiring Harness
The entire modular and chassis shall be completely rewired with
new wiring.
Does your bid comply with this requirement? Yes No
4.4.2 Wiring
All wiring provided by the Contractor shall be copper and conform
to all SAE J1292 requirements. All installed wiring shall have
S.X.L. high temperature thermoplastic or better insulation,
conforming to SAE J1127 and SAE J1128. .The instiili d wiring
shall be color coded as to basic function. All wires, except
ground wires, shall have the specific function imprinted with
descriptive words at no less than 4 inch intervals. The
function description shall be permanently imprinted on the
wire covering. Stick on labels or nonpermanent marking methods
shall not be used. All wiring shall'be routed in convoluted,
high temperature looms with a rating of 300 degrees
Fahrenheit, which will not support combustion. Wiring shall
not be less than 12 gauge, except for switch to relay wires,
which carry less than 1 ampere. All conduit looms and wiring
shall be secured to the body or frame with insulated cable
straps in order to prevent sagging and movement, which results
in chaffing, pinching or other damage. All apertures on the
vehicles shall be properly grommeted for passing wiring and
conform to SAE J1292. All items used for protecting or
securing wiring shall be appropriate for the specific
application and be standard automotive, marine or electronic
hardware.
Does your bid comply with this requirement? Yes No
4.4.3
Circuit connections shall be made of barrier style terminal
blocks utilizing binding post screws for positive mechanical
connections. To mininize the potential for wiring shorts and
voltage drops, all wiring terminals shall be tin plated, anealed,
ETP copper with a nylon high heat insulation. The wire terminal
shall be a closed brazed multi -grooved wire barrel with a funnel
wire insulation grip. This is to insure uniform compression of
the conductor wire and provide "strain relief" for the conductor.
These wire terminals shall be machine crimped.
Does your bid comply with this requirement? Yes No
4.4.4
Soldered connections or the use of "Scotch -Lock" type fasteners
are NOT ACCEPTABLE.
Does your bid comply with this requirement? Yes No
4.4.5 Switches
All switches in the cab and in the patient compartment shall
be replaced with new lighted rocker switches or equivalent.
Does your bid comply with this requirement? Yes No
25 '
a
4.4.6 Master Module Disconnect
A master module disconnect switch shall be located on the cab
control console. The switch will allow the operator to
disconnect module power in the event of emergency. This switch
shall be different in feel from all other switches.
Does your bid comply with this requirement? Yes No
4.4.7 Marking of Switches and Control Devices
All switches provided by the,ambulance manufacturer shall be
perceptively and permanently identified by plastic labels etched
in contrasting colors installed in the same panel which contain
the switches and circuit breakers. Each circu4&- ibreaker shall be
individually marked so as to identify the circuit. All switch
and circuit breaker labels are to be,backlighted.
Does your bid comply with this requirement? Yes No
4.4.8
Electrical relays, circuit breakers or solenoids that were mounted
in the engine compartment of the old chassis shall be relocated to
the electrical distribution cabinet in the modular. No
relays,solenoids or circuit breakers shall be installed in the
engine compartment.
Does your bid comply with this requirement? Yes No
4.4.9 Air Conditioning
A new SGM high capacity air conditioner, or equal, shall be
installed in the modular. The unit will be the manufacturer's
largest available unit for that type of vehicle. New air
conditioning hoses and fittings shall be provided as per the
recommendations of Ford's QVM Program. An external air
conditioning condenser mounted on the roof of cab or to the frame
of the cab chassis shall be installed. Must be Danhart.
Does your bid comply with this requirement? Yes No
4.4.10 Battery Disconnect Switch
A new battery disconnect switch shall be located in manufacturer's
standard location. The switch shall be labeled "Battery
On","Battery Off"; it shall be installed according to Ford QVM
guidelines.
Does your bid comply with this requirement? Yes No
4.4.10.1 Battery Cables
The Bidder shall.replace the vehicles battery cables. These shall
be a minimum of 00 copper cables and shall have their
connections lead dipped.
Does your bid comply with this requirement? Yes No
4.4.11 Ampmeter
A new 200 AMP shunt type color coded ampmeter shall be installed in
the driver's control console. The ampmeter shall be'backlighted.
Does your bid comply with this requirement? Yes No
4.4.12 Voltmeter
26 '
r
The vehicle shall be equipped with a new color coded voltmeter to
monitor system voltage. The voltmeter shall be direct to
eliminate erroneous reading from connection voltage drops. The
voltmeter shall be mounted in the driver's control console. The
voltmeter shall be backlighted.
Does your bid comply with this requirement? Yes No
4.4.13 Usage Ampmeter
A separate new 200 amp ampmeter shall be installed in the driver's
console. This meter shall show ampere draw as switches are
activated. The ampmeter shall•be backlighted.'
Does your bid comply with this requirement? ,YAW' No
4.4.14 Headlights Off Warning
The headlights shall be wired through a relay system so that under
normal operation, the headlights, tail lights and I.C.C. clearance
lights will come on automatically whenever the ignition is turned
"On". A manual override switch with 1/2" pilot light shall be
provided in control console to turn lights "Off" while ignition is
"On".
Does your bid comply with this requirement? Yes No
4.4.15 Battery Conditioner
A new Vanner 30-10 GFI battery conditioner shall be installed in the
vehicle. The old battery charger shall be removed and returned to
Purchaser.
Does your bid comply with this requirement? Yes No
4.4.16 Engine High Idler
A Vortec engine high idle speed control shall be provided and
equipped with a Vortec voltage monitor sensor device, which
automatically increases the engine (RPM) speed to sustain the
ambulance's total electrical load. The device shall operate only
when the transmission is in the neutral position. The device shall
disengage when the operator depresses the brake pedal or the
transmission is placed in neutral.
Does your bid comply with this requirement? Yes No
4.4.17 Battery Indicator Light
One (1) green indicator light shall be located in the cab control to
indicate battery "On".
Does your bid comply with this requirement? Yes No
4.4.18 Side Facing Turn Signals
On each side of the modular body near the rear, shall be a side
facing red turn signal to alert traffic in adjacent lanes of the
driver's intentions. The old ones shall be removed.
Does your bid comply with this requirement? Yes No
4.4.19 Flashing Lights Grill
There shall be two (2) new Whelen Model 73 red flashing strobe
lights mounted in the Whelen SA45G cast aluminum speaker housing.
Does your bid comply with this requirement? Yes No
27
a
4.4.20 Flashing Lights Fender
There will be one (1) Whelen Model 64 with Flange/Mini Max Beam red
strobe light mounted in each front fender to serve as intersection
lights. The intersection light will be hooked to the existing power
supply in the vehicle. The old intersection lights shall be removed
and returned to Purchaser.
Does your bid comply with this requirement? Yes No
4.4.21 Flashing Lights Modular
The existing strobe light system will be checked, inspected and
serviced to be sure it is in proper operating okder and any gaskets
on light fixtures that need replacing mall be`�iri'placed. All lenses
Maxi Beam (red and white) will be replaced with Model 97 strobe
lenses. In addition, an amber Wheleri Model 64 Mini Max Beam shall
be installed in the rear of the vehicle, over the rear door. The
light shall be tied into the existing Whelen System 11 so that it
will flash with grill strobe lights., The side scene lights shall be
replaced with Whelen Max Opti scene lights.
Does your bid comply with this requirement? Yes No
4.4.21.1 ECX Sequencer and Load Manager
An ECX sequencer and load manager shall be installed. The
sequencer switch shall be the first switch after the master switch.
Does your bid comply with this requirement? • Yes No
4.4.22 Rear Load Lights
The two existing load lights shall be removed from the vehicle. Two
(2) new Whelen Max Beam Opti scene lights shall be provided. The
load lights shall be mounted in housing below the roof line and
above the rear loading doors, which project the light downward at an
angle of 12 to 18 degrees. The loading lights shall be activated
with the opening of the rear entry doors. They shall also activate
when the transmission is placed in reverse to serve as additional
backup lights.
Does your bid comply with this requirement? Yes No
4.4.23 Spotlights
There shall be a spotlight provided with a minimum 200,000 candle
power lamp, corrosion -proof housing with momentary switch and
minimum eight foot (81) heavy duty coiled cord. It shall be hard
wired to the vehicle's 12 volt system and have an accessible
holder. Location to be determined at preconstruction conference.
Does your bid comply with this requirement? Yes No
4.4.24 Siren
The old existing siren shall be removed and returned to Purchaser.
A new S.V.P. Model #SA430-63F, remote control electronic siren will
be installed. The siren shall provide wail, yelp, phaser and air
horn tones. It shall be capable of manual operation and have a P.A.
feature with noise cancelling microphone and adjustable volume. A
rocker switch in the cab console shall allow manual operation,of the
siren from the chassis horn control.
Does your bid comply with this requirement? Yes No
28
a
4.4.25 Air Horns
New Buel air horns are to be installed with a 12 volt 5240
compressor and air tank. Location of tank and compressor to be
determined at preconstruction conference.
Does your bid comply with this requirement? Yes No
4.4.26 SL Flashlight
A new SL-20 flashlight shall be installed. The flashlight shall be
mounted on the control console located in the cab on the passenger
side. The unit shall be wired direct to the battery so it will
charge continuously.
Does your bid comply with this requirement? erg' No
4.4.27 Light Bar
The existing light bar and dress pan shall be removed from the
vehicle and returned to the Purchaser. A new Code 3 Model 5320AF
light bar with halogen bulbs and lenses to red/white/red shall be
installed on new cast aluminum mounting brackets on the front of the
module as close to the roof line as possible.
Does your bid comply with this requirement? Yes No
4.4.28 Driving Lights
New Cibie driving lights shall be provided and installed on the
chassis. Each one is to be halogen 50,000 and candle power. They
will be wired to the front control console.
Does your bid comply with this requirement? Yes No
4.4.29 Back Up Alarm
The ambulance shall be equipped with a new suitable alarm, which
sounds when the transmission is placed in reverse. A momentary
override switch, which allows the operator to disengage the back up
alarm, shall be installed in the cab console. The alarm shall
automatically be reactivated when the transmission is shifted into
any other position and then back into reverse.
Does your bid comply with this requirement? Yes No
4.4.30 Headlight Flasher
The unit shall be equipped with a new Unitrol alternating headlight
flasher.
Does your bid comply with this requirement? Yes No
4.4.31 Rear Light Bar
The existing Federal 'light bar shall be removed from the chassis and
returned to the Purchaser. Any holes in the body chassis will be
patched so as not to show.
Does your bid comply with this requirement? Yes No
4.4.32 Shoreline
The old shoreline receptacle shall be removed and the hole covered
accordingly. A new 110 volt Kussmaul auto eject spring load male
receptacle shall be installed in the rear of the vehicle. Exact
location to be determined at the preconstruction conference.
Does your bid comply with this requirement? Yes No
29
4.4.33 Clearance Lights
The old modular body marker lights shall be replaced with new ones
meeting the requirements of the Federal Motor Vehicle Safety
Standards and current ICC regulations.
Does your bid comply with this requirement? Yes No
4.4.34 Tail Lights, Rear Turn Signals
Three Weldon 7 x 7 lights shall be installed in a cast products
housing on the rear of the vehicle replacing the Monarch tail
lights. The red light shall function as,a tail light/brake light.
The amber shall have an arrow and function as a "turn signal. The
clear shall function as a back up light.; �'�•
Does your bid comply with this requirement? Yes No
4.4.35 Heat Shields
The Bidder shall install new heat shields as required by the current
requirements of Ford's QVM Program.
Does your bid comply with this requirement? Yes No
4.4.36 Change Modular Body
Remove the modular body from the old chassis and install on the new
chassis according to Ford QVM. The Bidder shall make any and all
necessary changes to the modular wheel well and to the mounting
rails so that the modular box will fit properly on Ford chassis and
look aesthetic. The modular body shall remain capable of being
transferred and not permanently attached.
Does your bid comply with this requirement? Yes No
4.4.37 Convert to Type I Vehicle
The present modular is a Type III, the successful Bidder will make
the necessary changes to convert the front of the vehicle to a Type
I walk thru vehicle. A new aluminum front will be placed on the
modular box. The Bidder will not be allowed to just weld in a
filler piece.
Does your bid comply with this requirement? Yes No
4.4.38 Attachment
Attachment shall be according to the Ford QVM Program. There shall
also be an insulating layer of anti -squeak rubber between new
mounting plates and the chassis frame.
Does your bid comply with this requirement? Yes No
4.4.39 Control: Console
There shall be a new control console provided for the cab. The
design of the control console will be determined at the
preconstruction conference. A map light shall be provided.
Does your bid comply with this requirement? Yes No
4.4.40 Gas Fills
If the current fuel fill does not meet current Ford QVM standards,
it shall be covered and made so as to be undetectable. New fyel
fills shall be installed that meet the current requirements of
Ford's QVM Program. Bids that do not meet this requirement cannot
be accepted.
30
a
Does your bid comply with this requirement? Yes No
4.4.41 Rear Doors
The socket to plunger door holders will be removed and the holes
covered so they will be undetectable. New Cast Products No.
C-10870-1 "grab bar" hold opens installed no exceptions.
Does your bid comply with this requirement? Yes No
4.4.42 Body Compartments
If necessary, rear body compartments shall be modified to
maintain proper spring clearance. In addition, the Bidder shall
be responsible for all modifications on .the body)6b complete a
successful changeover. ,
Does your bid comply with this requirement? Yes No
4.4.43 Weather Stripping
All weather stripping around external,compartments, rear doors and
side door to patient compartment will be replaced with new
weathertight rubber weather stripping. Foam weather stripping will
not be acceptable. Weather stripping around vent ducts and exhaust
fan will be replaced. The exhaust fan shall be modified as
necessary so that it will not leak during inclement weather.
Does your bid comply with this requirement? Yes No�
4.4.44 Locking Mechanisms
All locking mechanisms on the modular shall be replaced. The
exterior compartments shall all be keyed alike.
Does your bid comply with this requirement? Yes No
4.4.45 Interior Exterior Compartment
The exterior compartment located at the forward curb side of the
vehicle shall have a 110 volt duplex outlet installed. The cabinet
will be replaced with a new cabinet allowing as much space as
possible for the storage equipment. A new door shall be placed on
the cabinet interior. It shall have a lock and be keyed the same as
the exterior compartments. Exact layouts to be determined at
preconstruction conference.
Does your bid comply with this requirement? Yes No
4.4.46 Flooring
The flooring and stainless steel floor plates shall be removed and
new flooring and stainless steel plates shall be installed. The
flooring shaft be seamless, one piece, no wax type linoleum or vinyl
not less that 1/16" thick. It shall be permanently applied to the
floor, cabinet to cabinet and up the sides a minimum of 311, running
full length and width of the patient compartment working area.
Floor covering material shall comply to F.M.V.S.S. 302. The
covering joints (corners, etc.) where the side walls and covering
meet, be sealed and the covering shall extend at least 3" up the
side walls. Where trim connects to the wall, a continuous seal of
silicone will be applied to prevent fluids from settling behind the
floor covering.
Does your bid comply with this requirement? Yes No
31 '
a
4.4.47 Step Well
The material covering the step well shall be removed and
replaced with bright aluminum diamond plate.
Does your bid comply with this requirement? Yes No
4.4.48 Stretcher Mount
A new Ferno Washington Model 175-4 Stretcher Mount shall be
installed in the vehicle.
Does your bid comply with this requirement? Yes No
4.4.49 Oxygen Lines J..
All the interior oxygen lines and fitting to includd wall
outlets and outlet in ceiling shall be',replaced with new hoses
and fittings that comply with KKK-C.'
Does your bid comply with this requirement? Yes No
4.4.50 Suction Lines and Suction Pump
A new Sccor suction system shall be installed in the action
area. The pump control and all suction lines shall be replaced.
Does your bid comply with this requirement? Yes No
4.4.51 Stainless Steel Floor Plates
A set of stainless steel plates shall protect the floor covering
from discoloration caused by the wheels of the cot. Plates shall
protect the floor when cot is mounted in either the side or
center mount position. Silicone sealer under the plates to
prevent contamination.
Does your bid comply with this requirement? Yes No
4.4.52 Rub Rails
The rub rails on the bottom of the modular shall be replaced with
new diamond plated formed rub rails.
Does your bid comply with this requirement? Yes No
4.4.53 Rear Bumper
Install new rear bumper and kick plate. This bumper shall
incorporate aluminum diamond tread plate material, grip strut
folding step and fully welded construction mounted to chassis
with stainless steel grade VIII bolts.
Does your bid comply with this requirement? Yes No
4.4.54 Upholstery
The upholstery'on all interior cushions, pads and the attendant
seat shall be replaced.
Does your bid comply with this requirement? Yes No
4.4.55 Exterior Compartment Lights and Switches
All exterior compartment lights and switches shall be replaced with
new lights and switches.
Does your bid comply with this requirement? Yes No
4.4.56 Seat Belts and Attendant Seat Belt
All safety seat belts in the modular shall be replaced.
Does your bid comply with this requirement? Yes No
32
4.4.57 Door Open Switches
All the door open switches on the side entrance and the rear loading
doors shall be replaced. New indicator lights for door open circuit
and entrance door open shall be installed in the front control
console.
Does your bid comply with this requirement? Yes No
4.4.58 IV Supply Cabinet
A cabinet designed to hold IV supplies shall be provided. This
cabinet shall be built over the squad bench. There shall be 39"
from the top of the squad bench to the bottom of -the cabinet.
The bottom of the cabinet shall be padded. Exa6t+ilayout shall be
determined at the preconstruction conference. ,
Does your bid comply with this requirement? Yes No
4.4.59 Lock Box
There shall be a lock box installed Onside the existing drug
cabinet on the vehicle. This cabinet shall have interior
dimensions of 8" x 911. The cabinet shall be locked and keyed the
same as the drug cabinet.
Does your bid comply with this requirement? Yes No
4.4.60 Action Area Base
The interior action area base shall have a stainless steel pan
installed. It shall be rolled and as few welds as possible shall
be used. This stainless steel base shall have a minimum of a 1"
lip all the way around.
Does your bid comply with this requirement? Yes No
4.4.61 Sharps Container
The front of the squad bench shall be modified to hold a sharps
container presently used by Monroe County EMS. It shall have a
flip up lid.
Does your bid comply with this requirement? Yes No
4.4.62 Fan
A fan shall be installed in the action area aimed at the EMT
seat to help provide ventilation to the EMT area.
Does your bid comply with this requirement? Yes No
5.0 Paint and Markings
5.1 Modular'
The exterior of the modular has some minor damage. The Bidder is
responsible for all repairs necessary to make the remounted body
appear like new when completed.
Does your bid comply with this requirement? Yes No
5.1.1 Painting
The exterior of the body, module and the interior of compartments
shall be repainted. All exposed metal surfaces not being chrome
plated or of aluminum diamond plate shall be thoroughly sanded
and cleaned in preparation for painting. Where decals were
applied, the paint shall be completely sanded down to the base
kIk3
j
metal. The body shall then be primed with Sikkens brand
Autonova Filler catalyzed primer.
Does your bid comply with this requirement? Yes No
5.1.2 Paint
The final paint color shall be a minimum of three (3) coats of
Sikkens Brand Autocryl MM paint; paint to be FLNA4044. The final
paint shall be applied in an approved paint booth properly
filtered for the removal of dirt and dust. The final paint shall
be applied to the vehicle using "low pressure -high volume" paint
application system.
Does your bid comply with this requirement? >Yee` No
5.1.3 Orange Stripe
There shall be an orange reflective tape beltline Scotchlite
stripe on the modular body and chassis. The stripe shall be a
minimum of eight inches (811) wide. There shall be blue pin
stripes taped on the top and bottom of the orange stripe.
Does your bid comply with this requirement? Yes No
5.1.4 Federal Lettering
Ambulance marking as required in Federal Specification Ambulance
KKK-A-1822C shall be installed. The material for the emblems
and markings shall be applied using reflectorized material
conforming to Federal Specification L-S-300, Type 1, Class 1 or
3, Reflectivity 1. The reflective color shall be Blue (Color A)
and White (Color 1). See figure 4 of KKK-A-1822C.
Does your bid comply with this requirement? Yes No
5.1.5 Special Lettering
The ambulance shall have special lettering installed per
Purchaser's instruction. Letters shall be of reflectorized blue
with black shading vinyl reflectorized material. There shall be
approximately 195 letters. Monroe County shall provide lettering
design layout at preconstruction conference.
Does your bid comply with this requirement? Yes No
5.1.6 Vehicle Undercoating
The entire underside of the vehicle, including all the under -
structure metal work, chassis frame and components and the
underside of the cab shall be sprayed with black automotive type
undercoating. This shall provide sound and vapor barrier to
aluminum structure work and aid in preventing chassis framework
deterioration.
Does your bid comply with this requirement? Yes No
5.1.7 Rustproofing '
The chassis shall be protected from rust throughout by Zeibart
rustproofing or equal.
Does your bid comply with this requirement? Yes No
6.0 Workmanship, Tests and Documentation
6.1 Defective components shall not be furnished. Parts, equipment
34
J
and assemblies which have been repaired or modified to overcome
deficiencies shall not be furnished without the written approval
of this Agency. Welded, bolted and riveted construction utilized
shall be in accordance with the accepted standards of the
industry. Component parts and units shall be manufactured to
definite standard dimensions with proper fits, clearances and
uniformity. The general appearance of the vehicles shall not
show any evidence of poor workmanship.
Does your bid comply with this requirement? Yes No
6.2 The Bidder shall employ a' quality control manag9r..; This person
shall be in charge of periodic inspections of the company's
procedures and to assure that Ford's QVM-guidelines are being
followed. In addition to these duties, the QC inspector shall
inspect this Agency's vehicle as to compliance with Ford's QVM
guidelines and those of this specification. A written QC report
shall be submitted to this Agency upon completion of work. This
QC report shall list any discrepancies and the action taken to
correct them.
Does your bid comply with this requirement? Yes No
6.3 Prior to delivery to this Agency the completed vehicle shall be
road tested. This road test shall be a minimum of 10 miles in
duration. The test course shall be such that 50 MPH can be
obtained during a portion of the test. A sign off sheet shall
be supplied by the Bidder's QC inspector, showing:
1. Proper engine cooling
2. Engine performance
3. Climate controls, front and rear
4. Fuel fill. Can take full, 3/4, 1/2, 1/4 nozzle
5. Vibrations
6. Steering
7. Transmission
These systems shall be checked for proper operations and a QC
sheet supplied for them. The Bidder shall submit with the Bid
package a sample report for this test. Bids not meeting this
requirement cannot be accepted.
Does your bid comply with this requirement? Yes No
6.4 The "second stage" manufacturer shall supply this Agency a
completed weight statement for the finished vehicle. Bidders
shall submit with their bid a sample report for this requirement.
Does your bid'domply with this requirement? Yes No
7.0 Exceptions
7.1 Listing of Exceptions to Specifications. ANY exceptions) or
clarification(s) taken to the requirements of these
specifications shall be explained in full and referenced by
paragraph number. Attach an additional page or pages if more
space is needed.
35
a
MONROE COUNTY BOCC - PURCHASING DEPARTMENT
Bid Description:Remount/Refurbishment of a Type III Ambulance to Type I
Walkthru
Date & Time Opening: April 13, 1994 at 10:00am
Bidder/Vendor Y-Responded-N Total Cost
Southern Ambulance X
Aero Products X
$54,923.00
$57,517.53
Bid Committee Present: Dick Cofer, Lisa Cherry & Yvette Estrada - PUR
Joe Kelinson - CAY and Pete Lubert - EMS.
I hereby certifiy that this is a true and correct
copy of the named RFP/Bid opening dated
this 13th day of April, 1994.
Lisa M. Cherry - Notary Publ' = ,�
�uv
LISA M. CHERRY \A
:•. . MY COMMISSION 0 CC ISIM E%p►RES
d,= November 22, IM i
���,jF.V �,�.•` BONDED THRU TROY FAIN INSURANCE, INC.