3rd Modification 02/16/2011DANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: February 23, 2011
TO: Sheryl Graham, Director
Social Services Department
ATTN: Kim Wilkes, Senior Grants Coordinator
Social Services Department
FROM: Pamela G. Hanco k, . .
At the February 5 , 2011, Board of County Commissioner's meetingthe Board ranted
approval and authorized execution of the following: g
Item C24 Low Income Home Energy Assistance Program Federally Funded Sub grant
Agreement Number 11EA-8U-11-54-01-019 between Monroe County Board of County
Commissioners (Community Services/Social Services) and the State of Florida, Department of
Community Affairs for the provision of funds to pay electric bills for low income clients.
Item C25 Modification #003 to the Weatherization Assistance Program, American
✓Recovery and Reinvestment Act Sub -grant Agreement (ARRA WAP),
Contract# 1 OWX-7X-11-54-01-719 between Monroe County Board of County Commissioners
(Community Services/Social Services) and the State of Florida, Department of Community
Affairs.
Item C26 #003 for the Low Income Home Energy Assistance Program Federally Funded
Sub grant Agreement Number 10EA-8F-11-54-01-019 between Monroe County Board of County
Commissioners (Community Services/Social Services) and the State of Florida, Department of
Community Affairs for the provision of funds to pay electric bills for low income clients.
Enclosed are five duplicate originals of each of the above -mentioned, executed on behalf
of Monroe County, for your handling. Please be sure to return the fully executed "Clerk's
Original" and "Finance's Copy" as soon as possible. Should you have any questions, please do
not hesitate to contact our office.
cc: County Attorney
Financ
File
Monroe County Clerk's Office
ARRA WAP
CONTRACT NO.: IOWX-7X-11-54-01-719
MODIFICATION NO.: 003
MODIFICATION OF AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA)
WEATHERIZATION ASSISTANCE PROGRAM (WAP)
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of Community Affairs, ("the
Department"), and Monroe County Board of County Commissioners ("Recipient") to modify DCA Contract Number IOWX-7X-
11-54-01-719 ("the Agreement").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the Department has
provided a grant of $424,517.19 to the Recipient; and
WHEREAS, the Parties desire to extend and reinstate the term, increase funding, amend the scope of work and revise county
allocations of the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows:
1. The Agreement is hereby reinstated as though it had never expired.
2. Section (3) Period of Agreement is revised as follows: "This Agreement shall begin upon execution by both parties and shall
end February 28, 2012, unless terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement."
3. Paragraph (17)(a) Funding/Consideration is hereby modified to read as follows:
This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for costs incurred in the
satisfactory performance of work hereunder in an amount not to exceed $936,419.19 subject to the availability of
funds.
A. $424,517.19 Current FFY 2011-2012 ARRA WAP Contract initial allocation.
B. $511,902.00 Increase for FFY 2011-2012 ARRA WAP allocation.
✓4. The Scope of Work and Budget (Attachment A) of this Agreement is hereby replaced with a revised Scope of Work and
Budget (Attachment A) attached hereto.
V.,'5. The County Allocations (Attachment I) of this Agreement is hereby replaced with a revised County Allocations (Attachment
I) attached hereto.
6. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and
are hereby changed to conform with this Modification, effective as of the date of the last execution of this Modification by
both parties.
7. All provisions not in conflict with this Modification remain in full force and effect, and are to be pefforrped ate' lever
specified in the Agreement. -�
L
IN WITNESS THEREOF, the parties hereto have executed this document as of the dates set out herein; —�
"HeatherqarrAers, MayorL
Name and le Here)
CD
sioners STATE OF FLORIDA
DEPARTMENT OF COMMUNITYAFFAIIW
n
� CO O
By: 0
-7,
Ken Reecy
Acting Director, Division of Housing
and Community Development
Date: February 16. 2011
59-6000749
Federal Identification Number
Date:
I„ MON90E COUNTY ATT^RN -
" tyL CLERK APPAOVED #1 C y .10
DEPU CLF-PK F'EDRO ��+_r,
REVISED ATTACHMENT A
SCOPE OF WORK AND BUDGET
SCOPE OF WORK
H. The Recipient WAP Coordinator will coordinate with the Department's field monitor contractor to perform an inspection of 100%
of the client files for all completed dwellings to be submitted in a production period. A client file that is not in compliance will not be
included in the monthly production report. Non -compliant client files must have corrective action completed and be re -inspected for
compliance before being submitted on the monthly report.
I. The Recipient WAP Coordinator will coordinate with the Department's field monitor contractor to review for accuracy the Client
Intake Form and Building Work Report data that is entered into the agency's monthly reimbursement request via the eGrants reporting
system. No request for reimbursement may be submitted until all Client Intake and Building Work Report data has been confirmed
for accuracy.
J. Based upon an evaluation of the Recipient's December 2010, ARRA WAP Financial Status Report (FSR) and the initial production
Goals of its 09 ARRA WAP Agreement, the Recipient has been identified as a "Recipient of concern". Per the 2009-2012 ARRA
WAP State Plan, the Recipients minimum available funding allocation is $936,419.19. This Modification provides the balance of that
available funding. Therefore, the Recipient must develop an aggressive Production schedule to expend the total amount of funding
K. The Recipient will provide per month estimated accelerated Production Goals. The production goal will be the total number of
dwellings that are to be weatherized for the Agreement extension period with any current Agreement funding available plus the
Modification amount. Calculating production goals:
• Subtract the projected January production/costs from the current Agreement balance.
Add the remaining amount to the modification amount and divide by the allowable $6,500 per dwelling.
• Divide that total by 13 to determine the minimum targeted monthly production.
Fill in the below production schedule.
February 2011
6
March 2011 _9_ April 2011 _11_
May 2011
June 2011 _11_ July 2011 _11_
August 2011
_11_
11
September 2011 _11_ October 2011 _11_
November 2011
_11_
December 2011 _11_ January 2012 _12_
February 2012
_12_
Total Production 138
Although the above production goals are based upon the $6,500 per dwelling amount, the overall state average expenditure per
dwelling being weatherized is closer to $5, 700. Therefore, the Recipient should take into consideration that in order to expend 100%
of funding, it may need to weatherize 10% more dwellings than initially calculated.
L. Evaluation of Production: Failure by the Recipient to demonstrate accelerated production based upon the March (due April 5) and
May (due June 5) FSR, may result in a reduction of funding and/or the Department seeking additional assistance by another provider
for providing services in the Recipients designated service area. However, if the Recipient demonstrates a sustained ability to meet
production goals,pdditional funding beyond the ARRA WAP State Plan allocation is available on a first come first served basis.
Recipient co a on ceipt:
Mayor
SIGNATURE TITLE
_MON RD OF COUNTY COMMISSIONERS February 16, 2011
RECIPI 41GV 1� �: �/�, DATE
#F
�lWE 01211
r�r���•
MON COUNTY ATTOR EY \
POVDAST
'? CL ~gpI) EPK
,i
SISTANT COU ATTORNEY _
REVISED ATTACHMENT I
COUNTY ALLOCATIONS
The financial allocation specified for each county by program is designated to be spent in that county. For recipients of funds
designated for more than one county, in the event that circumstances will not allow the full expenditure of any program funds
allocated to a particular county, a request to expend any part of those funds in another county must be submitted in writing to the
Department. This request must justify the lack of need of program services in that county. Funds may not be expended in another
county without prior written approval of the Department.
COUNTY
Monroe
ALLOCATION
$936,419.19