Resolution 316-2001
RESOLUTION NO. 316 -2001
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
RESOLVING TO TERMINATE THE CURRENT CONTRACT
TO ADMINISTRATE THE CULTURAL UMBRELLA AND TO
CONTRACT WITH THE FLORIDA KEYS COUNCIL OF THE
ARTS
WHEREAS, in 1990, Monroe County entered into its first contract for Cultural
Umbrella Administration by the Key West Art and Historical Society; and
WHEREAS, the Cultural Umbrella is a mechanism for reviewing promotional funding
application for events ranging from Pigeon Key Art Festival to the Key West Writers
Workshop, Key West Symphony Orchestra, Taste of the Keys, Pirates in Paradise and the
Renaissance Faire; and
WHEREAS, the Florida Keys Federation of Chambers of Commerce, Inc. (Federation)
incorporated in 1994 primarily for the purpose of administering the County-wide Cultural
Umbrella through which tourist development revenues are used to fund promotional and
advertising expenditures for cultural activities in Monroe County; and
WHEREAS, the first contract for administration by the Federation commenced
October 1, 1994; and
WHEREAS, the use of tourist development revenues is restricted by State statute and
County Code; and
WHEREAS, the Monroe Council of the Arts Corporation d/b/a Florida Keys Council
of the Arts (Arts Council) has been accepted by the State as the local arts agency for Monroe
County; and
WHEREAS, the Monroe County comprehensive plan designates the Florida Keys
Council of the Arts as the lead organization for implementing the Cultural elements of the plan;
and
WHEREAS, the Arts Council has determined it is prepared to administer the Cultural
Umbrella and, because of its composition of members from the Arts and Cultural Community
of the Keys, offers itself to the Board of County Commissioners to administer its duties; and
WHEREAS, the Federation has a current contractual agreement which covers their
costs only to the extent permitted by the TDC Operations Manual Section 4, page 30; and
WHEREAS, said contract expires September 30, 2002; and
WHEREAS, cultural events allocations have already been established for fiscal year
ending September 30, 2002, through the Tourist Development Council and Bacc budget
process, the RFP evaluation process administered by the Federation, and contracts with the
BOCC;and
WHEREAS, it is desired that the action contemplated by this resolution shall not
increase administrative costs or otherwise have the effect of reducing in any way the amount of
TDC or Arts Council money used for advertising, promotion, or any programs of either entity;
and
WHEREAS, the Arts Council has stated that it will assume responsibility for all costs
previously borne by the Federation of Chambers, and
WHEREAS, the Arts Council has stated that the Cultural Umbrella would continue to
pay the presently paid administrator for her services; and
WHEREAS, the Arts Council has stated that it will ask current members of the
Cultural Umbrella to remain in the Umbrella for their current term for continuity; and
WHEREAS, the Arts Council has stated it would select representatives from each
County Commission district to replace the representatives on the Cultural Umbrella after their
term expires; now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA:
Section 1: That on or before August 31, 2001 the County shall give to the Florida
Keys Federation of Chambers, Inc. written notice of its intent to terminate the current
contract on December 31, 2001, as provided in the current contract.
Section 2: That the TDC shall be directed to negotiate a contract with the Monroe
Council of the Arts Corporation d/b/a Florida Keys Council of the Arts to commence
January 1,2002, for the purpose of administering the Cultural Umbrella through which
promotion and advertising of cultural events is funded from tourist development
revenues. This contract should be in the same form and for the same length, with the
same extension, as the contract originally negotiated with the Federation of Chambers
Section 3: That conditions of this contract shall include provisions: (a) that no
salary, bonus or other compensation will be paid directly or indirectly, out of the
Cultural Umbrella funds and that no Cultural Umbrella funds shall be used in the
computation of any salary, bonus or other compensation to any person; (b) that reflect
the intent and comply with all clauses in this resolution; (c) that the Arts Council
reimbursable administrative costs shall never exceed an amount which is greater in
proportion to the Cultural Umbrella funds than exists under the current scheme, to-wit:
no more than $1 administrative cost per $550 cultural event funding; and (d) that
recommendations of the Cultural Umbrella Committee shall be submitted to the TDC
prior to the adoption of the annual budget through the same procedures currently
established in the contract between the County and the Federation.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a meeting of said Board held on the 16thdayof August , A.D., 2001.
Mayor George Neugent
Mayor Pro Tern Nora Williams
Commissioner Murray Nelson
Commissioner Dixie Spehar
Commissioner Charles McCoy
Yes
Yes
Yes
Yes
Yes
Y L. KOLHAGE, Clerk
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D puty Clerk
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