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7th Supplement 03/16/2011DANNY L. KOLHA GE CLERK OF THE CIRCUIT COURT DATE: April 14, 2011 TO: Peter Horton, Director of A irports VIA: April Pearson FROM: Pamela G. Hanc ck, . C. At the March 16, 2011 Board of County Commissioners meeting, the Board granted approval of the following: Item C6 Ratification of the previously executed Florida Department of Transportation Supplemental Joint Participation Agreement Number Six for Contract #A0I94 (Planning Studies), which changes the scope and the project description of the original grant to include funding for a portion of the Security Operations and Maintenance expenses at the Key West International Airport. Item C7 Ratification of the previously executed Florida Department of Transportation Supplemental Joint Participation Agreement Number Four for Contract #ANJ94 (Runway Safety Area Development and Construction), which changes the scope and the project description of the original grant to include funding for a portion of the Security Operations and Maintenance expenses at the Key West International Airport. Item C8 Ratification of the previously executed Florida Department of Transportation Supplemental Joint Participation Agreement Number Seven for Contract #AK043 (Planning Studies), which changes the scope and the project description of the original grant to include funding for a portion of the Security Operations and Maintenance expenses at the Key West International Airport. Enclosed is a duplicate original of each of the above -mentioned for your handling. Should you have any questions, please feel free to contact our office. cc: County Attorney Finance File STATE OF FLORIDA. DEPARTMENT OF TRANSPORTA71CN PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Number Seven 725 -030 - -07 PUBLIC TRANSPOR ATICN 04107 Page 1 of 4 Financial Project No.: Fund: D /DDR FLAIR Category: 088719 25426919401 Function: 215 Object Code: 750004 Item- segment - phase- sequence) Federal No.: Org. Code: 5 5062020 6 29 Contract No.: AK043 DUNS No.: Vendor No.: F596000749 Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55 0004 THIS AGREEMENT, made and entered into this day of 4( k by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and Monroe County - Key West International Airport 3401 South Roosevelt Boulevard, Key West, FL 33040 hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 9 th day of October 2006 entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total Department Share of $1,441,000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended This grant includes 50/50 match of the non - federal share for the Planning Studies conducted at both Monroe County Airports and 100% funding of the Security Operation and Maintenance expenses. 725 -030 -07 PUBLIC TRANSPORTATION 04/07 Page 2 of 4 2.00 Project Cost: Paragraph 3.00 of said Agreement is decreased by $ 338,996.11 bringing the revised total cost of the project to $ 2,543,003.8 Paragraph 4.00 of said Agreement is increased by $0.00 bringing the Department's revised total cost of the project to $ 1,441,000.00 3.00 Amended Exhibits: Exhibit(s) B of said Agreement is amended by Attachment "A ". 4.00 Contract Time: Paragraph 18.00 of said Agreement June 30th 2011 725 - 030 -07 PUBLIC TRANSPORTATICN :aro7 Page 3 of 4 Financial Prefect No. 2542691c'401 Contr No. A0194 Agreement Date i Except as hereby modified, amended or changed, all other terms of said Agreement dated October 9th 2006 and any subsequent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. AGENCY Monroe County AGENCY NAME C) Q1 c, D CJ li_ _. FDOT See attached Encumbrance Form for date of Funding Approval by C ome �-- LEGAL VfVIEW DEPA ENT OF SP RTATION D PARTMENT OF TRANSPORTATION Director of Transportation Development TITLE N U �W &WK+6,V,% 7_5- 030 -0' ?ubiic Transportation 0it, Nan 4 o: 4 Financial Project No. 25425919401 Contract No. AK043 Agreement Date: ATTACHEMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and Monroe County Airports Key West International Airport 3491 S Roosevelt Blvd. Key West, FL 33040 DESCRIPTION OF SUPPLEMENT (Include justification for cost change): This grant includes 50/50 match of the non - federal share for the Planning Studies conducted at both Monroe County Airports and 100% funding of the Security Operation and Maintenance expenses, to include regular salaries; employer taxes; retirement contribution; communication; and health insurance, for Airport security services furnished by Monroe County Sherriff Department allowable by F.S. 332.007(8) which expires June 30, 2011. Funding allocation for this grant is as follows: $103,996.11 from FY 05, $235,000 from FY 06 - Security O &M. ESTIMATED PROJECT COST: Planning Study Security Operations and Maintenance $2,204,007.78 $ 338,996.11 TOTAL ESTIMATED PROJECT COST: $2,543,003.89 PARTICIPATION: Planning Study Agency Participation CASH (50 %) $1,102,003.89 Department Participation (DS & DDR) (50 %) $1,102,003.89 Security Operations and Maintenance Agency Participation CASH (0 %) $ 0.00 Department Participation (DS & DDR) (100 %) $ 338,996.11 TOTAL ESTIMATED PROJECT COST $2,543,003.89 * "It is the intent of the Department to reimburse the Agency 50% of the total non - federal share of eligible project cost up to the Departments maximum participation amount ". The job F1989NDR; user I.D. To PT628AG@dot.state.fl.us ?' F1989ND <MVS @DOT> 01/26./2006 03:18 Phi cc bcc Subject FUNDS APPROVAUREVIEWED FOR CONTRACT AK043 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #AK043 Contract Type: Vendor Name: MONROE COUNTY BCC Method of Procurement: Vendor ID: VF596000749053 Beginning date of this Agmt: 06/04/01 Ending date of this Agmt: 06/29/07 ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ORG -CODE *EO *OBJECT (FISCAL YEAR) * BUDGET ENTITY *FIN PROJECT *FCT *CFDA CATEGORY /CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Action: SUPPLEMENTAL Funds have been: APPROVED 55 0 62020628 *PT *750004 * 235000.00 *25 426919401 *637 S005 ` *00 55100100 *088719/06 6 *0006/04 --------------- - - - - -- * - $ 235,000.00 TOTAL AMOUNT: * --- - - - --- ----------------- -- - -- - ---- - - - - - - _ FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER __ DATE: 01/26/2006 Howard Langridge /CO /FDOT To Andrea Chao /D6 /FDOTCFDOT 01/21/2005 03:19 PM cc bcc Subject FUNDS APPROVAL/REVIEWED FOR CONTRACT AK043 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL Contract #AK043 Contract Type: AG Method of Procurement: G Vendor Name: MONROE COUNTY BCC Vendor ID: VF596000749053 Beginning date of this Agmt: 06/19/01 Ending date of this Agmt: 06/29/07 ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Description: 25426919402; ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT (FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR AMENDMENT ID '°SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS ******************* * ** i :****************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Action: SUPPLEMENTAL 55 062020628 *PT *750004 2005 *55100300 5004 *00 Funds have been: APPROVED 375000.00 *25426919401 *215 *088719/05 5 *0005/04 --------- - - - - -- ---------------------------- TOTAL AMOUNT: *$ 375,000.00 * - - - -- ------------------------ -------------------------- FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 01/21/2005 Q; user I.D. F1989JJ To: PTS28AG@dot.state.fl.us < MVS @ DOT> cc: tA 11/24/2003 06:41 PM Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AK043 STATE OF FLORIDA DEPARTMENT OF TR. :VSPORTATION FUNDS APPROVAL Contract #AK043 Contract Type: AG Method of Procurement: G Vendor Name: MONROE COUNTY BCC Vendor ID: VF596000749053 Beginning date of this Agmt: 06/04/01 Ending date of this Agmt: 01/30/06 ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Description: 25426919402; ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT (FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Action: SUPPLEMENTAL Funds have been: APPROVED 55 062020628 *PT *790007 * 300000.00 *25426919401 2004 *55100300 *088719/04 5003 *00 * 4 *0004/04 ------------------------------------------------------ TOTAL AMOUNT: *$ 300,000.00 * *637 ------------------------------------------------------------------------ FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 11/24/2003 STATE OF F=LORIDA DEPARTNIENT OF TRANSPORTATION FORM 350 -020 -G1 ENCUMBRANCE INPUT FORM COMPTROLLER -FIN ADMIN 09199 RUSH Reason for RUSH (Needed by _/_/ (date)) — Advertise (Letting Date) _ Termination /Cert of Comp _ Award LOA _X Supplemental — Renewal _ Correction _ New Addition _ Court Order _ Overrun Supplemental No. 2 Contract # _AK043 Contract Type _AG_ Method of Procurement _G_ Vendor Name _Monroe County Vendor ID _F596000749053_ Has WrittenNerbal Approval from a Participating Federal Agency been received _ Yes _ No X_ Fed Agmt Amt State Funds_$31,000.Local Funds-31,000.— Beginning date of this Agmt: 10/19/01 -(Must be after fund approval) Ending date of this Agmt: 12/31/03-(Estimate if necessary) Execution date of this Agmt: 00 /00 /00(Only on original agreements) Has work been authorized to begin? _ Yes _X_ No Have standard financial provisions been altered by contract terms? _Yes _X_ No If so, show Revision date: Does this agreement and /or change order include provisions for reimbursement to D.O.T. from other entities? _ Yes _X_ No Brief Description of Work/Comments: Monroe County Planning Studies RECIPIENT "C" CSFA NO. 55004 ORG -CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT (FISCAL YEAR) (FUND) alpha - 55 062020628 *PT* 750004* $_31,000.00* 25426919402 *637 (02/03) 119G00j DS ------------------------------------------------------------ - - - - -- 55 xxxxxxxxx *xx * xxxxxx * $ * xxxxxxxxxxx *xxx (xx/xx) (xxxx) TOTAL AMOUNT *31,000. Originator:-ANDREA CHAO- GARCIA_ DATE SENT:-07/30/02 PH /SC:_452 -5912 E -mail USERID(s) TO BE COMPLETED BY OFFICE OF COMPTROLLER *** t**#* t* t* Y****** Y******* t**** tt* * * ** *Y * * * * * * ** *t * * * * * * * * * * *t *t# BUDGET ENTITY _100300 CATEGORY _088719 -03 WORK PROGRAM VERIFICATION ok ALLOTMENT YEAR DATE CHECKED Cl _s02 6S LINE _0003_ FUNDS APPROVED BY Josephine Jones FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _07/31/2002_ STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350 -020- 01 ENCUMBRANCE INPUT FORM COMPTROLLER -FIN ADMIN 09/59 ---------------------------------------- RUSH (Needed by / / (date)) Reason for RUSH: _ Advertise (Letting Date) — Termination/Cert of Comp _ Award — LOA _x_ Supplemental _ Renewal _ Correction _ New _ Addition — Court Order _ Overrun Supplemental No. 1 Contract # AK043_ Contract Type _AG_ Method of Procurement _G_ Vendor Name _Monroe Countv Vendor ID _F596000749053 Has Written/Verbal Approval from a Participating Federal Agency been received _ Yes _ No X_ Fed Agmt Amt State Funds $350,000. Local Funds–$350,000.— Beginning date of this Agmt: 10/19/01 (Must be after fund approval) Ending date of this Agmt: 12/31 /03_(Estimate if necessary) Execution date of this Agmt: 00 /00 /00(Only on original agreements) Has work been authorized to begin? _ Yes _X_ No Have standard financial provisions been altered by contract terms? _Yes _X_ No If so, show Revision date: Does this agreement and /or change order include provisions for reimbursement to D.O.T. from other entities? _ Yes _X_ No Brief Description of Work/Comments: Monroe County Planning Studies RECIPIENT "C" CSFA NO. 55004 ORG -CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT (FISCAL YEAR) (FUND) alpha 55 062020628 *PT* 750004* $350,000. 5428919402,* *637 (01/02) DS ----------------------------------------------------------------- TOTAL AMOUNT *$350,000.00 ---------------------------------------------------------------- Originator -ANDREA CHAO- GARCIA_ DATE SENT:_10 /19/01 PH /SC:_452 -5912 E -mail USERID(s) TO BE COMPLETED BY OFFICE OF COMPTROLLER BUDGET ENTITY 55100300 CATEGORY _088719 -02 WORK PROGRAM VERIFICATION OK ALLOTMENT YEAR DATE CHECKED Cl S01— 6S LINE 0002_ FUNDS APPROVED BY C B SMITH FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: 10/22/2001 * xxxxx :xx :xxxx x*x* xxxxx :x :xxxxxx ♦xx +*x +xxxxxxxxxxxx *xxxxx *xxxxx : xx - 6.1 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350 - 020 - ENCUMBRANCE INPUT FORM COMPTROLLER -FIN ADMIN 09199 ------------------------------------------------------------------ ------------------------------------------------------------------ RUSH (Needed by _ /_/ (date)) Reason for RUSH Advertise _ (Letting Date) _ Termination /Cert of Comp — Award _ LOA _ Supplemental _ Renewal — Correction X_ New — Addition — Court order _ overrun Contract # -AK043_ Contract Type -AG- Method of Procurement G_ Vendor Name _ MONROE COUNTY Vendor ID _F596000749053 Has written /verbal Approval from a Participating Federal Agency been received _ Yes _ No -c_ Fed Agmt Amt State Funds $150,000_ Local Funds-$150,000- Beginning date of this Agmt: 04 /25 /01(Must be after fund approval) Ending date of this Agmt: 12 /31 /03(EStimate if necessary) Execution date of this Agmt: _/_ /_(Only on original agreements) Has work been authorized to begin? _ Yes -X- No Have standard financial provisions been altered by contract terms? _Yes - X - No If so, show Revision date: Does this agreement and /or change order include provisions for reimbursement to D.O.T. from other entities? _ Yes -X- No Brief Description of Work /Comments: MONROE COUNTY PLANNING STUDIES RECIPIENT TYPE "C" CSFA NO. 55004 ORG -CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT (FISCAL YEAR) (FUND) alpha ------------------------------------------------------------------ ------------------------------------------------------------------ 55 062020628 *PT 750004 * $150,000. * 25426919402 *637 (00 /01) (DS) ------------------------------------------------------------------ 55 xxxxxxxxx *xx * xxxxxx * $ * xxxxxxxxxxx *xxx (xx /xx) (xxxx) ------------------------------------------------------------------ 55 xxxxxxxxx *xx * xxxxxx * $ * xxxxxxxxxxx *xxx (xx /xx) (xxxx) ------------------------------------------------------------------ TOTAL AMOUNT * $_150,000 •• ------------------------------------------------------------------ Originator: DATE SENT: PH /SC: E -mail USERID(s) TO BE COMPLETED BY OFFICE OF COMPTROLLER aaaA�x x�.xA�x�A �.aa�.ax�.axAaaa.xaaaAaaxa aaaa�.�aa BUDGET ENTITY _100300 CATEGORY ` 088719 WORK PROGRAM VERIFICATION OK ALLOTMENT YEAR _01_ DATE CHECKED _4/25/01 CI _NEW 6S LINE _0001_ FUNDS APPROVED BY JOHN FAIN FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _04 -25 -2001_ a� Contract No: AK043 Financial Project No(s): 25426919401 Project Description: Monroe County Planning Study for Key West International Airport and Florida Key Marathon Airport Vendor /Consultant acknowledges and agrees to the following: Vendor /Consultant shall utilize the U.S. Department of Homeland Security's E- Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of; 1. all persons employed by the Vendor /Consultant during the term of the Contract to perform employment duties within Florida; and 2. all persons, including subcontractors, assigned by the Vendor /Consultant to perform work pursuant to the contract with the Department. Company /Firm: Monroe County- Key Vest International Ai Authorized Signature: Title: Date: COUNTY VED AS Z