3. 07/18/1995 to 07/17/1996BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
GOcul
•''•... O!
90f COu/1TY,
;Da nnp 3L. Ralbage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
MEMORANDUM
TO: Reggie Paros
Director of Public Safety
FROM: Ruth Ann Jantzen��•
Deputy Clerk
DATE: August 7, 1995
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
At the July 18, 1995 County Commission Meeting, the Board granted approval
and authorized execution of contracts between Monroe County and Fire Tech, Inc., for
District 1 and Districts 5 and 6.
Enclosed please find two fully executed duplicate originals of each of the above
contracts. One for return to Fire Tech, Inc., and one for your files.
If you have any questions regarding the above, please do not hesitate to contact
this office.
Enclosure
cc: County Attorney
Finance
County Administrator, w/o document
File
t
MAINTENANCE OF FIRE/RESCUE VEHICLES
AGREEMENT is made and entered into by the Board of
Commissioners, acting as the governing board for the Municipal
Services Taxing District 5 & 6, Monroe County, Florida, hereinafter
(DISTRICT), and Fire -Tech Repair Service, Inc., hereinafter
(CONTRACTOR).
RVrT'PAT.0
A. The DISTRICT advertised a notice of calling for bid for
MAINTENANCE OF FIRE/RESCUE VEHICLES to be opened on the 2nd day of
February, 1993, duly submitted to be published on the 5th day of
January 1993;
B. The successful 1993 bidder was Fire -Tech &-pair �ervjTe,
Inc.; _
^� .r C7
C. The initial 1993 contract provided for a^r%newaF9 of --the
contract for three additional one-year terms; and;
_ iJ
D. This contract is the renewal agreement between thga parties
for the third and final year. o
is
NOW, therefore, the parties agree as follows:
1. CONTRACT PERIOD AND RENEWAL - The contract term is a
period of one year from the date on which it is signed by the last
of the two parties to sign.
2. CONTRACT TERMINATION - This contract may be terminated
for any reason by either party on 30-day written notice without
cause.
3. SUBJECT MATTER OF CONTRACT - This contract is for
scheduled semi annual inspections and preventative maintenance of
fire rescue vehicles, annual pump tests and for unscheduled
maintenance and repair resulting from equipment failure or
malfunction.
4. RATES - The hourly rate shall be $45.00 per man-hour
with no travel time or milage charge. Jobs requiring more than one
technician will be charged at the rate of $30.00 per man-hour for
the second man. Semi Annual inspections and annual pump tests are
at quoted flat rates and excluded from hourly rate.
5. OVERTIME AND HOLIDAYS - Rates per man-hour for
emergency repairs called outside normal business hours and federal
holidays shall be one and one half times the normal rate.
6. SEMI ANNUAL INSPECTIONS - Contractor shall perform two
inspections during the year (Level I and Level II Preventative
Maintenance Service) of each vehicle at an annual total cost of:
Rescue -type vehicles, without pump $360.00
Pumpers $490.00
Aerials $640.00
Exception shall be if a vehicle has been used 1,000 hours prior
to yearly preventative maintenance service, level I and II
Preventative Maintenance Service shall be performed and charged the
above rate.
Level I: 250 Hours or 6 months (whichever comes first
Full vehicle inspection as per attached semi-annual inspection
schedule plus:
- Engine oil and filter change
- Fuel filter change (every 6 months)
- Air filter inspection and replacement if necessary
- Chassis lubrication
- Outboard (forward) impeller shaft lubrication
- Lubrication of all valve control linkages
- Clean or replace air compressor strainer
- Clean engine crankcase breather
- Inspection of generator and service of lubricant system,
full system, and air filter according to its individual
hours of operation (not to exceed 6 months)
Level II: 1000 Hours or one year (which ever comes first)
Full service performed in Level I plus:
- Replacement of coolant hoses, filter and coolant as
needed
- Replacement of all drive belts
- Replacement of pump transmission oil and filter
- Replacement of engine transmission fluid and filter
- Replacement of rear axle lube oil
- Inspection and re -packing or replacement of front wheel
bearing grease
- Inspection and cleaning of relief valve strainer
- Replacement of secondary fuel filters on both engine and
generator
The number of vehicles may fluctuate from time to time due to
new purchases or removal of vehicles from inventory. The
inspections shall be preformed at the respective fire stations.
7. WORK SCHEDULE - Regularly scheduled semi annual
inspections and preventative maintenance shall be conducted at such
intervals as are approved by the DISTRICT.
8. PUMP TESTS - CONTRACTOR shall perform an annual pump
test at a flat rate cost of $225 each for all vehicles requiring
Page No. 2
such test. In order to facilitate the passing of the pump test,
minor repairs and adjustments shall be made as needed, price
includes clean-up after salt water use.
9. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and
lubricants used for maintaining and repairing vehicles shall be
supplied by CONTRACTOR and billed to the DISTRICT at cost plus 25%,
with a copy of original parts supplier invoices for all parts
attached to the bill.
10. ENGINE OIL AND FILTER CHANGE and complete drive train
lubrication and any other fluids and/or filter changes, shall be
performed as recommended by the manufacturer.
11. SEMI ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall
perform the following inspection and preventive maintenance twice
per year on all vehicles:
(a) Cooling system, including fan belts, radiator supports,
hoses and clamps, and auxiliary cooler;
(b) Exhaust System, including hanger, clamps, muffler, and
pipes;
(c) Clutch, including freeplay, linkage, and fluid levels;
(d) Manual Transmission, including seals, linkage, and lube
level;
(e) Automatic Transmission, including fluid level, seals,
modulator adjustment, and linkage;
(f) Drive Train, including U-joints, center support, and
companion flanges;
(g) Rear Axle and Springs, including oil links, spring
hangers, center bolts, and U-bolts
(h) Front End, including steering box, linkage, kingpins
and bushings, spring hangers, and U-bolts;
(i) Mechanical Brakes, including adjustment and fluid
levels;
(j) Air Brakes, including drain, adjustment, wear, and air
leaks;
(k) Tires, including condition and wear;
(1) Electrical System, including running lights, emergency
lights, battery cables, turn lights, 4-way flasher,
headlights, stop lights, and switches;
(m) Fuel System, including hoses and fittings, filters and
brackets, and tank straps;
(n) Booster Tank, including leaks and supports;
(o) Prime Pump, including wires, coupling, switch, and
valve discharge;
(p) Plumbing and Gates, including leaks, brackets, bleed
valves, control arms and knobs, and linkage;
(q) Main Pump, including vacuum test, pressure test,
packing, clappers, and mounting;
(r) Pump Transmission, including fluid levels, seals, shift
motors, and manual override;
(s) Aerial Ladder, including power takeoff, drive shaft and
coupling, p.t.o. activating device, and outrigger
controls;
Page No. 3
(t) Aerial Operation, including engine r.p.m., hydraulic
pressure, operation of all controls, warning devices,
hoses and fittings, rung covers, ladder locks, and ring
gear;
(u) Aerial Platform, including lubrication, leveling,
electrical system, turntable and platform controls,
communications, and water tube.
The above inspections shall include, at no additional labor
charge the changing of all applicable filters and fluids
used by the unit being inspected. Air filters shall be
changed on first inspection and then yearly thereafter.
Filters and fluids shall be billed at cost plus 25%, as
previously described in Section 10 of this AGREEMENT.
12. WEEKLY MAINTENANCE SCHEDULE - CONTRACTOR shall provide
to the DISTRICT a preventative maintenance schedule that can be
performed weekly by the individual Volunteer Fire Departments
personnel.
13. MAINTENANCE LOG -
inspection and maintenance chart
least the following information:
(a) Date of performance,
(c) service performed,
(e) name of service person(s),
CONTRACTOR shall maintain an
on each vehicle containing at
b)
(d)
(f)
A copy of this chart shall be supplied
within 30 days of the service.
apparatus serviced,
parts used,
total downtime of
vehicle
to the Fire Marshal's Office
14. COMMUNICATION - CONTRACTOR shall maintain a telephone
or paging device such that prompt notification of request for
service is possible at all times.
15. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain
itself in a state of readiness such that it can be on the way
within twelve hours of receiving a request.
16. CERTIFICATION - CONTRACTOR shall provide evidence
satisfaction to the DISTRICT that its personnel who perform
maintenance work are certified in pump mechanics, general mechanics
and repair.
17. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel
performing maintenance, repairs, adjustments, and related work on
the DISTRICT'S equipment shall be certified or experienced in the
work to be performed.
18. INDEMNIFICATION - CONTRACTOR shall indemnify and hold
the DISTRICT and Monroe County harmless for any negligence on its
part, or faulty or improper workmanship, for all work performed
under this contract, including all costs of collection, reasonable
attorney fees, claim costs, and others. All property or equipment
being directly maintained or repaired by CONTRACTOR shall be
considered in its care, custody, and control while such work is in
Page No. 4
progress and until physical control of such property or equipment
is restored to the DISTRICT.
19. LOCATION OF WORK - This contract covers vehicles
located at the following Fire Stations:
(a) Tavernier (b) Key Largo (two stations)
20. INSURANCE - CONTRACTOR shall provide public liability
insurance for bodily injury, personal injury, and property damage
in the amount of $300,000.00 for each occurrence. Coverage shall
include products and completed operations, contractual liability,
operation of independent contractors, and other coverages as the
DISTRICT may designate. Coverage shall be at least as broad as the
coverage in the current commercial liability occurrence form in use
by the Insurance Services Office.
21. NO-FAULT COVERAGE - CONTRACTOR shall provide vehicle
liability insurance for bodily injury, property damage, and
required no-fault coverages in the amount of at least $100,000.00
per occurrence. Coverage shall be at least as broad as the
coverage in the current business automobile form in use by the
Insurance Services Office and shall include garage keepers'
liability on a direct primary basis for property in CONTRACTOR'S
care, custody, or control while such property is being repaired or
tested.
22. CERTIFICATE OF INSURANCE - Coverage for all exposures
shall be underwritten by an insurer rated at least "A" or higher by
the A.M. Best Company insurance rating organization. The DISTRICT
shall be provided with a certificate of insurance requiring
notification of at least 30 days for termination for any cause.
Coverage shall remain in effect for the full term of this contract.
23. PAYMENTS - Payments for semi annual inspection,
preventative maintenance and pump tests shall be made by the
DISTRICT within 30 days of the completion of the rendered services
on each vehicle and proper invoicing by the CONTRACTOR. All
unscheduled maintenance and repair resulting from equipment failure
or malfunction requiring service shall be billed by the CONTRACTOR
at the applicable rates as specified in Section four and five of
this AGREEMENT. The CONTRACTOR upon notification by the DISTRICT
of an equipment failure or malfunction requiring unscheduled
maintenance shall, in a timely manner investigate the problem and
provide to the DISTRICT an estimate of the cost for repair and
vehicle downtime. The CONTRACTOR upon receiving authorization to
proceed from the DISTRICT shall effectuate such repair; upon
completion of same the contractor shall notify the DISTRICT of the
out come and actual cost. The DISTRICT shall issue a separate
purchase order for each occurrence of unscheduled maintenance and
repair.
24. This contract takes effect on the date of the last
party to sign.
Page No. 5
24.
party to s I gn .
This contract takes effect on the date of the last
IN WITNESS WHEREOF, each party hereto has caused this contract
to be executed by its duly authorized representative.
(SEAL)
Attest: Danny L. Kolhage, Clark
30- 7-7,1171./_�, �.
WITNESS:
HOARD OF COUNTY COMMISSIONERS
AS THE BOARD OF GOVERNORS,
OF MUNICIPAL SERVICES TAXING
DIF5 & 6
Mayor
APPRGVf-:D AS r0
�:vme Mice
Page No. 6
MO NROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY / CHECK LIST
Contract #:
CONTRACT SUMMARY
Contractwith: FIRE -TECH REPAIR SERVICE, INC.
and the MONROE COUNTY BOARD OF COMMISSIONERS
FOR DISTRICT 5 & 6, (TAVERNIER & KEY LARGO)
FIRE AND AMBULANCE DISTRICT
Contract Purpose/Description: FOR SCHEDULED SEMI-ANNUAL
MAINTENANCE OF FI
Effective Date: 0 7 / 21 / 9 5
Expiration Date:_/ 21 / 9 6
INSPECTIONS & PREVENTIVE
RE/RESCUE VEHICLES, ANNUAL PUMP TESTS, UNSCHEDULED
kNCE & REPAIRS RESULING FROM EQUIP. FAILURE OR MALFUNCTTnN
Total Dollar Value of Contract: $ - 0 -
Current Year Portion: S - 0 -
Budgeted? Yes XX Account Codes: No PLEASE REFER TO ATTACHED LIST FOR ACCT . #'
— _
iTAMARA LUNDSTROM
Contract Monitoi:1STAFF A 'P II 6010 FIRM MARSHAL'S OFFICE
(Position) (Ext)
(Department)
Return to: I'AMARA LUNDSTt20M 6012
(Name) for BOCC meeting on 0 7 / 19 / 95
(Ext)
CONTRACT REVIEW
CHANGES
DATE IN NEEDED REVIEWER
Yes No DATE GUI'
Division Director
Risk Management
County Attorney �/�/
ji?a
/Pu'I � /�/ 9-
basing
(Final reviewer should return ntra r.,
x
Revised 4/l/95
DISTRICT 5 & 6 BUDGET ACCOUNT NUMBERS:
FIRE -TECH CONTRACT, EQUIP., VEHICLE REPAIR/MAINTENANCE
145-143700-522-460
145-143700-522-462
146-143800-522-460
146-143800-522-462
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA'
RECEIVED ""AY 0 5 1955
ETHICS CLAUSE
��• ���� • Y�-� �Ct� warrants that he/it has not employed,
retained or otherwise had act on his/its behalf.any former County officer
or employee in violation of Section 2 of Ordinance No. 10-1990 or any
County officer or employee in violation of Section 3 of Ordinance No.
10-1990. For breach or violation of this provision the County may, in
its discretion, terminate this contract without liability and may also,
in its discretion, deduct from the contract or purchase price, or =
otherwise recover, the full amount of any fee, co is n, percentage,
gift, or consideration paid to the former Co i r or employee.
(signatur
Date :���
STATE OF�
COUNTY OF
Subscribed and sworn to (or affirmed) before
me on 3 / Cj 05 (date) by
p l �
(name of affiant).
He/She is personally known to me or has produced
as identification.
(type of identification)
MCP#4 REV. 2/92
,� U�'g'p
BOARD OF COUNTY COMMISSIONERS
OUNTYof MONROE
KEY WEST FLORIDA 33040
(305) 294-4641
MONROE COUNTY
FIRE MARSHAL'S OFFICE ' 4
490 63rd St. Ocean 1
Suite 160
Marathon, FL 33050
FAX# (305) 289-6013
MAYOR, Shirley Freeman, District 3
Mayor Pro Tem, Jack London, District 2
Wilhelmina Harvey, District 1
Mary Kay Reich, District 5
Keith Douglass, District 4
M E M O R A N D U M
TO: Belle DeSantis, Administrative Assistant
Clerk of the Court
THRU: Edwin Castro, Fire/Rescue Coordinator
FROM: Tamara Lundstrom, Staff AssistantJII_
-ic��
DATE: July 26, 1995
RE: FIRE TECH, INC. CONTRACT EXECUTION
1. DIST. 1
2. DIST. 5&6
Board approvals of the renewals of the Fire Tech, Inc. con-
tracts for Dist. 1 and Dist. 5&6, were given on Tuesday, July
18, 1995. Enclosed are the original contracts for each district
for execution, plus four additional sets for each district as
required.
If we can be of any further assistance, please contact our
office.
FTKEXCO.TGL/FMOSA2
1-31.VVYin 1v11AN1iULMLNT - Update on the 2010 Comprehensive Plan. Per
Mr. Apgar, the hearing officer's findings will be finalized July
21, 1995. It should go before the Governor and Cabinet in Sep-
tember.
G2
GROWTH MANAGEMENT - Presentation by three short-listed firms for
project known as "A Wastewater Facilities Plan for a
Florida
Site in the
Keys". 4-1 (L) motion to approve CH2M Hill.
G3
GROWTH MANAGEMENT - Consideration of a request
Salinero for
by Dennis
waiver of minor conditional use application
the amount of $3,025 due to
fee in
staff error in issuing
permit for a single family residence and fence without
a building
conditional use review. 5-0 motion to approve.
required
H1
TDC - Approval of standard agreement utilized in the
Cultural Umbrella Events bulk
funding of
approved.
H2
TDC - Approval of standard agreement utilized in the
Fishing Umbrella Events bulk
funding of
approved.
H3
TDC - Approval of standard agreement utilized in the
Turnkey Events bulk
funding of
approved.
H4 TDC - Approval of a Resolution waiving any prohibition against
conflict of interest of Eileen Mason as member of the Board of
Directors of the Islamorada Chamber of Commerce serving as Dis-
trict IV Advisory Committee member whose chamber is funded by
the Monroe County Tourist Development Council bulk approved.
I1 BOARD OF GOVERNORS - Approval of contract renewal between the
Board of Governors of the Lower and Middle Keys Fire and Ambu-
lance District, and Fire -Tech Repair Service, Inc., for mainte-
nance of Fire/Rescue vehicles, semi-annual inspections
tive maintenance, and unscheduled maintenance resultpingvefrom
malfunction or failure. 4-0 (Feiner not
approve. present) motion to
J1 SOUNDING BOARD - Proposed Ordinance to increase the Law Library
fee - Wayne Smith. Moved to County Attorney's report, S1.
J2 PUBLIC WORKS - Proposed improvements to Middle Torch Road -
Richard B. Graham. Dave Koppel to look at the schedule.
J3 SOUNDING BOARD - Discussion of Florida Keys Aviation Associa-
tion. No action taken.
Kla PUBLIC SAFETY - Letter from Big
ment concernin Pine Key Volunteer Fire Depart-
g problems with daytime coverage. No action taken.
Klb PUBLIC SAFETY Correspondence from Florida Division of
concerning fire protection services in Monroy
e-Count Forestry
advised that he is looking to amend in August. the contract to be submitted
7
/* Ila,
D9 PUBLIC WORKS - Approval to extend the contract with Miami Eleva-
tor Company on a month to month basis until October 19, 1995, to
allow for inspection and maintenance at the Marathon Government
Center and the Clerk's Records Storage Facility bulk approved.
D10 PUBLIC WORKS/PURCHASING - Approval to advertise for sealed bids
for elevator inspection and 'maintenance of sixteen elevators at
various County facilities bulk approved.
D11 PUBLIC WORKS/PURCHASING - Approval to advertise for bids for
general maintenance to include mowing of grass/sod, shrubbery
maintenance, irrigation, ball field maintenance, etc. at the
various County parks and beaches. 5-0 motion to approve.
D12 PUBLIC WORKS - Approval of Addendum to lease agreement with
William Mobile Offices (the Scotsman Group, Inc.) extending the
rental for an additional 36 months for a trailer located at the
Plantation Key Sheriff's sub -station in the amount of $485.10
per month bulk approved.
D13 PUBLIC WORKS - Award bid and approval to enter into a contract
agreement with Crimebuster, Inc., d/b/a National Security Alarm
Company to provide alarm system annual certification and mainte-
nance of twelve (12) alarm systems bulk approved.
D14 PUBLIC WORKS - Award bid and approval to enter into a contract
agreement with Dustbuster Cleaning Services to provide janitori-
al service for the Plantation Key Government Complex in the
amount of $3,600 per month. 5-0 motion to approve.
D15 PUBLIC WORKS/PURCHASING - Approval to purchase one (1) new 1995
White GMC Dump Truck from White GMC of Palm Beach in the amount
of $62,535. 5-0 motion to approve waiving the purchasing poli-
cies.
D16 PUBLIC WORKS - Approval of a Resolution concerning the Receipt
of Unanticipated Funds in Fund #102 bulk approved.
D17 PUBLIC WORKS - Approval of a Resolution concerning the Transfer
of Funds in Fund #102 bulk approved.
Di8 PUBLIC SAFETY - Approval of a Resolution authorizing the submis-
sion of grant application to the Florida Department of Health
and Rehabilitative Services, Office of Emergency Medical Servic-
es to fund a Medical/Rescue Equipment project and directing the
execution of same by the proper County authorities bulk approved.
D19 PUBLIC SAFETY - Approval of contract renewal between the Board
Of County Commissioners, acting as the Governing Board for Munic-
ipal Services Taxing District 5 & 6, and Fire -Tech Repair Ser-
vice, Inc., for maintenance of fire/rescue vehicles,
inspections, preventative semi-annual
maintenance and unscheduled mainte-
nance resulting from malfunction or failure.
changes as follows. On page 5 5-0 motion with
and B to Key Largo (2 stations), number 19, change A to Tavernier
3