1. 05/26/1993 to 05/25/1994BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
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CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
MEMORANDUM
TO: Reggie Paros
Director of Public Safety
FROM: Ruth Ann Jantzen
Deputy Clerk
DATE: December 28, 1993
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
On May 26, 1993 the Board of County Commissioners authorized execution of
contract between the County and Fire -Tech Repair Service, Inc., for maintenance of
fire/rescue vehicles, semi-annual inspections and preventive maintenance visits, and
unscheduled maintenance resulting from equipment malfunction or failure.
Also on May 26, 1993, the Lower and Middle Keys Fire and Ambulance District
Board of Governors authorized the execution of a contract between the Board of
Governors of the Lower and Middle Keys Fire and Ambulance District and Fire -Tech
Repair Service, Inc., for maintenance of fire/rescue vehicles, semi-annual inspections
and preventive maintenance visits, and unscheduled maintenance resulting from
equipment malfunction or failure.
Attached hereto for your follow through is a duplicate original of both contracts
for Fire -Tech Repair Service, Inc.
Should you have any questions concerning the above, please do not hesitate to
contact me.
cc: County Attorney
Finance Director
Risk Management, w/o document
County Administrator, w/o document
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MAINTENANCE OF FIRE/RESCUE VEHICLES
AGREEMENT, made this `2i day of 19 93 between
the Board of Governors of the Lower and Piddle Keys Fire &
Ambulance District Monroe County, Florida, hereinafter (DISTRICT),
and Fire -Tech Repair Service, Inc., P. 0. Box 1570, Key Largo, FL
33037, hereinafter (CONTRACTOR),
Rpr TTATA
A. The DISTRICT advertised a notice of calling for bid for
MAINTENANCE OF FIRE/RESCUE VEHICLES to be opened on the 2nd day of
February, 1993, duly submitted to be published on the 5th day of
January 1993.
B. The successful bidder was Fire -Tech Repair Service, Inc.
and in consideration of the mutual covenants expressed herein it is
agreed that:
1. CONTRACT PERIOD AND RENEWAL - This contract covers a
period of one year from the date on which it is signed by the last
of the two parties to sign. It may be renewed annually by DISTRICT
up to three one year periods, with the approval of (a) the Public
Safety Director, (b) the Office of Management and Budget, and (c)
the Board of Governors of the Lower and Middle Keys Fire and
Ambulance District, Monroe County, Florida. Notice of intention to
renew shall be given at least 60 days before the applicable
anniversary date.
2. CONTRACT TERMINATION - This contract maybe terminated
for any reason by either party on 30-day written ffotice V,ith&it
cause. Z -
o
3. SUBJECT MATTER OF CONTRACT - This contract is _for
scheduled semi annual inspections and preventative #intez'nce==of
fire rescue vehicles, annual pump tests and f6r' unscheduled
maintenance and repair resulting from equipment fai@re '.:or
malfunction.
4. RATES - The hourly rate shall be $45.00 per man-hour
with no travel time or milage charge. Jobs requiring more than one
technician will be charged at the rate of $30.00 per man-hour for
the second man. Semi Annual inspections and annual pump tests are
at quoted flat rates and excluded from hourly rate.
5. OVERTIME AND HOLIDAYS - Rates per man-hour for
emergency repairs called outside normal business hours and federal
holidays shall be one and one half times the normal rate.
6. SEMI ANNUAL INSPECTIONS - Contractor shall perform two
inspections during the year (Level I and Level II Preventative
Maintenance Service) of each vehicle at an annual total cost of:
Rescue -type vehicles, without pump $360.00
Pumpers $490.00
Aerials $640.00
Exception shall be if a vehicle has been used 1,000 hours prior
to yearly preventative maintenance service, level I and II
Preventative Maintenance Service shall be performed and charged the
above rate.
Level I: 250 Hours or 6 months (whichever comes first
Full vehicle inspection as per attached semi-annual inspection
schedule plus:
- Engine oil and filter change
- Fuel filter change (every 6 months)
- Air filter inspection and replacement if necessary
- Chassis lubrication
- Outboard (forward) impeller shaft lubrication
- Lubrication of all valve control linkages
- Clean or replace air compressor strainer
- Clean engine crankcase breather
- Inspection of generator and service of lubricant system,
full system, and air filter according to its individual
hours of operation (not to exceed 6 months)
Level II: 1000 Hours or one year (which ever comes first)
Full service performed in Level I plus:
- Replacement of coolant hoses, filter and coolant as
needed
- Replacement of all drive belts
- Replacement of pump transmission oil and filter
- Replacement of engine transmission fluid and filter
- Replacement of rear axle lube oil
- Inspection and re -packing or replacement of front wheel
bearing grease
- Inspection and cleaning of relief valve strainer
- Replacement of secondary fuel filters on both engine and
generator
The number of vehicles may fluctuate from time to time due to
new purchases or removal of vehicles from inventory. The
inspections shall be preformed at the respective fire stations.
7. WORK SCHEDULE - Regularly scheduled semi annual
inspections and preventative maintenance shall be conducted at such
intervals as are approved by the DISTRICT.
B. PUMP TESTS - CONTRACTOR shall perform an annual pump
test at a flat rate cost of $225 each for all vehicles requiring
Page No. 2
such test. In order to facilitate the passing of the pump test,
minor repairs and adjustments shall be made as needed, price
includes clean-up after salt water use.
9. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and
lubricants used for maintaining and repairing vehicles shall be
supplied by CONTRACTOR and billed to the DISTRICT at cost plus 25%,
with a copy of original parts supplier invoices for all parts
attached to the bill.
10. ENGINE OIL AND FILTER CHANGE and complete drive train
lubrication and any other fluids and/or filter changes, shall be
performed as recommended by the manufacturer.
11. SEMI ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall
perform the following inspection and preventive maintenance twice
per year on all vehicles:
(a) Cooling system, including fan belts, radiator supports,
hoses and clamps, and auxiliary cooler;
(b) Exhaust System, including hanger, clamps, muffler, and
pipes;
(c) Clutch, including freeplay, linkage, and fluid levels;
(d) Manual Transmission, including seals, linkage, and lube
level;
(e) Automatic Transmission, including fluid level, seals,
modulator adjustment, and linkage;
(f) Drive Train, including U-joints, center support, and
companion flanges;
(g) Rear Axle and Springs, including oil links, spring
hangers, center bolts, and U-bolts
(h) Front End, including steering box, linkage, kingpins
and bushings, spring hangers, and U-bolts;
(i) Mechanical Brakes, including adjustment and fluid
levels;
(j) Air Brakes, including drain, adjustment, wear, and air
leaks;
(k) Tires, including condition and wear;
(1) Electrical System, including running lights, emergency
lights, battery cables, turn lights, 4-way flasher,
headlights, stop lights, and switches;
(m) Fuel System, including hoses and fittings, filters and
brackets, and tank straps;
(n) Booster Tank, including leaks and supports;
(o) Prime Pump, including wires, coupling, switch, and
valve discharge;
(p) Plumbing and Gates, including leaks, brackets, bleed
valves, control arms and knobs, and linkage;
(q) Main Pump, including vacuum test, pressure test,
packing, clappers, and mounting;
(r) Pump Transmission, including fluid levels, seals, shift
motors, and manual override;
(s) Aerial Ladder, including power takeoff, drive shaft and
coupling, p.t.o. activating device, and outrigger
controls;
Page No. 3
(t) Aerial Operation, including engine r.p.m., hydraulic
pressure, operation of all controls, warning devices,
hoses and fittings, rung covers, ladder locks, and ring
gear;
(u) Aerial Platform, including lubrication, leveling,
electrical system, turntable and platform controls,
communications, and water tube.
The above inspections shall include, at no additional labor
charge the changing of all applicable filters and fluids
used by the unit being inspected. Air filters shall be
changed on first inspection and then yearly thereafter.
Filters and fluids shall be billed at cost plus 25%, as
previously described in Section 10 of this AGREEMENT.
12. WEEKLY MAINTENANCE SCHEDULE - CONTRACTOR shall provide
to the DISTRICT a preventative maintenance schedule that can be
performed weekly by the individual Volunteer Fire Departments
personnel.
13. MAINTENANCE LOG - CONTRACTOR shall maintain an
inspection and maintenance chart on each vehicle containing at
least the following information:
(a) Date of performance, b) apparatus serviced,
(c) service performed, (d) parts used,
(e) name of service person(s), (f) total downtime of
vehicle
A copy of this chart shall be supplied to the Fire Marshal's Office
within 30 days of the service.
14. COMMUNICATION - CONTRACTOR shall maintain a telephone
or paging device such that prompt notification of request for
service is possible at all times.
15. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain
itself in a state of readiness such that it can be on the way
within twelve hours of receiving a request.
16. CERTIFICATION - CONTRACTOR shall provide evidence
satisfaction to the DISTRICT that its personnel who perform
maintenance work are certified in pump mechanics, general mechanics
and repair.
17. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel
performing maintenance, repairs, adjustments, and related work on
the DISTRICT'S equipment shall be certified or experienced in the
work to be performed.
18. INDEMNIFICATION - CONTRACTOR shall indemnify and hold
the DISTRICT and Monroe County harmless for any negligence on its
part, or faulty or improper workmanship, for all work performed
under this contract, including all costs of collection, reasonable
attorney fees, claim costs, and others. All property or equipment
being directly maintained or repaired by CONTRACTOR shall be
considered in its care, custody, and control while such work is in
Page No. 4
progress and until physical control of such property or equipment
is restored to the DISTRICT.
19.
located at
(a)
(c)
(e)
(9)
LOCATION OF
the following
Stock Island
Sugarloaf
Marathon (tw,
Layton
WORK - This
Fire Stations:
(b)
(d)
stations) (f)
(h)
contract covers vehicles
Big Coppitt
Big Pine Key
Conch Key
Islamorada
20. INSURANCE - CONTRACTOR shall provide public liability
insurance for bodily injury, personal injury, and property damage
in the amount of $300,000.00 for each occurrence. Coverage shall
include products and completed operations, contractual liability,
operation of independent contractors, and other coverages as the
DISTRICT may designate. Coverage shall be at least as broad as the
coverage in the current commercial liability occurrence form in use
by the Insurance Services Office.
21. NO-FAULT COVERAGE - CONTRACTOR shall provide vehicle
liability insurance for bodily injury, property damage, and
required no-fault coverages in the amount of at least $300,000.00
per occurrence. Coverage shall be at least as broad as the
coverage in the current business automobile form in use by the
Insurance Services Office and shall include garage keepers'
liability on a direct primary basis for property in CONTRACTOR'S
care, custody, or control while such property is being repaired or
tested.
22. CERTIFICATE OF INSURANCE - Coverage for all exposures
shall be underwritten by an insurer rated at least "A" or higher by
the A.M. Best Company insurance rating organization. The DISTRICT
shall be provided with a certificate of insurance requiring
notification of at least 30 days for termination for any cause.
Coverage shall remain in effect for the full term of this contract.
23. PAYMENTS - Payments for semi annual inspection,
preventative maintenance and pump tests shall be made by the
DISTRICT within 30 days of the completion of the rendered services
on each vehicle and proper invoicing by the CONTRACTOR. All
unscheduled maintenance and repair resulting from equipment failure
or malfunction requiring service shall be billed by the CONTRACTOR
at the applicable rates as specified in Section four and five of
this AGREEMENT. The CONTRACTOR upon notification by the DISTRICT
of an equipment failure or malfunction requiring unscheduled
maintenance shall, in a timely manner investigate the problem and
provide to the DISTRICT an estimate of the cost for repair and
vehicle downtime. The CONTRACTOR upon receiving authorization to
proceed from the DISTRICT shall effectuate such repair; upon
completion of same the contractor shall notify the DISTRICT of the
out come and actual cost. The DISTRICT shall issue a separate
purchase order for each occurrence of unscheduled maintenance and
repair.
Page No. 5
IN WITNESS WHEREOF, the parties hereto have executed this
contract the day and year first above written.
(SEAL)
Attest: Danny L. Kolhage, Clerk
WITNESS:
BOARD OF GOVERNORS, LOWER AND
MIDDLE KEYS FIRE AND AMBULANCE
DISTRICT, MONROE COUNTY,
ORIDA w
Mayor
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Page No. 6
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CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY)
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY
LETTER A
COMPANYBy RISK MANAGEMENT
INSURED LETTER B APPROVED
COMPANY
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LETTER Y D DATE
COMPANY WAIVER. ym,
LETTER E
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION
LTR DATE (MM/DD1YY) DATE (MM/DD/YY) LIMITS
GENERAL LIABILITY $
GENERAL AGGREGATE COMMERCIAL GENERAL LIABILITY
PRODUCTS-COMP/OP AGG. $
CLAIMS MADE . OCCUR. PERSONAL & ADV. INJURY $
OWNER'S & CONTRACTOR'S PROT, EACH OCCURRENCE $
FIRE DAMAGE (Any one fire) $ a i
MED. EXPENSE (Any one person) $
AUTOMOBILE LIABILITY
-,,e— COMBINED SINGLE
ANY AUTO LIMIT $
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person) $
HIRED AUTOS
BODILY INJURY
NON -OWNED AUTOS (Per accident) $
GARAGE LIABILITY PROPERTY DAMAGE $
EXCESS LIABILITY EACH OCCURRENCE $
UMBRELLA FORM AGGREGATE $
OTHER THAN UMBRELLA FORM
STATUTORY LIMITS
WORKER'S COMPENSATION EACH ACCIDENT $
AND Received
EMPLOYERS' LIABILITY Risk Mgmt. & Loss Control DISEASE —POLICY LIMIT $
DISEASE —EACH EMPLOYEE $
OTHER DATE 30
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTYIV1.1
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ACORD 25-S (7/90)
CIACORD CORPORATION 1990
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FIRE TECH REPAIR SVC
P 0 BOX 1570
KEY'LARGO FL 33037
....................................................................
...................................................................
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER
INDICATED, NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.. . . ..............................................................................
I .............................................................................. ................. I ............................ ..... I .......................... ................................. ...
co :: . POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION. LIMITS
LirR TYPE OF INSURANCE DATE (MM/DD/yy) DATE (MM/DO/YY)
GENERAL AGGREGATE
GENERALLIABILITY ............................... : .......................................
COMMERCIAL GENERAL LIABILITY .......... PRODUCTS-COMPIOP AGO. ....................................... .......................................
.......... ..........
CLAIMS MADE: OCCUR.
PERSONAL & ADV. INJURY
:
I .............................
......................................................... ...
.......... ......... .
...... OWNER'S & CONTRACTOR'S OCCURRENCE s PROT.: . ............................................... ........................................
FIRE DAMAGE (Any on* WO)
................ .......................................
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......... ..................................................... IMED. EXPENSE (Any one pmw): S
AUTOMOBILE LIABILITY
COMBINED SINGLE
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LIMIT
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......................................................
......... ......................
ALL OWNED AUTOS
BODILY INJURY
........
(Po( P—)
SCHEDULEDAUTOS
...............................................
.......................................
X HIRED AUTOS
BODILY INJURY
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........
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XNON -OWNED AUTOS
................................................
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B GARAGE LIABILITY 2201411403G
11/02/93 :11/02/94 PROPERTY DAMAGE
.........
X GARAGEKEEPERS
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EACH OCCURRENCE
EXCESSLIABILITY
w ................................................
.......................................
........
AGGREGATE
$
UMBRELLA A FORM
4'
..........
OTHER THAN UMBRELLA FORM
STATUTORY LIMITS
. ...... . ..
WORKER'S COMPENSATION
..................................................
EACH ACCIDENT
AND
................................................
DISEASE -POLICY LIMIT
.......................................
.......................................
EMPLOYERS' LIABILITY
................................................
DISEASE -EACH EMPLOYEE
S
OTHER COMPREHENSIVE & COLLISION DEDUTBLE $500-00i
DESCRIPTION OF OPERATIONSILOCATIONMEHICLESISPECIAL ITEMS
MONROE COUNTY
C/O MONROE COUNTY FIRE MARSHAL
490 63RD STREET 1160
MARATHON FL 33050
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
LIABILITY OF ANY KIND UPON THE C9MP,ANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPREftNTATIVE ' y
Martin J D4%61�U y A;&eAAN.-.yA ... .......
NAME AND ADDRESS OF AGENCY 6 6 6- 3 0 n 6 6 6_ 0 0 2 8 INSURANCE COMPANY
LLOYDS OF LONDON
MARTIN J DARLOW & ASSOCIATES ROEHRIG FLOOD & ASSOC., INC.
7219 SW 48 ST 9800 4th Street #303
MIAMI FL 33155-4A44YCODE St. Petersburg, F1. 33702
Attn: SARA TODD
NAME AND MAILING ADDRESS OF INSURED POLICY NUMBER POLICY TYPE
2201411403G GARAGEKEEPERS
FIRE TECH REPAIR SVC POLICY PERIOD (INCEPTION) (EXPIRATION)
P 0 BOX 1570 Nov 2, 1993 To Nov 2, 1994
KEY LARGO FL 33037
Change effective Nov 9, 1993
1. GARAGEKEEPERS REPAIR SHOP
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PLEASE ADD THE FOLLOWING AS AN ADDITIONAL INSURED AS PER INSUREDS REQUEST
ATTACHED:
MONROE COUNTY
C/O MONROE CO. FIRE MARSHALL'S OFFICE
490 63RD STREET #160
MARATHON, FL. 33050
(Authoized Signature)
Marti J Darlow