3. 07/19/1995 to 07/18/1996BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL. (305) 289-6027
GOUNTy
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�OF COUNtV, P•
wannp I. Rotbage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
MEMORANDUM
TO: Reggie Paros
Director of Public Safety
FROM: Ruth Ann Jantzen��
Deputy Clerk
DATE: August 7, 1995
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
At the July 18, 1995 County Commission Meeting, the Board granted approval
and authorized execution of contracts between Monroe County and Fire Tech, Inc., for
District 1 and Districts 5 and 6.
Enclosed please find two fully executed duplicate originals of each of the above
contracts. One for return to Fire Tech, Inc., and one for your files.
If you have any questions regarding the above, please do not hesitate to contact
this office.
Enclosure
cc: County Attorney
Finance
County Administrator, w/o document
File
MAINTENANCE OF FIRE/RESCUE VEHICLES
AGREEMENT is made and entered
the Lower and Middle Keys Fire &
Florida, hereinafter (DISTRICT),
Inc., hereinafter (CONTRACTOR).
into by the Board of Governors of
Ambulance District Monroe County,
and Fire -Tech Repair Service,
DVtlTTAT_C
A. The DISTRICT advertised a notice of calling for bid for
MAINTENANCE OF FIRE/RESCUE VEHICLES to be opened on the 2nd day of
February, 1993, duly submitted to be published on the 5th day of
January 1993;
B. The successful 1993 bidder was Fire -Tech Repair Service,
Inc.;
C. The initial 1993 contract provided for a renewal of the
contract for three additional one-year terms; and
D. This contract is the renewal agreement bete the pacies
for the third and final year. ter"
NOW, therefore, the parties agree as follows: c -a
z . -�,
1. CONTRACT PERIOD AND RENEWAL - The contract t&m a
period of one year from the date on which it is sighed by_the fast
of the two parties to sign. =~ to
2. CONTRACT TERMINATION - This contract may be terminated
for any reason by either party on 30-day written notice without
cause.
3. SUBJECT MATTER OF CONTRACT - This contract is for
scheduled semi annual inspections and preventative maintenance of
fire rescue vehicles, annual pump tests and for unscheduled
maintenance and repair resulting from equipment failure or
malfunction.
4. RATES - The hourly rate shall be $45.00 per man-hour
with no travel time or milage charge. Jobs requiring more than one
technician will be charged at the rate of $30.00 per man-hour for
the second man. Semi Annual inspections and annual pump tests are
at quoted flat rates and excluded from hourly rate.
5. OVERTIME AND HOLIDAYS - Rates per man-hour for
emergency repairs called outside normal business hours and federal
holidays shall be one and one half times the normal rate.
6. SEMI ANNUAL INSPECTIONS - Contractor shall perform two
inspections during the year (Level I and Level II Preventative
Maintenance Service) of each vehicle at an annual total cost of:
Rescue -type vehicles, without pump $360.00
Pumpers $490.00
Aerials $640.00
Exception shall be if a vehicle has been used 1,000 hours prior
to yearly preventative maintenance service, level I and II
Preventative Maintenance Service shall be performed and charged the
above rate.
Level I: 250 Hours or 6 months (whichever comes first)
Full vehicle inspection as per attached semi-annual inspection
schedule plus:
- Engine oil and filter change
- Fuel filter change (every 6 months)
- Air filter inspection and replacement if necessary
- Chassis lubrication
- Outboard (forward) impeller shaft lubrication
- Lubrication of all valve control linkages
- Clean or replace air compressor strainer
- Clean engine crankcase breather
- Inspection of generator and service of lubricant system,
full system, and air filter according to its individual
hours of operation (not to exceed 6 months)
Level II: 1000 Hours or one year (which ever comes first)
Full service performed in Level I plus:
- Replacement of coolant hoses, filter and coolant as
needed
- Replacement of all drive belts
- Replacement of pump transmission oil and filter
- Replacement of engine transmission fluid and filter
- Replacement of rear axle lube oil
- Inspection and re -packing or replacement of front wheel
bearing grease
- Inspection and cleaning of relief valve strainer
- Replacement of secondary fuel filters on both engine and
generator
The number of vehicles may fluctuate from time to time due to
new purchases or removal of vehicles from inventory. The
inspections shall be preformed at the respective fire stations.
7. WORK SCHEDULE - Regularly scheduled semi annual
inspections and preventative maintenance shall be conducted at such
intervals as are approved by the DISTRICT.
8. PUMP TESTS - CONTRACTOR shall perform an annual pump
test at a flat rate cost of $225 each for all vehicles requiring
Page No. 2
such test. In order to facilitate the passing of the pump test,
minor repairs and adjustments shall be made as needed, price
includes clean-up after salt water use.
9. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and
lubricants used for maintaining and repairing vehicles shall be
supplied by CONTRACTOR and billed to the DISTRICT at cost plus 25%,
with a copy of original parts supplier invoices for all parts
attached to the bill.
10. ENGINE OIL AND FILTER CHANGE and complete drive train
lubrication and any other fluids and/or filter changes, shall be
performed as recommended by the manufacturer.
11. SEMI ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall
perform the following inspection and preventive maintenance twice
per year on all vehicles:
(a) Cooling system, including fan belts, radiator supports,
hoses and clamps, and auxiliary cooler;
(b) Exhaust System, including hanger, clamps, muffler, and
pipes;
(c) Clutch, including freeplay, linkage, and fluid levels;
(d) Manual Transmission, including seals, linkage, and lube
level;
(e) Automatic Transmission, including fluid level, seals,
modulator adjustment, and linkage;
(f) Drive Train, including U-joints, center support, and
companion flanges;
(g) Rear Axle and Springs, including oil links, spring
hangers, center bolts, and U-bolts
(h) Front End, including steering box, linkage, kingpins
and bushings, spring hangers, and U-bolts;
(i) Mechanical Brakes, including adjustment and fluid
levels;
(j) Air Brakes, including drain, adjustment, wear, and air
leaks;
(k) Tires, including condition and wear;
(1) Electrical System, including running lights, emergency
lights, battery cables, turn lights, 4-way flasher,
headlights, stop lights, and switches;
(m) Fuel System, including hoses and fittings, filters and
brackets, and tank straps;
(n) Booster Tank, including leaks and supports;
(o) Prime Pump, including wires, coupling, switch, and
valve discharge;
(p) Plumbing and Gates, including leaks, brackets, bleed
valves, control arms and knobs, and linkage;
(q) Main Pump, including vacuum test, pressure test,
packing, clappers, and mounting;
(r) Pump Transmission, including fluid levels, seals, shift
motors, and manual override;
(s) Aerial Ladder, including power takeoff, drive shaft and
coupling, p.t.o. activating device, and outrigger
controls;
Page No. 3
(t) Aerial Operation, including engine r.p.m., hydraulic
pressure, operation of all controls, warning devices,
hoses and fittings, rung covers, ladder locks, and ring
gear;
(u) Aerial Platform, including lubrication, leveling,
electrical system, turntable and platform controls,
communications, and water tube.
The above inspections shall include, at no additional labor
charge the changing of all applicable filters and fluids
used by the unit being inspected. Air filters shall be
changed on first inspection and then yearly thereafter.
Filters and fluids shall be billed at cost plus 25%, as
previously described in Section 10 of this AGREEMENT.
12. WEEKLY MAINTENANCE SCHEDULE - CONTRACTOR shall provide
to the DISTRICT a preventative maintenance schedule that can be
performed weekly by the individual Volunteer Fire Departments
personnel.
13. MAINTENANCE LOG - CONTRACTOR shall maintain an
inspection and maintenance chart on each vehicle containing at
least the following information:
(a) Date of performance, b) apparatus serviced,
(c) service performed, (d) parts used,
(e) name of service person(s), (f) total downtime of
vehicle
A copy of this chart shall be supplied to the Fire Marshal's Office
within 30 days of the service.
14. COMMUNICATION - CONTRACTOR shall maintain a telephone
or paging device such that prompt notification of request for
service is possible at all times.
15. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain
itself in a state of readiness such that it can be on the way
within twelve hours of receiving a request.
16. CERTIFICATION - CONTRACTOR shall provide evidence
satisfaction to the DISTRICT that its personnel who perform
maintenance work are certified in pump mechanics, general mechanics
and repair.
17. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel
performing maintenance, repairs, adjustments, and related work on
the DISTRICT'S equipment shall be certified or experienced in the
work to be performed.
18. INDEMNIFICATION - CONTRACTOR shall indemnify and hold
the DISTRICT and Monroe County harmless for any negligence on its
part, or faulty or improper workmanship, for all work performed
under this contract, including all costs of collection, reasonable
attorney fees, claim costs, and others. All property or equipment
being directly maintained or repaired by CONTRACTOR shall be
considered in its care, custody, and control while such work is in
Page No. 4
progress and until physical control of such property or equipment
is restored to the DISTRICT.
19. LOCATION OF WORK - This contract covers vehicles
located at the following Fire Stations:
(a) Stock Island (b) Big Coppitt
(c) Sugarloaf (d) Big Pine Key
(e) Marathon (two stations) (f) Conch Key
(g) Layton (h) Islamorada
20. INSURANCE - CONTRACTOR shall provide public liability
insurance for bodily injury, personal injury, and property damage
in the amount of $300,000.00 for each occurrence. Coverage shall
include products and completed operations, contractual liability,
operation of independent contractors, and other coverages as the
DISTRICT may designate. Coverage shall be at least as broad as the
coverage in the current commercial liability occurrence form in use
by the Insurance Services Office.
21. NO-FAULT COVERAGE - CONTRACTOR shall provide vehicle
liability insurance for bodily injury, property damage, and
required no-fault coverages in the amount of at least $100,000.00
per occurrence. Coverage shall be at least as broad as the
coverage in the current business automobile form in use by the
Insurance Services Office and shall include garage keepers'
liability on a direct primary basis for property in CONTRACTOR'S
care, custody, or control while such property is being repaired or
tested.
22. CERTIFICATE OF INSURANCE - Coverage for all exposures
shall be underwritten by an insurer rated at least "A" or higher by
the A.M. Best Company insurance rating organization. The DISTRICT
shall be provided with a certificate of insurance requiring
notification of at least 30 days for termination for any cause.
Coverage shall remain in effect for the full term of this contract.
23. PAYMENTS - Payments for semi annual inspection,
preventative maintenance and pump tests shall be made by the
DISTRICT within 30 days of the completion of the rendered services
on each vehicle and proper invoicing by the CONTRACTOR. All
unscheduled maintenance and repair resulting from equipment failure
or malfunction requiring service shall be billed by the CONTRACTOR
at the applicable rates as specified in Section four and five of
this AGREEMENT. The CONTRACTOR upon notification by the DISTRICT
of an equipment failure or malfunction requiring unscheduled
maintenance shall, in a timely manner investigate the problem and
provide to the DISTRICT an estimate of the cost for repair and
vehicle downtime. The CONTRACTOR upon receiving authorization to
proceed from the DISTRICT shall effectuate such repair; upon
completion of same the contractor shall notify the DISTRICT of the
out come and actual cost. The DISTRICT shall issue a separate
purchase order for each occurrence of unscheduled maintenance and
repair.
Page No. 5
24. This contract takes effect on the date of the last
party to sign.
IN WITNESS WHEREOF, each party hereto has caused this contract
to be executed by its duly authorized representative.
BOARD OF GOVERNORS, LOWER AND
MIDDLE KEYS FIRE AND AMBULANCE
DISTRICT, MONROE COUNTY,
FLORIDA
(SEAL)
ayor
Attest: Danny L. Kolhage, Clerk
rk
FIR AIR S,PO/IC/C.
WITNESS:
thorized RepfWantat
APPROVED AS Tf� F- "
D L AL SU .
B
Attorneys
Cato - i�-•�. .
Page No. 6
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
�$eceived
M , � e:nV1trgi CONTRACT SAY /CHECK LIST
wsk gmc.
DATE
INITIAL
Contract #:
CONTRACT SUMMARY
Contract with: FIRE -TECH REPAIR SERVICE, INC. Effective Date: 07 / 21 / 95
and the MONROE COUNTY BOARD OF GOVERNORS
FOR DISTRICT 1, MIDDLE & LOWER KEYS Expiration Date:07 / 21 / 96
FIRE AND AMBULANCE DISTRICT
Contract Purpose/Description: FOR SCHEDULED SEMI-ANNUAL INSPECTIONS & PREVENTIVE
MAINTENANCE OF FIRE/RESCUE VEHICLES, ANNUAL PUMP TESTS, UNSCHEDULED
MAINTENANCE & REPAIRS RESULING FROM EQUIP.__FA_I_L_U_R_9_-0R MALFUNCTION.
Total Dollar Value of Contract: S - 0 - Current Year Portion: S - 0 -
Budgeted? Yes XX PLEASE REFER TO ATTACHED LIST FOR ACCT . #
g _ No Account Codes:
DSTRO
�TANiA.RA LUNI
Contract Monitor: �TAF A UN II 6010 FIRS; MARSHAL'S OFFICE
(Position) (Ext) (Department)
Return to: TAMARA LUNDSTROM 6 010 for BOCC meeting on 0 7 / 19 / 9 5
(Name) (Ext)
CONTRACT REVIEW
CHANGES
DATE IN NEEDED
Yes No
Division Director
Risk Management
County Attorney
?.-)UM.B./Purchasin
9�&_ _/�L / yS
()
(Final reviewer should r
COMMENTS:
REVIEWER
DATE OUT
; 7
_Py ro
4�, l Z, / �S
Revised 4/1/95
DISTRICT 1 BUDGET ACCOUNT NUMBERS:
FIRE -TECH CONTRACT, EQUIP., VEHICLE REPAIR/MAINTENANCE
141-141800-522-460
141-141800-522-462
141-141801-522-460
141-141801-522-462
141-141802-522-460
141-141802-522-462
141-141803-522-460
141-141803-522-462
141-141804-522-460
141-141804-522-462
141-141805-522-460
141-141805-522-462
141-141806-522-460
141-141806-522-462
141-141807-522-460
141-141807-522-462