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Item K1BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 20, 2011 Division: Administrator Bulk Item: Yes _ No X Department: _ Wastewater StaffContactPeison/Phone #Elizabeth Wood/2924525 AGENDA ITEM WORDING: Discussion and approval of a resolution to advertise public meeting to be held on 12 May 2011 prior to adoption of the Cudjoe Regional Wastewater Treatment System Facilities Plan at the 18 May 2011 BOCC meeting. ITEM BACKGROUND: Florida Department of Environmental Protection's State Revolving Fund (SRF) Loan Funding requires a public hearing be held before formal adoption a facilities plan. SRF loans will be a key component of funding for the Cudjoe Regional system. Applications for FY12 must be submitted by 1 June 2011. Since the May 2011 BOCC meeting at which the plan should be adopted is in Key Largo, County & FKAA staff are proposing to hold this public meeting in Key West to permit residents of the Cudjoe regional service area to participate, comment upon, and ask questions about the plans. PREVIOUS RELEVANT BOCC ACTION: The BOCC previously approved use of SRF Loans to fund wastewater projects. CONTRACT/AGREEMENT CHANGES: NA STAFF RECOMMENDATIONS: Approval. TOTAL COST: $1,000 BUDGETED: Yes No X COST TO COUNTY:$ 1,000 SOURCE OF FUNDS MSTU REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty X OMB/Purchasing Risk Management DOCUMENTATION: Included Not RequiredX DISPOSITION: AGENDA ITEM #_ Revised 11/06 Resolution RESOLUTION NO. -2011 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, APPROVING A PUBLIC MEETING FOR THE PURPOSE OF EXPLAINING THE CUDJOE REGIONAL WASTEWATER SYSTEM PROJECT AND APPROVING ADVERTISING OF THE PUBLIC MEETING. WHEREAS, the Board of County Commissioners of Monroe County (BOCC) recognizes that the County must pursue all avenues of potential revenue and financing for the Cudjoe Regional Wastewater System; and WHEREAS, Florida Department of Environmental Protection (DEP) has programs under which it can provide funding in the form of grants or state revolving loans for projects that impact the environment; and WHEREAS, DEP regulations require that an entity receiving certain types of funds use a public participation process to explain the project and the financial impacts to affected parties prior to the project's sponsor approving planning recommendations; and WHEREAS, an advertised public meeting is required to provide for public participation in the evaluation of project alternatives and financial impacts; and WHEREAS, County staff proposes to hold a public meeting where County and Florida Keys Aqueduct staff can provide the facilities plan for review and discussion with the public along with open discussion about financial impacts, receive input from the public; and WHEREAS, County staff has requested that the BOCC approve the advertising and holding of a public meeting for the presentation of the facilities plan to the public and receipt of public input in the evaluation process; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY AS FOLLOWS: 1. That County engineering, legal, and other critical staff shall hold a public meeting at the Harvey Government Center, on May 12, 2011, at 5:01 PM, for the purpose of presenting to the public the facilities plan and information about financial impacts of the Cudjoe Regional Wastewater System project and accepting input from the public to assist in the evaluation process. 2. The public meeting shall be advertised in a local newspaper of general circulation at least seven days before the meeting. 3. Technical Services is directed to provide televising and video recording of the meeting. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting of said board held on April 20, 2011. Mayor Carruthers Mayor Pro Tem Rice Commissioner Murphy Commissioner Neugent Commissioner Wigington (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK By: Deputy Clerk Cudjoe Reg'l PH Approval BOARD OF COUNTY COMMISSIONERS OF MONROECOUNTY, FLORIDA MAYOR Staff Recommendation MONROE COUNTY ENGINEERING & PROJECT MANAGEMENT DEPARTMENT M E M O R A N D U M DATE: 4 April 2011 TO: Commisssioners CC: County Administrator FROM: Engineering / Project Management Department SUBJECT: Recommendation Public Meeting — Cudjoe Regional Wastewater Facilities Plans Action: Request approval to advertise and conduct a public meeting on 12 May 2011 in Key West to review the Cudjoe Regional Wastewater Treatment System facilities plans. Recommendation: Approval Basis for Recommendation: 1. State Revolving Fund (SRF) loans form an integral part of the funding plans for the Cudjoe Regional system and the deadline for application for FY12 SRF funds requires adoption of the facilities plan at the May 2011 meeting in Key Largo. 2. FDEP's policy for SRF applications requires a public meeting for review of the facilities plan which includes, among other things, the proposed plan to include SRF funds in the financing plan. 3. Monroe County BOCC policy is to conduct public meetings on topics of interest to selected parts of the County in those areas. Since the BOCC meeting at which the plan must be adopted to meet the SRF application deadline is in Key Largo, the staff proposes to conduct a special public meeting in Key West in order to enable people in the affected area better access to the facilities plan review and discussion prior to the adoption of the plan at the May 2011 BOCC meeting. Background: At a meeting with FDEP on 30 March 2011, County staff was advised that 1) the deadline for applications for the FY12 SRF program is 1 June 2011; 2) this may be the only one round of SRF awards before FY13; and 3) it is possible for the FKAA and the County to sponsor portions of the project and apply for SRF funds with the net effect of doubling the amount of low interest SRF funds available to the project. In order to qualify for SRF funding during FY12, the application must be completed by 1 June 2011. The initial application for inclusion of the project was submitted in 2009. The environmental assessment (EA) was submitted to FDEP on 30 March 2011. FDEP procedures for SRF applications require that a public meeting to review the facilities plan be conducted prior to full adoption of the plan by the governmental sponsors of the SRF loan(s). The full facilities plan is being drafted for BOCC & FKAA board adoption at their respective May meetings. The current total system cost estimate for the Cudjoe Regional central system is $150 million. At present, the draft funding plan for the Cudjoe Regional system will rely on three components: 1. A system development fee assessment of $5,700 (based on BOCC discussions at the January 2011 meeting in Key West) which will raise approximately $50 million; 2. An extension of the infrastructure sales tax for until 2030 which will, after retirement of the current obligations, net $50 - $60 million. 3. A monthly rate component of the monthly bill to users of $57/month (plus the estimated $35/month O&M component = total monthly cost of $92 plus tax assessment) (see attached financing analysis by FKAA). Proposed Announcement of 12 MAY 2011 Public Meeting at Harvey Government NOTICE OF PUBLIC MEETING NOTICE IS HEREBY GIVEN TO WHOM IT MAY CONCERN that Monroe County and Florida Keys Aqueduct Authority staff will hold a public meeting on May 12, 2011 beginning at 5:01 P.M., or as soon thereafter as may be heard, in the Harvey Government Center, 1200 Truman Avenue, Key West, Florida, to review, discuss and provide an opportunity for public input and participation concerning the facilities plan for the Cudjoe Regional Wastewater System Project The public is further advised that some or all of the members of the Board of County Commissioners of Monroe County, Florida and the Florida Keys Aqueduct Authority Board of Directors may be present at the meeting and may participate in the discussion. Pursuant to Section 286.0105, Florida Statutes, notice is given that if a person decides to appeal any decision made by the Board of County Commissioners at a subsequent meeting of the BOCC with respect to any matter considered at the hearings, such person will need a record of the proceedings, and that, for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ADA ASSISTANCE: If you area person with a disability who needs special accommodations in order to participate in this proceeding, please contact the County Administrator's Office, by phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than ten (10) calendar days prior to the scheduled meeting; if you are hearing or voice impaired, call "711': Dated at Key West, Florida this 20th day of April, 2011. DANNY L. KOLHAGE, Cleric of the Circuit Court and ex officio Cleric of the Board of County Commissioners of Monroe County, Florida (SEAL) DISPLAY AD - Publication Dates: Reporter (Fr) 4/29/2011 Keynoter (Sa) 4/23/2011 KW Citizen (Su) 4/24/2011 BOCC Prior Approval to Apply for and Use State Revolving Fund Loans for Construction of Wastewater Treatment Systems Construction Minutes of 25 January 2006 Commission Meeting 17 MINUTES OF THE MONROE COUNTY B*ARD OF COUNTY COMMISSIONERS Special Meeting 142a tf CQY.Aty Cit7wmissitmers Wednesday, January 25, 2006 Marathon, Florida A Special Meeting of the Monroe County Board of County Commissioners convened at 1:00 P.M., at the Marathon Government Center. Present and answering to roll call were Commissioner George R. Neugent, Commissioner David R Rice, and Commissioner Dixie M. Spehar, and Mayor Charles "Sonny" McCoy. Absent was Commissioner Murray E. Nelson. Also present were Danny L. Kolhage, Clerk; Richard Collins, County Attorney and Robert Shi)llnger, Assistant County Attorney; Thomas Willi, County Administrator, County Staff, members of the press and radio; and the general public. All stood for the Invocation and Pledge of Allegiance, SPECIAL MEETING Robert Shillinger, Assistant County Attorney addressed the Board concerning a Settlement Proposal in Walgreens vs. Monroe County and Florida Keys Citizens Coalition (Intervenor). No official action was taken. Motion was made by Commissioner Neugent and seconded by Commissioner Rice to adopt the following Resolution supporting a local Bill authorizing teleconferencing attendance by County Commissioners for Special Meetings to obtain and qualify a quorum. Motion carried unanimously, RESOLUTION NO. 031-2006 Said Resolution is incorporated herein by reference. Dave Koppel, County Engineer and Tom Willi, County Administrator addressed the Board concerning the Capital Improvements Plan, Fund 304. aTil Mr. Willi made a statement concerning progress made on the goals he established at the time that he was employed by the County. The Board discussed the progress. No official action was taken. V SPECIAL MEETING Motion was made by Commissioner Neugent and seconded by Commissioner Spehar granting approval and authorizing execution dart Amendment to Employment Agreement County Administrator between Monroe County and Thomas J. Willi. The following individual addressed the Board: John Clark, representing Concerned Citizens of Lower Keys, Motion carried unanimously. MISCELLANEOUS Board briefly discussed Stock Island hook-ups and the hook-up Agreements with KW Resort Utilities, Inc. Bill Smith, with KW` Resort Utilities addressed the Board. a W-4ff-M-01 �_ �Mq Motion was made by Commissioner Rice and seconded by Commissioner Neugent granting approval of the following four (4) items: Approval to levy a $4,500 per EDU sewer connection fee for those properties designated as Tier III in the Duck Key and Big Coppitt Key sewer service areas through Little Torch Key, excluding Bay Point, Approval to levy the MST special assessment in Fiscal Year 2007 in the following sewer service areas: Duck Key, Conch Key, Bay Point Key, Big Coppitt Key, Cudjoe-Sugarloaf, and Big Pine Key. Approval for Staff to evaluate Blimp Road site as a location for the Cudjoe- Sugarloaf Sewer Area Wastewater Treatment Plant. Motion carried unanimously. Mr. Koppel addressed the Board. Motion was made by Commissioner Neugent and seconded by Commissioner Rice directing Staff to investigate all possible alternatives for treatment of wastewater from the Big Coppitt Sewer area and to submit recommendations to an independent peer review. Roll call vote was unanimous. Bill Smith, with KW Resort Utilities addressed the Board concerning the Stock Island commercial hook-up and the Code Enforcement proceedings postponement. IN There being no further business, the meeting of the Board ©` County Commissioners was adjourned. Danny L. Kolhage, Clerk and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida isabel C. DeSanti BOCC Prior Approval to Apply for and Use State Revolving Fund Loans for Construction of Wastewater Treatment Systems Construction Agenda Item Summary from 25 January 2006 Commission Meeting BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 25, 2006 Bulk Item: Yes No X Division: Engineering Department: Engineering Staff Contact Person: David S. Koppel, PE County Engineer AGENDA ITEM WORDING: Approval to apply for funding for wastewater treatment system construction in accordance with the Monroe County Sanitary Wastewater Master Plan from Florida's State Revolving Loan Fund. ITEM BACKGROUND: The County has committed to provide funding to make costs of system development and connections reasonable to users. Borrowing money from Florida's State Revolving Loan Fund is financially advantageous. PREVIOUS RELEVANT BOCC ACTION: The September 6, 2005 Interlocal Agreement between Monroe County and the Florida Keys Aqueduct Authority commits Monroe County to provide funding, secured by special assessments, for wastewater system development in the Lower Keys. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval as stated above. TOTAL COST: -0- BUDGETED: Yes No COST TO COUNTY: -0- SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: , David S. Koppel, PE, County Engineer Included X Not Required 1 '1 Revised 2/05 AGENDA ITEM # 1 Funding of Wastewater Treatment Systems from Florida's State Devolving Loan Fund Background The State Revolving Loan Fund is administered by the Department of Environmental Protection through the Water Facilities Funding Program. It makes low -interest loans available for construction, rehabilitation, and replacement of facilities needed to collect, treat, dispose of, or reuse municipal wastewater. It is a revolving fiend because loan repayments are used to make additional loans. Over the past 10 years, domestic wastewater treatment facilities received over 0.9 billion dollars through the state revolving loan fund. Many domestic wastewater projects throughout the state received a significant portion of these monies.