Item R1BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 20, 2011 Division: Budget& Finance
Bulk Item: Yes — No X Department- Office of Management & Budge
Staff Contact Person/Phone 9: Ernie Coughlin X4315
AGENDA ITEM WORDING:
A Public Hearing to consider approval of a resolution for a Budget Amendment of Fiscal Year
2011 Local Housing Assistance Fund 153.
ITEM BACKGROUND
To align the budget with revenues and expenditures for FYI I Mon -roe County SHIP Program.
PREVIOUS RELEVANT BOCC ACTION:
On March 16, 2011 the BOCC approved to advertise this budget amendment. On September 15, 2010
the BOCC adopted the FYI 1 Fund 153 Local Housing Assistance budget.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: N/A
COST TO COUNTY: N/A
laffaffsjl1 ►�1
SOURCE OF FUNDS:N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
�-k
APPROVED BY: County Atty X OMB/Purchasing X Risk Management N/A
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11/06
Resolution No. -2011
xRESOLUTION CONCERNING THE RECEIPT o*UNANTICIPATED FUNDS
WHEREAS, umnecessary to conduct apublic hearing as required by section 129.03.Florida Statutes, mamend the Local
Housing Assistance, Fund# 153 for the fiscal year beginning Octobe1.xo1o.and ending September uo.uu11.now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that a Public Hearing was
conducted on Ap/xo.xo11.atu:oop.m. toamend the Local Housing Assistance, punm*1sobudget and madopt onamended
budget as follows:
Fund153 Local Housing Assistance Current mc./(Dec.) Revised
Budget Budget
153-361005G|
Interest Earnings
$0.00
$717.25
$717,25
153-389015GM
Misu-SH|PMortgSatisfy
$wlm
$22,0ee13
$22,09e13
153-389001
Leson% FLatat
-$25.078.00
Koo
-$25.076.00
15+3ee002
Fund Balance Forward
Total
$476,436.00
$283.286.00
$759�22.00
Appropriations:
153
010060e
530492
SHIP Homeowner FYoeShelter
$6e.667.00
-$08.087.00
MOO
153
010060e
5304e7
SHIP Homeowner FYUeMion
$35,000.00
'$12.347.00
$22.85100
153
0100610
530192
Humeuwvo,Assistance Shelter
$273.773.00
'$273.773.00
Koo
153
0100610
530496
Homebuva,Assistance Wastewater
$0.00
$1.958.00
$1.e58o0
153
0100010
5304e7
HpmeburorAssistance mioc
$0.00
$550,000.00
$oso.uooLUU
153
0100e0e
530*92
SHIP Fair HsgFYOeShelter
$5,000.00
$0.00
$o.OUU�oo
153
0100810
5304e2
SHIP Fair Hug/CvunsenngFv1UShelter
$5,000.00
$0.00
$o.oU000
153
0101109
5304e0
SHIP AdmmFYOeMioc
$15.730.00
$0.00
$15.730,00
153
0101110
530490
SHIP *dminFY1UMisc
$oa.uss�oo
-$22.e19.00
$30.447�00
153
0100811
530492
SHIP Fair Hog/CounsenngFY11 Shelter
$0.00
$5,000.00
$5.000,00
153
8552e0e
590e80
Reserves for Contingencies FYoe
no.000�oo
$0.00
$5,000.00
153
e552e0e
580991
Reserves -Cash Balance FYU8
$5,000.00
$0.00
$5.000.00
153
8552810
5e0e90
Reserves for Contingencies FY10
$5,000.00
$0.00
$5,000.00
153
8552810
590ee1
Reserves -Cash Balance rY10
$5,000.00
$0.00
$n.000�oo
153
8552811
5e0980
Reserves for Contingencies FY11
$0.00
$n.Voo�oo
$o.UOUoo
153
e552811
5e09e1
Reserves -Cash Balance FY11
Total
$*76.436.00
$283.286.00
$75e.722o0
$000
$0,88
$0�80
eEnFURTHER
RESOLVED avSAID BOARD, that the Clerk msaid
Board, upon receipt uf the above, /shereby authorized and
directed to
make necessary changes msaid items, amset forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board
held nnthe umxday mApril, Aouo11
Mayor Carruthers
Mayor Pro Tern Rice
Cummiooiunervvigington
Commisoiono,weugent
Commissioner Murphy
BOARD opCOUNTY
COMMISSIONERS
opmVweoeCOUNTY,
FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: oxwwYL.xoLHxes.Clerk
NOTICE OF SUPPLEMENTAL
BUDGET HEARING
Pursuant to the provisions of Section 129.03, Florida Statutes, notice is hereby given that a Public Hearing will be held
by the Board of County Commissioners of Monroe County, Florida, on April 20, 2011 at the hour of 3:00 P.M. at the
Harvey Government Center, 1200 Truman Ave, Key West, FL for the purpose of receiving any comments for the
proposed supplemental Budget Amendment for the fiscal year beginning October 1, 2010, and ending
September 30, 2011 for the Local Housing Assistance Fund 153.
Local Housing Assistance - Fund 153
Current
Ine.l(Dec.)
Revised
Revenues:
Budget
Budget
153-361005GI
Interest Earnings
$0.00
$717.25
$717.25
153-369015GM
Misc-SHIP Mortg Satisfy
$0,00
$22,099.13
$22,099.13
153-389001
Less 5% FL Statute
-$25,076.00
$0.00
-$25,076.00
153-389002
Fund Balance Forward
$501,512.00
$260,469.62
$761,981.62
Total
$476,436.00
$283,286.00
$759,722.00
Appropriations:
153
0100609
530492
SHIP Homeowner FY09 Shelter
$68,667.00
-$68,667.00
$0.00
153
0100609
530497
SHIP Homeowner FY09 Misc
$351.000.00
-$12,347.00
$22,653.00
153
0100610
530492
Homebuyer Assistance Shelter
$2731.773.00
-$273,773.00
$0.00
153
0100610
530496
Homebuyer Assistance Wastewater
$0.00
$1,958.00
$1,958.00
153
0100610
530497
Homebuyer Assistance Misc
$0.00
$550,000.00
$550.000.00
153
0100809
530492
SHIP Fair Hsg FY09 Shelter
$5,000.00
$0.00
$51,000.00
153
0100810
530492
SHIP Fair Hsg/Counseling FY10 Shelter
$5,000.00
$0.00
$5,000.00
153
0101109
530490
SHIP Admin FY09 Misc
$151,730.00
$0.00
$15,730.00
153
0101110
530490
SHIP Admin FYI Misc
$53,266.00
-$22,819.00
$30,447.00
153
0100811
530492
S111P Fair HsglCounscling FYI I Shelter
$0.00
$5,000.00
$5.000.00
153
8552809
590990
Reserves for Contingencies FY09
$5,000.00
$0.00
$5.000.00
153
8552809
590991
Reserves -Cash Balance FY09
$5,000.00
$0.00
$5,000,00
153
8552810
590990
Reserves for Contingencies FYI
$5,000.00
$0.00
$5,000.00
153
8552810
590991
Reserves -Cash Balance FYI
$5,000.00
$0.00
$51.000.00
153
8552811
590990
Reserves for Contingencies FYI
$0.00
$5,000.00
$5,000.00
153
8552811
590991
Reserves -Cash Balance FYI 1
$0.00
'98 934.00
$98934.00
Total
$476,436.00
$283,286.00
$759,722.00
$0.00
$0.00
$0.00
April 18, 2011
Bdgt Amend Adv Fund 153 1
Marie Brouillette
From:
Cheryl Morgan [cmorgan@monroe-clerk.com)
Sent:
Tuesday, February 22, 2011 10:14 AM
To:
Marie Brouillette
Cc:
'Laura DeLoach-Hartle'
Subject:
RE: Fund 153 Trial Balance
Sorry took so long to get back with you, I was on vacation for a couple days. As of right now the cash balance in fund 153
is $759,721.90
Yes this does included the expenses paid on 2/2/11 and the redeposit of a voided check in the amount of $19,687.50
&w*,4. N44"a.
Chief Accountant
Clerk of the Circuit Court
Monroe County, FL
305.295.3649 phone
305.295.3660 fax
From: Marie Brouillette rmailto-.BrouilletteMOkwha.-o-r_cd
Sent: Thursday, February 17, 20114:37 PM
To: Cheryl Morgan
Subject; Fund 153 Trial Balance
Hi Cheryl, could you please run a trial balance for fund 153 SHIP and let me know exactly how much money I have in the
SHIP bank account? I am coming up with $755,769.90 — does this balance reflect the expenses that were posted on
February 2, 2011 in the amount of $4,025.59? Thanks, Marie
1
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MONROE COUNTY
STATE HOUSING INITIATIVE PARTNERSHIP PROGRAM
2011 FUND BALANCE ANALYSIS
February 28, 2011
Administration
Encumbered
Disaster Mitigation
Wastwater
Availabie for distribution
Reserves
22,653
1,958
550,000
137,945
759,722
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