Item H2
BOARD OF GOVERNORS OF THE
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE DISTRICT
AGENDA ITEM SUMMARY
Meeting Date: August 15-16. 2001
Division: Public Safety
Bulk Item: Yes
No X
Department: Emergency Medical Services
AGENDA ITEM WORDING: Approval of Resolution authorizing the write off of EMS Ambulance
Accounts Receivable, in the total amount of $2,413,601.46
ITEM BACKGROUND: The removal of EMS Ambulance Accounts Receivable will have no
impact on the fund balance of the District 1 Fund, as these bad debt accounts are currently recorded as
100% uncollectible in the financial records. Collection history dictates approximately 100%
uncollectibility after a 12-month period, A collection agency will continue to attempt collections; if
uncollectibles were to be received, revenue would be reinstated. Select ambulance billings deemed
collectible through 2000 continue to be recorded as accounts receivable.
The attached Resolution requests to write off the balances of the ambulance service recipients that
are listed on Exhibit A (a complete copy is on file in the County Clerk' s Office), in the total amount of
$2,413,601.46, representing the period of 1987 through 2000. These bad debts represent approximately
8,000 accounts from the following categories: bad address; patient financially indigent; patient
deceased; Medicaid filing time expired, HMO balances, bankruptcy filed, Cuban refugee, billed amount
exceeds legal limits for Medicare and Medicare fees, etc.
PREVIOUS REVELANT BOCC ACTION: None
CONTRACVAGREEMENTCHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
BUDGETED: Yes
No
COST TO COUNTY:
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Attorney YES OMB/Purchasing N/ A Risk Management N/ A
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow
Not Required
DISPOSITION:
AGENDA ITEM # /-d-oZ..
Revised 2/27/01
Emergency Medical Services
RF.sOLUTlON NO. -2001
A RESOLUTION OF THE BOARD OF GOVERNORS OF THE
LOWER AND MIDDLE KEYS FIRE AND AMBULANCE
DISTRICT OF MONROE COUNTY, FLORIDA
AUTHORIZING THE WRITE-OFF OF EMS AMBULANCE
ACCOUNTS RECEIVABLE
WHEREAS, Monroe COWlty Emergency Medical Services provides ambulance service; and
WHEREAS, ambulance patients transported by Monroe County EMS were billed by the EMS
Ambulance Billing Office for that service; and .
WHEREAS, on August 18, 2000, the Board of Governors of the Lower and Middle Keys Fire
and Ambulance District of Monroe County approved a contract with Advanced Data Processing Inc.
for Rescue Ambulance Billing and Related Professional Services. therefore bills are no longer being
generated by Monroe County EMS; and
WHEREAS, the attached list represenrs the total outstanding accounts billed by the Ambulance
Billing Office during the years of 1987 through 2000, which have been deemed uncollectible; and
WI I t-:REAS, -jt is desired to write-off the EMS Accounts Receivable at this time; now therefore,
BE IT RESOLVED BY THE BOARD OF GOVERNORS OF THE LOWER AND MIDDLE
KEYS f'IRE AND AMBULANCE DISTRICT OF MONROE COUNTY. FLORIDA:
Receivables for ambulance service recipients listed on attached Exhibit A in the amount of
$2,413,601.46 be deleted from EMS Accounts Receivable, District I Fund Account 141-115002. '
PASSED AND ADOPTED by the Board of Governors of the Lower and Middle Keys Fire and
Ambulance District of Monroe County. Florida, at a regular meeting of said Board held on the
day of , 2001.
Chairperson Yvonne Harper
Mayor George Neugent
Commissioner Nord Williams
Commissionc:r Murray Nelson
Commissioner Dixie Spehar
(SEAL)
BOARD OF GOVERNORS OF THE
LOWER AND MIDDLE KEYS
FIRE AND AMBULANCE DISTRICT
OF MONROE COUNTY, FLORlDA
Anest: DANNY L.KOLHAGE. Clerk
By:
Mayor/Chairperson
By
Deputy Clerk