11/12/19961:1' ,III 11
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Florida Keys Discovery (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay to Event Sponsor a sum not to exceed($2,688) two
thousand six hundred eighty eight dollars for promotion and related expenditures, as
described in the event budget, attached hereto as Exhibit A, in producing Florida Keys
Discovery LecturesoDistrict I: Jan. 12, Feb. 2,16, March 2,16, April 13, 1997. District
III: Jan. 10,25,31, Feb. 8,14,21, March 1,7,14,22, April 4,18, 1997. District IV: Jan. 19,
Feb. 9, March 9,23, April 6,20, 1997. Payment will be made only after submission by
Event Sponsor of invoices and support documentation acceptable to the Finance _„
Department of the Clerk of the Circuit Court. The advertising and pro&otion b*getfier
County funding may be altered as to the individual line items, or compni nts, within R% of
the amount stated for that item or component, without increasing the "t doll amount and
without requiring a written amendment to this agreement. Monroe County's performance
and obligation to pay under this agreement is contingent upon an annJal appropriatiof, by
the BOCC. o
ti
2. Event Sponsor shall provide promotion and related services as d6'cribed in
the Sponsor's application for funding, Exhibit B, attached hereto.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
October 25, 1996
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
WITNESS WHEREOF, each party has caused this Agreement to be executed by
it0�d*. -a onzed representative, the day of /' ✓ 1996.
L. Kolhage, Clerk
�/ �-
Deputy Cle
(CORPORATE SEAL)
Attest:
By -
Secigtary
OR
Witness
Board of County Commissioners
of Monroe County
c
Mayor/airman
Florida Keys Discovery
By L,-�,) ax,�, �,
resident
APPROVED AS TO eF
AND L SUFFI
BY
NNE A. UTTON
DATE
October 25, 1996
Lo 151 -r A
Florida Kegs •Iscemerg
Pest •onto Dow 433137
Big Pies Keg, Florins 33843-8137
Rowland Budget
for
111ocated Nouroe County Tourist berelopslent Council
Cultural Umbrella 1'vent tundlW. 1996-97
Total "Mt 1110catad (67.2X of lWti-District Request): 02_688
BT District, Amount Alleeated..
I toy Test $ 600
III tterath= r 1,100
I9 Islasorada 1,000
Ad*ectieim crudest:
(6 editions; each printinq is 26,000 Waits)
Design
rim 6Jtr ese ting (each edition) 1 30
izq 3aaieg (each edition
280
6 editions Z $280 s $1.600
Amount to be deducted from 7DC Allocation $1,e00
meson Schedule Brochure (single 3,000-unit printlrq;
77X intended for nailing to 1996 out-ot-county
lecture attendees)
Pr
T)rp1x1e�ett JioQ�� � 76
260
Pull Brochure Cost $1,026
77X of Brochure Cost m $709
Amount to be deducted from 7DC Allocation 8 789
Postage ter flailing QuL :0t=G61Mtz
77X of 3,000 ■ 3.310
2.310 x $.32 • S 739
imemt to be deducted from TDC Allocation 9 249
Total Allocated Asowt swated for Advartialme : $_, 4Be
Mote: Advertising will be baadled by J.T.!
Solaces Kill Dasiga Gsvup ins Bey Test
Public eelatiavis audtot/StWart Newman Assooiates:
One press release (Andy Newman); kickoff piece
anno+mcinq 1007 lecture *owls* schedule * 260
Florida Keys Discovery presents twenty-four free educational lectures in 1997, all of
which fit under the umbrella of "exploring everything unique and wonderful about the
Florida Keys." Program topics cover Keys history, culture, arts, natural surroundings
and recreational opportunities.
1997 Schedule:
January District I January 12
District III January 10,25,31
District IV January 19
February District I February 2,16
District I I I February 8,14,21
District IV February 9
March District I March 2,16
District III March 1,7,14,22
District IV March 9,23
April District I April 13
District III April 4,18
District IV April 6,20
October 25, 1996