11/12/1997FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Florida Keys Discovery, Inc. (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $2,820.00 (Two Thousand and Eight
Hundred and Twenty Dollars) for promotion and related expenditures, as described in the
event budget, attached hereto as Exhibit A, for production of Florida Keys Discovery
Lectures on January 10 through April 25, 1998. Payment will be made only after Event
Sponsor submits invoices and support documentation acceptable to the County's Finance
Department. The advertising and promotion budget for County funding may be altered as
to the individual line items, or components, within 10% of the amount stated for that item or
component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records # roo-so Abld Oit#Wl
6. BOCC may terminate this agreement withpUf dA1166-.ion providing written
notice to Event Sponsor no less than sixty(60) day§,,prbT.10-thjE[4Wht and may terminate for
breach upon providing to Event Sponsor notice at least seven? ys prior to the effective
date of the termination. GZ Z WY 41Z PION �9,
a 8 V J
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
f.4
N`WITNESS WHEREOF, each party has caused this Agreement to be executed by
its dul ,authorized representative, the /ZM day of MWilf�l997.
(SEAL) Boar f County Commissioners
Attest: Danny L. Kolhage, Clerk of o oe Co ty
Deputy Clerk Mayor/Chairman
(CORPORATE SEAL) Florida Keys Discovery, Inc.
UK
Witness
APPROVED AS TO FO b1
AND Al SUFFICI i
BY
NNE 4. UT -TON
ATE Z'
August 19, 1997
EXHIBIT A
REVISED BUDGET
ALLOCATED MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL EVENT UMBRELLA FUNDING, FY 1997-98
FLORIDA KEYS DISCOVERY LECTURES (1998)
January 10 to April 25
Total Amount Allocated (Multi -District Request): $2,820
By District, Amount Allocated:
I Key West $ 1,410
III Marathon -
IV Islamorada 1,410
ADVERTISING BUDGET
ADVERTISING - BROADCAST $ 420
Radio Ads
ADVERTISING - PRINT $1,830
Newspaper Display Ads
Brochures & Flyers
ADVERTISING - POSTAGE & DELIVERY $ 320
TOTAL ALLOCATED AMOUNT BUDGETED FOR ADVERTISING*: $2,670
*Note: Advertising will be handled by J. T. / Solares Hill
Design Group in Key West
PUBLIC RELATIONS BUDGET 250
ONE PRESS RELEASE / Stuart Newman Associates
EXHIBIT B
Florida Keys Discovery presents twenty-four free educational lectures in 1998, all of
which fit under the banner of "exploring everything unique and wonderful about the
Florida Keys." Program topics cover Keys history, culture, arts, natural surroundings
and recreational opportunities.
1998 Schedule*:
January District I: January 15, 29
District III: January 10, 17, 24
District IV: January 22
February District I: February 12, 26
District III: February 7, 21, 28
District IV: February 5, 19
March District I: March 19
District III: March 14, 21, 28
District IV: March 12, 26
April District I: April 16
District III: April 4, 18, 25
District IV: April 23
*If an emergency situation necessitates last-minute cancellation of a given
program, Event Sponsor will offer the same program on a replacement date.