Item C35BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 18, 2011
Bulk Item: Yes X No _
Division: County Administrator
Department: Project Management
Staff Contact Person/Phone #: k= Damett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There was one change order considered and approved by the Deputy
County Administrator for the period beginning April 1, 2011 and ending April 30, 2011, and no change
order requests denied by Project Management or Engineering Services.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #.
Revised 7/09
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MONROE COUNi'YANGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
West Marteilo Fence Replacement
TO CONTRACTOR:
Bella Construction of Key West, Inc.
111 US Highway 1 Box 110
Rockland key, FL 33040
The Contract is changed as follows:
CHANGE ORDER NO: 1
INITIATION DATE:
CONTRACT DATE: January 19, 2011
The original (Contract Sum) (Guaranteed Maximum Price) ........................................... $ 24,460.00
Net change by previously authorized Change Orders .......................... .... .....................$ 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was .............. $ 24,460.00
The (Contract Sum) (Guaranteed Maximum Price) will be incrg) (decreased)
(unchanged) by this Change Order ........ $ 580.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ...... ..$ 25,040.00
The Contract Time will be ' rea d (decreased) (unchanged) by... ............................... WA
The date of Substantial Completion as of the date of this Change Order is ......................... May 11, 2011
Detailed description of change order and justification:
Permittfna &a Raid for by Bella Congructfon to ft City of Key We
This chanae Order is 2 4 % gf the gIdglnal contract price
Not valid until sinned by Owner. Architect (if apalicablet and Can*wWr
ARCHITECT: --r- 6
Date
CONTRACTOR:
Date
DIRECTOR ENGINEERING:
DIRECTOR PROJECT MANAGEMENT.
SR. DIRECTOR ENGRROJECT
COUNTYfDEPUTY
N!A
Date
!^
Date
t"2?o!/
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Bella Construction's Proposal did not include permitting fees.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Bella Construction of Key West, Inc.
CGC 1518284
111 US Hwy 1 Box 110
Rockland Key, FL 33040
Ofc (305) 292-9888
Fax (305) 292-9880
bryan@concretebella.com
PROPOSAL
Date: February 23, 2011
To: Monroe County - Project Management Department
Attn: Mike Nalepa
Email: nalepa-mike@monroecounty-fl.gov
Proposal #: 11-028a
From: Bryan Wofsey
Re: West Martello Fence Project
Permitting & Permit Fees
Bella Construction of Key West, Inc. is pleased to quote the sum of $580 to provide all Fence Building Permits and Building
Permit Fees to construct the above referenced project.
As per our the Revised Drawings titled "West Martello Towers - Replacement of Perimeter Fencing" dated 11 /2/10 drawn by
Bender & Associates Architects, P.A. in addition to our site visit on November 19th, 2010, regarding the Replacement of the
Perimeter Fencing; the following is a breakdown of the scope of work included in this proposal:
Permitting & Permit Fees
Coordinate Required Documentation (Survey, Property Record Card, Building Permit Application, etc..) needed for Permit
Submit and Apply for Fence Permit
Pay Permit Fees and Pickup Fence Permit
Notes: Above price does not include Property Survey (may be required by Building Department)...
Excludes: Engineered Drawings or Property Survey showing Property Lines, Setbacks and Fence Location...
A epte y
E! --.?r �e
Date:
. */1111,/
Brya Wo sey
Bella Construction of Key West, Inc.
3
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Date:
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
April 4, 2011
RE:
Change Orders
Attached is a proposed change order for Bella Construction of Key West, Inc. (Change
Order #1 for the West Martello Fence Replacement is for an increase of $580.00 which
is for permitting fees paid for by Bella Construction to the City of Key West. The date of
substantial completion is May 11, 2011.)
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Tuesday, April 5, 2011.
Caebbierick
Deputy County Administrator
DF/ac
Campo-Abra
From:
Campo-Abra
Sent:
Monday, April 04, 20119:29 AM
To:
County Commissioners and Aides
Subject:
Change Order
Attachments:
ChangeOrder.pdf
Please review the attached Change Order #1 from Bella Construction of Key West for the West Martello Fence
Replacement.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office 305-292-4441
Fax 305-292-4544
cameo-abra@ monroecounty-fl.00_v_
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