Item J1BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 18, 2011 Division: Monroe County Sheriff's Office
Bulk Item: Yes X No _ Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292 -7092
AGENDA ITEM WORDING:
Need the Mayor's signature on the DCF Criminal Justice Mental Health and Substance Abuse Reinvestment
Grant/ Application for Advance Funding.
ITEM BACKGROUND:
On April 22, 2011, a MOU was executed between DCF and Monroe County. On April 29, 2011, the Monroe
County Sheriff's Office was advised by DCF that it should apply for 100% of the first year's funds in advance,
due to the possibility that said funds may not be available after June 30, 2011. A separate form requires the
Mayor's signature in order to obtain the advance funds.
The In -Kind Match of $306,058.32 (per year) will be provided by Lower Keys Medical Center, 16` Judicial Circuit
Drug Court/Court Administration, Florida Keys Outreach Coalition, Institute of Criminal Justice (CIT Training),
and the Monroe County Sheriff Office.
In September 2010, the BOCC approved the Sheriffs request to submit an application for the Implementation
Grant. On or about January 12, 2011, the Sheriff was notified that the State had awarded the grant. This
Implementation Grant will help the Sheriffs Office to provide alternatives to detention for offenders who are
mentally ill and/or have substance abuse problems.
In February 2011 a request was submitted to the BOCC to (1) Approval to execute Memorandum of
Understanding #LHZ237 between the State of Florida, Department of Children and Families and Monroe County
in order to accept a three -year Implementation Grant in the amount of $749,469.00, and (2) approval of
Memorandum of Understanding between the Monroe County Sheriffs Office and County regarding the
Implementation Grant.
PREVIOUS RELEVANT BOCC ACTION:
February 16, 2011, the BOCC approved the Sheriffs request for approval of the MOU's for the Implementation
Grant.
CONTRACT /AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $749,469.00 INDIRECT COST:
(grant amount)
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
BUDGETED: Yes X No
COST TO COUNTY: $0.00 (see In -Kind Match explanation under item background)
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year S306K
APPROVED BY: County Atty f/ OMB /Purchasing _ Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SUMMARY
Contract with: Monroe County Sheriff
Effective Date: April 22, 2011
Expiration Date: 3 Year Grant
Contract Purpose/Description: Need the Mayor's signature on the Criminal Justice Mental Health and
Substance Abuse Reinvestment Grant / Application for Advance Funding. CJMHSA Grant and MOUs
(DCF's MOU with County and the County's MOU with Monroe County Sheriffs Office were approved
during the BOCC's Meeting of February 16, 2011. April 22, 2011 DCF executed the MOU agreement
between DCF and Monroe County.
Contract Manager: Tamara Snider 292 -7092 Monroe County Sheriffs Office
(Name) (Ext.) (Department)
for BOCC meeting on May 18, 2011 Agenda Deadline: May 3, 2011
CONTRACT COSTS
Total Dollar Value of Contract: $749,823.00 Current Year Portion: $0.00 (starts next FY)
Budgeted? Yes X No Account Codes: 12 -5- 06045 - S3 - --S 3o 3q
Grant: $749,469.00 for 3 years ($249,823.00 per year)
County Match: $0.00
NOTE: The In -Kind Match of $306,058.32 per year ($918,174.96 for 3 years) will be provided by
Lower Keys Medical Center, 16 Judicial Circuit Drug Court/Court Administration, Florida Keys
Outreach Coalition, Institute of Criminal Justice (CIT Training), and the Monroe County Sheriff Office.
ADDITIONAL COSTS: $0.00
Estimated Ongoing Costs: $0.00
CONTRACT REVIEW
County Attorney j Yes❑ No�
Comments:
OMB Form Revised 9/11/95 MCP #2
Changes
Date Out
Dipte In
1
Needed
eviewer s
Division Director 3131
Yes❑ NoEl
Risk Management 5 s �_ l
Yes❑ No[9
OMB /Purchasing
Yes❑ Noff
County Attorney j Yes❑ No�
Comments:
OMB Form Revised 9/11/95 MCP #2
:CRIMINAL �IUSTICE MENTAL; HEALTH AND SUBSTANCE ABUSE
:FtEINVESTMENT.GRANT PROGRAM
GRANTEE APPLICATION ADVANCE FUN
A. GRANTEE INFORMATION
Government Contact Lisa Tennyson _ _I Phone 305 292 - 4444
Grant.. ype: A enc Person y ( 1
Ntee Monroe County Board of MOU 469.00
�
e Count DCF MOU # LHZ37 $749,
y Commissioners Amt:
Attn: Lisa Tennyson, Grants
Administrator
Address MOU Period to
1100 Simonton Street
Key West, FL 33040
Grantee.FEID __I 596000749
B. ADVANCE.REQUEST
Fiscal Year Amount Release Date Note
To be
,823.00 This request.
2011 $249
J J determined.
Subject to future
Requested.advarice 2012 reporting obligations,
schetlule,an[# paynnent availability of funds and
amount DCF approval.
Subject to future
reporting obligations,
2013 availability of funds and
DCF approval
C. JUSTIFICATION
Provide DETAILED explanation of why advance fundin is ne
Monroe County is entering the first year of the 3 -year Criminal Justice, Mental Health and Substance
Abuse 2010 Reinvestment Implementation Grant. This project was approved in compliance with the
grant process specified in Section 394.656, Florida Statutes.
This project is a county initiative to increase public safety, decrease recidivism as implement re -entry
efforts, avert increased spending on criminal justice, and improve the accessibility and effectiveness
of treatment services for adults and juveniles who have a substance abuse disorder, or co-occurring
mental health and substance abuse disorders, and mental illness and who are in, or at risk of entering,
the criminal or juvenile justice systems.
This project is an expansion of Monroe County's activities and services to the target populations and
requires a 100% County match. Under these circumstances, the Grantee does not have the capacity
to undertake the grant supported costs of this project out of its own revenue.
This advance request is equal to the first project year budget approved in the Monroe County's grant
application and will give the Grantee the capacity to establish and maintain all grant- related activities
without interruption.
Attach documentation in support of this request such as audited financial statements identifying ali
organizat assets, liabilities, etc.
1) An initial financial summary for the Monroe County project supported by these funds is attached.
Approved 1 Detailed Budget can be found under the budget section on page 4.
Explain how advanced funds are to be used
The monroe county uriminai justice wavisory t ouncn wm unPICHIMIL <nC HU6L P"M06 01 LF1W IWIWIIIWW
County Grant Memorandum of Understanding. Examples of service deliverables that Monroe County
plans to accomplish with this grant are:
• Create CIT Training for Law Enforcement, Develop CIT Teams to facilitate triage, assessment,
referrals, and treatment - post booking and pre - booking for adults.
• Develop specialty court docket for pre- booking on adult referrals.
• Juvenile post - adjudication, identify /assess at risk and provide referral for family intervention
treatment.
Do,you plan >to make advance payments, using any portion of these funds, to subcontractors who are.other
than not- far':.proff <corporatlons or governmental agencies?
Yes ❑ No X
If yes„ please . identify those corporations:
I
Will `advanced .funds be placed.in.interest bearing account(s) pending disbursement?
Yes ® No ❑
(Please confirm interest will be deposited as indicated) Interest accrued on advanced funds is to be
reported semi - annually to the Department. Interest earned on funds advanced in FY 2011 would be
used to ap rtially offset the second advance disbursement of g rant fund a __nticip in FY 2012. J
If no; please explain: _- -_ --- _-_i
NIA
D. HISTORY OF ADVANCE PAYMENTS
C ADVANCES T J
SFY QATE J 1
2011 $ AMOUNT $ EARNED
L
—1 J
2011 J LHZ37 $245,823.00_ �_ - - - - _ --
INTEREST
$RETURNED
This advance request.
Please explain each instance where interest returned to the department is less than the interest earned: j
Interest accrued under this MOU would be used to offset the 2nd year fund release for this program.
Unspent funds and an unapp lied interest will be returned to the State upon ex of this MOU.
E:. FUTURE; ADVANCES
Please provide a brief:su nmary;of yout what. actions will: be taken ko minimize or eliminate the
naari rp advances'frorrt:the denarf
The Monroe County Board of County Commissioners and the Department of Children and Families
anticipate second and third annual releases of funds for this program in Fiscal Years 2012 & 2013, in
compliance with the grant award period established in section 394.656, F.S., and the terms of MOU
LHZ37. Future funding is contingent on annual Legislative appropriations. Monroe County is solely
responsible for securing any required fundin far ra'ect sustainability after April 21, 2014. _ __
F. CERTIFICATION
h ®may ce -trfy that , l ,Dave rrerified =the:informatton:provided in this GRANTEE°APPLICATION
FOR ADVANCE D ING tp,be accurate and,;compla and that it represents #he;mmimum
amou (s) o meet tha.cash; needs; resulting from the DCF Memorandum. of Un' domtandmg
far wtrch wadvance payrrrent is being requested: I further cdrtify.that,all'such`.funds;
receirred in advance.will only be used: #or approved purposes in accordance with applicable
fedeal; laws, , rules regulations, policies an&A
emorandum of Understandlrig :#arms,
SIGNATU --- ...__..� TITL DAT
(When reviewed, please have the government official in Monroe County sign this Certification
Form - DCF requesting Mayor's signature) _
FOR'DEPARTMENT USE ONLY
THIS:SECTION TO" BE C:.bMPLETED BY THE Date Application
GRANT MANAGER Received
PRIOR CONTRACT :PERFORMANCE: Does the GRANTEE have a history of contracting with the
Yes ❑ No ❑
If " yes "; Have there been any.instances of.unsatisfactory No performance? — }
Yes ❑ ❑ _ - ._ -___ --
RECOMMENDATIONS f
Da -Not Approve For Advance Funding. I Recommend For Advance Funding I i
Please provide rationale` supporting your disa
',SIGNATURE, I TITLE DATE
TH1 SECTION.TO'BE,COMPLETED BY CONTRACT ADMINISTRATION AND
CONTRACT ADMIN16TRATION . BUDGET MANAGER
Based on the Informabon prese!hied:in the above The subject budget appropnation 1.
application; advance payments are ❑; are not ❑ is is not
allowable pursuant to section 21.6.181, Florida authorized (GRANTS AND AIDS) for advance payment
statutes. and sufficient funds arelare not available.
S�grted — --- ._--_� 'Date Signed
MONROE COUNTY ATTORNEY
P PROVED AS TQ M.
'cz"_ . z
NATILEENE ASSEL
ASSISTANT COUNTY ATTORNEY 3
Date ' -- - -- -
CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE
REINVESTMENT GRANT PROGRAM
SUMMARY FINANCIAL REPORT
County Monroe MOU# LHZ37
MOU Benin Date End Date
County Grant
Manager
Lisa Tennyson
Title and Agency
Grants
Administrator,
Office of
Management and
Budget
County Lead Agency
Monroe County
Grant Type
Implementation
Rep ort Pre eared B
Lisa Tenn son
Report Date
initial Report
Report Period: From
Initial Re ort
To:
Initial Report
CJI�lHi3A'Expare
o!Y
T1!
CJMllil$A roved B
et
Grant Airvard2
Coup ° , Matcih
Tatar
DIRECT EXPENSES
S iBttES ,.
$315,000.00
$0.00
. , $315 Dot 00;
00' Bw9r%afits'
$119,466.00
$0.00
E it ,
$0.00
$0.00
T�ve!
$12,183.00
$0.
$'121:83
Sci lip .
$28,500-00
$0.00
4260 >013'
RefaYfUtilitats: _ . ..
$0.00
$0.00
<.: 00'
C3th@f` " rtgeg
$0.00
"$918,174.96
;' 7f81,7496 i;
SUBTOTAL DIRECT
$475,149.00
$918,174.96
$1 38$
CONTRACTUAL EXPENSES
Consul nt Fees..:
$258,180.00
$0.00
$25$180:00
befits ,
$0.00
$0.00
$0.00
$0.00
0 .
Tra of
$12,360.00
$0.00
$12'380.00':.
Sli
$900.00
$0.00
F $90QU0
RertlUhlirti8i3.
$0.00
$0 00
a0:.
Qthe Haas
$2,880.00
$0.00
SUBTOTAL
CONTRACTUAL
$274,320.00
$0.00
$27"4�3Z#1.OQ
ADMINISTRATIVE $
$0.00
$0.00
ADMINISTRATIVE %
0.0%
0.0%
s:
TOTAL ALL COSTS
$749,469.00
$918,174.96
STATE ADVANCES AND INTEREST
CJMWS' Funds
AdYainve' ,,:
$249,823.00
Date f=unds
- AdYanc:ec!
This request.
Ac i lrtterest on
, dv ne
$0.00
lriterost Accn ,
As Of,Date ,
(The "Total All Costs" line has been completed to show the Grant Award and County Match totals
in accordance with the cover sheet of your approved grant, Please enter line Item detail amounts
in the format shown, that equals these approved totals for your Grant Award and County Match.)
1 As approved in the county CJMHSA Memorandum of Understanding on file with the Department of
Children and Families.
4
2 Grant funded expenses only as reported to the Department of Children and Families.
3 Grant funded expenses only as reported to the Department of Children and Families.
(The expense amounts on this page can remain as zeros at this time.)
* NOTE. The In -Kind Match does not fit into any categories on page 4, but the $306 058.32 per year
Match ($916,174.96 for 3 years) will be provided by Lower Keys Medical Center, 16 Judicial Circuit Drug
CourbCourt Administration, Florida Keys Outreach Coalition, Institute of Criminal Justice (CIT Training),
and the Monroe County Sheriff Office.
5
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 16th day of
February, 2011, by and between The Monroe County Board of County Commissioners, a
political subdivision of the State of Florida, whose address is 1140 Simonton Street, Key West,
Florida 33044, hereinafter referred to as "COUNTY," and The Monroe County Sheriffs Office,
hereinafter referred to as "SHERIFF."
WITNESSETH
WHEREAS, on September 15, 2414, the Board of County Commissioners granted
approval to the Sheriff to apply on behalf of the County for a three -year implementation grant
from the Criminal Justice, mental Health and Substance Abuse Reinvestment Grant program
being offered by the State of Florida, Department of Children and Families; and
WHEREAS, the State of Florida, Department of Children and Families has awarded a
Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant to the COUNTY to
plan, implement, or expand initiatives that Increase public safety, avert increased spending on
criminal justice, and improve the accessibility and effectiveness of treatment services for adults
and juveniles who have mental illness, substance abuse disorder, or co- occurring mental health
and substance abuse disorders and who are in, or at risk of entering, the criminal or juvenile
justice system.
WHEREAS, only a COUNTY or a consortium of counties within the State of Florida are
eligible to receive funds under this grant program; and
WHEREAS, the COUNTY is in need of an agency to implement this grant program as
required by this grant; and
WHEREAS, the SHERIFF is the sole provider of detention services in Monroe County
and has the resources and expertise to implement this grant program; and
WHEREAS, the COUNTY has the resources and expertise to provide administrative
support for this grant program,
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree as follows:
1, TERM - The term of this Agreement will begin upon the execution of the separate
Memorandum of Understanding between the State of Florida,, Department of Children and
Families and the COUNTY(Attachment A). The grant will run for (3) years unless terminated
earlier as provided herein.
2. SERVICES —
a) The SHERIFF will provide management and oversight of the grant as outlined in
the COUNTY'S Mental Health, and Substance Abuse Reinvestment Grant
Memorandum of Understanding with the State of Florida, attached and made a
part hereof. The SHERIFF is responsible for implementing and ensuring
compliance with all conditions of the grant. The SHERIFF will be responsible for
ensuring compliance with the match funding requirement and for the accounting,
tracking and documentation of match funds on a regular basis. The SHERIFF is
2010 -2013 Criminal Justice. Mental Health 6 Substance Abuse Rslmestment Grant
Memorandum of Understanding between the
Monroe County Sheriffs office and the Monroe County Board of County Commisslonem
Page 1 of 4
responsible for completing semi - annual program reports and annual fiscal report
in the format required, and for all providing all supporting documentation required
for those reports. The SHERIFF is responsible for compliance with the
requirements related to the Criminal Justice, Mental Health and Substance
Abuse Council ( 'Council"), including ensuring the required composition of the
council, the scheduling of Council meetings, and the retarding of minutes at
Council meetings. The SHERIFF is responsible for providing data related to
outcomes and performance measures and for providing that data and other
information requested by the CJMHSA Grant Technical Assistance Center.
b) The COUNTY will assist with BOCC and/or County Administration action,
approvals, and /or agenda items related to the grant that are requested or
required; will review and submit required reports to the STATE once completed
by the SHERIFF; will attend Council meetings; and will assist with BOCC
action /agenda items related to the Council or any actions requested by the
Council that may require BOCC action /approval.
3. FUNDS - The total project budget to be expended by the COUNTY in
performance of the services set forth in this agreement shall be the total sum of $1,667,643.96.
The total sum represents grant support in the amount of $749,469 over three years ($249,823
per year); in -kind matching funds provided by the SHERIFF, Lower Keys Medical Center, and
participating organizations, in the amount of $843,174.96 over three years (281,058.32 per
year); and a cash match in the amount of $75,000 over three years ($25,000 per year) provided
by The SHERIFF. All funds shall be distributed and expended in accordance with the terms of
the grant agreement in Attachment A.
4. IMPLEMENTING AGENCY BOUND - The SHERIFF shall be bound by all laws,
rules, and regulations relating to the COUNTY'S performance under the Criminal Justice Mental
Health, and Substance Abuse Reinvestment Grant Memorandum of Understanding, and shall
be bound by all the provisions of the documents, incorporated by reference, of this agreement.
5. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "Criminal Justice Mental Health, and Substance Abuse Reinvestment Grant
Memorandum of Understanding" and all laws, rules and regulations relating thereto are
incorporated by reference (Attachment A).
6, AGENCY RESPONSIBILITIES UNDER GRANT
a) The COUNTY is the recipient of the grant and is bound by all of the terms and
conditions.
b) The SHERIFF will provide equipment and /or services as outlined In the
COUNTY'S agreement with the State of Florida, Department of Children and
Families, attached and made a part hereof, (Attachment A).
c) The SHERIFF will retain ownership of the approved equipment and will maintain
it on the Sheriff's inventory.
7. Billing and Payment
a) The SHERIFF shall render to the COUNTY a monthly itemized invoice properly
dated, describing the services rendered, the cost of the services, a documented
accounting of match funds expended, and all other information required by the
COUNTY for reimbursement.
2010.2013 Criminal Justice, Mental Health & Substance Abuse Reinvestment Grant
Memorandum of Understanding between the
Monroe County Sheritf s Office and the Monroe County Board of County Commissioners
Page 2 of 4
b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the SHERIFF.
c) The SHERIFF shall render to the COUNTY semi - annual program reports and
annual fiscal reports, each year, in the format required by the STATE, in timely
fashion, and in accordance with the Grant Memorandum of Understanding,
inclusive of all invoices, reimbursement payments, and documented match funds
expended, properly dated, describing the services rendered, the cost of the
services, and all other Information required by the STATE.
d) The COUNTY shall render to the STATE the semi- annual program reports and
annual fiscal reports completed by The SHERIFF, each year, in the format
required by the STATE, In accordance with the Grant Memorandum of
Understanding and all information required by the STATE for reimbursement.
8. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF
after the SHERIFF has received notice of termination. In the event there are any unused grant
Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such
funds as the COUNTY directs based upon the grant project budget as approved by the granting
agency.
9. NOTICES - Whenever either party desires to give notice unto the other, it must
be given by written notice, sent by registered United States mail, with return receipt requested,
and sent to:
FOR COUNTY
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR PROVIDER
Monroe County Sheriff Robert Peryam
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt of notices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
State of Florida, Department of Children and Families cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement may then
be terminated immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail to the SHERIFF at its address specified above. The COUNTY
shall not be obligated to pay for any services provided by the SHERIFF after the SHERIFF has
received notice of termination. The COUNTY's obligation to reimburse the SHERIFF for
incurred cost is subject to availability of grant funds.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF
receives notice of material breach, it will have thirty days in order to cure the material breach of
2010 -2013 Criminal Justice, Mental Health & Substance Abuse Reinvestment Grant
Memorandum of Understanding between the
Monroe county Shedfrs Office and the Monroe County Board of County Commissioners
Pape 3 of 4
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter
hereof.
b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the
parties.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
13. ENTIRE AGREEMENT -
It
4ti
JESS WHEREOF, the parties to this Agreement have caused their names to be
by the proper officers thereof for the purposes herein expressed at Monroe
, on the day and year first written above.
KOLHAGE, Clerk
BOARD OF Cq1JNTY COMMISSIONERS
OF MONRQV0JZUNf, FLORIDA
By:
F1
Deputy Cleric
NTY SHERIFF'S OFFICE
By: �-
Title: 64-
MONROE COU RIFFS OFFICE
MONROE COUNTY ATTORNEY
AP O S ORM:
Y L. AL ASSIS NT COUNTY ATTORNEY Date 1- - O 2010 -2013 Criminal Jusboe, Mental Heaith & Substance Abuse Reinvestment Grant
Memorandum or Understanding between the
Monroe County Sheriirs office and the Monroe County Board of County Com rs missione F4RII� K J. IIIAeCIJI.WI ORAL
OOUNREL
DA : �I�P /t 1 �,
Page 4 of 4
Approved 12/07/10
MEMORANDUM OF UNDERSTANDING
for
IMPLEMENTATION GRANT
CRIMINAL JUSTICE, MENTAL HEALTH and
SUBSTANCE ABUSE REINVESTMENT GRANT
Monroe County Board of County Commissioner*
and
State of Florida
Department of Children and Families
WHEREAS, the Department of Children and Families (hereinafter Department) along with the
Grant Review Committee has authority under section 394.658, F.S. to implement the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant Program (hereinafter
Program), and
WHEREAS, the Program provides funding to counties they can plan, implement, or expand
initiatives that increase public safety, avert increased spending on criminal justice, and improve
the accessibility and effectiveness of treatment services for adults and juveniles who have
mental illness, substance abuse disorder, or co- occurring mental health and substance abuse
disorders and who are in, or at risk of entering, the criminal or juvenile justice systems, and
WHEREAS, per section 394.658, F.S., only a county or a consortium of counties are eligible to
apply for the implementation grant, and
WHEREAS, a county or a consortium of counties that received an Implementation/Expansion
Grant under the 2007 solicitation of the Reinvestment are excluded from applying for the
implementation grant. These counties were Alachua, Broward, Hillsborough, Lee, Leon,
Orange, Pinellas, Palk, Miami, Nassau, and St. Lucie; and
WHEREAS, -the Department has received a grant application from Monroe County in the 16th
Judicial Circuit (hereinafter County) In response to the Request for Applications Issued by the
Department on Aupuat 20, 2010, and
WHEREAS, the Grant Review Committee has considered all. the applications submitted to the
Department, and
MOU#4#137
rn
z
-4
a
WHEREAS, it appears to the Department that there is a need to provide the funds requested
by the County's Implementation Grant Application,
Approved 12/07/14
MOLT# G1 j ?A3
e/ .
NOW, THEREFORE, the Department hereby awards the sum of $749,469 'to County over
three years with $248,823 of that total grant amount being awarded beginning with state
flscal year 2010 -2011 under the following germs and condlflons:
1. The application filed with the Department by the County dated October 4, 2010 and
attached to this agreement as Attachment I is hereby incorporated within this agreement as if
fully set out at length herein. The solicitation document upon which that application is based is
also hereby incorporated within this agreement and is attached as Attachment II.
2. County hereby agrees to perform the tasks and to provide the services described in
Attachment I with the following exceptions and /or special conditions:
a. To conduct travel in accordance with the Departments travel guidelines as governed
by Subsection 287.058(1)(b), F.S., and In accordance with section 112.081, F.S. See,
the Department's travel policy, CFOP 40 -1 (Official Travel of DCF Employees and Non -
Employees).
b. Written approval from the Department must be obtained prior to purchasing ' any
Information Technology Resource (ITR) with grant funds. The County agrees to secure
prior written approval by means of an Information Resources Request (IRR) form before
purchase of any ITR. The County agrees to comply with the Department's ITR policy,
CFOP 50 -9, Policy on Information.Resource Requests.
3. County agrees that it will award sub - grants as described in its application and that it will do
all things promised in that application including, but not limited to, supervising and coordinating
expenditures made by sub - recipients. County further agrees to assure that funds are
expended for the purposes intended and that a full aocounbng for these grants funds is made.
4. If there is a conflict between the grant application and this Memorandum of Understanding,
the Grant Memorandum of Understanding shall prevail.
5. In accordance with sections 11.082 and 216,347, F.S., no funds provided by this grant may
be expended for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
6. This Grant Memorandum of Understanding is entered into in the State of Florida, and shall
be construed, performed, and enforced in accordance with applicable Florida laws. In the
event that litigation by either party to this Memorandum of Understanding becomes necessary,
venue shall be proper only in Leon County, Florida,
7. County agrees to maintain complete, accurate and adequate records, including financial
records, relating to funds received pursuant to this Grant Memorandum of Understanding and
of all expenditures made by County and its sub - recipients with grant funds. The County will
require audit and record keeping requirements in all sub - grants and assignments.
Approved 12107/10
MOU # .za�d 7
8. County agrees to provide a financial and compliance audit to the Department as described
in the Financial and Compliance Attachment (Attachment ill) and to ensure that all related
party transactions are disclosed to the auditor.
9. County agrees to retain all financial records, supporting documents, statistical records and
any other documents, whether kept by electronic storage media or otherwise, for a period of
not less than six (B) years after the starting date of this Grant Memorandum of Understanding.
If audit findings have not been resolved at the end of the six (B) year* peri od, the records shall
be retained until resolution of the audit findings. State auditors and any persons authorized by
the Department shall have full access to, and shall have the right to examine any materials at
any time during regular business hours.
10. County agrees to provide data and other information requested by the CJMHSA Grant
Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of
the University of South Florida to enable TAC to perform statutory duties established in the
authorizing legislation. County agrees to submit semi- annual program reports on or before
May 1 and November 1, annually to the Florida Department of Children and Families. County
agrees to submit an annual fiscal report, signed by the County Administrator, on or before
November 1 to the. Florida Department of Children and Families. The Department will provide
County with templates and forms needed to file all required reports.
11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or
damages, including court costs and attorney's fees, arising out of the negligent or intentional
acts or omissions of the Recipient, and its agents, sub - recipients and employees, during
performance of the contracts authorized by this Grant Memorandum of Understanding.
13. County agrees to establish an informal dispute resolution process to resolve any disputes
between the County and any sub - recipients or persons served with grant funds.
13. County and all sub- recipients shall, in publicizing, advertising, or describing the
sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida,
Department of Children and Families" If the sponsorship reference is in written material, the
words "State of Florida, Department of Children and Families" shall appear in the same size
letters or type as the name of the County.
14. County shall not use or disclose any information concerning a person served with grant
funds under this Grant Memorandum of Understanding for any purpose prohibited by state law
or regulations (except with the written consent of a person legally authorized to give that
consent or when authorized by law).
16. County shall permit Department personnel or representatives to monitor the services that
are provided by the County under this Grant Memorandum of Understanding.
16. County agrees to allow public access to all documents, papers, letters, or other materials
subject to the provisions of Chapter 118, F.S, made or received by County in conjunction with
this Grant Memorandum of Understanding.
Approved 12/07/10
mou# L 69-32
17. Payment under all state contracts is contingent upon an annual appropriation by the Florida
Legislature, The release of these funds shall be subject to the availability of the funds at the
Department.
18. Any notice required under this Grant Memorandum of Understanding shall be in writing and
sent by hand delivery, U.S. Postal Service Certified mail, return receipt requested, or any
expedited delivery service that provides verification of delivery. The notice shall be sent to the
representative of County responsible for administration at the designated address contained in
this Grant Memorandum of Understanding.
18. This Grant Memorandum of Understanding shall be effective on the date signed by both
parties. It shall and at midnight, local time in Tallahassee, Florida, on June 30, 2013, or three
years from the effective date, whichever is later.
20. The Department may terminate this Memorandum of Understanding with cause, without
cause, or if funds are not available for payment. The Department may terminate this Grant
Memorandum of Understanding by giving no less than twenty -four (24) hours notice in writing
to County. The notice shall be delivered by hand delivery, U.S. Postal Service, or any
expedited delivery service that provides verification of delivery. The Department shall be the
final authority as to availability and adequacy of state funds. In the event of termination,
County will be compensated for any work satisfactorily completed prior to the effective date of
termination.
21. County agrees to return to the Department any overpayments or funds disallowed after any
audit. In the event that the County or its independent auditor discovers that an overpayment
has been made. County shall repay the overpayment immediately without prior notification
from the Department. In the event that the Department first discovers an overpayment has
been made, the Grant Manager, on behalf of the Department, will notify County by letter of
such findings. Should repayment not be made forthwith, County will be charged interest at the
lawful rate on the outstanding balance.
22. In accordance with section 402.73(3), FS, If this grant includes funds for the purchase of or
improvement to real property the provision of grant funds are contingent upon County granting
to the state a security interest in the property in the amount of the state funds provided for at
least five (5) years from the date of purchase or the completion of the improvements. As a
condition of receipt of state funding for this purpose, County agrees that, if it disposes of the
property before the Department's interest is satisfied, County will refund the proportionate
share of the state's initial investment.
23. This Grant Memorandum of Understanding can be modified only by a formal, writteri
agreement signed by the parties to it. Any modifications shall be attached to the original Grant
Memorandum of Understanding and a copy shall be sent to all interested persons.
Approved 12/07/10
24. Official Name of Payee and Representatives:
a) Official name of payee and address where payment is to be sent:
Monroe County Board of County Commissioners
Attention: Lisa Tennyson, Grants Administrator
1100 Simonton Street
Key West, FL 33040
Mou# X37
b) The name, address, telephone number, and email address of the Grant Manager for
under this Grant Memorandum of Understanding is:
Lisa Tennyson
1100 Simonton Street,
Key West, FL 33040
(305) 2924444
tenn on -Ilea o roe : fl- ov
c) The name, address, telephone number, and email address of the Procurement Manager
under this Grant Memorandum of understanding is:
Ellen Plekalklewlcz
Department of Children and Families
Office of the Assistant Secretary of Mental Health and Substance Abuse
1317 Winewood Boulevard, Building 1, Suite 208 F
Tallahassee, Florida 32399 -0700
Phone: (860) 410 -1578
alien fstate.fl.us
d) The name, address, telephone number, and email address of the Grant Manager for
Department of Children -and Families under this Grant Memorandum of Understanding is:
Jennifer Benghuzzl
Department of Children and Families
Substance Abuse and Mental Health Program Office
Contract Management Unit
1317 Wlnewood Boulevard
Building 6, Room 258
Tallahassee, Florida 32399 -0700
Phone: (860) 488.4284
jennift B i cf .fl
25. This Grant Memorandum of Understanding and its attachments and any exhibits
referenced in the attachments, together with any documents incorporated by reference, contain
all the terms and conditions agreed upon by the parties. There are no provisions,. terms,
Approved 12/07/10
Mou #,9.37
Understanding shall supersede all previous communications, representations, or agreements,
either oral or written between the parties. If any term or provision of this Grant Memorandum
of Understanding is determined unlawful or unenforceable, the remaining provisions of this
Grant Memorandum -of Understanding shall remain in full force and effect
26. County agrees to comply with section 394.657, F.S., relating to the establishment of
County planning councils or committees. Within 30 days of the effective date of'this Grant
Memorandum of Understanding, County must provide the list of members of this council to the
Grant Manager for the Department in accordance with Attachment IV.
27. County must comply with the Health Insurance Portability and Acoountabliity Act (42
U.S.C. 1320d.) as well as all regulations promulgated under that statute (See, 45 CFR Parts
160, 162, and 164).
M0U # 1 -11;i X3
Approved 12/07/10
IN WITNESS HEREOF the parties have executed this 187 page Grant Memorandum of
Understanding, including Attachments I, II, III and IV, by their undersigned officials.
County :
Signed By:
Name: ' n@LrL'u Gr
Date: Zeb=ary 6660 11
County Federal EID# 59-- 6000744
County Fiscal Year Ending Date. AU 20
* * * * * * * * * * * * * it * * * * * * * * * * 'k!
STATE OF FLORIDA - DEPARTMENT OF CHILDREN AND FAMILIES
Signed By: r
Name: David A. Sofferin
Title: Assistant Secretary for Substance Abuse and Mental
Health '
Date: /_ �Z Z 1 Z -o/ I
MO ROE COUNTY ATTORNEY
p4AT S 0 ORM:
THIA A ASST N COUNTY ATTORNEY
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