Item H1BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 18, 2011 Division: Growth Management
Bulk Item: Yes X No _ Department: Planning & Env. Resources
Staff Contact Person/Phone #: Christine Hurley
services with Keith and Schnars (K&S), P.A., for additional services concerning the Naval Air Station
Environmental Impact Study or other studies or activities connected with the National Environmental
Policy Act at NAS Key West and additional services connected with state requirements for military
installation compatibility
ITEM BACKGROUND:
Keith and Schnars (K&S) was retained to update the County's Comprehensive Plan Technical
Document; complete an Evaluation and Appraisal Report (EAR) of the Comprehensive Plan (CP);
complete Comprehensive Plan text amendments; and complete EAR based Land Development Code
amendments over a 4 year period. Part of that task is responding to statutory requirements concerning
military coordination and installation compatibility. Since the date of execution of the K&S contract
(December 16, 2009), the Navy Environmental Impact Study (EIS) Oversight Committee was formed
by the Board of County Commissioners to analyze the Navy studies concerning environmental impacts
on the community and related matters. K&S and County staff have met with the Committee and gone
over the requirements of Chapter 163 related to the Comprehensive Plan and military compatibility.
Coordination needs to occur between the time the EIS is published by the Navy (draft expected to be
Summer, 2011) and the Comprehensive Plan finalization for policy language. This analysis of and
possible response to the Navy studies will necessitate additional services relating to and coordinated
with the EAR and CP process.
PREVIOUS RELEVANT BOCC ACTION:
December 16,2009 — BOCC approved contract to update the Monroe County Year 2010 Technical
Document, Evaluation and Appraisal Report (EAR), Comprehensive Plan Amendments, and Land
Development Code.
September 15, 2010 — BOCC approved Amendment No. 1 which amended the work program and
deliverable schedule
October 20, 2010 — BOCC approved Amendment No. 2 amending Master Schedule "B" referencing
the work program timeline and deliverable schedule.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $50,000 Addl. INDIRECT COST: BUDGETED: Yes X No _
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $50,000.00 SOURCE OF FUNDS: 148-51000-530340
REVENUE PRODUCING: Yes _ No x AMOUNT PER MONTH Year
APPROVED BY: County Atty x OMB/Purchasing x Risk Management x
DOCUMENTATION: Included x Not Required_
DISPOSITION: AGENDA ITEM #
Revised 7109
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Keith & Schnars. P.A.
Contract #
Effective Date:
Expiration Date:
05/18/2011
Contract Purpose/Description:
Amd No. 3 to contract with K & S for additional services concerning the Naval Air
Station Envirommnental Impact Study and other studies or activities connected with the
National Envirommnetal Policv Act at NAS Kev West
Contract Manager: Christine Hurley 2517 11
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 05/18/2011 Agenda Deadline: 05/03/2011
CONTRACT COSTS
Total Dollar Value of Contract: $ Addl Current Year Portion: $
$50,000
Budgeted? Yes[] No ❑ Account Codes: 148751000-530340- -
Grant: $ N/A - -
County Match: $ N/A - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ lyr For:
of included m dollar value above e . maintenance, utilities, janitorial,
CONTRACT REVIEW
Changes
Date Out
Date In
Needed Reviewer
Division Director
Yes[] No[:]
Risk Management
Yes❑ Nog
-b
..
O.M.B./Pu;�sing
Yes❑ No
�-{
County Attorney
-1
Yes[] No
I Comments:
THIRD AMENDMENT
to
CONTRACT # PROFESSIONAL
with
KEITH AND SCHNARS, P.A.
This Third Amendment (Amendment) to the Contract for Professional Services dated
December 16, 2009 between Monroe County (County) and Keith and Schnars, P.A.
(Consultant) is made and entered into this 18t' day of May, 2011.
WITNESSETH:
WHEREAS, County desires to increase the scope of services under the existing
contract to include services addressing and relating to the Environmental Impact
Statement (EIS) being done by the United States Navy (Navy) for Naval Air Station Key
West (NASKW) and activities related to the National Environmental Policy Act (NEPA) ;
and
WHEREAS, the EIS, NEPA requirements, and subsequent related actions by the Navy
may affect the military coordination and military installation compatibility components of
the County's Evaluation and Appraisal Report and Comprehensive Plan Amendments
or other statutory requirements in the Florida Statutes;
NOW, THEREFORE, the parties agree as follows:
Exhibit A Scope of Services for Phase II shall be amended by the addition of the
following:
POLICY SUPPORT
T-EL4TED STUDIES
�►
12.1 K&S shall provide support to the County's Environmental Impact Study Oversight
Committee (EIS Committee) and for for all activities related to NASKW for NEPA issues
affecting the County. This includes participation in EIS Committee meetings or other
meetings as authorized by County. This support will be provided primarily by K&S Vice
President Michael L. Davis.
0
April 29, 2011
Consultants Fee for this Subtask will be on a Time and Material basis, billed monthly.
The maximum hourly rate shall not exceed $215. 00. The only materials billed sha11 be
those provided to the County or to others as authorized at the County's request.
12.2 K&S shall assist the BOCC, County Administrator and the EIS Committee in the
review and preparation of comments in response to the Draft (DEIS) and Final EIS
(FEIS) documents published by NASKW. This may include organizing the County's
review and comment response team and drafting the official County response to Navy
NEPA documents. Consultant shall provide copies of all documents to County.
Consultants Fee for this Subtask will be on a Time and Material basis, billed monthly.
The maximum hourly rate shall not exceed $215.00. The only materials billed shall be
those provided to the County or to others as authorized at the County's request.
12.3 K&S may use sub -consultants as appropriate to collect and analyze data from the
DEIS and FEIS. Specifically, K&S will utilize a sub -consultant to collect and/or review
noise data, including noise monitoring at various County owned locations which may
include: Stock Island, Rockland, Big Coppitt, Shark Key, and/or Key Haven, as
applicable to the 2007 AICUZ, review of the Navy EIS, and/or EAR. Consultant shall
provide a copy(ies) of any data and analysis report from a sub consultant and one
electronic copy.
Consultants Fee for this Subtask will be on a Time and Material basis, billed monthly.
The maximum hourly rate shall not exceed $235.00. The only materials billed shall be
those provided to the County or to others as authorized at the County's request.
12.4 K&S as requested by the BOCC or County Administrator shall represent the
County with State and Federal agencies in matters relating to the NASKW EIS.
Consultants Fee for this Subtask will be on a Time and Material basis, billed monthly.
The maximum hourly rate shall not exceed $215.00. The only materials billed shall be
those provided to the County or to others as authorized at the County's request.
12.5 Work performed under this Task (Task 12) shall not be subject to contract
provisions in Section 4.2 and are to be paid monthly with no retainage.
April 29, 2011
12.6 The parties acknowledge that this task is not shown on Exhibit B and may exceed
the time frame for Phase II.
12.7 Task 12 fees shall not exceed Fifty Thousand Dollars ($50,000.00) and are not
included in the Lump Sum Phase II total. The hourly fees include consultant's expenses
and reimbursables other than the deliverables (materials) stated above. Travel outside
of the state of Florida shall be reimbursed according to County policy and ordinance
governing travel.
IN WITNESS WHEREOF, the parties have executed this Third Amendment.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DANNY L. KOLHAGE,MO-OE
OE COUNTY, FLORIDA
Deputy Clerk
Witness
April 29, 2011
Mayor Heather Carruthers
Michael L. Davis, Vice President
M
SECOND AMENDMENT
. ..
for
This econd Amendment (Amendment) is madeand entered into this Ott
_ day of
2010 to the Agreement dated December 16, 2009 (Agreement) between Keith
and Schnars, P.A. (Firm), 6500 North Andrews Avenue, Ft. Lauderdale, FL 33309-2132 and
Monroe County, a political subdivision of the State of Florida (County), Marathon Government
Center, 2798 Overseas Highway, Marathon, Florida 33050.
WHEREAS, County and Firm agree to continue the services as described in the Agreement
dated the 16`h day of December, 2009; and
WHEREAS, the work program and deliverable schedule has been modified by Keith and
Schnars to accommodate the need for Attachment "B" to be consistent with the contract scope of
work; and
WHEREAS, no changes in services and fees are associated with this contract amendment.
NOW, TEUEREFORE, the parties agree as follows;
1. Monroe County Master Schedule — Attachment `B" shall be amended as attached.
2. The remaining terms of the Agreement entered into on December 16, 2009, not inconsistent
shall remain in full force and effect.
Witness
'S WHEREOF, the parties have executed this First Amendment.
BOARD OF COUNTY COMMISSIONERS
KOLHAGE, CLERK OF MONROE COUNT ORIDA
erk M or SySia J. Murphy
Keith and S , JP
Michael L. Davis
Title: Vice President
Date: /
FMSTAMMDMENTTO
T
This First Amendment (Amendment.) is made and entend mtD this — day of
2010 to the Agreement dated Dwamber 16, 2009 (Agreement) betwem Keith and Schnw-3-,-P.A-
(Firm), 6500 North Andrews Avenue, FL Lauderdale, FL 33309-2132 and Monme County, a
political subdivision of the St"O Of Florida (County), Marathon Government Center, 27gg
Swmm Highway, Marathon, Florida 3305D.
WHEREAS? COm3tY and Firm 89w to coMme the services as da=IW m the
F"Pted the 160 day of Dmmber, 2009; and ,0
WHOWAS, the work progam and deliverable schedule has been modified by F.Ath and
Schnars to accommodate the need to have the
111!IIIIIII
_01r:
".I a Il
WHERMS, the amendment to Attachment 'S" of the contract reffects the modified wo6-
[�-rogram and deliverable schedule; ad
N
I Tb'e remaining t&= Of the AW=Meut entered intO on December 16, 2009, not inconsistOW
herewith, shall remain in fiW force and effwL
ATMST
RIM •I I Ell' OwI101 a
Mayor Sylvia I Minphy
PROFE1JJ,'OVT'-L SERVICES TO UPDATE THE MONROE COUNTY YEAR 200
COMPREHENSIVE PLAN AND LAND DEVELOPMENTO.
THIS CONTRACT is made and entered into this L(-#-�7 day of & C 00
COUNTY (*COUNTY"), a political subdivision of the State of Florida, whose address Is the
Marathon Government Center, 2798 Overseas Highway, Marathon, Florida, 33060, and Keith and
1"QONSULTAhn whose address is 6500 North
FL 33309-2132.
The CONSULTANT shall do, perform and carry out in a professional and proper manner services
a part of this contract In Phase 1, CONSULTANT shall produce a Technical Document wNch shall
be the basis for Phase 11, the Evaluation and Appraisal Report (EAR) .Phasethe
statutoryAmendments to the Comprehensive Plan. The EAR shall comport with all 1
rule
needed revisions. Such revisions and amendments shall be oerformed In Pha
includes production of ! ,1 for the planning period t of 1 1 2030.
CONSULTANT shan propose and make the changes to the Monroe County Land Development
Code as a result of the amendments to the Comprehensive Plan and other recommended
reorgartizationandrestructuring oeliminate inconsistenciesduringPhase IV. Representations
made inthe Response o the Request • proposalsfurnished b the CONSULTANT are
incorporated herein as though fully set forth unless modified by Exhibit A or approved by the
County.
=14 !'
2.1 Provide all best available data and base maps as to the COUNTYS requirements "
Work gments. Designate in writing personwith authoritytoacton the f
on all matters conc2.2 Furnish to the CONSULTANT all existing plans, studies, reports, and other avallab -
tata pertinent to the work, and obtain or provide additional reports and data as required by ffU
erning
CONSULTANT. The CONSULTANT shall be entitled to use and rely upon such information and
services provk1ed by the COUNTY or others in performing the CONSULTANT'S services.
2.3 Perform such other functions as are indicated in Exhibit A.
2.4 Provide a schedule that is mutually agreeable to the COUNTY and CONSULTANT.
P f 7.11, Maym 11 11 1:101 XV141
The services to be rendered by the CONSULTANT for each Phase shall be commenced upon
..ZTMZ
mutually agreed to by the COUNTY and CONSULTANT, attached to this contract as Exhibit B,
unless 11 shag be modified in a signed document. by the mutual consent of the COUNTY and
CONSULTANT. Subsequent services shall be performed in accordance with schedules of
performance which shall be mutually agreed to by COUNTY and CONSULTANT.
Phase 1
$ 332,840.00
Phase 11
$ 229,990.00
Phase 111
$204,830.00
Phase IV
$ 264,325-00
Total
$ 1,031,985.00
The tump sum fees are broken down into Phases, Tasks and Subtasks as noted In Exhibit A. The
fees Include CONSULTANT expenses, reimbursables, and delhoerables.
4.2 Payment shall be made at completion of each subtask, except for 1) subtasks for
meetings and, 2) subtasks. requiring greater than two (2) months per Exhibft B. For these
7u7 i
4.3 Because ft work must be completed according to the Schedule shown on Exhibit B
compensation shall be only for the amount of work completed, regardless of the cause of any
delay.
19
5.1 Payment will be made according to the Local Government Prompt Payment Act. Any
request for payment must be In a form satisfactory to the County Clerk (Clerlc� The request must
describe detailF : performed and payment ■ : requested. _ 1.
CONSULTANT must submit to the Project Manager, who will review the request The Pmject
Manager shag note his/her approval on the request and forward it to the Clerk for payment. 11
requestfor payment■t'> approvvd, theProject
,_ManagerInform CONSULTANT
request.writing Mat must include an explanation of the deficiency that caused the d1sapproval of the
5.2 CONSULTANT sWI submit invoices with progress report of activities on a monthly or
othier,Mse regular basis, in accordance with the com-.,L- nsation terms sj,=-:Ied In
the work under this agreement Is completed. These reports shall include the percentage complete
for each 'meeting" subtask being invoiced.
5.3 Subject to the provisions in 4.2, the COUNTY shall make payments to the CONSULTANT
,Ipased on completion of each subtask in Exhibit A.
5.4 Continuation of this contract is contingent upon annual appropriation by Monroe County.
The COUNTY may terminate this contract with thirty days notice to CONSULTANT, and will
compensate the CONSULTANT for work done to the date of notim. Elther party may terminate
k = w+
If the COUNTY terminates this Contract because of the CONSULTANT's failure to perform, then
determined by the COUNTY up to the date of the CONSULTANT`s failure to perform but minus
any damages the COUNTY suffered as a result of the CONSULTANT's failure to perform. The
damage amount must be reduced by the amount saved by the COUNTY as a result of the
Contract termination.■ I ■ _• the CONSULTANT1y the COUNTY■
scope of work fbr Phase IV is determined to be significantly less by the COUNTY, than what is
listed In Exhibit A, the parties may re -negotiate the contract scope and payment to reflect the
compensate the COUNTY. theT tfre CO
7.1 All work assignments beyond or in addition to Exhibit A shall! be authorized In a slgw!'
conducted by the CONSULTANT. Exhibit A contains optional services with listed prices which
must be authorized in writing by the Project Manager. The Project Manager may authorize such
extra services if determined necessary by the EXvislon Dractor.
7.2 Additional authorizations may contain additional instructions or provisions specific to the
authorized work for the purpose of clartlying certain aspects of this Agreement pertinent to the
work to be undertaken. Such supplemental Instruction or provisions shall not be construed as a
modification of fts Agreement. Authorizations shall be dated and serially numbered.
7.3 The CONSULTANT shall not assign, sublet or transfer any rights under or interest In
aqpgqmqnLQLsu senuent Work Ass
the extent that any assignment subletting, or transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless specifically stated to the contrary In any written
consent to a
responsibility underthis
7.4 The CONSULTANT agrees that no charges or claims for damages shall be made by it
services specified in this contract. Such delays or hindrances, If any, shall be compensated for by
All notices, requests and authorizations provided for herein shall be in a signed document ani
Ezhall be delivered or mailed to the addnrP--TL! as fo0o4r.:
a
To the COUNTY: Director, Growth Management Division
do Monroe County Growth Management Division
2798 Overseas I-lighway, Suite 410
Marathon, Florida 33050
And to: County Administrator
Monroe County
Gato Bundling
1100 Simonton Street
Key West FL 33040
To the CONSULTANT: Michael L. Davis, Vice Presklef4
Kelth and Schnars, P.A.
6500 North Andrews Avenue
Fort Lauderdale, FL 33309-2132
tu'z - ior OZV. di aaor�iL-tzes as sucn party, fUrnl8h to fnd
other party in writing. Each such notice, request or authorization shall be deemed to have been
duly given when so delivered by hand, or, if mailed, when deposited in the malls, certified man,
return receipt requested, or by courier with proof of delivery .
under this Agreement in accordance with generally accepted accounting principles consistently
applied. Each party to this Agreement or their authorized representatives shall have reasonable
gnt U pw-pca*t;
during the term of the agreement and for four years following the fernitnation of this Agreement. If
an auditor employed by the COUNTY or Clerk determines that moneys paid to CONSULTANT
pursuant to this Agreement were spent for purposes not authorized by this Agreement, the
CONSULTANT shag repay the moneys together with interest calculated pursuant to Sec. 55-03,
COUNTY shag own all deliverables, and shall have sole rights to reproduce and sell any data or
resulting from this RFP. COUNTY shall have the right to examine and use the work product of
CONSULTANT to verity calculations and aulbenticity, of the Information used to produce the final
locuments produced by CONSULTANT.
Section 11. EMPLOYEES SUBJECT TO COUNTY ORDINANCE MOS. 010 AND 020-11990
The CONSULTANT warrants that it has not employed, retained or otherwise had act on its behalf
any former County officer or employee subject to the prohibition of Section 2 of Ordinance No.
1 1 1 or officer or e. in■ : it ■ c.rl■ • R • r:; * ! 1 'i
repair
Section
If any term, covenant, condition or provision of this Agreement (or the application therecyf to any
circumstance or person)be declared invalid or ■ • : to any extent by a Ma
provision of this Agreement shall be valid and shag be enforceable to the fullest extent t_+rS
by law unless the enforownent of the remaining terms, covenants, conditions and provisions of
this Agreement would prevent the accomplishment of the original Intent of this Agreement. The
COUNTY and CONSULTANT agree to reform the Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the Intent of the stricken provision.
The COUNTY and CONSULTANT agree that in the event any cause of action or aftinistraftz
• r.. ='.� � C,.A ■ }.: � _ ! C a 1 r _ _ I ■ = I ! IC% i. L - I■ t a
Agreement, the prevailing party shall be entitled to reasonable attorneys fees, court costs,
include ■courtsFinvestigative, r out-of-pocket expenses in appellate
In accordance with the Florida Rules of Civil Procedure and usual and customary procedures
required by the circuit court of Monroe County.
proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shag be
successors,The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to th--
benefit of the COUNTY and CONSULTANT and their respective legal representatives,
!
this . have been _ duly authorized 1all necessary• and corporate } 1. action,
COUNTY and CONSULTANT agree that all clisputes and disagreements shall be attempted to be
resolved by meet it confer sessions betweenrepresentatives
} !': each of parties. o
or Issues are still not resolved to the satisfaction of the parties, then any party shall have the right
to seek such relief or remedy as may be provided by this Agreement or by Florida low.
issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue
formation,M • performance, or breach of this Agreement,COUNTY and CONSULTANT
agree to participate. to the extent required by the other party, In all proceedings, hearings,
of _ services underthis Agreement COUNTYand CONSULTANT
LkIIIE'L.-Al
C,WATf and CONSULTANT agree that Owe will be no discrimination against any person, and 1,
is expressly understood that • • determination court of competent r';I
discrimination has occurred, this Agreement automatically terminates without any furdw action on
the part of any party, ~ve the date of the court order. COUNTY or CONSULTANT agree to
comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These Include but are not limited to: Title Vil of the Civil Rights Act of 1964 (PL
88-352) which prohibits discrimination on the basis of race, color or national origin; rdle IX of the
Education Amendmentof • ; • 1 USC ss. 1681-1683,
prohibits discftination on the basis of _Section1 of the Rehabilitation Act of
amended (20 USC a. 794). which prohibills. discrimination on the basis of handicaps; The Age
Discrimination Act of 1976, as amended (42 USC ss. 6101-6107) which prohibits discrimination on
the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended,
relating • nondiscrimination on basis of drug •use; The Comprehensive Alcohol•. 4
Alcoholism Prevention,Treatment _ I • of 1970 i '+as amended,
relating to nondisrAmination on the basis of alcohol abuse or alcoholism; The Public Health
confidentiality of alcohol and drug abuse patent records; Me Vill of the Civil Rights Act of
subjecthousing; The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as may be amended
kom time to time. relafing to nondiscrWnation on the basis of disability; Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or
the matterof, this Agreement.
13
«I . • 4TTK iklErelfA
COUNTYkTfNSULTANT covenant I presently has any intetest, and shall not
r ■ - •, • . a R i '. l • 1 : 'il I f. 1 is R r : G` ■ 1
Agreement, and that only interest of each Is to perform and recelve beneMs as recited in this
COUNTY agrees that officers and employees of the COUNTY recognize and will be required to
comply with the standards of conduct for public officers and employees as delineated In Section
112.313, Rodda. Statutes, regarding, but not limited to, solicitation or aoceptance of gft; doing
business with one's agency-, unauthorized compensation; misuse of public position, conflicting
employment or contractual relationship; and disclosure or use of certain Information.
! '!
The COUNTY and CONSULTANT warrant ttot In respect to Itself, it has neither e
secure either
this Agreementand notpaid or agreed a >• to • Sanyperso Y■?mpan.
corporation, individual, or firm, other than a bonalide employee working solely for it, any
commission, percentage, gift, or other consideration contingent upon or resulting from the aw
or making of thisAgreement.For breachor violation■,,theprovision,the CONSUL
amountits discretion, to offset from monies owed, or otherwise recover, the full of such fel
=r%
CONSULTANTThe COUNTY and CONSULTANT shall allow and permft reasonable access to, and In"clion of,
all documents, papers, leftrs or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and
• . and the COUNTY
unilaterally cancel this Agreement upon violation of this provision by CONSULTANT.
V1
!i r: 1� . t . . :%• _ .' . .:i v c I tea` 1• Dt ! i
coverage, selfwinsurance coverage, or local government liability insurance pool
coverage shall not be deemed a wahmr1 the extent of r coverage, •shall
any cordract entered into by the COUNTY be required to contain any provision for waiver.
pensions and relief, disability, workers' compensetion. and offm beneft which apply to the
performing their respective functions under this Agreement within the territorial limb of the
COUNTY shall apply to the same degree and extent to the performance of such functions and
Y A : of 7F officers,agents, volunteers. or
ernployees outside the territorialI of the
Non -Delegation of Constitutional or Statutory Duties. This Agreement Is not Intended to, nor shah
It be construed as, relieving any participating entity from any obliga*m or responsibiRty Imposed
upon the entity by law except to the extent of actual and timely perforrnance thereof by any
• 1 Y •1.: I • t •, ¢ = . ^ : • Jam;. • : • : I '. # 1 . .f I _ • r :. } .l
:tr responsibility. Further, this Agreement is not intended to, nor shall It be construed as,
suthorWK� the djj;��Aqn of Me constitutional or statu�[-yj duties of the AOUNTY*7�-Mp1l6-A-k1L
-.xtent permitted by the Florlda constitution, state statute, and case law.
enforce or attempt to enforce arry third -party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the COUNTY and the CONSULTANT agree that neither
the COUNTY nor the CONSULTANT or any agent, officer, or employee of either shall have the
authority to inform, counseL or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this Agreement separate and
m
CONSULTANT agrees to execute Such documents as the COUNTY may reasonably require, to
mclude a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace
member, officer, agent or employee of Monroe County shall! be liable personally on this
6 1,'
Section headings have been Inserted In this Agreement as a matter of convenience of refererl--r
used In the interpretation of any provision of this Agreement.
Employers
Section 33. INSURANCE POUCIES
Prior to execution of this agreement, the CONSULTANT shall furnish the COUNTY Certificates of
Insurance indicaft the follovAng coverages or In excess thereof
Workers Compensation in the amount of statutory Omits as specified in Florida Statutes 440.
11 111 Bodily Injury by FF.i
$500,000 Bodily Injury by Disease, policy Omits; and
$500,000 Bodily Injury by Disease, each employee.
0 General Liability (Promises operations, blanket contractual, expanded definition of property
damage, products & completed operations, personal injury) YAN
$500,000 Combined Single Limit.
0 Vehicle Liability
w
T m =77MR1,71177 010 1 @77-:7771
0 Professional Liability with.-
$500,000 per Occurrence; and
$1,000,ODD Anc-���
and not an employee of the Board of County Commissioners. No statement contained In
agreement shall be construed so as to find the CONSULTANT or any of his/her employees,
C09SULTAWs, enx--rTts or o �-' '��
Monroe County. As an independent CONSULTANT the CONSULTANT shall provide
independent, professional judgment and comply with all federal, state, and local statutes,
ordinances, rules and regtdations applicable to the services to be provided.
The CONSULTANT shall be responsible for the completeness and accuracy of Its work, plan,
supporting data, and other documents prepared or compiled under its obligation for this project,
and shall correct at its expense all significant errors or omissions ftrinlm "ti4k Trry t�n d-7g-riz�-r:0-
01
ThS cos?We work necessary to correct those errors attributable to the CONSULTANT and any
chargeable to the CONSULTANT. This provision shall not apply to any maps, official records,
contracts, or other data that may be provided by the COUNTY or other public or semHwblic
agencies.
The CONSULTANT does hereby consent and agree to Indemnity and hold harmlesus
COUNTY, its Mayor, the Board of County Commlssionem, appointed Boards and Commissions,
Officers, and the Employees, and any other agents, individually and collectively, from all fine
suits, claims, demands, actions, costs, obligations, aftonvys. fees, or liability of any kind arist
out of the sole •negNent actions of die CONSULTANT or substantial and unnecessary de
caused by the willful nonperformance of the CONSULTANT and shall be solely responsibWe a
'i.
answerable for any and all accidents or k4uries to pensons or property arising out or 1hJ
performance of this contract. The amount and 4" onsuranc f ie coverage requirements set fbi
hereunder shall In no way be constnied as limiting the scope of Indemnity set forth In th
IN
paragraph. Further the CONSULTANT agrees to deftrid and pay all legal costs attendant to acts
s, - ,i w, .c :. �, : ! I •
Attest DANNY L. KOLHAGE, CLERK
OF MONROE COUNTY, FLORIDA
Deputy
Witness: AtAku
Print Name:
�i
r
Davis,Michael L. r: President
Date:
01
IN
I! it I I 1! I l' � 4 1 : I 1 1
SCOPE , SERVICES EXHIBIT
1 I -► ! 1 and
tII 1
December 2009
Teamwill med withtileproject !rn the County 1 ewwork
tasks and the project schedule, establish reporting relationships and ew
expectations of the project. Ile development of the Public Involvem Plan (P
will 1 be discussedat this meeting, including: audiences,
conumunication materials, communication venues, and the County/K&S roles,
including how conunents will be managed; and the key messages that need to
beconununicatedin all connnunication1 O! ;
initiatedam collection,1 data 1analysis.County
work with K&S
to identify and gather:s
�A K&S will develop a database of infomation or resources, including source a—nA
status. a
1.4 K&S wfll, in coordination with the County, identify stakeholders and potentiM
candidates for interviews; develop an Intergovernmental Coordination Plan (11
and Public Involvement Plan (PIP); and, establish the project website.
11he PIP will address ti' public participation/input 1includemedia outreach
plan relatingtotheComprehensive Update, I is 1 1 and Appraisal
' 1► ! 1 1 1 1 i i ! : t;
Following,Land Development Code.
Based on the meeting in Task 1. 1 above� K&S will prepare strategies for identified
audiences and phases.
A draft public participation plan will be prepared for County review. K&S will
support the County staff to present the public participation plan at the Planning
Commission and the BOCC briefings, noted in Tasks 2.2 and 2.3.
Cglglky, review, andThe ICP will 1 .� 1 1 / it i �A�.. �1 1 ►;
involvement plan will be prepared.
identify the applicableagenciesand other bodies
stakeholders and establish the primary contact and/or board members. It will also
identify the appropriate stages of the process in which they will be engaged and
how they willbe notified.
• Meeting agenda;
• Kickoff meeting between County and K&S;
• Detailed Project Schedule;
• Information data base, updated throughout Phase 1;
• ICP;
• PIP;
• Written meeting summary; and
• Establish project website.
52.090.00
TASK 2 —MEETINGS AND PUBLIC INVOLVEMENT
2.1 For the duration of Phan will participate in up to two (2) meetings per
mouth, either in person or via telephone, with County staff to discuss the status of
the project and to solicit comments and feedback.
2.2 K&S will provide one briefing of the BOCC during Phase 1.
2.3 K&S will provide one byiefing of the Planning Commission during Phase 1.
2.4 K&S will maintain and update the project website monthly, at a minimum.
2.5 K&S will conduct one (1) general public/stakeholder outreach event/program
during Phase 1.
This outreach event shall include a presentation at Om locations, to be determined
at a later date with County input. As part of Task 1.4, K&S will establish a specific
event strategy that will include a Cornmissioner greeting and comments at each
location; County and K&S staff will be available to discuss the upcoming activities,
take feedback and answer questions.
R
MM4 =-k7j =7 Or -To =777EMM11
au j *11 I'l I
December 2, 2009
FXIIF.W-3��T I a -j I 1 -7 TV, M 1A
• Meeting participation;
• Meeting agendas;
• Written meeting summaries;
• Update projed website;
• Gmeral pubstakeholder outreach event;
• Monthly progress reports. I
3.1 K&S will analyze existing conditions to update the Comprehensive Plan
components listed below:
• Population and Housing;
• Cornmunity Faces and Services, including the Public Education and the
Public Health Systems;
• The Capital Improvement Program;
• Wastewater, Solid Waste, Stormwater and Potable and Reclaimed Water
services;
• Transportation, including Ports and Aviation services;
• Land Use;
• Planning Arm and the Areas of County Critical Concern;
• Coastal Management and Natural Resources;
• Economics and Employment; and
• Historic Structures and Sites.
The analysis will determine ftends that are emerging; the suitability of existing
land use regulations� relevant growth management laws and rules, public/private
facilities and services to meet the changing needs of the population; and, where
public and/or private initiatives will be necessary to maintain and improve
services and facilities. This task shall involve an examination of the
intergovernmental organizations that the County participates in with regard to
regional affairs. The analysis will also identify and evaluate the consistency among
and between local plans� studies and ordinances, as identified in Task 1.
M
1,3 r, M, r —FT U, r r, 11
'- -L wL L L, -
December 2, 2009
3.2 K&S will prepare a Draft Technical Document, updated to the 2010-2030
planning period, meeting the requirements of 9J-5Chapter 163.3177.F.S
and Chapter 38O.F.S. for each element. The Technical Document will establish the,
appropriate level of standard for each service/infiwtructum and; will identify
the projected needs, based upon population projections and level of service
standards, in five (5) year increments throughout the planning period.
X—I S will retain the same element headings and subheadings, as may 12
appropriate, within the existing Technical Document� and will include mose
may be required by Statue or Rule in order to be current and consistent with
requirements. A
3.3 K&S will conduct up to two (2) meetings with County staff to review the Draft
Technical Document. These expanded meetings will be a part of the regular
bimonthly meetings idened in Task 2. 1.
3.4 K&S will organize and participate in one (1) County/DCA joint workshop to
review the draft Technical Document noted in Task 3.2, above.
3.5 K&S will participate in one (1) public preset tation with the Planning
Commission (LPA) to review the Draft Technical Document.
3.6 K&S will participate in one (1) public presentation with the BOCC to review the
Draft Technical Document.
• Draft Technical Document (20 copies with I electronic file);
• Meeting agendas;
• Meeting participation;
• Written meeting summaries,
• One full size (I I "x ITI and one reduced copy (8.5"x of each rnap- and
• All text, tables, charts, and maps provided in digital fbrmat. Mappin; shall
prepared in a format compatible with the County's GIS. I
Consultants Lump Sum Feefor Task 3 ................................................ S 174,730.00
ri
1 C4 1 ('41 ki
Rolecember 2, 2009
4.1 Utilizing the results fivm Tasks above, K&S will prepare a Final '2010-2030
Technical Document". This document is the basis fbr the remaining phases of
the Evaluation and Appraisal Report (EAR) and the future Comprehewive Plan
update.
4.2 Prior to the presentation of the Final Technical Document to the 9OCC in Task
4.3 below, K&S will submit the material to the DCA for a Courtesy Review.
4.3 K&S will participate in one (1) public presentation of the Final Technical
Document before the BOCC.
• Meeting agendas;
• Meeting participation;
• Written documentation of Commission direction item;
• DCA Courtesy Review;
• Final Technical Document Update (20 copies with I electronic file);
• One fall size (I I "x I Tj and one reduced copy (8. 5"x of each map; and
• All text, tables, charts, and maps provided in digital format. Mapping shall
prepared in a format compatible with the County's
i mm=rm� rrnrrrT,-:j,=,
a AAA 27
(MIS) for additional events, at locations as selected by the County, to obtain feedback,
encourage public participation and answer stakeholder questions,
Consultant's LumT, Sum Fee &r each event shall not erceed ... ....
Qlka M1A9ag&6ffe—arz-njs- as Cge&&aW h the County: K&S staff (up to 2 persons)
attendance at additional meetings/hearings before the Planning Commission (LPA) or
BOCC for all tasks included in this Phase.
�111ppo��Iqiii
I . 1 1 p�ppi�
TOTAL LUMP SUM FEE FOR PHASE I ................................... S 332,840.00
K,
A, ** 19, , OR, W11 1, 11
q" 11111111 1i J
4 9 34 0) 14
k- I
F 1171�111 '��:J�:J� !�111 I
11:11,U) PLIA A L7A I A CM
The purpose of the public information workshops will be to discuss and receive public
input on the key local "majoe, planning issues that will be addressed in the EAR.
L I. K&S will meet with key County staff and officials to gather input on major issues
affecting the County.
1.2. K&S will coordinate and conduct three (3) public workshops, and prepare
presentation and handout materials ibr the workshops, which may include corrunent
sheets, descriptions of the EAR process, and mounted aerials,
1.3. For the duration of Phase will participate in up to two (2) meetings per
month, either in pawn or via telephone, with County staff to discuss the status of
the project and to solicit comments and &odback.
1.4. K&S shall conduct other coordination efforts to include meetings with elected
officials, appointed officials, County staff, and other government agencies, including
the DCA.
1.5. K&S will update the project website monthly, at a minimum,
/ s �11 �
• Mooing participation;
• Meeting agendas;
• Written meeting summaries;
• Information date base, updated throughout Phase 2;
• Updated project website;
• Public involvement materials such as comment sheets and handouts outlining
the EAR process;
• Presentation materials for workshopsPowerPoint presentation, mounted
aerials);
• An issues matrix providing details on the identified major issues; and
• Monthly progress reports.
Consultants Lump Sum Feefor Phase 11 Task 126.510.00
M
r, 7=1010771 J-rL=L7LLTMr'Vk'=J7 =L-7
SCOPE OF SERVICES — EXMBIT A
Monroe County and Keith and Schnars, PJL
December 2, 2009
k2. I KAZ will coordinate and conduct an interagency scoping meeting with adi I
local jurisdictions and State, regional and county agencies to *Ve their 'Input
Tom
the key issues that have been idented, and to identify additional issues that shouA
be addressed. In addition, tNs meeting will save as an opportunity to identify
cAllect the data that needs to be received from these agencies in order to conduct
EAR.
F-2 K&S will prepare a compilation report that summarizes all issues identified for
fiuther mearch and updating This report will be submitted to the county for
review and consideration.
• Meeting participation;
• Meeting agendas;
• Written meeting summaries;
• Presentation materials for workshops (e.g. PowerPoint presentation, nmxomun
aerials);
• An Issue Compilation Report, composed of- a Scope of Work that outlines
idened major issues, and the manner in which these issues and the other E
statutory requirements, will be addressed;
• An issues matrix providing fiather details on the idented major issues;
• Monthly progress reports. I
T-M
N
A I I q r I rI 1 11 L
I K&S shall perform a comprehensive review on an element -by -element basis of the
Comprehensive Plan in order to identify successes or shortcomings in achieving the
County's goals, objectives and poficies and identify goals, objectives and policies
with old dates or out dated tasks
in
A report summarizing, in tables and text, progress in achievg J
Comprehensive Plan's ot1jecfives since the date of the lag EAR and go
objectives and policies which include old dates or outdated tasks . This report
nAt intended to be a stand-alone document, but will be incorporated as a t
in the draft EAR (see Task 5 Deliverable).
Consultants Lump Sum Feefor Phase ff Task 17,56000
TASK 4- PUBLIC MEETINGS
4.1 The K&S Team will conduct one (1) presentation to the Planning Commission to
obtain feedback on the report generated during Task 3.
4.2 The K&S Team will conduct one (1) presentation to the BOCC. This presentation
will provide the BOCC with a "report card" of the Comprehensive Plan.
Task 4 Deliverable:
• Meeting agendas, if necessary-,
• Meeting participation; and
• Written documentation of Commission and BOCC directil
1 1 !! 1 I! 1: I! I: i
DEVELOPMENT AND PREPARATION OF FIRST AND FINAL
DRAFTEAR
5.1 The issues identified in Tasks I and 2 will be: described, analyzed, and, evaluated
by for potential social,( 1 1 andenvironmentalimpacts.
5.2 Along rrequirements,prepare a series
Comprehensive Plan amendment recomniendations to address these issues.
• Descriptionof the proms1 o ensure1 participation;
Changes• Updated population estimates;
• in Land
1. Vacant land fbr fiftredevelopment
2. Demands of growth on infiwtructure
3. Location of development, inchWing infill and redevelopment needs
• Coastal High Hazard Area (CHHA)/Property Rights Assessment;
• Coordination of any fliture school locations, and an evaluation of stuwc*ewsses ar
shortcomings coordinating 1 development ant public rt.
eR:
• List ofchanges needin the comprehensiveplan due to changes in State I
regional plans and/or administrative rules, including all new statatory or ru
requirements Ias thosespecified by s 697, 360and 9 and
• Other issues as may be required by County staffi
r f r,
ri .:.
organize Cattend one 1the PlanningCommission
on f the purpose of obtainingM transmit
Draftt D; for !
5.6 Submit Draft 1 DCA for courtesy review ninety (90),:
throughys before the required
adoption date per DCA Handbook.
Tasks I ill •c development othe first draftof
will be r{electronically t1 County for preliminary staff
-IV co
December 2, 2009
staff and the DCA Courtesy Review, noted in Task 5.6, will be addressed p4or t(-t
proceeding to Task 6.
• Meeting agenda,
• Preseotation materials;
• Meeting participation;
• Written summary of BOCC direction;
• I electronic copy of the first draft EAR for prelfininary intmal staff review;
and
• I electronic copy and 20 hard copies of the final draft EAR for the Plannin-t;
Commission and BOCC briefing noted in Tasks 5.4 and 5.5, above; and
DRC meeting and the Planning Commission (LPA) hewing noted in Task 6,
below.
TASK 6- PUBLIC HEARINGS ON PROPOSED EAR
6.1 K&S will attend and coordinate one (1) hearing before the Planning Commission
6.2 K&S will attend and coordinate one (1) adoption hearing before the BOCC.
The purpose of the Planning Commission (LPA) and BOCC hearings is to receive staff
and public comments and obtain authority fbr the transmittal of the Proposed EAR to
DCA and the other reviewinU7encies to obtain a Findingxl-§�
comments received from the hearings will be addressed prior to mailing (Task 7).
Task 6 Deliverables:
* Meeting and hearing participation;
* and
* Report on direction from the hearings before the Planning Commission (LpA)
and the BOCC.
Consultants Lump Sum Feefor Phase 11 Task 6 .................................... S 3,600.&
E
Monroe County Comprehensive Plan Update
SCOPE OF SERVICES — EXHIBIT A
Monroe County and Keith and Schnars, P.A.
December 2. 2009
TASK 7- MAILING OF ADOPTED EAR TO DCA
7.1 K&S will assist the County with the submission of the Adopted EAR to DCA
and other reviewing agencies.
Task 7 Deliverable:
The original, twenty (20) copies and two electronic files (as revised to address
the Planning Commission, public and DRC conunents) of the Adopted EAR
will be provided to the County for transmittal to DCA and review agencies, and
internal distribution.
Consultants Lump Swn Feefor Phase 11 Task 7 ......... ... ...... ... ... ... ... ... ... $ 2,040.00
NOTE: Phate H Tasks 2,9 10 and 11 wffl only be requked ff the Adopted EAR
recelves comments or recommendations for changes from the DCA.
TASK 9- RESPONSE TO DCA RECOMMENDATION & COMMENTS
8.1 K&S will review all reconvuendations and cotments aid prepare a written
response to each itern, if necessary.
Tasks 8 Deliverable:
* Written Response to DCA Recommendations and Comments.
Consultants Lump Sum Fee for Phase 11 Task 8 ...... ... ... ... ...... ... ... ... ....... $ 3.170.00*
TASK 9- REVISE PROPOSED EAR
9.1 Based upon the cornments received from DCA, K&S shall prepare revisions to the
EAR, if necessary.
9.2 K&S shall submit the revised EAR to the County for review and approval.
Tasks 9 Deliverable:
@ Revised EAR (I electronic and/or three hard copies) fors review.
Consultants Lump Sum Feefor Phase 11 Task 9...... ... ... ... ... ... ... —...$ 5.320.00*
21
Monroe County Comprehensive Plan Update
SCOPE OF SERVICES — EXHIBIT A
Monroe County and Keith and Schnars, PJL
December 2, 2009
TASK 10- PUBLIC HEARING TO ADOPT PROPOSED EAR
review the proposed EAR.
10.2 K&S shall attend and coordinate the BOCC public hearing required by Florida
Statutes for adoption of the revised Evaluation and AppraisW ReporL
Task 10 Deliverables:
* Report on direction from the hearing.
* One electronic and 10 hard copies of the draft EAR (as revised to address staff
comments) for the DRC review and Board of County Commissioners adoption.
TASK 11 - MAILING OF ADOPTED PROPOSED EAR TO DCA
11. 1 1he revised adopted EAR will be submitted to the County for transmittai to DCA.
Task 11 Deliverable:
20 bound copies xW 2 electronic files of the adopted EAR for transmittal and
internal distribution.
Consultants Lump Sum Feer,' ,,or Phase 11 Task I I ... ...... ... ... ... ...... ... ...... ......
Note: If finiher proceedings are necessary (e.g., mediation, ligation), it is anticipated that
K&S will be available, pursuant to an amendment to this contract� to provide additional
services.
(MIS) for additional events, at locations as selected by the County� to obtain feedback,
encourage public participation and answer stakebolder questions.
Consultant's Lump Sum Fee each event shall not exceed .............................. $9,960.00
"t cr as Cog&jA&tq4 & the Coffla: K&S staff (up to 2 persons
k
MonroeCounty Comprehensive Plan Update
SCOPE OF SERVICES EXHIBIT
Monroe County 1 and IKeith and I( I
December 1
Consultant's Lump Sum Fee each meeting1hearing shall not exceed ... ... ... ... $3,760.00
Tasks &11 fees ($11,870) not Included in Pbase 11 Total — but nuty be necessary if
dodimsIs =Avi:f 11 1 I f, yl 1 ,.
Community
PHASE —COMPREHENSIVE PLAN 1
AMENDMENTS/COMPREHENSIVE PLAN
I I 1':
TASK I — PHASE HI KICKOFF
1.1 K&S will meet with the project 1/ 1the County toreview work
and project schedule, and establishexpectittionsof Phase 111.
update S
rask I Deliverables:
agenda;• Meeting
• Meeting participation;
meeting• Written 1 d
• Updated PIP.
INVOLVEMENTTASK 2 — MEETINGS AND PUBLIC
participate Acoordinateperwn andtelephonically)
CountyIi'.times per for the duration R Phase
participate coordinatec to 4 two-hour)meetings
Department of (RCA) during its informal
' formal
proem a
E,. 3 K&S will update the project website monthly, at a minimum.
rasks 2 I + t
Meetingagendas;
* Meeting and public participation;
m
10 r(TI 7 =1' I l I l Y 1 " I' 0 : I
I ', tri
Lq I Jwo�l La L IW
--,-
December 2,2009
• Written meeting and public event summaries, including DCA recommendations
and comments;
• Information data base, updated throughout Phase 3;
• Genaul publictstakeholder outreach events; and
• Updated project website.
3.1 Utilizing the recommendations contained within the EAR; and input gathered
through the public involvement process and preliminary meetings with the DCA,
K&S will draft amendments to the Plan to implement the goals of the County, that
meets the requirements of Chapter 380 and Chapter 163, PartChapter 91-5,
and Rule 28-20 F.A.C., and all other applicable studies or plans. During the
drafting process, K&S will work closely with County staff, the Planning
Commission, the Board of County Commissioners, the DCA, and other agencies as
necessary, to assure that the amendments are acceptable and to work through issues
prior to submission of the final amendments.
3.2 K&S will provide additional amendments to the Comprehensive Plan Policy
Document based upon the updated Technical Document and any impending
statutory requirements; and shall delete any goals, objectives and policies which
are out-of-date or no longer applicable.
3.3 K&S. will participate and coordinate six (6) meetings with the DRC to review the
draft amendments. These expanded meetings will be a part of the regular bimonthly
meetings idented in Task 2. 1.
3.4 K&S. will coordinate and participate in five (5) meetings before the Planning
Commission to review the draft amendments.
* Meeting agendas, as necessary;
* Meeting participation;
* Meeting summaries, including directional items from the Planning Conunission;
and
* 20 copies and I digital file, in final ordinance and strikcthrough and underlined
format, of the proposed Comprehensive Plan Amendments. Such amendments
shall include those based upon the results of the Evaluation and Appraisal
report; the updated Technical Document, impending statutory requirements;
Ir
I
SCOPE O 1 ` i ii;
Monroe County and I Keith and
# .. PA.
December If+
e deletion o& or revisiony goals, objectives and policiwhich are
out-of-date longer applicable;
AMENDMENTS
4.1 Incorporatingcomments1 feedbackreceived on the draft1 Ifl r ' during
`
Tasks 2 and 3, K&S will develop a final set of amendments in undeffine-
-t :.! !1 / be reviewed during Ipublicprocess '1 -Planning
Commission andtheBOCC during both thetransmittal 1, adoption hearing
process.
k,:s
4-2 r
iX will participate and coordinate two (2) public hearings before the Planning
Commission
participate 1coordinatetwo public 'l, before Board i 1
CountyCommissioners for the review, adoption1 transmittal ofthe amendments
1'the1'
* Hearings participation;
Ordinance* Report on direction from the hearings before the LPA and the BOCC;
* 20 copies and I digital file of the proposed Comprehensive Plan Amend
in Final 1striketbrough4underlined format.
r T1 aI z! I t 1
5.1 K&S will analyze the DCA response in its Objections, Recommendations and
Comments ' Report !;thetransmittal1the Plan amendmentsand,
prepare- 1} to each item.
5.2 If necessary, K&S shall make the necessary adjustments or oat II1 e
directionE County 1will be providedin underline-strikethrough
lie
* Wfitten response to the ORC addressing each item; and
* 20 copies and I digital file of dke final Comprehensive Plan Amendments, in
strikethrough and underline format, for adoption and enactment
* I digital file and 20 tabbed copies, without strikethrough and underline, of all of
the goals, objectives and policies of the complete "2010-2030 Comprehensive
Plan".
Note: If further proceedings are necessary (e.g., mediation, ligation), it is anticipated thw--,
K&S will be available, pursuant to an amendment to this contract, to provide addonal
services.
Opthmal Services (not Included In Woo
Additional-PublicANtreach Events: K&S staff will utze
(MIS) for additional events, at locations as selected by the County, to obtain feedback,
encourage public participation and answer stakeholder questions.
Consultant's Lump Sum Fee each eventshall not exceed .............................. $9,960.00
01her -as- -Coor-dinaled &V the Qynty: K&S staff (up to 2 persons
maximum) attendance at additional meetings4mirings before the Planning Commission
(LPA) or BOCC for a] I tasks included in this Phase.
Consultant's Lump Sum Fee each meeting1heaHng shall not exceed ... ...... ... 33,76o.00
TOTAL FEE FOR PHASE 111 ................................................. S 204,930.00
U
l 11 � , :. � I ,� � . � , ": •. 1 ill
SCOPE OF SERVICES - EXHIBIT A
Monroe County i i Keith and y i PA.
TacemberI' I "'
!44111.13k -AIM 1 '-wellim
WILMA JODI
project , 1the County to review work
and project schedule, and establish expectations of Phase IV. 11
agenda;
• Meeting
• Written > and
• Updated PIP
MF-NT RECOMMENDAT
prepare 1! F;includeM!1 1 1:1:! revisions and
amendments to create LDRs based on existingcode, 1.11 Plan and
FloridaRthis analysis willestablishthe focus for drafting
conductland development code.
i 7!two meetingswith Countytoreview and provide
input on the RecommendationsRRevisions Reportgeneratedin Task 2. 1, above.
nese expandedmeetings willbe apad of the regularbimonthly A
identified in Taskbelow.
coordinate p to presentationsbeforeCommission
to obtainon the issues11recommendationsidentified
• Meetings ! inecessary;
• Meetings participation;
Presentation• materials;
• Written meeting 1 ; 1
• Recommendations and Revisions Analysis Report (20 copies and I electronic
IN
1-kWW77 =17=1"'T7111
#
IX N1 TTr- L"n
Consultants Lump Sum Feefor Phase IV Task 2 ... ...... ... ... ...... ... ........ ... S 55,680.00
TASK 3 — MEETINGS AND PUBLIC INVOLVEMENT
3.1 For the duration of Phase IV, K&S will participate in up to two (2) meetings
per month (for a toW of 16 meetings), either in person or via telephone, with
County staff to discuss the status of the pwject and to solicit comments and feedback.
3.2 K&S will participate in one (i) general public outreach event1prograrn during
Phase IV.
3.3 K&S will update the project website monthly, at a minimum.
• Meeting agendas, as necessary-,
• Written meefing summaries;
• Monthly progress reporls;
• General public outreach event; and
• Project website update.
4.1 Utilizing the results of the Tasks 2 and input gathered through the community
involvement process and scoping and review meetings with County staM K&S will
prepare amendments to the County's Wits. The regulations shall be reorganized to
unify the various requirements and consolidate subject matter into a user-friendly,
simple to administer and enforce, land development code that will implement the
adopted Comprehensive Plan; the EAR.; the Strategic Regional Policy Plan;
Chapter 380 and Chapter 163, Part 11, F.S.; Chapter 9J-5 F.A.C. and Rule 28-20
and conform with other applicable studies and plans.
4.2 During the dratking proms, K&S will work closely with County Staff, the Planning
Commission, the Development Review Committee (DRC), the BOCC, the DCA
and other agencies as necessary, to assure that the amendments are acceptable and
to work through issues prior to submission to the County of the final amendments.
1
10
December 2009
Informal
1 copies anddigital o.♦ '+ LDR III i
Consultants Lur Sum Feefor Phase r i 1,..,
5.1 K&S will present and provide an overview of the planning and regulatory
documents prepared in Task 4 at up to dure (3) public hearings of the Planning
Commission; solicit the comments of the Commission members; and, develop a list
of the concerns and suggestions provided at the meetings. K&S will coordinate with
the County regWing public notice of the meetings.
Meeting
• • Presentation matmals; and
• Written meeting m,
r r .Sum Feefor Phase IV Task6.850.00
f. I Based on the comments provided in Task 5, K&S will prepare a final draft of the
proposed LDR amendments.
Task 6 Deliverable:
=,tants Lump Sum Feeforr rt r .................................... $ 24.960.OL
TASK 7 • PUBLIC HEARINGS
7.1 K&S shall present the final ! development c! , public before
Planning Commission and two (2) public hearings before the Board of County
Commissioners for adoption and enactment.
1E
December i rr: 2009
Hearing• participation;
• Presentation materials; r
• Hearing summaries.
4 Pam: _4
1i11
Y
OptionalServices1.oincluded In 1
1 1 li
for additionalalocations as selected 1 County,U obtain _dby M
Consultant'sencourage public participation and answer stalceholder questions.
r Sum Fee eachaf exceed f f :', R'.
Xs_1H_e_artMLs gE Q=&fiated r 1 f [' 3 o 2 permns
nmimwn) attentlance at additional mectingAearings before the Planning Commission
" LI BOCC for all tasks included in Phase.
Consultant'sfi iR
TOTAL LUMP SUM FEE..................................................5 $1,031,985.00
•MI vV° ivwv aa®rsw ®a rV ®® a... rr®
Policy
InmuvncwCouvM
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ad pp dda Wm t AbOder. By heWasaft it
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11 tA1
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ycow