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97EM-7T-11-54-10-044F AGREEMENT #97EM-7T-11:04-10-44,; v� AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND MONROE COUNTY This Agreement entered into by and between the Department of Community Affairs (Grantee) and Monroe County (Subgrantee), shall govern certain emergency management -related activities to be financed by the Grantee. THEREFORE, in consideration of the mutual promises and covenants herein contained, the parties agree as follows: TERMS OF AGREEMENT A. This Agreement shall begin on October 1, 1996, and shall continue in full force and effect to, and including, September 30, 1997. B. The Grantee agrees to allocate to the Subgrantee the maximum sum of $28,483 which the Subgrantee will match with $28,483 to initiate the successful completion of the activities/projects in the approved five year strategic plan submitted by this Subgrantee and which are applicable to the period of performance of this contract. C. It is agreed that liability of the Grantee under this Agreement shall not exceed the total funds received and allocated by the Grantee for this Agreement. D. The Grantee or Subgrantee may terminate this Agreement for breach of contract, or in the event of non -availability of funds, with such notice as is reasonable under the circumstances. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature and subject to any modification in accordance with Chapter 216, Florida Statutes. Either party may terminate this Agreement without cause by giving thirty (30) days written notice to the other party. E. The Subgrantee, in performing the requirements of this Agreement, shall comply with all applicable laws, rules, regulations, ordinances and codes of the federal, state and local governments. The payment of funding provided by this Agreement is contingent upon compliance with all applicable laws, rules, regulations, ordinances and codes of the federal , state and local governments. Non-compliance may result in the withholding of funds and the suspension and termination of this Agreement. II. REQUIREMENTS AND ASSURANCES A. General Provisions. The Subgrantee hereby assures and certifies that it will comply with all applicable regulations, policies, guidelines and requirements, including 44 CFR (Code of Federal Regulations) Part 13 ("Common Rule"), 44 CFR Part 302, and Office of Management and Budget (OMB) Circulars A-87, A-102 and A-128 as they relate to application, acceptance and use of federal funds under this Agreement. Subgrantee also certifies it shall comply with chapter 252, F.S., Rule Chapters 9G-6, 9G-7, 9G-11, and 9G-19, F.A.C., as a condition of the receipt and acceptance of funds under this Agreement. B. Lobbying. 1. The Subgrantee certifies, by signing this Agreement, that to the best of his or her knowledge and belief, no federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. 2. Pursuant to Section 216.347, Florida Statutes, the Subgrantee agrees that no funds from this Agreement will be expended for the purpose of lobbying the Legislature or a state agency. C. Scope of Work. The Subgrantee will comply with the approved "Five Year Strategic Plan", hereinafter referred to as the "Strategic Plan", submitted by the county describing the activities/projects to be accomplished this year under this State and Local Assistance (SLA) Agreement. Such approved Strategic Plan is on file for Subgrantee and has been previously routed for approval with the Subgrantee's Emergency Management Preparedness and Assistance (EMPA) Base Grant. At a minimum, Subgrantee shall complete those tasks identified in its Strategic Plan to be performed during the period of this Agreement. Failure to timely complete tasks identified in the Strategic Plan may constitute grounds for withholding funds and suspension and termination of this Agreement. D. Compensation and Financial Reporting Requirements. 1. The Subgrantee shall use the funds available from this Agreement to pay for State and Local Assistance personnel, travel and administrative expenditures. OMB Circular A-87 should be used to provide guidance concerning allowable and unallowable expenditures. The Subgrantee shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed the total allocation shown in Paragraph I.B. of this Agreement. Funds will be released on a quarterly basis with the maximum quarterly release not to exceed one-fourth (1 /4) of the total Agreement amount or as otherwise approved by the Grantee. 2. Administrative Expenditure Reports must be submitted to the Grantee on a quarterly basis and are due within thirty (30) days after the end of each quarter. Progress reports must be submitted to the Grantee on a semiannual basis according to the requirements set forth in the Subgrantee's EMPA base grant for the same fiscal period. A final Administrative Expenditure Report, serving as the close-out report, is due within thirty (30) days after the termination of this Agreement. The Subgrantee shall not receive reimbursement for final expenditures until the final progress report is received, previous payments are audited and final approval has been made by the Grantee. E. Fiscal and Program Accountability. The Subgrantee must establish fiscal control of subgrant funds and required matching expenditures as required in Federal Emergency Management Agency (FEMA) regulations and OMB Circulars. The Subgrantee acknowledges that it has full responsibility for fiscal and programmatic accountability for this subgrant. In the event the Subgrantee is unable to produce records capable of being audited without reconstruction by auditors, all funds paid under this Agreement by the Grantee to the Subgrantee shall be disallowed and subject to repayment. The accounting system established and maintained by the Subgrantee must have internal controls adequate to safeguard the assets of the Subgrantee, check the accuracy and reliability of accounting data, promote operating efficiency and ensure compliance with described management policies of this Agreement. F. Recording and Documentation of Receipts and Expenditures. Accounting procedures must provide for an accurate and timely recording of receipt of funds by type of expenditures made from such funds and of unexpended balances. Accounting procedures must be adequate to ensure that expenditures charged to this subgrant are for allowable purposes and that documentation is readily available to verify that such charges are accurate. Failure to create and maintain said documentation may result in the disallowance and recovery of funds. G. Unexpended Funds. Unexpended funds which are reflected on the final Administrative Expenditure Report referred to in Paragraph II.D. above will automatically revert to the Grantee, and the Grantee reserves the right to unilaterally reobligate such funds. H. Obligation of Grant Funds. Subgrant funds shall not be obligated prior to the effective date, or subsequent to the termination date, of the subgrant period. Obligations outstanding as of the termination date shall be liquidated within thirty (30) days. Such obligations must be related to goods or services provided and utilized within the subgrant period. I. Retention of Records. 1. All original records pertinent to this Agreement shall be retained by the Subgrantee for three years following the date of termination of this Agreement or of submission of the final close-out report, whichever is later. However, if any litigation, claim or audit is started before the expiration of the three-year period and extends beyond the three-year period, the records will be maintained until all litigation, claims or audit findings involving the records have been resolved. 2. All records, including supporting documentation of all program costs, shall be sufficient to determine compliance with the requirements and objectives of the Scope of Work shown in paragraph II.C. and all other applicable laws and regulations. 3. The Subgrantee, its employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its public records at reasonable times to the Grantee, its employees, and agents. "Reasonable" shall be construed according to the circumstances, but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the Grantee. J. Audit Requirements. The Subgrantee agrees to maintain financial procedures and support documents, in accordance with generally accepted accounting principles, to account for the receipt and expenditure of funds under this Agreement. 1. These records shall be available at all reasonable times for inspection, review, or audit by state personnel and other personnel duly authorized by the Grantee. "Reasonable" shall be construed according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday. 2. The Subgrantee shall also provide the Grantee with the records, reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under this Agreement. 3. The Subgrantee shall provide the Grantee with an annual financial audit report which meets the requirements of Sections 11.45 and 216.349, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, and to the extent applicable, the Single Audit Act of 1984, 31 U.S.C. ss. 7501-7507, OMB Circulars A-128 and A-133 for the purposes of auditing and monitoring the funds awarded under this Agreement. 4. The annual financial audit report shall include all management letters and the Subgrantee's response to all findings, including corrective actions to be taken. 5. The annual financial audit report shall include a schedule of financial assistance specifically identifying all Agreement and grant revenue by sponsoring agency and Agreement number. 11. 6. The complete financial audit report, including all items specified in J.4. and 5. above, is due on or before April 30, 1998 and shall be sent directly to: Department of Community Affairs Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 7. In the event the audit shows that the entire amount of awarded funds, or any portion thereof, were not spent in accordance with the conditions of this Agreement, the Subgrantee shall be held liable for reimbursement to the Grantee of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty (30) days after the Grantee has notified the Subgrantee of such non-compliance. The Grantee may offset current awarded funds to reimburse for previous year non-compliance. If the Subgrantee fails to provide the reimbursement within 30 (thirty) days, then the Subgrantee authorizes the Grantee to deduct the amount to be reimbursed from any funds awarded to the Subgrantee but not yet released by the Grantee. 8. The Subgrantee shall have all audits completed by an independent public accountant (IPA) who shall be either a certified public accountant or a public accountant licensed under Chapter 473, Florida Statutes. The IPA shall state that the audit complied with the applicable provisions noted above. K. Modification of Agreement. Either party may request modification of the provisions of this Agreement. Changes which are mutually agreed upon shall be valid only when reduced to writing, duly signed by each of the parties hereto, and attached to the original of this Agreement. However, the funding amount and match commitment identified in paragraph I.B., above, may be modified as provided in that paragraph. L. Notice and Contact. 1. All notices provided under or pursuant to this Agreement shall be set forth in writing and delivered either by hand delivery, or first class, certified mail, return receipt requested, to the representative identified below. Said notification shall be attached to the original of this Agreement. 2. The Representative of the Grantee is the Grantee contract manager for this Agreement, Joseph F. Myers, Director, Division of Emergency Management. 3. The Representative of the Subgrantee responsible for the administration of this Agreement is the County's Authorized Official who executes this Agreement. 5 4. In the event that different representatives are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be rendered as provided in L.1. above. M. Subcontracts. 1. If the Subgrantee subcontracts any or all of the work required under this Agreement, the Subgrantee agrees to include in the subcontract language binding the subcontractor to the terms and conditions of this Agreement with the Grantee. 2. The Subgrantee agrees to include in the subcontract language stating that the subcontractor shall hold the Grantee and Subgrantee harmless against all claims of whatever nature which may arise out of the subcontractor's performance of work under this Agreement, to the extent allowed by law. 3. If the Subgrantee subcontracts, a copy of the executed subcontract must be forwarded to the Grantee within ten (10) days after execution. III. MISCELLANEOUS REQUIREMENTS A. Bills for fees or other compensation for services or expenses must be submitted in detail sufficient for a proper pre -audit and post -audit thereof. B. Bills for any travel expenses must be submitted in accordance with Section 112.061, Florida Statutes. C. Units of deliverables, including reports, findings, and drafts as specified in Paragraph II.C. of this Agreement, must be received and accepted by the contract manager prior to payment. D. The Subgrantee must comply with the criteria and final date by which criteria must be met for completion of this Agreement as specified in Paragraph I.A. of this Agreement. E. The Grantee may unilaterally cancel this agreement for refusal by the Subgrantee to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Subgrantee in conjunction with this Agreement. It is expressly understood that substantial evidence of the Subgrantee's refusal to comply with this provision shall constitute a breach of contract. IV. LEGAL AUTHORIZATION The Subgrantee certifies with respect to this Agreement that it possesses legal authority to receive the funds to be provided under this Agreement. The Subgrantee also certifies that the undersigned possesses the authority to legally execute and bind Subgrantee to the terms of this R Agreement. The Subgrantee acknowledges that the responsibility for complying with the approved subgrant award rests with the Subgrantee and acknowledges that failure to do so constitutes grounds for the recession or suspension of this subgrant and may influence future subgrant awards. IN WITNESS HEREOF, the Grantee and the Subgrantee have executed this Agreement; FO] Keith Douglass/Mayor Name/Title Date FOR THE GRANTEE: STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS BY: Y. (AAonzed Department Official Joseph F. Myers/Division Director Name/Title Federal Employer ID # 5 9 `o o e -t 4 4 Catalog of Federal Domestic Assistance Number and Program CFDA # 83.534 State and Local Assistance (SLA) ATTEST: DANNY L KOLHAGE Cx MK By K 7 LiA/-5 7 Date APPROVED AS TO FORM AN LEGAL UFF IE Y. B ROBERT N. W E DATE ',7 �d ` 7 MONROE COUNTY EMERGENCY MANAGEMENT FIVE YEAR STRATEGIC PLAN 1996-1997 r MONROE COUNTY FfVE YEAR STRATEGIC PLAN Public Safety is Emergency Management's number one priority when responding to any type of emergency. Although we are faced with a number of rather "unique" circumstances, Monroe County Emergency Management prides itself with having a comprehensive and sound Emergency Management Program. During our development of this plan, we looked at all aspects of our program and found a number of areas we would like to improve. Monroe County evaluates itself after every event or drill, and the knowledge obtained from these sessions allows Emergency Management to tailor it's program as required. By 1997, Emergency Management will develop a Internal Assessment Program to include plan review, event review and self evaluation procedures to standardized this process. An area that is essential to all counties is that of critical facilities. By 1998, Monroe County will develop and have in place a comprehensive critical facility program that will enhance mitigation, preparedness, response and recovery efforts of the county when faced with an emergency situation. Keeping in mind the circumstances Monroe County must face when dealing with a hurricane emergency, it is critical to have in place, a sound Shelter and Refuge of Last Resort Plan. Although we presently have a very good plan, it is the goal of this department to produce an expanded and comprehensive version of this plan by 1999. We need to develop plans and procedures for recovery and redevelopment of the county following a disaster. To date, our plans are minimal, but this plan will be complete by the year 2000. Finally, we would like to form a cooperative effort with our School Board to not only provide a positive learning environment for our children, but mitigate some of our needs for additional shelters within the county. We would like to have a plan to accomplish this by 2001. MONROE COUNTY FIVE YEAR STRATEGIC PLAN G6AL 1: By June 1997, develop an "Emergency Management Internal Assessment Program". STRATEGY 1: By October 1996, identify all plans which Emergency Management is directly responsible for developing, updating and implementing. TASKS: 1. Compile an inventory of all plans Emergency Management develops, maintains and implements, including the date of the last revision by October of 1996. STRATEGY 2: By October 1996, develop an exercise schedule and identify areas to be tested. (Included in the exercise schedule will be the Statewide Hurricane Drill(s) and Turkey Point Drill(s)) TASKS: 1. Set exercise schedule by October of 1996. 2. Identify areas to be tested by October of 1996. 3. Develop internal exercise review procedures by November of 1996. STRATEGY 3: By January 1997, develop comprehensive internal assessment review procedures. TASKS: 1. Identify areas for review by November of 1996. 2. Develop procedures for internal program review by January of 1997. 3. Develop review format by January 1997. STRATEGY 4: By June 1997, conduct FDEM Self Assessment, Internal Program Evaluation, and make necessary revisions to the 5 Year Strategic Plan. TASKS: 1. Conduct intemal evaluation to update the FDEM self assessment document an submit to FDEM prior to the end of the 3rd quarter of FY 96/97. 2. Conduct internal program review by June 1997. 3. Revise 5 Year Strategic Paan as required. GOAL 2: Complete emergency -related post disaster redevelopment as quickly as possible -while mitigating future risk. STRATEGY 1: Complete post disaster redevelopment while mitigating future losses to life, property, and business. TASKS: 1. Address disaster/redevelopment issues and submit an annual evaluation and appraisal report. GOAL 3: Update emergency plans, standard operating procedures, and the Comprehensive Emergency Management Plan ( consistent with 9G-6 and 9G-7) on an annual basis. STRATEGY 1: Achieve consistency between goals and objectives of agency plans and emergency plans. TASKS: 1. Annually review and update all Emergency Management plans and procedures. GOAL 4: Annually update the inventory of shelters and refuges in Monroe County. STRATEGY 1: Annually conduct inspections and obtain critical information for all shelters and refuges, or potential shelters and refuges, in Monroe County. TASKS: 1. Inspect and document critical information on shelters and refuges in the Upper Keys. 2. Inspect and document critical information on shelters and refuges in the Middle Keys. 3. Inspect and document critical information on shelters and refuges in the Lower Keys. t M GOAL 5: Annually update Monroe County's Critical Facility Inventory. STRATEGY 1: By September 30th of each year, update the critical facility inventory throughout Monroe County. TASKS: 1. Update the comprehensive listing of all critical facilities in the Upper Keys. 2. Update the comprehensive listing of all critical facilities in the Middle Keys. 3. Update the comprehensive listing of all critical facilities in the Lower Keys. r GOAL 1: By June 1998, have in place a comprehensive critical facilities inventory. STRATEGY 1: By September 1997, identify the critical facilities in Monroe County. TASKS: 1. Develop a comprehensive listing of all critical facilities in the Upper Keys by June of 1997. 2. Develop a comprehensive listing of all critical facilities in the Middle Keys by July of 1997. 3. Develop a comprehensive listing of all critical facilities in the Lower Keys by August of 1997. STRATEGY 2: By January 1998, catalog the critical facilities in Monroe County. TASKS: 1. Catalog the critical facilities in the Upper Keys including the physical address, picture of the facility, and GPS coordinates by October of 1997. 2. Catalog the critical facilities in the Middle Keys including the physical address, picture of the facility, and GPS coordinates by November of 1997. 3. Catalog the critical facilities in the Lower Keys including the physical address, picture of the facility, and GPS coordinates by December of 1997. STRATEGY 3: By May 1998, obtain updated plans from the critical facilities in Monroe County. TASKS: 1. Contact all critical facility liaisons in the Upper Keys and obtain a copy of the current emergency plan for each facility by February of 1998. 2. Contact all critical facility liaisons in the Middle Keys and obtain a copy of the current emergency plan for each facility by March of 1998. 3. Contact all critical facility liaisons in the Lower Keys and obtain a copy of the current emergency plan for each facility by April of 1998. STRATEGY 5: By June 1998, create a library for all critical facilities in Monroe County. TASKS: 1. Create a library for all critical facilities in Monroe County to include all collected data and emergency plans. GOAL 2: Complete emergency -related post disaster redevelopment as quickly as possible while mitigating future risk. STRATEGY 1: Complete post disaster redevelopment while mitigating future losses to life, property, and business. TASKS: 1. Address disaster/redevelopment issues and submit an annual evaluation and appraisal report. GOAL 3: Update emergency plans, standard operating procedures, and the Comprehensive Emergency Management Plan ( consistent with 9G-6 and 9G-7) on an annual basis. STRATEGY 1: Achieve consistency between goals and objectives of agency plans and emergency plans. TASKS: 1. Annually review and update all Emergency Management plans and procedures. GOAL 4: Conduct annual review and accordingly update Emergency Management exercise schedule and identify areas to be tested. STRATEGY: Set exercise dates and identify areas to be tested based on annual review. TASKS: 1. Conduct internal program review. 2. Set exercise schedule. . i 3. Identify areas to be tested. 4. Update Five Year Strategic Plan as required. r GOAL 5: Annually update the inventory of shelters and refuges in Monroe County. STRATEGY 1: Annually conduct inspections and obtain critical information for all shelters and refuges, or potential shelters and refuges, in Monroe County. TASKS: 1. Inspect and document critical information on shelters and refuges in the Upper Keys. 2. Inspect and document critical information on shelters and refuges in the Middle Keys. ' 3, Inspect and document critical information on shelters and refuges in the Lower Keys. .y GOAL 1: By June 1999, have in place a comprehensive Shelter and Refuge of Last Resort Plan. STRATEGY 1: By December 1998, conduct inspections and obtain critical information (physical address, picture of facility, GPS coordinates, etc.) on all Shelters and Refuges of Last Resort in Monroe County. TASKS: 1. Inspect and document critical information on all Shelters and Refuges of Last Resort in the Upper Keys by April of 1998. 2. Inspect and document critical information on all Shelter and Refuges of Last Resort in the Middle Keys by August of 1998. 3. Inspect and document critical information on all Shelters and Refuges of Last Resort in the Lower Keys by December of 1998. STRATEGY 2: By April 1999, update the Shelter and Refuge of Last Resort Plan and Standard Operating Procedures. TASKS: 1. Review and update the Shelter and Refuge of Last Resort Plan and Standard Operating Procedures by April of 1999. STRATEGY 3: By June' 1999, complete a comprehensive plan and procedures for the Shelters and Refuges of Last Resort in Monroe County. TASKS: 1. Incorporate the inspection and critical information with the plans and procedures for shelters and refuges in Monroe County into a finalized plan by June of 1999. GOAL 2: Complete emergency -related post disaster redevelopment as quickly as possible -while mitigating future risk. STRATEGY 1: Complete post disaster redevelopment while mitigating future losses to life, property, and business. TASKS: 1 Address disaster/redevelopment issues and submit an annual evaluation and appraisal report. GOAL 3: Update emergency plans, standard operating procedures, and the Comprehensive Emergency Management Plan ( consistent with 9G-6 and 9G-7) on an annual basis. STRATEGY 1: Achieve consistency between goals and objectives of agency plans and emergency plans. TASKS: 1. Annually review and update all Emergency Management plans and procedures. GOAL 4: Annually update Monroe County's Critical Facility Inventory. STRATEGY 1: By September 30th of each year, update the critical facility inventory throughout Monroe County. TASKS: 1. Update the comprehensive listing of all critical facilities in the Upper Keys. 2., Update the comprehensive listing of all critical facilities in the Middle Keys. 3., Update the comprehensive listing of all critical facilities in the Lower Keys. GOAL 5: Conduct annual review and accordingly update the Emergency Management exercise schedule, identify areas to be tested, and update plans accordingly. I STRATEGY 1: 'After the annual review, set the exercise dates, identify test areas, and adjuct the Five Year Strategic Plan. TASKS: 1. Conduct internal program review. 2. Set exercise schedule. 3. Identify test areas. 4. Update Five Year Strategic Plan. M GOAL 1: By June of 2000, develop plans and procedures for disaster recovery and redevelopment. STRATEGY: 1 By June 1996, develop a Disaster Recovery and Redevelopment Task Force. TASKS: 1. Compile a list of those departments and agencies to be on the task force by April of 1996. 2. Meet with all members of the task force by June of 1996. STRATEGY 2: By June 1997, develop a set direction for the County's Disaster Recovery and Redevelopment Plan. TASKS: 1'. Hold meetings of the task force on a quarterly basis throughout the year to update the progress of each aspect of the plan. 2. Have a basic outline for the plan by June of 1997. STRATEGY 3: By June 1998, complete the plans and procedures for disaster recovery and redevelopment. TASKS: 1. Hold meetings of the task force on a quarterly basis throughout the year to update the progress of each aspect of the plan. 2. Submit the plan for approval by the Monroe County BOCC by June of 1998. STRATEGY 4: By June 1999, test and make necessary revision to the plan and procedures. TASKS: 1,. Conduct an exercise to test the plans and procedures by June of 1999. 2. Hold meeting`s as needed to make necessary improvements to the plan and procedures. V STRATEGY 5: By June 1998, complete the final revisions to the Disaster Recovery and Redevelopment Plan and Procedures. TASKS: 1. Make the necessary changes to the plan and procedures by June 2000. GOAL 2: Complete emergency -related post disaster redevelopment as quickly as possible while mitigating future risk. STRATEGY 1: Complete post disaster redevelopment while mitigating future losses to life, property, and business. TASKS: 1. Address disaster/redevelopment issues and submit an annual evaluation and appraisal report. GOAL 3: Update emergency plans, standard operating procedures, and the Comprehensive Emergency Management Plan ( consistent with 9G-6 and 9G-7) on an annual basis. STRATEGY 1: Achieve consistency between goals and objectives of agency plans and emergency plans. TASKS: 1. Annually review and update all Emergency Management plans and procedures. GOAL 4: Conduct annual review and accordingly update Emergency Management exercise schedule and identify areas to be tested. STRATEGY: Set exercise dates and identify areas to be tested based on annual review. TASKS: 1. Conduct internal program review. 2. Set exercise schedule. 3. Identify areas to be tested. 4. Update Five Year Strategic Plan as required. GOAL 5: Annually update the inventory of shelters and refuges in Monroe County. STRATEGY 1: Annually conduct inspections and obtain critical information for all shelters and refuges, or potential shelters and refuges, in Monroe County. TASKS: 1 Inspect and document critical information on shelters and refuges in the Upper Keys. 2. Inspect and document critical information on shelters and refuges in the Middle Keys. 3. Inspect and document critical information on shelters and refuges in the Lower Keys. GOAL 6: Annually update Monroe County's Critical Facility Inventory. STRATEGY 1: By September 30th of each year, update the critical facility inventory throughout Monroe County. TASKS: 1. Update the comprehensive listing of all critical facilities in the Upper Keys. 2. Update the comprehensive listing of all critical facilities in the Middle Keys. 3. Update the comprehensive listing of all critical facilities in the Lower Keys. • ' GOAL 1: By 2001, work with the Monroe County School Board in the location, planning, and construction of new schools throughout the county, to help mitigate the.shelter deficit throughout the county. STRATEGY 1: Develop a committee to examine the needs of both the school system and Emergency Management. TASKS: 1. Establish the committee by January 1999. STRATEGY 2: Establish criteria for plan development. TASKS: 1. Based on recommendations of the committee, set outline for the development of the plan by January 2000. STRATEGY 3. Implement the plan developed by the established committee. TASKS: 1. Implement the plan by 2001. GOAL 2: Complete emergency -related post disaster redevelopment as quickly as possible while mitigating future risk. STRATEGY 1: Complete post disaster redevelopment while mitigating future losses to life, property, and business. TASKS: 1. Address disaster/redevelopment issues and submit an annual evaluation and appraisal report. GOAL 3: Update emergency plans, standard operating procedures, and the Comprehensive Emergency Management Plan ( consistent with 9G-6 and 9G-7) on an annual basis. STRATEGY 1: Achieve consistency between goals and objectives of agency plans and emergency plans. TASKS: 1 Annually review and update all Emergency Management plans and procedures. GOAL 4: Conduct annual review and accordingly update Emergency Management exercise schedule and identify areas to be tested. STRATEGY: Set exercise dates and identify areas to be tested based on annual review. TASKS: 1. Conduct internal program review. 2. Set exercise schedule. 3. Identify areas to be tested. 4. Update Five Year Strategic Plan as required. GOAL 5: Annually update the inventory of shelters and refuges in Monroe County. STRATEGY 1: Annually conduct inspections and obtain critical information for all shelters and refuges, or potential shelters and refuges, in Monroe County. TASKS: 1. Inspect and document critical information on shelters and refuges in the Upper Keys. 2.' Inspect and document critical information on shelters and refuges in the Middle Keys. 3. Inspect and document critical information on shelters and refuges in the Lower Keys. GOAL 6: Annually update Monroe County's Critical Facility Inventory. STRATEGY 1: By September 30th of each year, update the critical facility inventory throughout Monroe County. TASKS: 1. Update the comprehensive listing of all critical facilities in the Upper Keys. 2. Update the comprehensive listing of all critical facilities in the Middle Keys. 3. Update the comprehensive listing of all critical facilities in the Lower Keys.