97-CJ-6J-11-54-01-09330annp 1. Rotbage
BRANCH OFFICE CLERK OF THE CIRCUIT COURT
3117 OVERSEAS HIGHWAY MONROE COUNTY
MARATHON, FLORIDA 33050 500 WHITEHEAD STREET
TEL (305) 289-6027 KEY WEST, FLORIDA 33040
FAX (305) 289-1745 TEL. (305) 292-3550
FAX (305) 295-3660
MEMORANDUM
TO: Deanna Lloyd '
Grants Management
FROM: Ruth Ann Jantzen, Deputy Clerk .
DATE: January 9, 1997
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL. (305) 852-7145
FAX (305) 852-7146
On December 18, 1996, the Board of County Commissioners granted
approval and authorized execution of the Fiscal Year 1997 Anti -Drug Abuse
Agreement for the Sheriff's DARE Program 97-CJ-6J-11-54-01-093.
Enclosed for your use in this matter, are two duplicate originals
of the above Agreement for your handling.
If you have any questions regarding the above, please do not hesitate to
contact this office.
cc: County Attorney
Finance
County Administrator, W/o document
File
is
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
97-CJ-6J-11-54-01-093 in the amount of $73,385,
for a project entitled: Monroe County Middle School
Anti -Drug Abuse Resource Officer IV
for the period of 10/01/96 through 06/30/97, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement andIspeIrial conditions governing this subgrant.
- - -.. 1zl I !�9 b
(Signatur4 Authoriz Official) (Date acceptance)
YEITH DOUGLASS, MAYOR
d Name and Title of Official)
(SEAL) a T
ATTEST: DANNY L. KOLMAGE, CLERK APPROVED AS TC�WN
F M
AN L GA
BY 2&':
B RTD_CL DATEO
ON
DCA-CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadoswki Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee:Monroe County Board of Commissioners
Date of Award: NDy 2 0 1995
Grant Period: From: 10/01/96 To:06/30/97
Project Title: Monroe County Middle School
Anti -Drug Abuse Resource Officer IV
Grant Number: 97-CJ-6J-11-54-01-093
Federal Funds: $73,385.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $24,462.00
Total Project Cost: $97,847.00
Program Area: 001
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100.690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100.690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
tQ
Author zed Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
((-20-91-'
Date
[X]This award is subject to special and/or standard conditions
(attached).
BCA Revised 7-1-79
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 97-CJ-6J-11-54-01-093
Grant Title: Monroe County Middle School Anti -Drug Abuse Resource Officer IV
In addition to the general conditions applicable to fiscal administration, the grant is subject to the
following Special Condition(s):
GENERAL CONMIENT(S):
The contract for professional services is approved.
Revisions 9/26/96
Sheriff's DARE/ADEPT
Drug Control and System Improvement Formula Grant Program
(Edward Byrne A'femorial State and Local Assistance Program)
DCA Contract Number: 96-CJ-6J-11-54-01.-093
A. Names & Addresses UNIQUE ID #: 93-161 PA 001
1. Continuation of Previous Subgrant? (Check One) Yes X No
2. Previous Subgrant, State Project ID Number (If Yes in 1. above).
3. Subgrant Recipient.
Name of Chief Elected Official: Mayor Shirley Freeman
Title: Mayor/BCC Chairperson
Address: 500 Whitehead Street
Zip Code: 33040
Area Code and Telephone Number: (305 ) 294- 4641
SUNCOM Number:
Area Code and Fax Phone Number: (
4. Chief Financial Officer.
Name of Chief Financial Officer: Danny Kohlage
Title: Clerk of the Courts
Address: 500 Whitehead Street
Zip Code: 33040
Area Code and Telephone Number: ( 305) 294- 4641
SUNCOM Number:
Area Code and Fax Phone Number: (
5. Implementing Agency. (Government Agency Responsible for Project)
Name of Chief Executive Official:
Title: Sheriff, Monroe County
Address: 5525 College Road
Zip Code: 33040
Area Code and Telephone Number:
SUNCOM Number:
Area Code and Fax Phone Number:
Richard D. Roth
( 305 ) 292 - 7001
(305) 292 - 7070
6. Project Director. (Employee of Governmental Implementing Agency)
Name of Project Director: Lee Ann Dalton
Title: School Resource Officer Sergeant
Address: 5525 College Road
Zip Code: 33040
Area Code and Telephone Number: ( 305) 292 2116
SUNCOM Number:
Area Code and Fax Phone Number: (305) 292- 7070
Subgrant Application Package SFY 1997
Section 11- 1
.application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Loca! Assistance Program)
B. Administrative Data
7. Project Title (Not to exceed 84 characters, including spaces).
Monroe County Middle School Anti-Iug Abuse Resource Officer IV
8. For Period.
Period
Month
Day
Year
Beginning
10
01
96
Ending
30
97
9. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice
Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council?
(See the Program Announcement for a description of board responsibilities.)
(Check One.) Yes Xx No
C. Fiscal Data
10. (If other than the Chief Financial Officer) Remit Warrant to:
Monroe County Grants Department
5100 College Road
Stock Island, FL 33040
11. Vendor # (Enter Federal Employer Identification Number of Subgrantee):
59-600749
12. SAMAS # (Enter if you are a state agency):
13. Will the Project earn Project Generated Income (PGI)?
(Check one.) Yes No xx
(See Section H., Paragraph 14 for a definition of PGI.)
14. Will the applicant be requesting an advance of federal funds?
(Check one.) Yes No xx
If Yes, a letter of request must be attached.
Subgrant Application Package SFY 1997
Application
Section 11- 2
Problem Identification:
Juvenile crime, illicit drug use, violence and gang activity are the target areas for this
gnutt. Despite nation and state wide drops in the crime rate, juvenile crime continues to
increase. In 1995, the Florida Department of Law Enforcement reported that over one
hundred and six thousand juveniles were arrested. Over fifty-eight thousand of those
arrests were for violent offenses; while nearly ten thousand were for drub offenses.
Another one thousand eight hundred juveniles were incarcerated for weapons offenses.
The 1995 statistics for Monroe County also show increases in juvenile crime: Juvenile
arrests were up by 28.8 percent; seventeen students were arrested by School Resource
Officers in Keys schools during the 1995-1996 school year. The officers seized one
handgun, several knives, highly explosive fire crackers, marijuana, cocaine, LSD and
Rohypnol. In addition, Deputies arrested an adult for possession of drugs within a drub
free school zone. The School Resource Officers also reported numerous fights on campus
and had to arrest several students on battery charges,
Law Enforcement in Monroe County also formed a gang task force which meets
monthly to share intelligence and to discuss strategies to address the growing gang
influence in the county. Our current Drug Abuse Resistence Education (DARE) program
targets the fifth grade level student. The basic DARE curriculum is a seventeen week
program aimed at providing youngsters with skills to resist peer and societal pressure to
take drugs, tobacco and alcohol. The basic program also teaches conflict resolution and
the danger of gang -related activity. This grant will target the Middle School, specifically,
the 7th grade as a follow-up and re -enforcement of DARE principles. In addition, the
Alcohol Drug Education Program for Teens (ADEPT) component of the grant will enable
Lis to reach the curriculum for the high school level. So, the result will be continuing anti-
drug, violence and gang programs for the students from 7th through high school. This
will fill the desired education gap between the two programs.
PROGRAM DESCRIPTION:
The Monroe County Sheriff's Office will assign two certified DARE Officers (trained
in the Middle School DARE curriculum) to designated schools in the county. The
officers will bring the DARE middle school curriculum to the targeted four hundred and
filly students. DARE middle school Training consists of ten lessons. These lessons
reinforce the initial decision making skills, positive self esteem issues and the importance
of staying alcohol, drug and tobacco free as taught to them in the basic fifth grade
curriculum. Anti -gang and anti -violence are also central themes for the middle school
curriculum. Training funds from the grant will also be used to keep the officers updated
on youth crime and drug use trends. Training would also aim at sharpening teaching
skills and keeping the officers informed about the latest in DARE training and teaching
techniques.
In addition to teaching, the officers will continue to involve themselves with students
in extra curricular activities, such as field trips, sporting events and school projects, social
activities and summer camps. The officers will also hold parent education meetings and
attend school staff meetings. The officers will also encourage school/business
community partnerships and speak at public functions about the program. The officer
will also attend meetings of the County Gang Task Force to keep updated on the latest
intelligence.
The ADEPT portion of the grant works closely with DARE officers to meet the needs
of the high school students as defined in the problem identification section. ADEPT
features a full time instructor/counselor who focuses on the alcohol, drug and HIV
education of teens in the Middle Keys area.
The Alcohol Drug Education Program for Teens (ADEPT) was developed to enhance the
alcohol, drug and HIV education of teens in the Middle Keys area. The program consists
of four components.
Component I provides alternatives for the Monroe County Department of Juvenile
Justice. The Monroe County Sheriffs Office has enacted a program whereby juveniles
who are involved in alcohol related offenses are issued citations. These citations direct
them into the Juvenile Alternative Serves Program (JASP) which operates from the
Monroe County State Attorney's Office. These juveniles are given alternatives which
may involve community service, participation in ADEPT, or, as a final alternative,
processing them through the juvenile justice court system. This component accepts
referrals from other sources such as parents, HRS, school personnel, etc. The intensified
educational groups consist of no less than five meetings for 90 minutes per meeting with
an individual entrance and exit interview.
Component II of the project involves presentation of educational material to the
general teen population via their classroom at Marathon Middle and High School. This
component functions in close cooperation with the DARE program which is concurrently
administered in the seventh grade by the Monroe County Sheriff's Office. The officer
conducting the DARE program works with the ADEPT Coordinator to ensure students do
not receive identical curriculums from both programs. The ADEPT Coordinator receives
a copy of the DARE Middle School curriculum at the start of each school year and creates
the ADEPT curriculum around areas not covered or areas specifically stated as areas of
concern or appropriate follow-up from past DARE curriculums. The ADEPT
Coordinator and DARE Officer make themselves available to each for chaperoning
events and field trips at Marathon Middle and High School as well as DARE Officer's
home base, Stanely Switlik Elementary. At present, the Monroe County Sheriff's Office
has not implemented a DARE Iligh School program in Marathon. The ADEPT
curriculum for grades eight and up fulfills the Safe and Drug Free Schools requirements
which were lacking at the inception of ADEPT.
Component III provides a conflict resolution educational program in grades nine and
ten at Marathon High School. Due to an increase in conflicts in these grade levels in the
past, continuing this component at these grade levels is crucial as a follow-up of skills
learned in previous years of ADEPT and DARE. The ADEPT Coordinator consults with
the SRO to determine the curriculum. The SRO Officer is involved in most of the
disciplinary procedures at Marathon High School and has insight to the problem areas
that should be addressed.
Component IV provides community education programs. The ADEPT Coordinator
will present at least two summer programs in the Marathon area. These programs will be
no more than four weeks apart and will heighten awareness during the break in the school
year created by summer vacation. The ADEPT Coordinator will also present at least one
educational program to the School Advisory Council and one open house for parents of
students offered the ADEPT classroom curriculum during the school year.
Tl I F' CUl DANCE C:IANIC OF THE MIDDLE KEYS, INC.
3000 41st STREET OCEAN
MARATHON. FLORIDA 33050
(305)743.9491
FAX (305) 743.4859
ALCOHOL/DRUG EDUCATION PROGRAM FOR TEENS
Dorothy L. Brooking, Coordinator
The Alcohol/Drug Education Program for Teens (A.D.E.P.T.) was created as a referral source for Mara-
thon High School, HRS, JASP and parents of teens in the Middle Keys, Students 18-18 years old charged
with a first offense for possession or consumption of alcohol or drugs were given a Civil Citation and
referred for the drug information group created by the ADEPT Coordinator. The program moved into
the Marathon Middle and High School classroom as a result of Marathon needing a comprehensive alco-
hol/drug education program to fulfill the requirements of the Safe and Drug Free Schools Council
For the past four years ADEPT has not only fulfilled these requirements but has also evolved into a con-
flict resolution curriculum for the ninth and tenth grade levels plus educational groups at Keys Choices,
the Marathon Alternative School. Working in cooperation with Amt. Principals Dale Wolgast and C.M.
Wood, the ADEPT Coordinator has added a much needed referral source for students involved in campus
conflicts as well as substance problems. This school year Marathon Middle and High School is reporting
very low incidence of physical altercations or substance abuse on campus. This is a direct result of the
"No Tolerance" policy of the school, as well as this being the second year for the Pxwurce Officer along
with the much needed skill -building educational services provided by ADEPT.
The ADEPT Coordinator is currently serving the third year as SADD Advisor at Marathon High School,
coordinating activities to promote the no -tolerance for driving under the influence message in the school
and community.
Additionally, the ADEPT Coordinator has become involved with the Safe and Drug Free Schools Council
serving as Vice -President during the '96-VO school year. The ADEPT Coordinator was instrumental in
coordinating activities for the second annual county -wide drug -free school conference and represented
the Middle Keys at the State Prevention Conference in Orlando. The ADEPT Coordinator, also, agreed
to attend training in the "Respect and Protect" antiviolence for schools program presented by the John-
son Institute and paid for by the SDFS with the agreement that ADEPT would purchase the curriculum
and present the program to schools throughout Monroe County. Thus far, two schools have received the
presentation and negotiations continue with a third schooL At this time Sigsbee Elementary is the only
school to immediately incorporate the program Into their disciplining policies and Marathon High School
is considering it for the VV97 school year.
FUKk-HH:�,ll'dt-0-IitF'T. ID:3U-52924515
OCT 28'96 10:14 N0.002 P.01
Drug Control and Systent Improvement For»tula Grant Program
(Edw(zrd Byrne Memorial .State and ,Local Assistance Program)
Program Area I.A.
Drug Abusc Reduction Education
Following are uniform program objectives for funding federally Auihori7.ed Program Area LA. Projects, that is, DARE
Projects. if you provide activities in addition to those mentioned below, draft program objectives and include them in
the application.
General Illfornration: The following, section is to be completed for all DARE projects
Prosratn Objective I.A.i .:
To assign law enforcement officers to teach drug abuse resistance education
(DARE.).
Program Objective I.A.2.-.
To Provide !i in-service orientations to teachers.
Program Objectivc 1.A.3.:
To provide 4 parent education nlectiligs.
Pragranl Objective I.AA.:
Tu pruvide 15 _ community presentations.
DARE Visitation Instruction for Kindergarten through 4th Grade
Program Objective I.A.S.:
To provide DARE visitation instruction in schools to kindergarten througll
4th grade classes.
Program Objective 1.A.6.:
To provide DARE visitation instruction in kindergarten through 4th grade
classes.
Program Objective 1.A.7_.
To provide hours of DARE visitation instruction to k4idergarten tluough 4th
grade classes.
Program Objective I.A.S.:
To provide DARE visitation instruction to kindergarten through 4th grade
students whn completed the course of instruction.
DARE Exit Grade Core Curriculum
Instruction in the 5th and 6th Grades
Program Objective I.A.9.:
To provide DARE Exll grade core curriculum Instruction in .schools to Sth
and 6th grade classes.
Program Objective 1.A.10.:
To provide DARE exit grade core curriculum instruction in 5di and 6di
grade classes.
Program Objective I .A. I I ..
To provide hours of DARE Exit grade core curriculum inrmtcdon to Sth and
6th grade classes.
Program Objective I.A. 12,:
To provide DARE exit grade core curriculum inrstruction to 5th and 6lh
grade.students who completed the course of instruction
Suh rant Application Package SFY 1997 UnLorm Measurable Program Ob/cctlt,cs
Appendix V - 4
Drug Control and System Improvement Formula Grant Pro
(Edward Byrne Rlemorial State and Local Assistance Program)
Program Objective I.A.13.:
Program Objective 1.A. M.:
Program Objective I.A.15.:
Program Objective 1.A.16.:
Program Objective 1.A.17.:
Program Objective I.A.18.:
Program Objective 1.A.19.:
Program Objective I.A.20.:
Program Area I.A.
Drug Abuse Reduction Education
Continuation
DARE Instruction for Middle Schools
To provide DARE instruction in 2 middle schools.
To provide DARE instruction in 14 middle school classes.
To provide 140 hours of DARE instruction to middle school classes.
To provide DARE instruction to 4 9n middle school students who completed the
course of instruction.
DARE Instruction for High Schools
To provide DARE instruction in high schools.
To provide DARE instruction in high school classes.
To provide hours of DARE instruction to high school classes.
To provide DARE instruction to high school students who completed the
course of instruction.
.f` ,
Subgrant Application Package SFY 1997 Uniform Measurable Program Objectives
Appendix V - 5
SEP 23 '96 07:14AM GUIDANCE CLINIC OF MIDDLE KEYS P.2
Program Area 1.A
Alcohol Drug Education program for Teens
Following are uniform program objectives for funding federally Authorized Program Area 1.A. Projects.
If you provide activilaes in addition to those mentioned below, draft program objectives and include them
In the application.
General Information: The following section is to be completed for all A.D.E.P.T. projects.
Program Objective LA. 1.: To assign, ji instructor to teach Alcohol Drug Education Programs for
Teens.
Program Objective I.A.2.: To provide 1 in-service orientations to teachers.
Program Objective 1.A3.: To provide 1 parent education meeting,
Program Objective 1,.A.4.: To provide 2 community presentations.
Alcohol Drug Education Program for Teens (A.D.E.P.T.) Instruction for Middle Schools
Program Objective I.Ab.: To provide A.D.E.P.T. instruction in 1 middle school.
Program Objective LAX.: To provide A.D.E.P.T. instruction in A middle school classes.
Program Objective 1.A.7.: To provide 54 hourg of AD.E.P.T. instruction to middle school classes.
Program Objective 1.A.8.: To provide A.D.E.P.T, instruction to J& middle school students who
completed the course of instruction.
Alcohol Drug Education Program for Teens (A.D.E.P.T.) Instruction for High Schools
Program Objective 1.A9.: ;To provide A.D.E.P.T. instruction in 1 high school.
Program Objective 1.A.10.: !To provide A.D.E.P.T. instruction in 24 high school classes.
Program Objective LAM.: 'To provide _M hours of A.D.E.P.T. instruction to high school classes.
Program Objective 1.A.12.: ;To provide A.D.E.P.T. instruction to 200 high school students who
completed the course of instruction.
SELF -GENERATED OBJECTIVES FOR ADEPT PORTION OF THE PROGRAM.
(These have been developed using similar wording to the wording of D.A.R.E.
Uniform Objectives. )
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Drug Control and System linprovenrent Formula Grant Program
(Fdward Byrne Memorial Slab and Local Assistance program)
F. Project Budget Narrative
You must describe line items for each applicable Budget - Category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to pmjec
ctivitics. In addition, describe specific sources of matching funds.
SALARIES AND Start below and use confinuation pages as necessary.
Salaries
T. Jensen $19.801 A5 D. Hunter
$19.801 A5
Total Salaries
$39.602.90
Benefits
Incentive
$480.00
1 ICA
$1.200.00
Retirement
$1,514.81
1 ,5481 $1.
$1.181
Prof. ins.
$5.411.74
74
$764.00
$764.00
$8.170.55
$8,890.55
Total Benefits $17.061.10
TOTAL SALARIES AND BENEFITS $56 664 00
EXPENSES - EDUCATION ANDTRAINING
Tuition ($200 each) $400.00
Travel ($100 each) $200 00
Per Diem ($100 each) $200.00
Educational Material $116 00
$916.00
S916.00
CONTRACTUAL SERVICES: Guidance Clinic of the Middle Keys
Based on 60 classes x 350 students x $1.917476 per = $ 40,267.00
ALL GOODS AND SERVICES SHALL BE PURCHASED IN ACCORDANCE
WITH MONROE COUNTY PURCHASING POLICIES AND PROCEDURES.
The positions funded in this project are a continuation of
the net personnel increase established during the initial
year of the grant -funded program.
The source of matching funds for this project is Monroe
County budgeted general revenues.
MONROE COUNTY SHERIFF'S OFFICE
CLASS TITLE: DEPUTY SHERIFF -SCHOOL RESOURCE OFFICER
Payrange: 12 ($26,435 - $36,110)
Exempt No
Shift 8.5 HR w/Holidays
This class involves law enforcement work in identifying and
assisting with counseling of problem youths and divert youths from
the juvenile justice system. The work involves law enforcement
work in protecting the public and preserving the peace while
serving in a variety of assignments within the Sheriff's Office.
The work involves helping students, parents, and educators develop
a better understanding of the role of the law enforcement officer
and create a more positive concept of our legal and judicial
system. The work involves responsibility for carrying out assigned
duties in the areas of road patrol, criminal investigations, civil
process, transportatijn, public information, traffic enforcement,
training, career development, internal affairs investigations, or
other areas deemed appropriate by supervisors. Positions in this
class typically operate singly, but may operate with others.
Resource Officers interpret and enforce all applicable laws and
ordinances in the State of Florida, Monroe County, and other
applicable statutes, general orders, special instructions, and
policies and procedures of the Sheriff's Office. Unusual
situations and serious matters are referred to supervisors for
action or guidance. Work is performed under the general
supervision of the Community Relations Director who reviews work
through reports, conferences, inspections, and observations of
actions and results.
QUALIFICATIONS REQUIRED:
High school diploma or its equivalent and some prior law
enforcement or criminal justice experience.
JOB COMPLEXITY:
Individual must apply a working knowledge of law enforcement
procedures as they relate to the interpretation and enforcement of
all applicable laws and ordinances.
CONSEQUENCE OF ACTIONS:
Work involves responsibility for counseling problem youths and
diverting youths from the juvenile justice system; also educates
students, parents and educators on law enforcement and promotes a
positive image for our legal and justice system.
ASSETS:
Work does not require responsibility for significant assets.
WORK CONTROLS:
Work is performed under the general supervision of the Community
Relations Director; usually work is performed independently and is
reviewed by the Director through reports, observations, etc.
PERSONAL CONTACTS:
Contacts involve interaction with the public through education
programs at the schools, counseling youths, etc. Position may
involve some difficult contacts with the public while performing
the duties of Deputy Sheriff.
SAFETY OF OTHERS:
Position involves responsibility for the safety of others and for
the enforcement of the laws and standards of public safety.
PHYSICAL EFFORT:
Occasionally, work may require strenuous physical effort while
performing the duties of Deputy Sheriff; usually the work does not
require any significant physical effort beyond that encountered in
normal everyday activities.
HAZARDS:
Occasionally, the work may involve risks that require the worker
to use extreme care and take safety precautions.
WORK ENVIRONMENT:
Occasionally, the work conditions may cause discomfort and -
unpleasantness.
SUPERVISORY AUTHORITY:
Position does not involve any significant supervisory authority.
PERSONNEL SUPERVISED:
Position does not involve the supervision of Sheriff's Office
personnel.
EXAMPLES OF DUTIES:
Performs law enforcement functions within the school setting.
Prevents delinquent behavior through counseling and referral.
Provides assistance and support for crime victims indentified
within the school setting, including abused children.
Develops a positive perception of law enforcement from the public.
Promotes positive relations between students and law enforcement
officers.
,Performs all duties of a Deputy Sheriff as outlined on the Deputy
Sheriff job description.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of law enforcement procedures as they relate to the
interpretation and enforcement of all applicable laws and
ordinances, particularly those dealing with civil and criminal
processing, transportation of prisoners, public information,
traffic enforcement, criminal and civil investigations and road
patrol.
Knowledge of policies, rules, regulations, and procedures governing
law enforcement operations within the Sheriff's Office.
Knowledge of crime prevention techniques and methods for the
collection and preservation of evidence at the crime scene.
Knowledge of the geography, physical and social characteristics of
the district to which assigned.
Knowledge of community resources and organizations which may be
called upon in an emergency such as shelter for abused children.
Knowledge of law enforcement communications and record keeping
procedures and operation of federal, state and other local law
enforcement agencies.
Skill in operating a variety of technical equipment related to law
enforcement.
Ability to respond quickly in emergencies, to exercise sound
judgment, and to act decisively in emergency situations; and to
administer first aid and other life saving procedures.
Ability to act forcefully and to use physical restraint when called
upon.
Ability to enforce the law impartially and with proper regard for
all legal procedures and safeguards governing the work.
Ability to read, understand, interpret and apply court rulings,
general policies, and written instructions as they apply to the
work.
Ability to communicate effectively with the public, and other law
enforcement officers within and outside the organization; and to
make formal presentations to the public or in classrooms; and to
interview and interrogate effectively.
SPECIAL REQUIREMENTS:
Must have completed State -approved training and be certified as a
law enforcement officer in compliance with the requirements of the
State of Florida.
.Must demonstrate proficiency in use and care of law enforcement
equipment, including firearms, vehicles, radio, radar and similar
equipment.
Must possess a valid driver's license issued by the State of
Florida.
Must be willing to work shifts, weekends and holidays.
Must be in excellent physical condition upon appointment and
maintain good physical condition throughout term of appointment.
EQUAL OPPORTUNITY EMPLOYER STATEMENT
The Monroe County Sheriff's Office does not discriminate on the
basis of race, color, national origin, sex, religion, age or
disability in employment or the provision of services.
r
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
G. Project Budget Schedule
rl
roject Budget Schedule includes six Budget Categories (Salaries and Benefits,
ctual Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services,
direct Costs) and Total Project Costs. Total Local Match must be a minimum of 25%
Total Budget.or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank
udget Category Federal Match Total
Salaries And Benefi430,200
42,498
14,166 56,664
10,067 40,267
Contractual Service
Expenses 687
229 916
Operating Capital Outlay
Data Processing
Indirect Costs
Totals 1 73,385 I 24,462 1 97,847
-Y1uACn-1 A PPUc Won Packare SFY 1997
Appllcaslon
Summon 11 77
OMB/GRANTS MANAGEMENT
RESOLUTION NO. 207- 1996
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
FLORIDA, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION
TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS FY97
ANTI -DRUG ABUSE PROGRAM
WHEREAS, the Department of Community Affairs has announced
the FY96/97 funding cycle of the Anti -Drug Abuse Act Formula
Grant Progam; and
WHEREAS, on April 18, 1996, the Monroe County Board of
Commissioners agreed to serve as the coordinating unit of
government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of
$227,150 with a 25o cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory
Board, with concern given to the County's current drug control
efforts, has recommended certain programs receive funding to
provide the community with activities focused on drug and alcohol
education, prevention, rehabilitation, and treatment; now
therefore, ,
BE IT RESOLVtb!BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe
County Substance Abuse Policy Advisory Board's recommendations;
and that
2. The County Administrator is hereby authorized to submit an
application for FY97 grant funds to the Department of Community
Affairs Anti -Drug Abuse Grant Program; and that 0-10tx
3. This resolution shall become effective immediate
adoption by the Board of County Commissioners and exg'
the Presiding Officer and Clerk.`
PASSED AND ADOPTED by the Board of Count CommissionersF:. Pehe
qtoe
County, Floridaat a regular meetin ofys22nd da of g aid Board held.;
Y May, A.D. 1996.
(Seal)
Mayor Freeman yes
Mayor ProTem London
Commissioner Douglass ,yes
g v� aS
Commissioner Reich
Commissioner Harvey --Yes
—3Le s
BOARD OF COUNTY COMMISSIONERS
OF MO E JC TY, ORIDA
By
APPROVED AS TO F RM
A l
L S Fi NC
ROBERT O
DATE �o
Drug Control and Svstem L
(Edward
H. Acceptance and Agreement
nprovement Formula Grant Program
State and Local Assistance Program)
All persons involved in or having administrative responsibility for the subgrant must read
these "Acceptance and Agreement" conditions. This "Acceptance and Agreement"
(Section H).must be returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non-compliance will result in project
costs being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community
Affairs. The term "Bureau", unless otherwise stated, refers to the Bureau of Community
Assistance.
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian
Tribe which performs criminal justice functions as determined by the U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency of a city,
county or Indian Tribe, or an agency under the direction of an elected official (for example,
Sheriff or Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the
bureau by February 1, May 1, August 1, and November 1 covering subgrant activities
during the previous quarter.
The recipient shall submit an Annual Project Performance Report, for the "original"
project period. This report shall be submitted to the bureau within thirty (30) days after
the end of the original project period. The "original" project period is generally for
twelve (12) months. The last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond the "original" project
period, additional Quarterly Project Performance Reports shall be submitted as well as
a Final Project Performance Report. The latter report shall cover the entire time frame
of project activities and is due within thirty (30) days after the end of the extended
period.
B. Financial Reports:
The recipient shall submit Monthly Financial Claim Reports [DCA-CJForm-3(A-G)]
to the bureau. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to the bureau within forty-five (45)
days of the subgrant termination period. Such claim shall be distinctly identified as
"final".
Subgrant Application Package
StY 1997
Section 11- 8
4nnli--inn
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Me
State and Local Assistance Program)
Before the "final" claim will be processed, the recipient must submit to the department
all outstanding project performance reports and must have satisfied all special
conditions. Failure to comply with the above provisions shall result in forfeiture of
reimbursement.
The recipient shall submit department Quarterly Project Generated Income Reports to
the bureau by February 1, May 1, August 1, and November 1 covering subgrant project
generated income and expenditures during the previous quarter. (See Paragraph 14.
Program Income.)
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau.
All required reports, instructions, and forms shall be distributed with the subgrant
award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure
proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of
the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 7100.ID, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's (OMB's) Circulars A-21, A-87, and A-110, in their
entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance with
requirements found in the Office of Justice Programs' Financial and Administrative Guide
for Grants (Guideline Manual 7100.1 D, U.S. Department of Justice's Common Rule for
State and Local Governments), and in applicable state statutes. The department's approval
of the recipient agreement does not constitute approval of consultant contracts.
Subgrant Application Package SFY 1997 Application
Section 11- 9
Drug Control and System Improvement Formula Grant Prozram
(Edward Byrne Memorial State and Local Assistance
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1 D, U.S Department ofJustice's Common Rule for State And Local Governments) and
federal OMB's Circular No. A-87, "Cost Principles for State and Local Governments", or
OMB's Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. Department of Justice's Common Rule for State and
Local Governments, or Attachment "O" of OMB's Circular No. A-] 10 and Florida Law to
be eligible for reimbursement.
6. Travel
All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based
upon written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess
of provisions in Section 112.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section
112.061, Florida Statutes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but
are not limited to:
A. Changes in project activities, designs or research plans set forth in the approved
agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient may
transfer funds between budget categories as long as the total amount of transfer
(increase or decrease) does not exceed ten (10) percent of the total approved budget
category and the transfer is made to an approved budget line item; or,
C. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget
is approved by the department.
D. Under no circumstances can transfers of funds increase the total budgeted award.
Transfers do not allow for increasing the quantitative number of items documented in
any approved budget line item. (For example, equipment items in Operating Capital
Outlay or Expense categories or staff positions in the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject
to available federal Anti -Drug Abuse Act funds.
Subgrant Application Package SFY 1997 Application
Section 11- 10
Drug Control and System I
(E
rovement Formula Grant Program
rd Byrne Memorial State and
9. Advance Funding
Assistance Program)
Advance funding is authorized up to twenty-five (25) percent of the federal award for each
project according to Section 216.181(12)(B), Florida Statutes (1991); the Office of Justice
Programs' Financial and,4dministrative Guide for Grants (Guideline Manual 7100. ID, U.S.
Department of Justice's Common Rule for State and Local Governments). Advance funding
shall be provided to a recipient upon a written request to the department justifying the need
for such funds. This request, including the justification, shall be enclosed with the
subgrant application.
10. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the
recipient shall send a letter to the bureau indicating steps to initiate the project, reasons for
delay and request an expected project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award,
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised project starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and
reobligate subgrant funds to other department approved projects. The department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written amendment to this agreement.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor
(which includes all project budget categories) shall be in writing for a period not to exceed
six (6) months and is subject to the same terms and conditions set forth in the initial
contract. Only one extension of the contract shall be acceptable, unless failure to complete
the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason
of any failure in performance of this agreement according to its terms (including any failure
by the recipient to make progress in the execution of work hereunder which endangers such
performance) if such failure arises out of causes beyond the control and without the fault
or negligence of the recipient. Such causes include but are not limited to acts of God or of
the public enemy, acts of the government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and
without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or negligence of either of them, the recipient shall not be deemed in default,
unless:
SubffMW APPlicadon Package SFY 1997 Application
Section 1t - 11
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
A. Supplies or services to be fu mished by the consultant were obtainable from other
sources,
B. The department ordered the recipient in writing to procure such supplies or services
from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of
such failure, and if the department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised
accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date
or subsequent to the termination date of the grant period. Only project costs incurred on
or after the effective date and on or prior to the termination date of the recipient's
project are eligible for reimbursement. A cost is incurred when the recipient's employee
or consultant performs required services, or when the recipient receives goods,
notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period,
as a direct result of the subgrant award. Program income shall be handled according to the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline
Manual 7100.1D, U.S. Department of Justice's Common Rule for State and Local
Government. Reference: The Cash Management Improvement Act of 1990).
15. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by
the recipient, the recipient's consultants and suppliers, or both, the department shall impose
sanctions it deems appropriate including withholding payments and cancellation,
termination or suspension of the agreement in whole or in part. In such event, the
department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida,
the U.S. Comptroller General or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the recipient, implementing agency and
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D,
U.S. Department of Justice's Common Rule for State and Local Government).
Subgrant Application Package
SFY 1997
Section 11- 12
Application
Control and
em Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
The department reserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents, papers,
letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made
or received by the recipient or its contractor in conjunction with this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit conducted in
compliance with The Single Audit Act of 1984, P.L. 98-502. The audit shall be
performed in accordance with the federal OMB's Circular A-128 and other applicable
federal law. The contract for this agreement shall be identified with the subject audit
in The Schedule of Federal Financial Assistance. The contract shall be identified as
federal funds passed -through the Florida Department of Community Affairs and include
the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the recipient shall submit an annual financial audit which
meets the requirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters
10.550 and 10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than seven
(7) months after the audit period. In order to be complete, the submitted report shall
include any management letters issued separately and management's written response
to all findings, both audit report and management letter findings. Incomplete audit
reports will not be accepted by the department and will be returned to the recipient.
C. The recipient shall have all audits completed by an independent public accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public
Accountant.
D. The recipient shall take appropriate corrective action within six (6) months of the issue
date of the audit report in instances of noncompliance with federal laws and regulations.
E. The recipient shall ensure that audit working papers are made available to the
department, or its designee, upon request for a period of five (5) years from the date the
audit report is issued, unless extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right to
recover any disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee, Florida 32399-2100
Subgrant Application Package SFY 1997 Application
Section 11- 13
Drug Control and
(Edward Byrne
tem Improvement Formula Grant Program
emoriat State and Local Assistance Program)
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA-CJ Form
3(A-G), prescribed and provided by the bureau. A recipient shall submit claims monthly
in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a
unit cost of $5,000 or more and a useful life of one (1) year or more shall be accompanied
by a completed non -expendable property form signed by the recipient's property custodian.
If local accounting procedures require OCO reporting at a lesser amount than $5,000, local
requirements shall be adhered to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit
and post -audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre -audit and post -audit thereof.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public
disclosure upon request of duly authorized persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D,
U.S. Department of Justice's Common Rule for State and Local Government) or the federal
OMB's Circular A-110, Attachment N, Paragraph Eight (8).
21. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes
during its useful life or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1D, U.S. Department of Justice's Common Rule for State and Local Government) or
the federal OMB's Circular A-110, Attachment N. This obligation continues as long as the
recipient retains the property, notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the department's decision.
Subgrant Application Package SFY 1997 Application
Section 11- 14
Drug Control and System L
'ward Byrne Memoria
rovement Formula Grant Program
to and Local Assistance Program)
If the recipient appeals the department's decision, it shall be made in writing within
twenty-one (21) calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within
twenty-one (21) calendar days to the department's clerk (agency clerk). The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes, and
in procedures set forth in Chapters 28-5 and 9-5, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under Chapter 120,
Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau, of the U.S. Department of Justice's Bureau of Justice
Assistance or both have the privilege of visiting the project site to monitor, inspect and
assess work performed under this agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or pertaining
to this agreement shall be sent to the bureau for its review and comment.
B. Publications or printed reports covered under A. above shall include the following
statements on the cover page:
1. "This report was prepared for the Florida Department of Community
Affairs, James F. Murley, Secretary, in cooperation with the U.S.
Department of Justice, Bureau of Justice Assistance." The next printed line
shall identify the month and year the report was published.
2. "This program was supported by grant # awarded to the
Department of Community Affairs, State of Florida, and by the Bureau of
Justice Assistance (BJA), Office of Justice Programs (OJP), U.S.
Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice,
Office of Juvenile Justice and Delinquency Prevention, and the Office for
Victims of Crime."
3. "Points of view, opinions, and conclusions expressed in this report are
those of the recipient and do not necessarily represent the official position
or policies of the State of Florida Department of Community Affairs, the
U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal government.
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to, discrimination under
grants awarded pursuant to Public Law 89-564, Non -Discrimination Requirements of the
Anti -Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of the
Subgrant Application Package SFY 1997 Application
Section H - IS
Drug Control and System Im
rovement Formula Grant Program
(Edward Byrne Memorial State
Local Assistance
Rehabilitation .4ct of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975; and, Department of Justice .Non -Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they either do or do not meet EEO program criteria as set forth in Section 501 of The
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they
have or have not formulated, implemented and maintained a current EEO Program.
Submission of this certification is a prerequisite to entering into this agreement. This
certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have
not formulated, implemented and maintained such a current written EEO Program, they
have 120 days after the date this agreement was made to comply with the Act or face loss
of federal funds subject to the sanctions in the Justice System Improvement Act of 1979,
Pub. L. 96-157, 42 US C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C.
3783 (a) and CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse
Act funds shall submit their equal employment opportunity plan, and/or the most recent
update, with their application, for submittal to the U.S. Department of Justice, Bureau of
Justice Assistance for approval.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities
on the basis of disability and requires certain accommodations be made with regard to
employment (Title I), state and local government services and transportation (Title II),
public accommodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that recipients of federal funds for the Drincipal
u�rjz= of operating a criminal intelligence system under the Omnibus Crime Control and
Safe Streets Act of 1968, 42 U.S C. 3701, et seq., as amended (Pub. L. 90-351, as amended
by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-115, and
Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights
of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they operate a criminal intelligence system in accordance with Sections 802(a) and
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply
with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance.
Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or criminal justice agency operates a criminal
intelligence system and does not meet Act and federal regulation criteria, they must
indicate when they plan to come into compliance. Federal law requires a subgrant funded
Subgrant Application Package SFY 1997 Application
Section 11- 16
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
criminal intelligence system project to be in compliance with the Act and federal regulation
prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of
federal funds. The department's approval of the recipient agreement does not constitute
approval of the subgrant funded development or operation of a criminal intelligence
system.
28. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension
(34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded
from participating in this covered transaction, unless authorized by the department.
29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature.
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New
Restrictions on Lobbying, Interim Final Rule, " published in the February 26, 1990,
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable, with each submission that initiates agency consideration of such person for
award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal
loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Title 31,
United Stares Code. Any person who fails to file the required certification is subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency,
a member of congress, an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal loan, the entering
into of any renewal, amendment, or modification of any federal contract, grant, loan
or cooperative agreement.
B. If any non-federal funds have been paid or shall be paid to any person for influencing
or attempting to influence an officer or employee of congress,.or an employee of a
member of congress in connection with this federal contract, grant loan, or cooperative
agreement, the undersigned shall complete and submit the standard form, Disclosure
of Lobbying Activities, according to its instructions.
Subgrant Application Package SFY 1997 Application
Section 11- 17
Drug Control and System I
rovement Formula Grant Pro
(Edward Byrne Memorial State and
Assistance Program)
C. The undersigned shall require that the language of this certification be included in
award documents for all subgrant awards at all tiers and that all subgrant recipients
shall certify and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and
Agreement, the expenditure of funds for the purpose of lobbying the legislature or a
state agency is prohibited under this contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with federal funds,
all grantees and recipients receiving these federal funds, including but not limited to state
and local governments, shall clearly state:
A. The percentage of the total cost of the program or project that shall be financed with
federal funds, and
B. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding
period will have 90 days in which to be liquidated (expended). Any funds not liquidated
at the end of the 90-day period will lapse and revert to the department. A subgrant funded
project will not be closed out until the recipient has satisfied all closeout requirements in
one final subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other
than a sworn law enforcement officer or program licensed by the Department of Health and
Rehabilitative Services, conduct background checks on all personnel providing direct
services.
Subgrant Application Package SFY 1997 Application
Section 11- 18
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder,
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, that ... (Initial one of the
following):
Subgrant recipient X Does meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Instructions. I understand
that if the subgrant recipient meets these criteria, it must formulate, implement and maintain a
written EEO Program relating to employment practices affecting minority persons and women. I
also affirm that the subgrant recipient... Initial one of the following:
X Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written
EEO Program, federal law requires it to formulate, implement, and maintain such a program within
120 days after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Titlu�es L� Roberts , Monroe Count, Administrator
By:
Subgrant Application Package
Date: G ICI G(1
SFY 1997 EEO Certification Levers
Appendix IV - 2
PURCHASING-DEPT. ID:3052924515 JUN 04'9b 1b:20 No.u1( F'.u2
Drub Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient t
Mr. Clayton H. Wilder,
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient/ ZM Pt;e^ua 1T) N G A-G FsAX-Y
Dear Mr. Wilder:
I, the undersigned authori7ed official, certify that acwrding to Section 501 of the
Omnibus Crime Control and Safe Streets Pict of-1968 as amended, that..#nitial one of the
following);
Subgrant recipient woes meet Act criteria. Ages not meet Act criteria.
I aWnm that I have read the Act criteria set forth in the Sube= Instructions. I understand
that if the subgrant recipient meets these criteria, it must formulate, implement and maintain a
written EEO Program relating to employment practices affecting minority persons and women. I
also affirm that the Subgrant recipient... Initial one of the following:
.Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written
EEO Program, federal law requires it to formulate, implement, and maintain such a program within
120 days after a Subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type N
By:.
Date: 6-4-96
SubgmntApppcadon Package SFY1997 EEO Cerd lcadon L 0em
Appendix tV - 2