98-CJ-8C-11-54-01-166State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
98-CJ-8C-11-54-01-166 in the amount of $33,750,
for a project entitled: Sunshine House, Transitional Housing
for Recovering Work Ready
Homeless Men - II
for the period of 10/01/97 through 09/30/98, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs, conditions of
agreement and special conditions governing this subgrant.
ature of Authorized Official)
uNb& , MM�'Ir_
(Typed Name and Title of Official)
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APpROVED
SUFFIO OR Y
AND
BY TTON
ANNE A. H
DATE
/Voy. /a, /997
(Date of,Acceptance)
(SEAL)
A1TEST: DANNY L. KOOLLHAGE, CLERK
DEPUTY CLERK
DCA-CJ Form 1 (June, 1.985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee:Monroe County Board of Commissioners
Date of Award: SEP 1 81997
Grant Period: From: 10/01/97 To:09/30/98
Project Title: Sunshine House, Transitional Housing
for Recovering Work Ready
Homeless Men - II
Grant Number: 98-CJ-8C-11-54-01-166
Federal Funds: $33,750.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $11,250.00
Total Project Cost: $45,000.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
OOMI-m 4. 1 9 t�
Authori ed Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
19- Ifi r r�
Date
[X]This award is subject to special and/or standard conditions
(attached) .
BCA Revised 7-1-79
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
SPECIAL CONDITIONS)/GENERAL COMMENT(S)
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 98-CJ-8C-11-54-01-166
Grant Title: Sunshine House, Transitional Housing for
Recovering Work Ready Homeless Men - II
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition(s)/General Comment(s):
GENERAL COMMENT(S):
The contract for professional services is approved.
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
This section to be comp/eted by the Subgrantee: I This section to be completed by SCA-
Continuation of Previous Subgrant? Q Yes O No SFY 1998 DCA Contract Number
If Yes, enter State Project ID # of Previous Subgrant 98 CJ 8C 54 Ol ''':: 166
97 -.` C J -: 6 J :'': 1 :.` :: 5 4 ;='` O1 09 6 i96-096Unique PA#: 20A CFDA# 16.579
A Names & Addresses
1. Sub rant Recipient.
Name of Chief Elected Official:
Title:
Address: 490 6 3 r d St.
City, State, Zip Code: IMarathon
FL 33050
Area Code/Phone I-,lo:
( )
SUNCOM No.:
1
Area Code/Fax Phone No:
0 )2 - 6306
2 Chief Financial Officer.
Name of Chief Financial Officer.
I
: o
Area Code/Telephone No:
(100299
II
U 1--
E
¢w
o
N
m lementin Agency. Govemrr
M¢
L"
Name of Chief Executive Official:
to
Title:MONROE COUNTY !
Address:sinn
j¢
o i l e g e
d Danny Kolhage
t. Monroe County
i Code/Fax Phone No:
305) 291-9530
Responsible for Project)
JAMES L. ROBERTS
TRATOR
City, State, Zp Code: Key West, FL 33040
o 2 Area Code/Telephone No: SUNCOM No.: Ara ode�F Pho No:
(305) 292 - 4441 �i0 )2 2'x - 4� 44
4. Project Director and Contact Person, if different from Project Director. (Employee of Govemmantal
'Name of Project Director. DEANNA
S . LLOYD
Title: GRANTS
MANAGER
Address: 5100 College Rd.
Gty, State, Zip Code: Key West
FL 33040
Area Code/Telephone No:
( ) - 474
SUNCOM No.:
Area Code/Fax Phone No.:
i 05 )292 - 4477
Name and Title of Contact Person:
Address:
City, State, Zip Code:
I
Area Code/Telephone No:
SUNCOM No.:
A (ea Code/Fax Phone No.:
Intemet Address:
SF)- 1998 Su6gra7t.4p1cadon Package A4p ca ;on
Sccdon 11- Page / of 17
T
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
B. Administrative Data
I. Pro ect Title h
C TTLTn TT T LT
to exceed 84
I WORK READY HOMELESS MEN - II
2. For Period.
VERING
Period
Month
Day
Year
Beginningact
1
1997
Ending
3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Councilor
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
description ofboard rresponsibilties) O Yes ® No
C. Fiscal Data
1. If other than the Chief Financial Officer Remit Warrant to:
Note: If the subgrantee is participating in the State of Florida Comptrcller's Office electronic
transfer program, reimbursement cannot be remitted to any other entity.
2. Method of Payment Monthly. O Quarterly
(It is mandatorythatthe metho selected be consistent throughout the entire grant period.)
3. Vendor # Enter Federal Employer Identification Number of Sub rantee :
59 6000749
4. SAMAS # (Enter if you area state
5. Will the Project earn Project Generated Income (PGI)? O Yes [2No
*(See Section H., Paragraph 14 for a definition of PGI.) r
6. Will the applicant be requesting an advance of federal funds? O Yes Q No
(If Yes, a letter of request must be attached.)
I!
SfY 1998 Subgrant Application Package ,4ppli=ion
Section ll - Page 2 of 17
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward &me Memorial State and LocalAssistance Program)
D. romm Data
Refer to the FFY 1997 BG4 Grants Management Technical Assistance Workshop Manual, Section S. Use
this as a guide to.assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities, your problem statement must also provide a short
summary of your current program and describe any gaps between current and desired project results.
Program Desorption. Briefly describe how project activities will address the targeted problem. Describe who
will do what, when, where and how.
I SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Startbelowand use continuation pages as necessary.
PROBLEM IDENTIFICAITON
The Monroe County Substance Abuse Advisory Policy Board recognized the need for an alternative to
prevent detention, Jail and prison for men who pose no danger to the community. The Advisory Policy
Board recommended funding Sunshine House, a halfway house for those homeless men who want to
recover from substance abuse problems and who are involved in the criminal justice system, such as recent
releasees from the Drug Treatment Program at the Monroe County Detention Center, PreTrW system
clients, and men on probation. These recovering men need the structured continuity of a supervised living
program, such as the one Sunshine House provides, in order to have the support they need during the
transition from from addiction to self sufficiency.
These men who are involved with the criminal justice system need to be able to live in a drug free
supervised facility while they make the efforts to comply with their court ordered mandates. In 1996 there
were 10,667 arrests in Monroe County, including 1484 felony arrests directly related to drug use. This
Is a 45% increase in felony drug related arrests over 1995's figures. In addition there has been an
88% increase in misdemeanor crimes related to homeless men with substance abuse problems, such
as trespassing, disorderly intoxication, open container violations. Pretrial Services estimates that at least
10% ofthose arrested in Monroe County are men who have no home or job. We know that these men have
many complex problems. Without a supervised, monitored, living program, they seem to be caught up in a
revolving door of arrests and ensuing probation violations, often caused by the fact that they have no
address or telephone in which to receive changes in court dates or probation appointments. Unless their
substance abuse and housing needs are addressed, they wind up back in jail over and over again.
These men clog up our court systems, cost us S66 in per diem jail costs, and additional costs for probation
paperwork They are often court ordered to attend AA/NA meetings, but there is often little attention paid to
their individual life problems and their coping skills. I
Sunshine House offers an alternative. Sunshine House, a transitional residential facility for homeless
male offenders, offers a brie-ge to responsible citizenship by providing structured drug -free living to
male offenders while they obtain employment; attend substance abuse treatment sessions and their
AA/NA meetings, and comply with other court ordered mandates, and by doing so alleviates the
pressure on the local criminal Justice system.
SFY /
Section l/ - Page 3 or 17
PROGRAM DESCRIPTION
TARGET POPULATION
The Florida Keys Outreach Coalition, Inc. (FKOC)operates Sunshine House, a supportive transitional
housing facility for working or work ready male offenders recovering from substance abuse and who are
involved in the criminal justice system either by being recently released from jail or in a pre-release
program. Sunshine House, a 16 bed facility situated in Key West, offers and alcohol/drug free safe,
supervised living environment, case management, assistance in finding employment and housing. Sunshine
House residents are required to be in a substance abuse out patient treatment program and are mondtored
for their attendance in AA NIA meetings. Daily drug and alcohol tests are given. At the intake assessment,
a potential resident participates in designing his own Individual Plan of Action, which includes his
treatment, finding employment, finding permanent housing, adhering to his criminal justica mandates, and
other areas pertaining to his particular path toward self sufficiency. Once the potential resident is admitted
then he is monitored for compliance to this Individual Plan of Action.
AVERAGE LENGTH OF STAY
The average length of stay at Sunshine House is 90 days, enough time to have completed at least 90 days of
sobriety, to have maintained employment for at least two months, to have connected with other service
agencies such as Department of Vocational Rehabilitation, to have benefited by regular attendance of
substance abuse or aftercare treatment sessions and daily attendance at AA/NA meetings, and to have saved
sufficient money for initial iiousing expenses.
1
EMPLOYEES & VOLUNTEERS
Sunshine House employs an executive director, a casethouse manager, a program aide, a weekend house
aide, and three house aides, who work on "as need" basis usually an average of three hours per week. The
program depends on many volunteers, including three volunteer house monitors who rotate night duty in
exchange for a free room.
SERVICES & ADMISSION CRITERIA
Sunshine House is located in Key West and provides recovering male offenders with shelter, intake,
assessment and case management services. Additional support services provided are transportation in the
form of bus passes or bicycles and the purchase of prescription medication if needed. ni,! criteria for
admission to Sunshine Howe are homeless working or work ready adult male offenders who are involved
in the criminal justice system either by being in a pre-release program or by being recently released from jail
and who are in a treatment program for their substance abuse or willing to be placed in a substance abuse
treatment program. The residents are expected to comply with the house rules, perform house chores,
curfew, attend treatment sessions and AA/NA meetings, comply with pre-trial or court ordered mandates,
seek and maintain employment and, finally, to obtain permanent housing. Life and coping skills counseling
is given in both formal and informal settings in both scheduled and on as needed basis to address the
individual's needs.
The residents are given a chance to recover their. sobriety in a supervised and supportive environment. Once
employed, the residents pay a $40 weekly fee plus $20 weekly food share of cost. This enables the men to
pay court ordered restitution fees as well as save for future housing. Former residents are welcome to
attend weekly house meetings held Thursday nights. These meetings always include a coping skill exercise
and relapse prevention support.
In addition, upon the recommendation of professional counselors from the Department of Vocational
Rehabilitation or the Department of Veterans Administrations, the work requirement is ivaived for up to
four residents at one time while they attend short term vocational training classes such as culinary arts or
computer skills. Once these residents complete their training, they then obtain employment. Their length of
stay is longer than the average.
TYPICAL CASE
Typically a male offender is placed in Sunshine House by court order from the JIP program, by the Pre-trial
Services Division Program, by the Drug Court Judge, or is referred by Probation & Parole officers. Initially
the offender is given and alcoholldrug urinalysis test. Then the case manager conducts a two hour initial
intake and assessment which identifies the areas the offender needs help and identifies Line sources of
assistance. Typically during this assessment, the case manager makes the initial appointment for the
offender with a substance treatment provider if one is not already in place, makes the initial appointment for
the offender to see the employment counselor at the Florida Department of Jobs and Benefits, sets up
AA/NA mandatory attendance schedules, distributes a bike or bus pass and makes other appointments as
needed such as for the Salvation Army for work clothes. Then the offender is given his bsd. The offender is
monitored for compliance and any additional help that he may need. Typically a Sunshine House resident
is able to obtain employment within two weeks of his stay. The case manager monitors the offender for job
coping skills as well as life coping skills and offers assistance and counseling as needed. The offender is
counseled on establishing a saving plan, and assistance in locating suitable housing is provided when the
resident is ready to leave.
REFERRALS
The criminal justice system has made 59% of the direct referrals to Sunshine House from July 1, 1996
through May 31,1997. The breakdown of referrals is as follows: the Jail Drug Treatment Program (JIP) -
22% ; Pre Trial Service - 240/*; Florida Department of Probation & Parole - 29%, Misdemeanor Probation -
9%, recent releases from jail -16%. Sunshine House has worked out a pre-releasee agreement with the
court and the Detention Center for the JIP releases. These men are prescreened they are in jail. The Court
orders their release directly to Sunshine House, and the Detention Center delivers them directly to Sunshine
House. Direct placements are also arranged by the Pre Trial Diversion Program.
SUNSHINE HOUSE OFFERS AND ALTERNATIVE
By providing an alternative and by assisting men to help themselves, Sunshine House can save law
enforcement and court costs while preventing further crime related to their substance abuse. Sunshine
House costs are $30.20 dollars per day. This compares to the 1996-7 Monroe County Detention Center cost
which is $66.00 dollars per day. This represents a savings to the criminal justice system of more than
$900.00 per month per offender.
In the preceding eleven months, Sunshine House has had a 29% success rate of men who remained clean
and sober and did not return to jail, 9 % who went on to long term treatment, 29% who Sunshine House
has not been able to track (many may have left area), 22% who are known to have relapsed, and 11 % who
are still living at Sunshine House. ,
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07/17/97 GPMMIS - Grants Management System
12.14:59 Performance Objectives by Purpose Area Page: 1
Purpose Area =20A Corrections Alternatives - Halfway House
Number Objective
20A Corrections Alternatives - Halfway House
20A.1 To provide 17 offenders with intake and screening
services during the grant period.
20A.2 To provide 17 offenders with daily structured
activities during the grant period.
20A.3 To provide 17 offenders with short-term individual and
group supportive counseling during the grant period.
20A.4 To provide 17 offenders with rehabilitation services
during the grant period.
20A,5 To track 17 offenders participating in the program
during the grant period.
20A.6 To provide 17 offenders with ancillary services during
the grant period.
20A.7 To decument alternatives to incarceration results during
the grant period.
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Ass&ance Program)
E. roomm Obiectvves and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix V) for the federally
authorized program area you want to implement. Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the program area you selected does not have uniform program objectives published in this document or
if you cannot relate your objectives to those stated, contact Tom Bishop at 904/488-8016 for further
instructions. DO NOT mix objectives from different Program Areas.
Start below and use continuation pages as necessary.
PROGRAM OBJECTIVES
PROGRAM OBJECTIVE #1
TO PROVIDE 17 BED SPACES TO MALE OFFENDERS RECOVERING FROM SUBSTANCE ABUSE
ADDICTIONS DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #2
TO PROVIDE 17 MALE OFFENDERS RECOVERING FROM SUBSTANCE ABUSE ADDICTIONS
WITH INTAKE AND ASSESSMENT SERVICES DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #3
TO PROVIDE 17 MALE OFFENDERS RECOVERING FROM SUBS1 ANCE ABUSE ADDICTIONS
WITH CASE MANAGEMENT SERVICES DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #4
TO PROVIDE 17 MALE OFFENDERS RECOVERING FROM SUBSEkNI CE ABUSE ADDICTIONS
WITH DRUG SCREENING/URINALYSIS TESTS DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #S
TO PROVIDE 17 MALE OFFENDERS RECOVERING FROM SUBSTANCE ABUSE ADDICTIONS
WITH SHORT TERM SUPPORTIVE LIFE SKILLS COUNSELING DURING THE GRANT PERIOD.
SfY /998 Subgr"Ap#icabon PaoWe 4ppliCabon
Section ll - Page 5 of l7
PERFORMANCE MEASURES
TO TRACK THE RECIDIVISM RATE IN THE FIRST 6 MONTHS AFTER ENTERING SUNSHINE
HOUSE AND IN THE FIRST YEAR AFTER ENTERING SUNSHINE HOUSE FOR 17 RECOVERING
MALE OFFENDERS AS COMPARED TO 17 OTHER MALE OFFENDERS WITHOUT THE BENEFIT
OF A STRUCTURED LIVING ENVIRONMENT.
SFY l 998 Drug Control and System Improvement Formula Grant Program
F.
(Edward Byme Memorial State and Local Assistance Program)
Pro'ect Budzet Narrative
You must describe line items for each applicable Budget Category for which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific
sources of matching funds.
Start below and use continuation pages as necessary.
NUMBER OF BED DAYS 1490
TOTAL OPERATING COST
$165,361
OTHER FUNDING SOURCES
120,361
GRANT REQUEST
33,750
LOCAL MATCH
11,250
EXPENSES RELATED TO HOUSING & SUPPORT INCLUDED IN TOTAL
OPERATING COSTS:
RENT & UTILITIES
$49,000
INSURANCE
3,041
TELEPHONE
2,000
DRUG SCREENING TESTS
5,500
CLIENT PRESCRIPTION DRUGS
4,000
CLIENT TRANSPORTATION
2,000
GENERAL OPERATING EXPENSES
11,996
MAINTENANCE & SUPPLIES
13,500
SALARIES & BENEFITS
74,324
BUDGET NARRATIVE
LOCAL MATCH COMES FROM MONROE COUNTY GENERAL REVENUE FUNDS.
A BED DAY IS DEFINED AS SHELTER AND CASE MANAGEMENT FOR ONE 24 HOUR PERIOD
AND INCLUDES ACCESS TO FOOD, SHOWER, A WASHER/DRYER, LOCAL TRANSPORTATION,
PRESCRIPTION MEDICINE, PERIODIC URINALYSES, REFERRAL TO JOBS, SUBSTANCE ABUSE
TREATMENT, AA/NA MEETINGS, PERMANENT HOUSING INFORMATION, COUNSELING, AND
MONITORING FOR COMPLIANCE, AND FOLLOW UP ACTIVITIES.
ALL GOODS AND PURCHASES WILL BE DONE IN ACCORDANCE WITH MONROE COUNTY
PROCEDURES.
COST PER BED DAY IS $30.20 AT AN AVERAGE NUMBER OF 15 PERSONS IN THE FACILITY
PEAR DAY.
TOTAL 9RANT IS $45,000 DIVIDED BY BED DAY COST OF $30.20 IS 1490.07 ROUNDED TO 1490
BED DAYS.
This project continues the net personnel increase established
during the initial year of the grant program.
SfY 1998 Sulg�tAp#c+bon PaoWe .�o#ica&n
Secton ll - Page 6 of 17
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assktance Program)
G. Proiect Budeet Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Fx)enses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project
Costs. Total Local Match must be a minimum of 25% of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
1
Contractual Services
I
$ 3 3, 7 5 0
11,250
$ 4 5, 0 0 0.
r
Expenses
Operating Capital Outlay
Data Processing
Indirect Costs
Totals
$33,750.
11,250.
$45;000.
SFY /998 SubgrWMpplicadon Package Aoplicabon
Secrion # - Page 7 or /7
SF)' /998 Drug Control and System Improvement Formula Grant Program
H.
(Edward Byme Memorial State and Loca/Assistance Program)
Al persons involved in or havin& administrative responsibility for the subgrant must read these "Acceptance
and Agreement" conditions. This 'Acceptance and Agreement' (.Section H) must be returned as
part of the completed�olication.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the following temps
ofcond'rtions will become binding. Non-compliance will result in project costs being disallowed.
The term 'deVartment", unless otherwise stated, refers to the Department of Community Affairs. The
term 'Bureau , unless otherwise stated, refers to the Bureau of Community Assistance.
The term %ubgrant recipient" refers to the goveming body of a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
implementing agency" which is a subordinate agency of a city, county or Indian Tribe, or an agency under
the direction of an elected official (for example, Sheriff or Clerk of the Court).
•-..
a. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date.
The recipient shall submit an Ann a/ProjectPerformance Report for the "original"project period. This
report shall be submitted to the bureau within forty-five (45) days after the end of the original project
period. The "origins/"project period is generally for twelve (12) months.
In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted as well as a Final Project Performance
Report The latter report shall cover the entire time frame of project activities and is due within forty-
five (45) days after the end of the extended period.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Report
[OG4-Cl Form-.(A-G)Jto the bureau. Monthly Reimbursement Claims ( I - I I ) are due thirty-
one (3 () days after the end of the reporting period. Quarterly Reimbursement Claims
(1-33 are due ihirty one (31) days after the end of the reporting period. A final Financial
Claim Reportand a (aiminal justice Contract (Financiag Closeout Package shall be submitted to the
bureau within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly
identified as "final'.
Before the'final" claim will be processed, the recipient must submit to the department all outtanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
The recipient shall submit department Quarterly Project Generated Income Reportto the bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
SFY l998 SUkWW App✓icadon Package Application
Secrion /l - Page 8 of 17
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. Al funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs' Financial Guide,
U.S. Department of Justice Common Rule for State and Local Governments, and in federal Office of
Management and Budget's (OMB's) Circulars A 2/, A-87, andA-1 l0, in their entirety).
Ali funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation At"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, Florida
Statutes, known as the 'Consultant's Competitive Negotiation Act"
4. Approval of Consultant Contracts
The department shall review and approve in writin� all consultant contracts prior to employment of a
consultant Approval shall be based upon the contracts compliance with requirements found in the Office
of Justice Programs' Financial Guide, U.S. Department of Justice's Common Rule for State and Local
Gowmment, and in applicable state statutes. The department's approval of the recipient agreement does
not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of
Allowabil'rty and Standards for Selected Cost Items' set forth in the Office of Justice Programs' Financial
Guide, U.S. Department of justice's Common Rule for5tateAnd Local Governments -and federal OMB's
GrcularNo.A-87, "Cost Principles for State and Local Governments", or OMB's Circu/arNo. A-21, "Cost
Principles for Educational Institutions'.
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
aorordingto U.S: Department of Justice's Common Rule for5tate and Local Go• vmments, or Attachment
"O" of OMB's Circular -No. A-/ Wand Florida Law to be eligible for reimbursement.
6. Travel
Al travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in -excess of provisions in
Section l 12.06/, florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section l 12.061, Florida
Statutes
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but are not limited
to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
1
SFY 1998 Subgrant.goplicabon Package Application
If Section 11- Page 9 or 17
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer (increase or decrease) does not
exceed ten (10) percent of the total approved budget category and the transfer is made to an approved
budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved
by the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item.
(For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in
the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti -Drug Abuse Act funds.
9. Advance Funding
Advance fundingg is authorized up to twenty-five (25)) percent of the federal award for each project according
to Section 216.181(14)(6), Florida Statutes (1991), the Office of Justice Programs' Financial Guide, U.S.
Department of Justice's Common Rule for State and Local Govemments. Advance funding shall be
provided to a recipient upon a written request to the department justifying the need for such funds. This
request, including the Justification, shall be enclosed with the subgrant application.
10. Commencement of Project
If a project has not begun within sAV (60) daysafter acceptance of the subgrant award, the recipient shall
send a letterto the bureau indicating steps to initiate the project, reasons for delay and request an expected
project starting date.
If a project has not begun within ninety(90) daysafter acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining reasons for delay and request another revised project
starting date.
Upon receipt of the ni,73ty(90) dayletter, the department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and reobligate subgrant funds to other
department approved projects. The department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by fom�a/ written
amendmentto this agreement.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period notto exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the tontract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
I
12. Excursable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in performance of this agreement according to its terns (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fault or negligence of the recipient. Such causes include but
are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fins, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and without the fault
or negligence of the recipient.
SFY /998 Subgran Ap#i aeon Package 4ppliCadon
Secrion ll - Page l0 of 17
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Loca/Assistance Program)
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of
them, the recipient shall not be deemed in default, unless
a. Supplies or services to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipient in writing to procure such supplies or services from other
sources, and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and fie extent of such failure,
and if the department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to
the termination date of the grant period: Only project costs incurred on or after the effective date
and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income meansthe gross income earned by the recipient during the subgrant period, as a direct
resuft of the subgrant award. Program income shall be handled according to the Office of justice Programs'
Finanda/ Guide, U.S. Department of justice's Common Rule forSh3te and Local Govemment. Reference:
The Cash Management lmprovementAct of l 990).
15. Perfom-iiance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipierves consultants and suppliers, or both, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or
in part In such event, the department shall notify the recipient of its decision thirty (30) days in advance of
the effective date of such sanction. The recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of justice, Office of justice Programs, Bureau
of justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any
oftheirdulyauthorized representatives, shall have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the purpose of audit and examination according to the
Office of Justice Programs' FinancW Guide, U.S. Department of Justice's Common Rule for State and Local
Govemment
The department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter / 19, Florida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
17. Audit
a. The recipient shall provide to the department one copy of an annual audit conducted in compliance
with The Sing/eAuditAct of /984, P.L. 98-502. The audit shall be performed in accordance with the
federal OMB's CircularA- 128 and other applicable federal law. The contract for this agreement shall
be identified with the'subject audit in The Schedule ofFederal Financial Assistance. The contract shall
be identified as federal funds passed -through the Florida Department of Community Affairs and include
SFY /P98 Subgrant Ap#icab'on Package ' pplicaDon
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STY 1998 Drug Control and System Improvement Formula Grant Program
(FE dward Byrne Memorial Stale and Local Assistance Program)
the contract number, CFDA number, award amount, contract period, funds received and disbursed.
When applicable, the recipient shall submit an annual financial audit which meets the requirements of
Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida
Auditor General.
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than seven (7) months after the audit period.
In orderto be complete, the submitted report shall include any management letters issued separately
and managements written response to al(findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws andIregulations.
e. The recipient shall ensure that audit working papers are made available to the department, or its
designee, upon request for a period of five (5) years from the date the audit report is issued, unless
extended in wring by the department.
f. If this agreement is closed out without an audit, the department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Buildingg
Tallahassee, Florida 32399-2100
18. Procedures for Clain Reimbursement
AJI claims for reimbursement of recipient costs shall be submitted on the DCA-C( Form.3(A-G),
Revised 09196, prescribed and provided by the bureau. A recipient shall submit either monthly or
quarterly claims is , order to report current project costs.
A11 claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinat6
to this agreement is governed by the terms of the Office of Justice Programs' Financial Guide, U.S.
Department of Justice's Common Rule for State and Local Govemment) or the federal OMB's Circular
A- l l0, Attachment N, Paragraph .Fight (8).
21. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life
or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property fumished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs' Financial Guide, U.S.
SFY 1998 SubgrantAAolica&n Padage 4pplic.? on
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SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
Department of Justice's Common Rule for State and Local Govemment) or the federal OMB's Circular
A-110, Attachment N. This obligation continues as long as the recipient retains the property,
notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fad arising under this agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
If the recipient appeals the department's decision, it shall be made in writing within twenty-one (21)
calendar daysto the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21)
calendar daysto the department's cleric (agency clerk). The recipient's right to appeal the department's
decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-5.201,
Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, Florida Statutes
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of
the bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of
visiting the project site to monitor, inspect and assess work performed under this agreement.
24. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the bureau for its review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the
cover page:
(1) 'This report was prepared for the Florida Department of Community Affairs, James F. Murfey,
Secretary, in cooperation with the U.S. Department of Justice, Bureau of justice Assistance." The
next printed line shall identify the month and year the report was published.
(2) 'This program was supported by grant # awarded to the Department
of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and
do not necessarily represent the official position or policies of the State of Florida Department of
Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal government.
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public
Law89--564, Non-O,sc n inabbn Requirements of the Anti-DrugAbuse Act of 1988; Title IV of the Civil
Rights Act of 1964; Section 504 of the Rehabilitation Act of I973 as amended Title IX of the Education
Amendments of I Y72, The Age Disc iminabon Act of I975, and Department ofjustice Non -Discrimination
Regulations 28 CFP, Part 42, Subparts C D, E, F, G and H.
SFY /998 SubgrantA* icaton Package Application
Sec!>on ll -Page l3 of/ 7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and LocalAs_cistance Program)
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do cVr do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control
and Safe Streets Act of 1968 as amended and that they have or have not fonT,ulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering into
this agreement This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but have not
formulated, implemented and maintained such a current written EEO Program, they have 120 days after
the date this agreement was made to comply with the Act or face loss of federal funds subject to the
sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C..370/, et seq.
(Reference Section 803 (a) of the Act 42 U.S.C..3783 (a) and CFR Section 42.207 Compliance
Infomration).
Any state agency, county or city receiving $500,000 or more in federal Anti-DrugAbuse Act funds shall
submit their equal employment opportunity plan, and/or the most recent update, with their application, for
submittal to the U.S. Department of justice, Bureau of Justice Assistance for approval.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination by public and private entities on the basis of disability and requires
certain acco►Yvrodations be made with regard to employment (Title 1), state and local government services
and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part23 - Criminal Intelligence Systems Operating
Policies is to assure that recipients of federal funds for thd onnci l purpose of operating a criminal
intelligence system under the Omnibus Crime Control and Safe Streets Act of/ 968, 42 U.S.C. 370/, et
seq., as amended (Pub. L. 90 :351, as amended by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub.
L. 94-503, Pub. L 95-115, and Pub. L 96-157), use those funds in confomrance with the privacy and
constitutional rights of individuals.
The recipient and a criminal justice agencythat is the implementing agency agree to certify that they operate
a criminal intelligence system in accordance with Sections 802(a) and 8l8(c) of the Omnibus Crime Control
and Safe Stree&Actof 1968as amended and comply with criteria as set forth in 28 CFR Part23 - Criminal
Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program
Guidance. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance.
Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act
and federal regulation prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation goveming the operation of the system or faces the loss of federal funds. The
department's approval of the recipient agreement does not constitute approval of the subgrant funded
development or operation of a criminal intelligence system.
28. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFIZ Part
85, Section 85.510, )%rti:inants Responsibilities). These procedures require the recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
department.
29. Payment Contingent on Appropriation
The State of Rorida's performance and obligation to
appropriation by the Rorida Legislature.
I
pay under this agreement is contingent upon an annual
SFY 1998 SubgrantApplicaffon Package
Application
Section ll - Page l 4 of /7
SFY 1998 Drug Control and System Improvement Formula Grar;t Program
(Edward B),me Memorial State and Local.4z&ance Program)
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 ofPublic Law /0/- /2 / set forth in `New Restrictions on
Lobbying, Interim Final Rule, "published in the February26, l990, Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant, or
cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is a material representation of fad upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section /352, Title .3/, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attemptingto influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding
of any federal loan, the entering into of any renewal, amendment, or modification of any federal
contract, grant, loan or cooperative agreement.
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with thisfederal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activities, according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a. The percentage of the total cost of the program or project t�at shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the projector program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have 90
days in which to be liquidated (expended). Any funds not liquidated at the end of the PO-daype6od will
lapse and revertto the department. Asubgrant funded project will notbe closed out until the recipient has
I satisfied al/closeout requirements in one Ana/subgrant closeout package.
34. Ba&ground Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a swom law
enforcement officer or program licensed by the Department of Health and Rehabilitative Services, conduct
background checks on all personnel providing direct services.
SFY /998 &6grantAcplicai%on PaakVe ,goplicaeon
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SFY /998 Drug Control and System Improvement Formula Grant Program
(F.d►4 B),me Memorial State and Local Assistance Program)
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e),
Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the
employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such
violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral cancellation of this contract by the Department.
SFY 1998 Su4vantApplicaDon Package Application
Section ll - Page l6 of /7
OMB/Grants
RESOLUTION NO. 143 - 1997
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE
COUNTY FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT
APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS FY 98 ANTI - DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs has announced the FY97/98 funding
cycle of the Anti -Drug Abuse Act Formula Grant Program; and
WHEREAS, on April 16, 1997, the Monroe County Board of Commissioners agreed to
serve as the coordinating unit of government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $230,028 with a 25% cash
match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern
given to the County's current drug control efforts, has recommended certain programs receive
funding to provide the community with activities focused on drug and alcohol education,
prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County Substance Abuse
Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the application packet for
the FY98 grant funds to the Department of Community Affairs Anti -Drug Abuse Grant Program;
and that
3. This resolution shall become effective' immediately upon adoption by the Board of County
Commissioners and execution by the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the 30. day of May, A.D. 1997.
Mayor Keith Douglass yes
Mayor Pro Tern London yes
Commissioner Freeman yes
Commissioner Harvey yes
Commissioner Reich yes
ATTEST. DANNY LWkiAWCLM
(Seal) sY BOARD OF COU?
Attest: DbAM dEk OF MONROE JOi
APPROVED AS TO FORM
A LE AL S By:
B
ROBERT N. ' F
DATE
COMMISSIONERS
V. FLQYeMA
C
UNTY oMONROE
KEY WEST FLORIDA 33040
(305) 294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 12, 1997
Clayton Wilder
Community Program Administrator
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
BOARD OF COUNTY COMMISSIONEgS
MAYOR Keith Douglass, District 4
Mayor Pro tem Jack London, District 2
Wilhelmina Harvey, District I
Shirley Freeman, District 3
Mary Kay Reich, District 5
Re: Signature Authority - FY98 Monroe County Anti -Drug Abuse Programs
Dear Mr. Wilder,
May this letter serve as authorization for Deanna S. Lloyd to have signature authority in order to conduct the
business related to program implementation. If any additional information or documentation is required, please
contact 305.292.4474. Thank you.
-Sincerely,
James L. Roberts_
County Administrator
6�. 4�'—
Recipient of Signature uthorit
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that accordir)g to Section 501 of the Omnibus Crime
Control and Safe Streets Act of /968as amended, that ... (Initial one of the following):
Subgrant recipient x_Does meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the subgrant recipient meets these criteria, it must formulate, implement and maintain
a written EEO Program relating to employment practices affecting minority persons and women. I also
affirm that the subgrant recipient ... (Initial one of the following):
X Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written EEO
Program, federal law requires it to formulate, implement, and maintain such a program within 120 days
after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: James L. Roberts, Monroe County Administrator
Date: ('411�g7
SfY / 998 Sutgrant ggaicabon Package
EEO Cetibcation Lettea
sjopendx N- Page 2 of3
STY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
9
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have read and understand the agreement in its entiretyand have executed this agreement by their duly
authorized officers on the date, month and year set out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
11
1-2
Type Name and Title! Clayton H. Wilder, Community Program Administrator
Date: d, ` Ig - r7']
SAlcial
rant Recipient
Authorizing of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Type Name and Title: J , Rpbprts, Monroe C:ntinty Adri
Date: FEID Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
:
Type Name and Title: James L. Roberts Monroe Count
Date: & ( (I 1-?
SFY /998 SubgrantApplica6on Package
,gop/icabon
Secrion ll - Aye l7of l7