97-CJ-6J-11-54-01-096BRANCH OFFICE
3117 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050
TEL (305) 289-6027
FAX (305) 289-1745
uNT
�cA r
V ! S M
i
• i
0annp 1. Iftoljage
CLERK OF THE CIRCUIT COURT
MONROE COUNTY
500 WHITEHEAD STREET
KEY WEST, FLORIDA 33040
TEL. (305) 292-3550
FAX (305) 295-3660
MEMORANDUM
TO: Deanna Lloyd
Grants Management
FROM: Ruth Ann Jantzen, Deputy Clerk k'411
DATE: January 9, 1997
BRANCH OFFICE
W820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA MM
TEL (305) 952-7145
FAX (305) 852-7146
On December 18, 1996, the Board of County Commissioners granted
approval and authorized execution of the Fiscal Year 1997 Anti -Drug Abuse Agreement
for the Sunshine House Project 97-CJ-6J-11-54-01-096, and to execute the sub -contract
(Sunshine House Funding Agreement) with the Florida Keys Outreach Coalition for
program implementation.
Enclosed for your use in this matter, are two duplicate originals of each of
the above Agreements for youf handling.
If you have any questions regarding the above, please do not hesitate to
contact this office.
cc: County Attorney
Finance
County Administrator,�.w/o document
File
Ea
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
97-CJ-6J-11-54-01-096 in the amount of $7,324,
for a project entitled: Sunshine House, Transitional Housing
for Recovering Work Ready
Homeless Men
for the period of 11/18/96 through 09/30/97, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement an sqdcial co ditions governing this subgrant.
4�,1 gal qb
(Signature(of Authori ed Official) (Date ol Acceptance)
KEITH DOUGLASS, MAYOR
(Typed Name and Title of Official)
ATTEST; iANNY L. KOLHAGE, CLERK
BY
DEPUW CLEMO
APPROVED AS TO FORro.
AN LEGAL SU FICI
B
ROBERT N.
DATE 2 ` Z - Q
1")
_,7
DCA-CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadoswki Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee:Monroe County Board of Commissioners
Date of Award: NOV 2 O 1CS
Grant Period: From: 11/18/96 To:09/30/97
Project Title: Sunshine House, Transitional Housing
for Recovering Work Ready
Homeless Men
Grant Number: 97-CJ-6J-11-54-01-096
Federal Funds: $7,324.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $2,441.33
Total Project Cost: $9,765.33
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100.690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100.690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
Q t.�
Author zed Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
i1-
Date
[X]This award is subject to special and/or standard conditions
(attached).
BCA Revised 7-1-79
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadoswki Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 97-CJ-6J-11-54-01-096
Grant Title: Sunshine House, Transitional Housing
for Recovering Work Ready
Homeless Men
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
GENERAL COMMENT(S):
The contract for professional services is approved.
Sunshine House
Drug Control and System Improvement Formula Gr Progrgrn
(Edward Byrne Memorial State and Local Assistance Pr4ram)
DCA Contract Number: 97-CJ-6J-11-54-01-
A. Names & Addresses Unique ID 96-096 PA 20A
r,
10 1995
1. Continuation of Previous Subgrant? (Check One) Yes No,
2. Previous Subgrant, State Project ID Number (If Yes in I. above).
3. Subgrant Recipient.
Name of Chief Elected Official: Shirley Freeman
Title: Mayor
Address: 310 Fleming St., Key West, FL
Zip Code: 33040
Area Code and Telephone Number: ( 3 0 5) 2 9 2- 3 4 3 0
SUNCOM Number:
Area Code and Fax Phone Number: (3 0 5)2 9 2 -3 5 7 7
4. Chief Financial Officer.
Name of Chief Financial Officer: Danny Kolhage
Title: Clerk of Court, Monroe County
Address: 500 Whitehead St., Key West, FL
Zip Code: 33040
Area Code and Telephone Number: (3 0 5) 2 9 2= 3 5 5 0
SUNCOM Number:
Area Code and Fax Phone Number: (i 0 5) 2 9 2- 9 5 3 0
5. Implementing Agency. (Government Agency Responsible for Project)
Name of Chief Executive Official: James L. Roberts
Title: Monroe County Administrator
Address: 5100 College Road, Key West, FL
Zip Code: 33040
Area Code and Telephone Number: ( 3 0 5) 2 9 2 _ 4 4 41
SUNCOM Number:
Area Code and Fax Phone Number: (3 0 5) 2 9 2'- 4 5 4 4
6. Project Director. (Employee of Governmental Implementing Agency)
Name of Pro-ect Director: Deanna s . Lloyd
Title: Grants Manager
Address:. 5100 College Road, Key West, FL
Zip Code: 33040
Area Code and Telephone Number: (3 0 5) 2 9 2- 4 4 7 4
SUNCOM Number:
Area Code and Fax Phone Number: (305) 292 _4477
Subgrant Application Package SFY 1997 Application
Section 11- I
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
B. Administrative Data
7. Project Title Qlot to exceed 84 characters, including spaces).
SUNSHINE HOUSE, TRANSITIONAL HOUSING FOR
RECOVERING WORK READY HOMELESS MEN
I
8. For Period.
Period
Month
Day
Year
Beginning
Nov
is
00
Ending
SEPT
30
1997
9. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice
Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council?
(See the Prograrn Announcement for a- description of board responsibilities.)
(Check One.) Yes No X
C. Fiscal Data
10. (If other than the Chief Financial Officer) Remit Warrant to:
DEANNA LLOYD
11. Vendor # (Enter Federal Employer Identification number of Subgrantee):
59 6000749
12. SAMAS # (Enter if you area state agency): No
13. Will the Project earn Project Generated Income (PGI)?
(Check one.) Yes No X
(See Section H., Paragraph 14 for a definition of PGI.)
14. Will the applicant be requesting an advance of federal funds?
(Check one.) Yes No X
If Yes, a letter of request must be attached.
Subgrant Application Package SFY 1997 Application
Section 11- 2
Drug Control and
tem Improvement Formula Grant Program
(Edward Byrne Memorial State and
D. Program Data
Assistance Prog
Refer to the BCA Grants Management Technical Assistance Workshop Manual,
Section III, Subgrant Application Checklist for Program Planning and
Development. Use this checklist to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with
subgrant funds. If you are seeking funds to continue existing project activities, your
problem statement must also provide a short summary of your current program and
describe any gaps between current and desired project results.
Program Description. Briefly describe how project activities will address the
targeted problem. Describe who will do what, when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start below and use continuation pages as necessary.
PROBLEM IDENTIFICATION
The Monroe County Substance Abuse Advisory Policy Board recognized the need for a Iud6vay house for
those men who are released from the Drug Treatment Program at the Monroe County Detention Center.
These releasees need the continuity of supervised structured livvtg that a transitional living program, such as
Sunshine House provides in order to have the support they need nt transition from jail to self sufficiency
The Monroe County Substance Abuse Policy Board also recognized the need for others «itli substance
abuse problems who are involved with the crirttirtal justice system to be able to live in a drug free supervised
facility while they made the efforts to comply with their court ordered mandates. In 1995 [here were 9838
arrests. The total arrests January 1996 through July 1996 is 4747, including 1065 which were directly
related to drug and alcohol use. Pretrial Services estimates that 10% of those arrested are men who have
no home or job. We know that these men have many complex problems. Without a supervised,
monitored, living program, they seem to be caught up in a revolving door of arrests and ensuing probation
violations, often caused by the fact that they have no address or telephone in which to receive charges in
court dates or probation appointments. Unless their substance abuse and ltousatg needs are addressed,
they wind up back in jail over and over again.
These men clog up our court systems, cost us money in jail per diem costs, and probation paperwork costs.
They are often court ordered to attend AA/NA meetings. But there is often little attention paid to their
individual life problems and their coping skills.
Sunshine House offers an alternative. Sunshine House, a transitional residential faeijity for homeless male
offenders, offers a bridge to responsible cilizenslup by providing structured drug -free living to male
offenders while they obtain employment, attend substance abuse treatment sessions and their A-A/NA
meetings, and comply with other court ordered mandates, and by doing so alleviates the pressure on the
local criminal justice system.
Subgrant Application Package SFY 1997 Application
Section 11- 3
PROGRAM DESCRIPTION:
TARGET POPULATION
The Florida Keys Outreach Coalition, Inc. (FKOC) operates Sunshine House, a supportive transitional
housing facility for working or work ready male offenders recovering fi-om substance abuse and who are
involved in the criminal justice system either by being recently released from jail or in a pre-release
program. Sunshine House, a 16 bed facility situated in Key West, offers an aleoholldrug free safe
supervised living environment, case management, assistance in finding employment and housing. Sunshine
House residents are required to be in a substance abuse and are monitored for their attendance in AA.,NA
meetings. Daily drug and alcohol tests are given. At the intake assessment, a potential resident participates
in designing his own individual plan of action; and then is monitored for compliance.
AVERAGE LENGTH OF STAY
The average length of stay at Sunshine House is 90 days, enough time to have completed at least 90 days of
sobriety, to have maintained employment for at least two months, to have connected with other service
agencies such as Department of Vocational Rehabilitation, to have benefited by regular attendance of
substance abuse or aftercare treatment sessions and daily attendance at AAjNA meetings, and to have
saved sufficient money for initial housing expenses.
EMPLOYEES & VOLUNTEERS
Sunshine House employs a program coordinator, a case manager, and a program aide. The program
depends on many volunteers, including three volunteer resident monitors who rotate night duty in exchange
for a free room.
SERVICES & ADMISSION CRITERLA
Swishine House is located in Key Nest and provides recovering male offenders with shelter, intake,
assessment, and case management services. Additional support services provided are transportation in the
form of bus passes or bicycles and the purchase of prescription medication if needed. The criteria for
admission to Sunshine House are homeless working or work ready adult male offenders who are involved
in the criminal justice system either by being vn a pre-release program or by being recend)° released from jail
and who are in a treatment program for their substance abuse or willing to be placed in a substance abuse
treatment program. The residents are expected to comply with the house rules, perform house chores,
curfew, attend treatment sessions and AA/NA meetings, comply with pre-trial or court -ordered mandates;
seek and maintain employment and, finally, to obtain permartenthousurg. Life and coping skills
counseling are given in both formal and informal settings in both scheduled and on as needed basis to
address the individual's needs.
The residents are given a chance to recover their sobriety in a supervised supportive environment. Once
employed, the residents pay a weekly fee equal to 30% of their gross income; this enables the men to pay
court ordered restitution fees as well as save for future housing. Former residents can access continuing
on going coping skills support, and weekly relapse prevention group meetings are held for the alumni.
TYPICAL CASE
Typically a male offender is placed in Sunshine House by court order from the JIP program, by the Pretrial
Services Diversion Program, by the Drug Court. Judge, or is referred by Probation & Parole officers.
Initially the offender is given an alcohol/ drug urinalysis test. Then the case manager conducts a two hour
initial intake and assessment which identifies the areas the offernder needs help and identifies the sources of
assistance. Typically during this assessment, the case manager makes the irutiid appointment for the
offender with a substance treatment provider if one is not in place, makes the initial appointment for the
offender to see the employment counselor at the Florida Department of Jobs and Benefits, sets up AAINA
mandatory attendance schedules, distributes a bike or bus pass, and makes other appointments as nneeded
such as for the Salvation Army for work clothes. Then the offender is given his bed. The offender is
monitored for compliance and any additional help that he may need. Typically a Sunshine House resident
is able to obtain employment within two weeks of his stay. The case manager monitors the offender for
job coping skills as well as life coping skills and offers assistance and counseling as needed. The offender
is counseled on establishing a saving plan, and assistance iin locating suitable housing i`s provided when
the offender is ready to leave.
REFERRALS
The criminal justice system has made 43% of the direct placement referrals since Sunshine House opened
September 29, 1996. The breakdown of referrals is as follows: the Jail Drug Treatment Program (JIP')
23%., Pretrial Service 80/6, Probation & Parole 12%. Two other men were court ordered by judges.
Sunshine House has worked out a pre-release agreement with the court and the Detention center for the JIP
releasees. These men are prescreened while they are in jail, the court orders their release directly to
Sunshine House, and the Detention Center delivers them directly to Suunshine House. Dirt.-O placements
are also arranged by the Pretrial Diversion Program.
SUNSHINE HOUSE OFFERS AN ALTERNATIVE
By providing an alternative and by assisting men to help themselves, Sunshine House can save law
enforcement and court costs while preventing further crime related to their substance abuse. Sunshine
House costs are 527.35 per day. This compares to the 1996 Monroe County Detention Center cost which is
S66 per day. This represents a savings to the criminal justice system of more than $1100 per month per
offender.
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Drug Control and System Impr, vement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
E. Program Objectives and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix V) for
the federally authorized program area you want to implement. Your application is not
complete without them and an incomplete application will not be considered for
subgrant funding.
If a program area selected does not have uniform program, objectives published in this
document or if you cannot relate your objectives to those stated, contact Tom Bishop at
904/488-0090 for further instructions. DO NOT mix objectives from different Program
Areas.
Start below and use continuation pages as necessary.
PROGRAM OBJECTIVE # 1:
TO PROVIDE 4 BED SPACES TO MALE OFFENDERS RECOVERING FROI`-1 SUBSTANCE ABUSE
ADDICTIONS DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE # 2:
TO PROVIDE 4 MALE OFFENDERS RECOVERING FROM SUBSTANCE ABUSE ADDICTIONS
WITH INTAKE AND ASSESSMENT SERVICES DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #3:
TO PROVIDE 4 MALE OFFENDERS RECOVERING FROM SUBSTANCE ABUSE ADDICTIONS
WITH CASE (MANAGEMENT SERVICES DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #4:
TO PROVIDE. 4 MALE OFFENDERS RECOVERING FROM SUBSTANCE ABUSE ADDICTIONS
WITH DRUG SCREENING/URINALYSIS TESTS DURING THE GRANT PERIOD.
PROGRAM OBJECTIVE #5:
TO PROVIDE 4 MALE OFFENDERS RECOVERING FROM SUBSTANCE ABUSE ADDICTIONS
R'ITH SHORT-TER.M SUPPORTIVE LIFE SKILLS COUtiSELING DURING THE GRANT PERIOD.
Subgrant Application Package SFY 1997 Application
Section 11- 5
PERFORMANCE MEASURES:
TO TRACK THE RECIDIVISM RATE IN THE FIRST o MONTHS AFTER ENTERING SUNSHINE
HOUSE AND IN THE FIRST YEAR AFTER ENTERING SUNSHINE HOUSE FOR 4 RECOVERING
XLSLE OFFENDERS AS COMPARED TO 4 OTHER MALE OFFENDERS WITHOUT THE BENEFIT
OF A STRUCTURED LIViNG ENVIRONMENT.
Drug Control and
(Edward Byrne
F. Project Budget Narrative
stem L
rovement Formula Grant Program
ite and Local Assistance Program)
You must describe line items for each applicable Budget Category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to project
activities. In addition, describe specific sources of matching funds.
Start belo►v and use continuation pages as necessary.
NUMBER OF BED DAYS
TOTAL OPERATING COST
OTHER FUNDING SOURCES
GRANT REQUEST
LOCAL MATCH
357
S 149.783.00
140.017.67
7,324.00
1),441.33
EXPENSES RELATED TO HOUSING & SUPPORT INCLUDED IN TOTAL
OPERATING COSTS:
RENT & UTILITIES S46,000
INSURANCE 4.131
TELEPHONE 2,100
DRUG SCREENING TESTS 3,000
CLIENT PRESCRIPTION DRUGS 3,000
CLIENT TRANTSPORTATION 3,600
GENERAL OPERATING EXPENSES 7,374
MANTENANCE & SUPPLIES 12,915
SALARIES 67,613
BUDGET NARRATIVE
LOCAL MATCH COMES FROM MONROE COUNTY GENERAL REVENUE FUNDS..
A BED DAY IS DEFINED AS SHELTER AND CASE MANAGEMENT FOR ONE 24 HOUR PERIOD
AND NCLUDES ACCESS TO FOOD, SHOWER, A WASHER /DRYER, LOCAL
TRANSPORTATION, AND PRESCRIPTION MEDICINE, PERIODIC URINALYSES, REFERRAL TO
JOBS, SUBSTANCE ABUSE TREATMENT, AA/NA MEETING, HOUSING. COUNSELING,
MONITORING FOR COMPLIANCE, AND FOLLOW UP ACTIVITIES.
ALL GOODS AND PURCHASES WILL DONE BE IN ACCORDANCE WITH MONROE COUNTY
PROCEDURES.
COST PER BED DAY IS S27.35 AT AN AVERAGE NUMBER OF 15 PERSONS IN FACILITY PER
DAY.
TOTAL GRANT S9765.33 DIVIDED BY BED DAY COST $2 7.35 IS '357.05 ROLivDED TO 357 BED
DAYS.
Subgrant Application Package SFY 1997 Application
Section !I - 6
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services
and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25%
of the Total Budget.
Type or Print DollarAmounts Only in Applicable Categories and Leave Others Blank
Budget Category --F Federal
Salaries And Benefits
Contractual Services 7 3 2.4. 0 0
Expenses
Operating Capital Outlay
Data Processing
Indirect Costs
Totals
7324.00 2
Match
Total
2441.33
9765.33
441..33
9765.33
Subgrant Appiication Package SFY 1997
Application
Section 11- 7
Drug Control and
(Edward Byrne
H. Acceptance and Agreement
Stem Improvement Formula Grant Pro
emorial State and Local Assistance Program)
All persons involved in or having administrative responsibility for the subgrant must read
these "Acceptance and Agreement" conditions. This "Acceptance and Agreement"
(Section H) must be returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non-compliance will result in project
costs being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community
Affairs. The term "Bureau", unless otherwise stated, refers to the Bureau of Community
Assistance.
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian
Tribe which performs criminal justice functions as determined by the U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency of a city,
county or Indian Tribe, or an agency under the direction of an elected official (for example,
Sheriff or Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the
bureau by February 1, May 1, August 1, and November 1 covering subgrant activities
during the previous quarter.
The recipient shall submit an Annual Project Performance Report, for the "original"
project period. This report shall be submitted to the bureau within thirty (30) days after
the end of the original project period. The "original" project period is generally for
twelve (12) months. The last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond the "original" project
period, additional Quarterly Project Performance Reports shall be submitted as well as
a Final Project Performance Report. The latter report shall cover the entire time frame
of project activities and is due within thirty (30) days after the end of the extended
period.
B. Financial Reports:
The recipient shall submit Monthly_ Financial Claim Reports [DCA-CJ Form-3(A-G)]
to the bureau. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to the bureau within forty-five (45)
days of the subgrant termination period. Such claim shall be distinctly identified as
"final".
Subgrant Application Pack -age SFY 1997 Application
Section 11- 8
Drug Control and System Improvement Formula Grant Program
ir_F- --- -1 n--- -
mortal State and Local Assistance Program)
Before the "final" claim will be processed, the recipient must submit to the department
all outstanding project performance reports and must have satisfied all special
conditions. Failure to comply *with the above provisions shall result in forfeiture of
reimbursement.
The recipient shall submit department Qgaije& Project Generated Income Reports to
the bureau by February 1, May 1, August 1, and November 1 covering subgrant project
generated income and expenditures during the previous quarter. (See Paragraph 14.
Program Income.)
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau.
All required reports, instructions, and forms shall be distributed with the subgrant
award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure
proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of
the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 71003D, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's (OMB's) Circulars A-21, A-87, and A-110, in their
entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance wich "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance with
requirements found in the Office of Justice Programs' Financial and Administrative Guide
for Grants (Guideline Manual 71003D, U.S. Department of Justice's Common Rule for
State and Local Governments), and in applicable state statutes. The department's approval
of the recipient agreement does not constitute approval of consultant contracts.
Subgrant Application Package SFY 1997 Application
Section 11- 9
Drug Control and
(Edward Byrni
5. Allowable Costs
tem Improvement Formula Grant Pro
emorial State and
Assistance Pro
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1 D, U.S. Department ofJustice's Common Rule for State And Local Governments) and
federal OMB's Circular No. A-87, "Cost Principles for State and Local Governments" or
OMB's Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. Department of Justice's Common Rule for State and
Local Governments, or Attachment "O" of OMB's Circular No. A-110 and Florida Law to
be eligible for reimbursement.
6. Travel
All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based
upon written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess
of provisions it: Section 112.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to Provisions in Section
112.061, Florida Statutes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but
are not limited to:
A. Changes in project activities, designs or research plans set forth in the approved
agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient may
transfer funds between budget categories as long as the total amount of transfer
(increase or decrease) does not exceed ten (10) percent of the total approved budget
category and the transfer is made to an approved budget line item; or,
C. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget
is approved by the department.
D. Under no circumstances can transfers of funds increase the total budgeted award.
Transfers do not allow for increasing the quantitative number of items documented in
any approved budget line item. (For example, equipment items in Operating Capital
Outlay or Expense categories or staff positions in the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject
to available federal Anti -Drug Abuse Act funds.
Subgrant Application Package SFY 1997 Application
Section 11-10
Drug Control and
(Edward Byrni
9. Advance Funding
stem Improvement Formula Grant Program
Memorial State and Local Assistance Program)
Advance funding is authorized up to twenty-five (25) percent of the federal award for each
project according to Section 216.181(12)(B), Florida Statutes (1991); the Office of Justice
Programs' Financial andAdministrative Guidefor Grants (Guideline Manual 7100.ID, U.S.
Department ofJustice's Common Rule for State and Local Governments). Advance funding
shall be provided to a recipient upon a written request to the department justifying the need
for such funds. This request, including the justification, shall be enclosed with the
subgrant application.
10. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the
recipient shall send a letter to the bureau indicating steps to initiate the project, reasons for
delay and request an expected project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award,
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised project starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and
reobligate subgrant funds to other department approved projects. The department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written amendment to this agreement.
11. Extension of a Contract for Contractual Services
Extension of a ;:ontract for contractual services between the recipient and a contractor
(which includes all project budget categories) shall be in writing for a period not to exceed
six (6) months and is subject to the same terms and conditions set forth in the initial
contract. Only one extension of the contract shall be acceptable, unless failure to complete
the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason
of any failure in performance of this agreement according to its terms (including any failure
by the recipient to make progress in the execution of work hereunder which endangers such
performance) if such failure arises out of causes beyond the control and without the fault
or negligence o: the recipient. Such causes include but are not limited to acts of God or of
the public enemy, acts of the government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and
without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or�negligence of either of them, the recipient shall not be deemed in default,
unless:
Subgrant Application Package
SFY 1997
Section 11-11
4DDUCalinn
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance
A. Supplies or services to be furnished by the consultant were obtainable from other
sources, .
B. The department ordered the recipient in writing to procure such supplies or services
from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts -and the extent of
such failure, and if the department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised
accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date
or subsequent to the termination date of the grant period. Only project costs incurred on
or after the effective date and on or prior to the termination date of the recipient's
project are eligible for reimbursement. A cost is incurred when the recipient's employee
or consultant performs required services, - or when the recipient receives goods,
notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period,
as a direct result of the subgrant award. Program income shall be handled according to the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline
Manual 7100.1D, U.S. Department of Justice's Common Rule for State and Local
Government. Reference: The Cash Management Improvement Act of 1990).
15. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by
the recipient, the recipient's consultants and suppliers, or both, the department shall impose
sanctions it deems appropriate including withholding payments and cancellation,
termination or suspension of the agreement in whole or in part. In such event, the
department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction. _
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida,
the U.S. Comptroller General or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the recipient, implementing agency and
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.ID,
U.S. Department of Justice's Common Rule for State and Local Government).
Subgrant Application Package
SFY 1997
Section 11-12
Application
Drug Control and System L
(Edward Byrne
vement Formula Grant Program
emorial State an
t Assistance Program)
The department ireserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents, papers,
letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made
or received by the recipient or its contractor in conjunction with this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit conducted in
compliance with The Single Audit Act of 1984, P.L. 98-502. The audit shall be
performed in accordance with the federal OMB's Circular A-128 and other applicable
federal law. The contract for this agreement shall be identified with the subject audit
in The Schedule of Federal Financial Assistance. The contract shall be identified as
federal funds passed -through the Florida Department of Community Affairs and include
the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the recipient shall submit an annual financial audit which
meets the rectuirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters
10.550 and 10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than seven
(7) months after the audit period. In order to be complete, the submitted report shall
include any management letters issued separately and management's written response
to all findings, both audit report and management letter findings. Incomplete audit
reports will not be accepted by the department and will be returned to the recipient.
C. The recipient shall have all audits completed by an independent public accountant
(IPA). The, IPA shall be either a Certified Public Accountant or a Licensed Public
Accountant.
D. The recipient shall take appropriate corrective action within six (6) months of the issue
date of the audit report in instances of noncompliance with federal laws and regulations.
E. The recipient shall ensure that audit working papers are made available to the
department, or its designee, upon request for a period of five (5) years from the date the
audit report is issued, unless extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right to
recover any disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee,.Florida 32399-2100
Subgrant Application Package.
SFY 1997
Section 11 -13
Avnlication
Drug Control and System I.
rovement Formula Grant Program
(Edward Byrne Memorial State a
18. Procedures for Claim Reimbursement
Assistance Program)
All claims for reimbursement of recipient costs shall be submitted on DCA-CJ Form
3(A-G), prescribed and provided by the bureau. A recipient shall submit claims monthly
in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a
unit cost of $5,000 or more and a useful life of one (1) year or more shall be accompanied
by a completed non -expendable property form signed by the recipient's property custodian.
If local accounting procedures require OCO reporting at a lesser amount than $5,000, local
requirements shall be adhered to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit
and post -audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre -audit and post -audit thereof.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public
disclosure upon request of duly authorized persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D,
U.S. Department of Justice's Common Rule for State and Local Government) or the federal
OMB's Circular A-110, Attachment N, Paragraph Eight (8).
21. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes
during its useful _life or request department disposition.
The recipient sliall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1D, U.S. Department of Justice's Common Rule for State and Local Government) or
the federal OMB's Circular A-110, Attachment N. This obligation continues as long as the
recipient retains the property, notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the department's decision.
Subgraw Application Package
SFY 1997
Section II -1 4
Application
Drug Control and S
(Edward Byrne
4
tem Improvement Formula Grant Program
emorial State and Local Ass
tance Program)
If the recipient appeals the department's decision, it shall be made in writing within
twenty-one (21) calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within
twenty-one (21) calendar days to the department's clerk (agency clerk). The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes, and
in procedures set forth in Chapters 28-5 and 9-5, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under Chapter 120,
Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau, of the U.S. Department of Justice's Bureau of Justice
Assistance or both have the privilege of visiting the project site to monitor, inspect and
assess work performed under this agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or pertaining
to this agreement shall be sent to the bureau for its review and comment.
B. Publications or printed reports covered under A. above shall include the following
statements on the cover page:
1. "This report was prepared for the Florida Department of Community
Affairs, James F. Murley, Secretary, in cooperation with the U.S.
Department of Justice, Bureau of Justice Assistance." The next printed line
shall identify the month and year the report was published.
2. "This program was supported by grant # awarded to the
Department of Community Affairs, State of Florida, and by the Bureau of
Justice Assistance (BJA), Office of Justice Programs (OJP), U.S.
Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice,
Office of Juvenile Justice and Delinquency Prevention, and the Office for
Victims of Crime."
3. "Points of view, opinions, and conclusions expressed in this report are
those of the recipient and do not necessarily represent the official position
or policies of the State of Florida Department of Community Affairs, the
U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal government.
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to discrimination under
grants awarded pursuant to Public Law 89-564, Non -Discrimination Requirements of the
Anti -Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of the
Subgrant Application Package
SFY 1997
Section 11-15
ADDIication
Dr
Control and System Improvement Formula Grant Program
'Edward Byrne Memorial State and Local Assistance Program)
Rehabilitation'Act of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975; and, Department of Justice Non -Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they either do or do not meet EEO program criteria as set forth in Section 501 of The
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they
have or have- not formulated, implemented and maintained a current EEO Program.
Submission of this certification is a prerequisite to entering into this agreement. This
certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have
not formulated, implemented and maintained such a current written EEO Program, they
have 120 days after the date this agreement was made to comply with the Act or face loss
of federal funds subject to the sanctions in the Justice System Improvement Act of 1979,
Pub. L. 96-1 i7, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C.
3783 (a) and CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse
Act funds shall submit their equal employment opportunity plan, and/or the most recent
update, with their application, for submittal to the U.S. Department of Justice, Bureau of
Justice Assistance for approval.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities
on the basis of disability and requires certain accommodations be made with regard to
employment (Title I), state and local government services and transportation (Title II)
public accomr:iodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that recipients of federal funds for the princiJ20
un r ose of operating a criminal intelligence system under the Omnibus Crime Control and
Safe Streets Act of 1968, 42 U.S. C. 3701, et seq., as amended (Pub. L. 90-351, as amended
by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-I15, and
Pub. L. 96-I571, use those funds in conformance with the privacy and constitutional rights
of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they operate a criminal intelligence system in accordance with Sections 802(a) and
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply
with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance.
Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or criminal justice agency operates a criminal
intelligence system and does not meet Act and federal regulation criteria, they must
indicate when they plan to come into compliance. Federal law requires a subgrant funded
Subgrant Application Package SIT 1997 Application
Section 11-16
Drug Control and System L
(Edward Byrne
vement Formula Grant Pro
emorial State and Local Assistance Program)
criminal intelligence system project to be in compliance with the Act and federal regulation
prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of
federal funds. The department's approval of the recipient agreement does not constitute
approval of the subgrant funded development or operation of a criminal intelligence
system.
28. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension
(34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded
from participating in this covered transaction, unless authorized by the department.
29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature.
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New
Restrictions on Lobbying, Interim Final Rule, " published in the February 26, 1990,
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form
if applicable, with each submission that initiates agency consideration of such person for
award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal
loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Title 31,
United States Code. Any person who fails to file the required certification is subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency,
a member of congress, an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal loan, the entering
into of any renewal, amendment, or modification of any federal contract, grant, loan
or cooperative agreement.
B. If any non-federal funds have been paid or shall be paid to any person for influencing
or attempting to influence an officer or employee of congress, or an employee of a
member of congress in connection with this federal contract, grant loan, or cooperative
agreement, the undersigned shall complete -and submit the standard form, Disclosure
of LobbyiL g Activities, according to its instructions.
Subgrant Application Package SFY 1997 Application
Section 11-17
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial Slate and Local Assistance Program)
C. The undersigned shall require that the language of this certification be included in
award documents for all subgrant awards at all tiers and that all subgrant recipients
shall certify and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and
Agreement, the expenditure of funds for the purpose of lobbying the legislature or a
state agency is prohibited u; .der this contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with federal funds,
all grantees and recipients receiving these federal funds, including but not limited to state
and local governments, shall clearly state:
A. The percentage of the total cost of the program or project that shall be financed with
federal funds, and
B. The dollar amount of federal funds to be expended on the projector program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding
period will have 90 days in which to be liquidated (expended). Any funds not liquidated
at the end of the 90-day period will lapse and revert to the department. A subgrant funded
project will not be closed out until the recipient has satisfied all closeout requirements in
one final subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other
than a sworn law enforcement officer or program licensed by the Department of Health and
Rehabilitative Services, conduct background checks on all personnel providing direct
services.
Subgrant Application -Package SFY 1997 Application
Section II -18
OMB/GRANTS MANAGEMENT
RESOLUTION NO. 207 - 1996
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
FLORIDA, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION
TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS FY97
ANTI -DRUG ABUSE PROGRAM
WHEREAS, the Department of Community Affairs has announced
the FY96/97 funding cycle of the Anti -Drug Abuse Act Formula
Grant Progam; and
WHEREAS, on April 18, 1996, the Monroe County Board of
Commissioners agreed to serve as the coordinating unit of
government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of
$227,150�with a 2511 cash match requirement; and
,f
WHEREAS, the Monroe County Substance Abuse Policy Advisory
Board, with concern given to the County's current drug control
efforts, has recommended certain programs receive funding to
provide the community with activities focused on drug and alcohol
education, prevention, rehabilitation, and treatment; now
therefore, ,
BE IT RESOLVtb(BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe
County Substance Abuse Policy Advisory Board"s recommendations -
and that
2. The County Administrator is hereby authorized to submit an
application for FY97 grant funds to the Department of Co Affairs Anti -Drug Abuse Grant Program; and that vF��ty
3. This resolution shall become effective immediate �..r
adoption by the Board of County Commissioners and a `
the Presiding Officer and Clerk.
t
PASSED AND ADOPTED by the Board of County Commission+ Q r County, Florida, at a regular meeting of said Board he $ _ e
22nd day of May, A.D. 1996. e
Mayor Freeman _ ves
Mayor ProTem London
Commissioner Douglass -e—'�
g vies
Commissioner Reich
Commissioner Harvey --;es
--3La s
(Seal) ""�
Attest hQ;,o4a�.�.
BOARD OF COUNTY COMMISSIONERS
OF MO ,E jC' Y, ORIDA
By:
APPROVED AS TO FARM
A AL S fl fENC
ROBERT DATE o
OUNTY�MONROE
KEY WF +r �LORIDA 33040
(305)294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
October 4, 1996
Colleen Mathews
DCA- Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FI., 32399-2100
�� , •-�'� HOARD Q_EUlilYTx.SJMA�[iS tOrvroc
ry MAYOR Shirlcy Frccman, District 3
•-1'� Mayor Pro lem Jack London, District 2
Wilhclmina Ilarwy, District 1
�. Kcith Douglass. District 4
�•; _ _ Mary Kay Reich, District 5
Re: 97-CJ-6J-11-54-01-095 Keys To Recovery
97-CJ-6J-11-54-01-096 Sunshine House
Dear Ms, Mathews,
As a follow-up to my September 17th correspondence, please be advised that Deanna S. Lloyd has signature
authority for the above -mentioned programs. once again, if any additional information or documentation is
required please contact 305-292-4474, Thank you.
Sincerely,
Deanna S. Lloyd
James L. Roberts
County Administrator
cc: Deanna S. Lloyd
Control and S
stem Improvement Formula Grant Pro
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder,
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, that ... (Initial one of the
following);
Subgrant recipient XDoes meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Instructions. I understand
that if the subgrant recipient meets these criteria, it must formulate, implement and maintain a
written EEO Program relating to employment practices affecting minority persons and women. I
also affirm that the subgrant recipient... Initial one of the following:
Y Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written
EEO Program, federal law requires it to formulate, implement, and maintain such a program within
120 days after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title James L.�Roberts , 14onroe County Administrator
By:
Date: _LI 5 I qi(
Subgrant Appticadon Package SFY 1997
EEO Certification Letters
Appendix 1 v - 2
Drug Control and System Improvement Formula Grant Program
Byrne Memorial State and
I. Signature Page
Assistance Program)
In witness whereof; the parties affum they each have read and agree to conditions set forth
in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duly authorized officers on the date, month and year set
out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
state of Florida
Department of Community Affairs
Bureau of Community Assistance
Type Name and`Title: Clayton H. wilder, Community Program Administrator
Date: i 1-- ZL - 9 (a
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
�l
Type Name and Title: James L. Roberts, Monroe County Administrato
Date:_
FEID Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
Subgrant Application Package
SFY 1997
Section H-19
ADDlication