98-CJ-8C-11-54-01-170State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
98-CJ-8C-11-54-01-170 in the amount of $19,986,
for a project entitled: Teenline Crisis Intervention and
Referral Hotline
for the period of 10/01/97 through 09/30/98, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
t and special conditions governing this subgrant.
gnature of Authorized Official)
,1,qt,k LwLCN, MAIL->
(Typed Name and Title of Official)
11- la- CM
(Date of Acceptance)
APPROVED AS TO FO
AND AL SUE I
!LANNE A. TON
DATE Z 9
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
s���WRK��
iPUT
DCA-CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee•Monroe County Board of Commissioners
Date of Award: OCT 10 1997
Grant Period: From: 10/01/97 To.09/30/98
Project Title: Teenline Crisis Intervention and
Referral Hotline
Grant Number: 98-CJ-8C-11-54-01-170
Federal Funds: $19,986.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $6,662.00
Total Project Cost: $26,648.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
4. Ll.t_1 y
Autho ized Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
Date
[X]This award is subject to special and/or standard conditions
(attached) .
BCA Revised 7-1-79
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 98-CJ-8C-11-54-01-170
Grant Title: Teenline Crisis Intervention and
Referral Hotline
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
SPECIAL CONDITION(S):
Prior to the drawdown of federal funds for the purchase of
computer equipment reflected in the budget narrative, a
properly executed ADP Equipment Form must be submitted to the
Department of Community Affairs for approvaL.
GENERAL COMMENT(S):
The contract for professional services is approved.
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward B),me Memorial State and Local Assistance Program)
This section to be completed by the Subgrantee: This section to be completed by BCA'
Continuation of Previous Subgrant? 0 Yes O No SFY 1998 DCA Contract Number
If Yes, enter State Project ID # of Previous Subgrant 98 - C J 8C - . 11 54 Ol 170
97 C J - - - 97-170Unique PA#: 4A CFDA# 16.579
A Names & Addresses
1. Subgrant Recipient.
Name of Chief Elected Official: Koi *14 ,,,. r a
L
Title: Mayor
Address: 5192 Overseas Highway
City, State, Zip Code: Marathon, FL 33050
Area Code/Phone No:
(305) 289- 6000
SUNCOM No.:
1
Area Code/Fax Phone No:
1 (305) 289 -6306
2. Chief Financial Officer
Name of Chief Financial Officer: Danny Kolhage
Title: Clerk of Court
Address: 500 Ilhitehead- St.
City, State Zip Code:
AreS � de fiJephS T,_ (o:
( ) �UU
SUNCOM No.:
Area Code/Fax Phone No:
(305)292- 3660
Implementing Agency. (Government Agency Responsible for Proiect)
Name of Chief Executive Official: James L . Roberts
Title: Monroe County Administrator
Address: 5100 College Road
City, State, Zip Code: Kev West, FL 33040
Area Code/Telephone No:
(305) 292 - 4441
SUNCOM No.:
1
JArea Code/Fax Phone No:
1 (305) 292 4544
Project Director and Contact Person, if different from Project Director. (Employee of Govemmental
Implementing Agency)
Name of Project Director: Deanna
S . • Lloyd
Title: Monroe County Grants Manager
Address:
-_
City, State, Zip Code: Key West,
FL 33040
Area Code/Telephone No:
(305) 292-4474
UNCOM No.:
P94-4474
Area Code/Fax Phone No.:
1 (305) 292 -4515
Name and Titre of Contact Persofr.
Address: same as above
City, State, Zip Code:
Area Code/Telephone No:
77�
OM No.:
Area Code/Fax Phone No.:
Intemet Address:
SFY /998 Subpr tAgo#2,yon Packge f{op/ication
Section ll - Pagel of 17
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and LocalAssistance Program)
B. Administrative Data
Vroect I Me Not to exceed M characters, including spaces).
TEENLINE Crisis Intervention and Referral Hotline
2. For Period.
Period
Month
Day
Year
Beginning
October
1
1997
Ending
Sel2teriber
3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal justice Advisory Councilor
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
description ofboard responsibilities.) a Yes O No
C. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Deanna
S. Lloyd, Monroe
County
Grants
Manager
Public
Service Building,5100
College
Road
INoTe: IT the sudgrantee Is participating In the State of Horida C-omptrollers U1tice electronic
transfer program, reimbursement cannot be remitted to any other entity.
2. Method of Payment: 0 Monthly O Quarterly
(It is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor # Enter Federal Employer Identification Number of Sub rantee :
59 6000749
4. SAMAS # (Enter if you are a state aQencv):
5. Will the Project earn Project Generated Income (PGI)? O Yes 0 No
(See Section H., Paragraph 14 for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? O Yes till No
(If Yes, a letter of request must be attached.)
SFY /998 SubgrantApplicazyon Package
f{oplica>yon
Sectyon // - Page 2 of 17
SFY l 998 Drug Control and System Improvement Formula Grant Program
Pward Byrne Memoria/State and Loca/Ass&ance Program)
FDA
Refer to the FFY 1997 BG4 Grants Management Technica/Assistance Workshop Manual, Section 5. Use
this as a guide to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities, your problem statement must also provide a short
summary of your current program and describe any gaps between current and desired project results.
Program Description, Briefly describe how project activities will address the targeted problem, Describe who
will do what, when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start below and use continuation pages as necessary.
PROGRAM DATA
PROBLEM IDENTIFICATION
This we know ... the population of Florida is growing by leaps and bounds.
Americans from northern states are migrating to Florida in pursuit of milder
weather and supposedly better job prospects. With them come their children.
Foreign immigrants, both legal and illegal, continue to flood into south
Florida. The majority of these immigrants are Cubans, but Haitians, Bahamians,
and other "Caribbean peoples" as well as immigrants from Central America are
having an immigration impact. With them come there children.
Runaway teens flock to Florida in search of what they see as "paradise".
Homeless adults and teens seek the "Sunshine State" because living on the
streets in Florida is normally easier than living on the streets in the northern
climes.
The result of this focused migration is a Florida population boom,
especially in the youth population. The 1994 Florida Kids Count Data Book
indicates the following startling statistics:
• Children (under the age of 18) make up 22.5% of
Florida's appropriately 14 million residents.
SFY /998 Subgrant i ep icadon Packq; e Appiicaoon
Seco'on l/ - Page 3 o/ /7
• Children under the age of 10 now account for over half of
Florida's under-18 population.
• Almost one-third of Florida's non -white citizen's is a
child.
• The runaway/homeless youth population is growing.
Almost 60,000 reports of runaways were received by
Florida authorities in 1994.
As would be expected, with this tremendous growth of Florida's youth
population come problems with youth.
• It is estimated that 22.9% of Florida's Children live in
poverty.
• 60% of Florida's children live in households in which both parents, or
their only parent, works outside the home.
• 30.9% of all Florida children live in single parent households.
• Juvenile violent crime arrests are nearly twice the average in other
states.
• Teenage pregnancy is above the national average.
• The number of older teens (16 and older) who are not in school or
gainfully employed is well above the national average.
Looking at the 1996 statistics from Florida's statewide Prevention Needs
Indicators for 67 school districts/counties in the state of Florida, Monroe County
has:
• The highest school dropout rate in the state,
• The second highest truancy rate
• The fourth highest drug violations rate at school
• 7th in juvenile aggravated assaults
• 12th in alcohol violations at school
• 16th in the number of suicide attempts by juveniles
The implications of these facts are staggering, and clearly point to the
tremendous need in Monroe Coy,_to provide timely crisis intervention and
referral services to youth and there parents for substance abuse and related
problems.
Every year families call HELPLINE looking for help with basic survival
needs: food shelter, employment and help with their children. Teenagers call in
the midst of personal crisis: suicide, substance abuse problems, physical and
sexual abuse, unplanned pregnancy and deep family conflicts. In this rural,
geographical dispersed and isolated county HELPLINE's trained telephone crisis
counselors can assess, inform and refer families and youth to the appropriate
agency for services in the county.
The TEENLINE further expands HELPLINE's services to the youth and
families of Monroe county. In addition to the 24 hour a day county wide service,
an initial 20 hour per week hotline staffed by teens supervised by trained adult
telephone crisis intervention counselors will be available. TEENLINE will provide
a place for teens to talk to their peers about substance abuse problems, school
and family conflict problems and be provided referrals to the appropriate agency
in the county for help.
In this fast changing world it is important to provide timely information and
referrals on available social services to families and youth in a variety of ways.
With the development of a TEENLINE Web page, information and referral about
available county services can be accessed by a parent or youth from their home
computer. Linkages to other web pages will be available. For example, our
Cooperative Service Agreement with The Florida Keys Children's Shelter will
enable a parent or youth to go directly to their web page for even more detailed
information about their services.
PROGRAM DESCRIPTION
Organizational structure
HELPLINE Inc., serving Monroe County since 1982, is a nonprofit agency
offering the county's only 24-hour confidential telephone crisis, information and
referral hotline providing crisis intervention, suicide prevention, counseling and
education, information, referral and reassurance services. HELPLINE is licensed
by the Florida Department of children and Families. In 1996 more than 30,000
telephone contacts were made by our caring professional staff answering calls
24 hours a day, 365 days a year at our Key West 296-HELP number and our
Monroe County -wide 1 (800) 273-4558 number.
HELPLINE includes at present only two paid positions, that of the
Executive Director and an Administrative Assistant position. There are 50 unpaid
volunteer positions. This grant will add an additional part-time position, that of
TEENLINE Coordinator.
Numbers and Types of Personnel
This grant will enable HELPLINE to hire a half-time TEENLINE
Coordinator position. This position will administer, plan, direct, evaluate and
train TEENLINE volunteers in addition to developing the public relations and
marketing of the TEENLINE. This will include organizing 4 to 5 training sessions
per year for new volunteers. The TEENLINE Coordinator will report directly to
the Executive Director.
The grant will also enable HELPLINE to hire consultants in setting up the
web page and develop the specific training of teen volunteer for phone
intervention, and referral.
Recruitment of TEENLINE volunteers will occur through two major
approaches. TEENLINE with a Cooperative Service Agreement with the Monroe
County School District will be promoted in the school system with materials
distributed to counselors and teachers. Through this promotion HELPLINE will
attract student interns from the local high schools who will go through the
volunteer core training and answer the TEENLINE. In addition, HELPLINE has a
Cooperative Service Agreement with the Girls and Boys Clubs of the Florida
Keys for them to provide student interns as part of the Club's community service
projects. These interns will also go through the volunteer core training and
answer the TEENLINE.
Equipment and Facilities Used
HELPLINE is located at 1904 Flagler Avenue in Key West. At present all
phone lines and computer facilities are located there. All TEENLINE volunteers
will be on site with supervision by adult trained telephone counselors. They will
be providing telephone services to their peers and parents on location. The
HELPLINE computerized referral manual contains over 1,000 cross -listed entries
for ensuring appropriate and needed referrals to clients 24 hours a day, 7 days a
week, 365 days a year.
Location of Primary Activities and Target Population
The target population for TEENLINE is all youth and their parents in
Monroe County, a rural and geographical;y dispersed chain of islands running
over a 120 miles in length connected by the Overseas Highway (US 1).
Teens and their parents will be able to utilize TEENLINE and HELPLINE
from anywhere in Monroe County via a local or 800 call. TEENLINE will initially
operate for 20 hours a week with teens manning the phone with adult trained
telephone counselors overseeing their calls. HELPLINE operates 24 hours a
day, 7 days a week, 365 days a year.
Types of Operations and Services Delivered
The purpose of TEENLINE, as well as HELPLINE, is phone crisis
intervention, information and referral. Providing timely information and referral to
appropriate services is crucial in an area like Monroe county due to few and
scattered resources. Using a telephone communication system provides a quick
and immediate link to service referrals.
In creating and maintaining a TEENLINE Web page on the internet
HELPLINE can provide visual and printed information and referral for parents
and youth to services in Monroe County including direct links with those services
with their own web pages. On the web page will be more detailed information on
a variety of topics of interests to youth and parents including substance abuse.
Frequency of Operations or Service Delivery
TEENLINE will begin operating 20 hours a week, Fridays, 6 p.m. to 12
midnight, Saturdays 4 p.m. to 12 midnight and Sundays 6 p.m. to 12 midnight.
HELPLINE operates 24 hours a day , 7 days a week, 365 days a year. All the
same information referral and crisis intervention services are available with both
TEENLINE and HELPLINE. The TEENLINE web page can be accessed via the
interment 24 hours a day, 7 days a week, 365 days a year.
Project Coordination with Other Activities
TEENLINE and HELPLINE are connected with many substance abuse
and mental health providers in the county. Among others HELPLINE is the after
hours answering service the Care Center for Mental Health in Key West, as well
as the answering service for Narcotics Anonymous, Alcoholics Anonymous and
the Florida Keys Deaf Services TDD line. HELPLINE refers homeless youth to
the Florida Keys Children's Shelter for safety, and to the appropriate program or
agencies when substance abuse assessments are needed. HELPLINE
coordinates with the Key West Police and Monroe County Sheriff's Department
on suicide attempts and possible drug overdoses.
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SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward BMe Memona/ State and LocNAuisrance Program)
E. Proszram Obiectives and
Complete uniform program objectives and performance measures (found in 6ppgndi4 V ) for the feoera!,>
authorized program area you want to implement. Your application is not complete wkho�A them ano ar, i
incomplete application will not be considered for subgrant funding.
If the program area you selected does not have uniform program objectives published in this document cr
if you cannot relate your objectives to those stated, contact Tom Bishop at 904/488.8016 for Curtner
instructions. DO NOT mix objectives from different Program Areas.
Start below and use continuation pages as
Crisis Intervention and Referral Services
Objective 4.A.23.
To provide 1 crisis intervention and referral service site to serve families in high risk
neighborhoods during the grant period.
Performance Outcome
One crisis intervention and referral service site
To serve 200 individuals in need who require crisis intervention or referral services during the
grant period.
Two hundred individuals in need served by the TEENLINE services.
SFY / 998 Abgrant Aopl/cadon PacdVe AppJivo'on
Seceon ll • PAre S or /7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward B),me Memorial State and Local Assistance Program)
F.
Proiect Budget Narrative
You must describe line items for each applicable Budget Category for which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific
sources of matching funds.
Start below and use continuation pages as necessary.
See Attached
SFY 1998 Subgrant Application Package App/icion
Section ll - Page 6 of 17
SFY 1988 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
F. Proiect Budget Narrative
You must describe line items for each applicable Budget Category for which you are requesting subgram
funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific
sources of matching funds.
Budget Cateoory Tntal
Salaries and Benefits:
Teenline Coordinator (20 hrs/week)-Salary
10,400.00
Teenline Coordinator (20 hrs/week)-F.I.C.A. (7,65%)
796.00
Teenline Coordinator (20 hrs/week)-F.U.T.A. (.48%)
50.00
Teenline Coordinator (20 hrs/week)-S.U.T.A. (.8%)
83.00
Teenline Coordinator (20 hrs/week)- Workers Compensation (.2%)
21.00
Total Teenline Coordinator Salaries and Benefits
11,350.00
This Is a new position In excess of the current number of positions in the Help Line budget.
Contractual Services:
Create a Training Manual for the Teenline Coordinator and Volunteers
750.00
Development of a Teenline Internet Webpage
800.00
Internet Webpage Maintenance
600.00
2,150.00
Expenses:
Advertising
1,400.00
Office Supplies and expenses
560.00
Postage
420.00
Recruitment of Teenline Volunteers
700.00
Rent
900.00
Project Coordination
3,350.00
Telephone
500.00
Travel - Coordinator & Director travel within Monroe Co. & site visit
to Switchboard of Miami
1,200.00
Utilities
420.00
Volunteer Training and Education
1,000.00
Staff Training and Education
700.00
Total Training and Education
1,700.00
Total Expenses
11,150.00
Operating Capital Outlay:
2 Computer work stations (furniture & chair mats)
698.0
Personal Computer for Internet Webpage
1,300.00
Indirect Costs:
0.00
PROJECT TOTAL 26,650.00
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project
Costs. Total Local Match must be a minimum of 25% of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
Contractual Services
$ 19,986.00
6,662.00
26,648.00
Expenses
Operating Capital Outlay
Data Processing
Indirect Costs
Totals
19,986.00
6,662.00
26,'648.00
SfY /998 Subgran Ap#icabon Package ,4pplic36on
Section // - Page 7 of l7
F. Project Budget Narrative (Cont'd)
Purchasing Method
HELPLINE's purchasing methods conform to existing laws and regulations.
Sources of Matching Funds
HELPLINE will be provide matching funds for the TEENLINE grant from cash reserves currently
existing in the FY 1997-1998 budget. These funds will be specified, and dedicated for this
purpose.
Net Personnel Increase
The position identified as the part time TEENLINE Volunteer Program Coordinator is a new
position and it will result in a net personnel increase to HELPLINE's current fiscal budget for
1997-1998.
Job Description: TEENLINE Volunteer Coordinator
Narrative Description: Responsible to the executive director for planning, directing, evaluating,
and administering the TEENLINE volunteer program for a volunteer based, non-profit, multi-
purpose human services agency offering information, referral and telephone crisis intervention
programs to teens and their families throughout Monroe County.
Areas of Responsibility:
1. Day to day operations of TEENLINE phones.
2. Available to answer crisis lines in an emergency.
3. Directly responsible for all TEENLINE volunteer counselors.
4. Volunteer recruitment through radio, television, press releases, in-house programs and
presentations to community organizations.
5. Organize 4 to 5 training sessions per year as required.
a) Screening of potential volunteers
b) Coordinate training class schedule with instructors
c) Assist with training classes
6. Supervise volunteers, monitoring their work on the crisis lines and their calls sheets.
7. Follow up and case management when indicated.
8. Develop and maintain volunteer schedule.
9. Seek out and update all resources and programs for resource manual.
10. Data/statistic collection - monthly and annual reports.
11. Maintain all volunteer records and evaluations.
F. Project Budget Narrative (Cont'd)
•• a �•trems gwoI11111 I• •• • �. • •� •
12. Organize in-service meetings and parties.
13. Computer literate with working knowledge of IBM compatible PC with modem, Windows
3.1, MSWorks, and World Wide Web.
14. Successfully complete training with Switchboard of Miami's TEENLINK Hotline.
15. Assist executive director with any other assigned duties.
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Loca/Ass&ance Program)
H.
and
All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance
and Agreement" conditions. This "Acceptance and Agreement" (Section H) must be returned as
part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms
of conditions will become binding. Non-compliance will result in project costs being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community Affairs. The
term "Bureau', unless otherwise stated, refers to the Bureau of Community Assistance.
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe which
performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
mplementing agency" which is a subordinate agency of a city, county or Indian Tribe, or an agency under
the direction of an elected official (for example, Sheriff or Clerk of the Court).
-..
a. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the bureau by
February I , May I , August I , and within forty-five (45) days after the subgrant termination date.
The recipient shall submit an Annual Project Performance Repor4 for the 'original"project period. This
report shall be submitted to the bureau within forty-five (45) days after the end of the original project
period. The "original"project period is generally for twelve (12) months.
In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted as well as a Final Project Performance
Report The latter report shall cover the entire time flame of project activities and is due within forty-
five (45) days after the end of the extended period.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quarter/yFinancia/ Claim Reports
[DC-C/Form-�A-G)Jto the bureau. Monthly Reimbursement Claims (I -1 1) are due thirty-
one (3 () days after the end of the rePorbng period. Quarterly Reimbursement Claims
(I -3) are due thirty-one (31) days after the end of the reporting period. A final Financial
C/aim Reportand a Crimma//usGce Contract (Financia9 Closeout Package shall be submitted to the
bureau within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly
identified as "final".
Before the "final" claim will be processed, the recipient must submit to the department all out;tanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
The recipient shall submit department Quarteri Project Generated Income Reports -to the bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
SFY /998 Subgrant.4pplication Package 4pp1iCa6on
Section ll - Page 8 of 17
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edgard Byrne Memona/State and Loca/Assistance Program)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. Al funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
Al expenditures and cost accounting of funds shall conform to Office of justice Programs' Financial Guide,
U.S. Department of justice Common Rule for State and Local Governments, and in federal Office of
Management and Budget's (OMB's) Circu/arsA 21, A-87, andA-/ l0, in their entirety).
Al funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultants Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, Florida
Statutes, known as the "Consultant's Competitive Negotiation Act"
4. Approval of Consultant Contracts
The department shall review and approve in writin� all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contracts compliance with requirements found in the Office
of Justice Programs' Financial Guide, U.S. Department of Justice's Common Rule for State and Local
Governments, and in applicable state statutes. The department's approval of the recipient agreement does
not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles of
Allowability and Standards for Selected Cost Reins" set forth in the Office of justice Programs' Financial
Guide, U.S. Department of Justice's Common Rule for State And Local Govemmentsand federal OMB's
Crcu/arNo. A-87, "Cost Prindples for State and Local Governments", or OMB's Circular No, A 2/, "Cost
Principles for Educational Institutions".
Al procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
accordingto U.S. Department of Justice's Common Rule for State and Local Governments, or Attachment
"O" of OMB's Circular No. A-1Wand Florida Law to be eligible for reimbursement.
6. Travel
Al travel reimbursement for out-of-state or out -of -grant -specked work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in -excess of provisions in
Section l 12.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Fonda
Statutes,
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but are notlimited
to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
SFY /P98 SubgrantApp(ication Package Applicabbn
Section ll - Page 9 of 17
SFY l998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Loca/Assatance Program)
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer (increase or decrease) does not
exceed ten (10) percent of the total approved budget category and the transfer is made to an approved
budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved
by the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item.
(For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in
the Salaries and Benefits category.)
8. Reimbursement. Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti -Drug Abuse Act funds.
9. Advance Fundirg
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according
to Section 2/6. l8l(l4)(b), Florida Statutes (1991), the Office of Justice Programs' Financial Guide, U.S.
Department of Justice's Common Rule for State and Local Govemments Advance funding shall be
provided to a recipient upon a written request to the department Jjustifying the need for such funds. This
request, including the justification, shall be enclosed with the subgrant application.
10. Commencement of Project
If a project has not begun within sixty(60) days after acceptance of the subgrant award, the. recipient shall
send a letterto the bureau indicating steps to initiate the project, reasons for delay and request an expected
project starting date.
If a project has not begun within ninety(90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining reasons for delay and request another revised project
starting date.
Upon receipt of the ninety(90) dayletter, the department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and reobligate subgrant funds to other
department approved projects. The department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by fom7al written
,mendmentto this agreement.
1 1. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period notto exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the Contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in performance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fault or negligence of the recipient. Such causes include but
are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and without the fault
or negligence of the recipient.
SFY l998 SubgrxvApplication Package Ap#cabon
Section/l-Page /0ofl7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Loca/Acsistance Program)
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of
them, the recipient shall not be deemed in default, unless
a. Supplies or services to be furnished by the consultant were obtainable from other sources,
b. The department ordered the recipient in writing to procure such supplies or services from other
sources, and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure,
and if the department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to
the termination date of the grant period: Only project costs incurred on or after the effective date
and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income meansthe gross income earned by the recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the Office of Justice Programs'
Financal Gulde, U.S. Department of Justice's Common Rule for State and Local Govemment. Reference:
The Cash Management lmprovementAct of /990).
I S. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or
in part In such event, the department shall notify the recipient of its decision thirty(30) days in advance of
the effective date of such sanction. The recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any
of their duly authorized representatives, shall have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the purpose of audit and examination according to the
Office of Justice Programs' Financial Guide, U.S. Department of Justice's Common Rule for State and Local
Govemment
The department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter 119, Flonida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
17. Audit
a. The recipient shall provide to the department one copy of an annual audit conducted in compliance
with The Sin#eAuditAct of 1984, P.L. 98-502. The audit shall be performed in accordance with the
federal OMB's CircularA-/28 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract shall
be identified as federal funds passed -through the Florida Department of Community Affairs and include
SFY l998 Subgrar7t.4p#iaa6on Padre 4p#ica6on
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SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
the contract number, CFDA number, award amount, contract period, funds received and disbursed.
When applicable, the recipient shall submit an annual financial audit which meets the requirements of
Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida
Auditor General.
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than seven (7) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to al(findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
e. The recipient shall ensure that audit working papers are made available to the department, or its
designee, upon request for a period of five (5) years from the date the audit report is issued, unless
extended in writing by the department.
f. If this agreement is closed out without an audit, the department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on the D04-g Fom73(A-G),
Revised 09196, prescribed and provided by the bureau. A recipient shall submit either monthly or
quarterly claims in order to report current project costs.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the Office of Justice Programs' Financial Guide, U.S.
Department of Justice's Common Rule for State and Local Govemment)or the federal OMB's Circular
A-/ l0, Attachment N, Paragraph Eght(8).
21. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life
or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs' Financial Guide, U.S.
SFY /998 SubgrantApplicabon Package Ap#ica66n
Section ll - Page 12 of /7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Department of Justice's Common Rule for State and Local Govemmeno or the federal OMB's Circular
A-110, Attachment N. This obligation continues as long as the recipient retains the property,
notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fad arising underthis agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
If the recipient appeals the department's decision, it shall be made in writing within twenty-one (21)
calendar daysto the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21)
calendar days to the department's clerk (agency clerk). The recipient's right to appeal the department's
decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-5.201,
Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, 1-7orida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of
the bureau, of.the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of
visiting the project site to monitor, inspect and assess work performed under this agreement.
24. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the bureau for its review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the
cover page:
(1). "This report was prepared for the Florida Department of Community Affairs, James F. Murley,
Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance." The
next printed line shall identify the month and year the report was published.
(2) 'This program was supported by grant # awarded to the Department
of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and
do not necessarily represent the official position or policies of the State of Florida Department of
Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal government. -
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public
Law 49 564, Non -Discrimination Requirements of the Anti-DrugAbuse Act of 1988; Title 1V of Civil
Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973 as amended; TitJe 1Xofthe Education
Amendments of / 972, 7heAge Discrimination Act of 1975, and, Department ofJustice Non -Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, Gand H.
SFY /998 SubgrantApplicabon Package 4pp#,2bbn
Section /l - Page 13 of l7
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control
and Safe Streets Ad of 1968 as amended and that they have or have not formulated, implemented and
maintained a current EEO 'rogr-am. Submission of this certification is a prerequisite to entering into
this agreement This certification is a material representation of fad upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but have not
formulated, implemented and maintained such a current written EEO Program, they have 120 days after
the date this agreement was made to comply with the Act or face loss of federal funds subject to the
sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S. C 3701, et seq.
(Reference Section 803 (a) of the Ad, 42 U.S.C..378.3 (a) and CFR Section 42.207 Compliance
Information).
Any state agency, county or city receiving $500,000 or more in federal Anti-DrugAbuse Actfunds shall
submit their equal employment opportunity plan, and/or the most recent update, with their application, for
submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval.
26. Americans with Disabilities Ad 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Ad (ADA), Public Law
101-336, which prohibits discrimination by public and private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title 1), state and local government services
and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR PartZ - Criminal Intelligence Systems Operating
Policies is to assure that recipients of federal funds for the principal purpose of operating a criminal
intelligence system underthe Omnibus Crime Contro/and Safe StreetsActof 1968, 42 U.S.C..3701, et
seq., as amended (Pub. L. 90-35 /, as amended by Pub. L. 93-83, Pub, L. 93-415, Pub. L 94-430, Pub.
L. 94-503, Pub, L. 95-115, and Pub. L. 96-157J, use those funds in conformance with the privacy and
constitutional rights of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control
and Safe 56-eetsActofI968as amended andcomply with criteria as set forth in 28 CFR Part23 - Criminal
Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program
Guidance. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fad upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance.
Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act
and federal regulation poor to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
department's approval of the recipient agreement does notconstitute approval of the subgrant funded
development or operation of a criminal intelligence system.
28. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFP�, Part
85, Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
department.
29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Rorida Legislature.
SFY /998 5ubg7ant,4pplica6on Package Ago/ia;6on
Secrion l/ - Page l 4 of /7
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memona/ State and LocalAssistance Program)
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 3/9 ofFublic Law 101-/2 / set forth in 'New Restrictions on
Lobbying,- Interim Final Rule, "published in the February26, /990, Federal Register,
Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant, or
cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
This certific-tion is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section /352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding
of any federal loan, the entering into of any renewal, amendment, or modification of any federal
contract, grant, loan or cooperative agreement.
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activifies, according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
recei,v ing these federal funds, including but not limited to state and local govemments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have 90
days in which to be liquidated (expended). Any funds not liquidated at the end of the 90-dayperiod will
lapse and revert to the department. A subgrant funded project will not be closed out until the recipient has
satisfied al/closeout requirements in one fina/subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn law
enforcement officer or program licensed by the Department of Health and Rehabilitative Services, conduct
background checks on all personnel providing direct services.
SF)- /998 SubgrantApplicabon Package Application
Secton // -Page 15 of/ 7
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Eduard Byrne Memorial State and Loca/Assistance Program)
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e),
Section 274A(e) of the Immigration and Nationality Act ("INK). The Department shall consider the
employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such
violation bythe subgrant recipient of the employment provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral cancellation of this contract by the Department.
SFY /998SutgrantApplicabon Package App✓icii6on
Section l/ -Page l 6 of /7
C
UNTY jo'�MONROE
KEY WESTLORIDA 33040
(305)294-4641
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 12, 1997
Clayton Wilder
Community Program Administrator
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
BOARD OF COUNTY COMMISSIONERS
MAYOR Keith Douglass, District 4
Mayor Pro tem Jack London, District 2
Wilhelmina Harvey, District I
Shirley Freeman, District 3
�1. Mary Kay Reich, District 5
Re: Signature Authority - FY98 Monroe County Anti -Drug Abuse Programs
Dear Mr. Wilder,
May this letter serve as authorization for Deanna S. Lloyd to have signature authority in order to conduct the
business related to program implementation. If any additional information or documentation is required, please
contact 305.292.4474. Thank you.
-Sincerely,
James L. Roberts -----
County Administrator
Recipient of Signature Autgorito
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 50/ of the Omnibus Crime
Contro/and Safe Streets Act of /968as amended, that ... (Initial one of the following):
Subgrant recipient X Does meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the subgrant recipient meets these criteria, it must formulate, implement and maintain
a written EEO Program relating to employment practices affecting minority persons and women. I also
affirm that the subgrant recipient ... (Initial one of the following):
X Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meetsthe Act criteria and does not have a current written EEO
Program, federal law requires it to formulate, implement, and maintain such a program within /20 days
after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title
By:
James L. Roberts, Monroe County Administrator
Date: 61111?q
SFY / 998 Subgrant Application Pack4ge EEO Cer fication Letters
Appendix N- P.We 2 of3
OMB/Grants
RESOLUTION NO. 143 - 1997
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE
COUNTY FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT
APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS FY 98 ANTI - DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs has announced the FY97/98 funding
cycle of the Anti -Drug Abuse Act Formula Grant Program; and
WHEREAS, on April 16, 1997, the Monroe County Board of Commissioners agreed to
serve as the coordinating unit of government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $230,028 with a 25% cash
match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern
given to the County's current drug control efforts, has recommended certain programs receive
funding to provide the community with activities focused on drug and alcohol education,
prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County Substance Abuse
Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the application packet for
the FY98 grant funds to the Department of Community Affairs Anti -Drug Abuse Grant Program;
and that
3. This resolution shall become effective iWediately upon adoption by the Board of County
Commissioners and execution by the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the 240 day of May, A.D. 1997.
Mayor Keith Douglass yes
Mayor Pro Tern. London yes
Commissioner Freeman yes
Commissioner Harvey yes
fU Commissioner Reich yes
ATTEST. DANNY L WkWE CU3%
(Seal) �, BOARD OF COUr
Attest: D OF MONROE 01
APPROVED AS TO FORM
A LEGAS By:
8
RtRTLN.
F
DATE
COMMISSIONERS
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have read and understand the agreement in its entirety and have executed this agreement by their duly
authorized officers on the date, month and year set out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
Type Name and Title: 1 Clayton H. Wilder, Community Program Administrator
Date: IG -9 - 9
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By: �
Type Name and Title: JamesL. Roberts, Monroe oii t-y Admini Str rnt-n
Date: 1� l I FEID Number: y D40 7
Implementing Agency
Official, Administrator or Designated Representative
In
Type Name and Title: James L. Roberts, Monroe County Administrator
Date: 6' / l / / T/?
SFY /998 SubgrantAp#icab6on Package Ap#icadon
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