97-CJ-3S-11-54-01-198P
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BRANCH OFFICE
CLERK OF THE CIRCUIT COURT
3117 OVERSEAS HIGHWAY
MONROE COUNTY
MARATHON, FLORIDA 33050
500 WHITEHEAD STREET
TEL (305) 289-6027
KEY WEST, FLORIDA 33040
FAX (305) 289-1745
TEL. (305) 292-3550
FAX (305) 295-3660
MEMORANDUM
TO: Deanna Lloyd
Grants Management
FROM: Ruth Ann Jantzen, Deputy Clerk •
DATE: January 9, 1997,
BRANCH OFFICE
88820 OVERSEAS HIGHWAY
PLANTATION KEY, FLORIDA 33070
TEL (305) 852-7145
FAX (305) 852-7146
On December 18, 1996, the Board of County Commissioners granted
approval and authorized execution of the Fist cal Year 1997 Anti -Drug Abuse
Agreement that provides pass -through funding to the Key West Police Department
DARE Program 97-CJ-3S-11-54-01-198 and to execute the sub -contract (Interlocal
Agreement with the City of Key West for program implementation.
Enclosed for your use in this matter, are two duplicate originals
of the above Agreement for yodr handling.
If you have any questions regarding the above, please do not hesitate to
contact this office.
cc: County Attorney
Finance
County Administrator, 'w/o document
File
in
0
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
97-CJ-3S-11-54-01-198 in the amount of $38,672,
for a project entitled: Key West Police Department
DARE Program IV
for the period of 10/01/96 through 09/30/97, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement anFl special conditions governing this subgrant.
(Signaturef of AuthoriaKd Official)
DOUGLAS S , MAYOR
and Title of Official)
DANNY L.
KOLHAGE CLERK
BY
16
DE Y CLDM
1d1!d910
(Date dfAcceptance)
APPROVED AS TO FORM
A Al 'UFF
B
R tiERNRTN. W
DATE �Z ' Z�
DCA-CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadoswki Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee:Monroe County Board of Commissioners
Date of Award:1140V 9,, 0 1996
Grant Period: From: 10/01/96 To:09/30/97
Project Title: Rey West Police Department
DARE Program IV
Grant Number: 97-CJ-3S-11-54-01-198
Federal Funds: $38,672.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $12,891.00
Total Project Cost: $51,563.00
Program Area: 001
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100.690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100.690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
r
Authorized Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
/l-
Date
[X]This award is subject to special and/or standard conditions
(attached).
BCA Revised 7-1-79
Key West DARE
Revisions 9/26/96
Drug Control and System Improvement Formula Grant Program_
(Edward Byrne Memorial State and
Assistance Program)
DCA Contract Number: 97-CJ-3S-11-54-01-198
A. Names & Addresses unique ID 93-131 PA 01
1. Continuation of Previous Subgrant? (Check One) Yes x No
2. Previous Subgrant, State Project ID Number (If Yes in 1. above).
96 - CJ - 1Z I - 54 - J 01 174
3. Subgrant Recipient.
Name of Chief Elected Official: Shirley Freeman
Title: Chairwoman Monroe County Board of Comm.
Address: 310 Fleming Street, Key West Florida
Zip Code: 33040
Area Code and Telephone Number: (3 0 5) 2 9 2- 3 4 3 0
SUNCOM Number:
Area Code and Fax Phone Number: (3 0 5) 2 9 2- 3 5 7 7
4. Chief Financial Officer.
Name of Chief Financial Officer: Danny Kolhage _
Title: Clerk, Monroe County
Address: 500 Whitehead Street, Key West Florida
Zip Code: 33040
Area Code and Telephone Number: (3 0 5) 2 9 4 - 4 6 41
SUNCOM Number: 4 9 4- 3 5 5 0
Area Code and Fax Phone Number: (3 0 5) 2 9 6 -18 6 4
5. Implementing Agency. (Government Agency Responsible for Project)
Name of Chief Executive Official: E E. R . Peterson
Title: Chief of Police -Key West Florida
Address: P.O. Box 1409, Key West Florida
Zip Code: 33040
Area Code and Telephone Number: (3 0 5) 2 9 2 -814 0
SUNCOM Number:
Area Code and Fax Phone Number: (3 0 5) 2 9 2 -816 3
6. Project Director. (Employee of Governmental Implementing Agency)
Name of Project Director: Christopher K . Gough
Title: Key West police DARE Officer
Address: P.O. Box 1409 Key West Florida
Zip Code: 33040
Area Code and Telephone Number: ( 3 0 5) 2 9 4 -2 511
SUNCOM Number:
Area Code and Fax Phone Number:
Subgrant Application Package
SFY 1997
Application
Section H - 1
Drug Control and System Improvetnent Formula Grant Prograin
(Edward BYrne 3femorial State and Local.4ssistance Program)
B. Administrative Data
7. Project Title (Not to exceed 84 characters, including spaces).
Key West Poi ice Department DARE Program IV
8. For Period.
Period
Month
Day
Year
Beginning
October
01
1996
Ending
June 30.
30
1997
9. Is the Subgrantee or the Impleraenting Agency a Member of a Local Criminal Justice
Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council?
(See the Program Announcement for a description of board responsibilities.)
(Check One.) Yes x No
C. Fiscal Data
10. (If other than the Chief Financial Officer) Remit Warrant to:
Danny P.olhage
Chief Financial Officer
500 IThitehead St.
1:ev Ilest , FL 33040
11. Vendor # (Enter Federal Employer Identification Number of Subgrantee):
59-6000749
12. SAMAS # (Enter if you are a state agency):
13. Will the Project earn Project Generated Income (PGI)?
(Check one.) Yes No__
(See Section H., Paragraph 14 for a defmition of PGI.)
14. Will the applicant be requesting an advance of federal funds?
(Check one.) Yes No X
If Yes, a letter of request must be attached.
Subgrant AppUcation Package SfY 1997 Application
Section 11- 2
PROBLEM IDENTIFICATION
The City of Key West is seeking funds to continue our existing DARE (Drug Abuse
Resistance Education) program. When the DARE program started in Key West, there
was only one DARE certified officer covering the city, which consisted of seven
elementary schools. It was impossible for this officer to cover all the schools, therefore
some of the 5th grade students in the city were not receiving the DARE curriculum. It
was necessary to have another officer trained as a DARE instructor in order for all 5th
grade students to receive instruction. Since receiving this grant, 2 more officers have
been trained as DARE instructors, allowing for full coverage of the city, except for one
elementary school which was being covered by the U.S. Navy's DARE program. Since
the Navy has decided to drop the DARE program, it will be necessary for the city to pick
up the additional elementary school. Our current DARE program includes visitation for
1,400 kindergarten through 4th grade students, and the full 17 week curriculum for 400
5th grade students. Our 1996-1997 program will incorporate the above mentioned
elementary school. Furthermore, one DARE officer, funded by this grant, will be School
Resource Officer certified, and will assume a position at the city's middle school as that
school's SRO, and will teach the 7th grade DARE curriculum to the 500 7th graders at
that school. During the time school is not in session, the officer, funded by this grant,
performs various duties such as visitations to day care centers and community meetings
to discuss drugs and drug abuse.
j
PROGRAM DESCRIPTION
During this funding cycle, the DARE officer was able to use the entire school year,
which allowed for the additional classroom instruction as stated in the problem
identification. Beginning in the 1996-1997 school year, the DARE officer, having been
certified as a School Resource Officer during the summer months, will assume the duties
of SRO at the city's. middle school, and will teach the 7th grade DARE curriculum to the
500 7th grade students attending that school. In addition, the officer will continue to
teach DARE in one of the city's elementary schools. This will include teaching the 5th
grade curriculum to about 100 students, as well as visitations to that schools kindergarten
through 4th grade, which includes about 500 students.
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Program Area I.A.
Drug Abuse Reduction Education
Following are uniform program objectives for funding federally Authorized Program Area I.A. Projects, that is, DARE
Projects. If you provide activities in addition to those mentioned below, draft program objectives and include them in
the application.
General Information: The following section is to be completed for all DARE projects.
Program Objective 1.A.1.: To assign I law enforcement officers to teach drug abuse resistance education
(DARE).
Program Objective 1.A.2.: To provide 5 in-service orientations to teachers.
Program Objective 1.A.3.: To provide 5 parent education meetings.
Program Objective 1.A.4.: To provide 2 community presentations.
DARE Visitation Instruction for Kindergarten through 4th Grade
Program Objective 1.A.5.: To provide DARE visitation instruction in 5 schools to kindergarten through
4th grade classes.
Program Objective 1.A.6.: To provide DARE visitation instruction in 67 kindergarten through 4th grade
classes.
Program Objective 1.A.7.: To provide 116 hours of DARE visitation instruction to kindergarten through 4th
grade classes.
Program Objective I.A.8.: To provide DARE visitation instruction to 1,585 kindergarten through 4th grade
students ivho completed the course of instruction.
DARE Exit Grade Core Curriculum
Instruction in the 5th and 6th Grades
Program Objective I .A.9.:
To provide DARE exit grade core curriculum instruction in 5 schools to 5th
and 6th grade classes.
Program Objective 1.A.10.:
To provide DARE exit grade core curriculum instruction in 13 5th and 6th .
grade classes.
Program Objective I.A.11.:
To provide 210 hours of DARE exit grade core curriculum instruction to 5th and
6th grade classes.
Program Objective 1.A.12.:
To provide DARE exit grade core curriculum instruction to 300 5th and 6th
grade students who completed the course of instruction.
Subgrant Application Package SFY 1997 Uniform Measurable Program Objectives
Appendix V - 4
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Drug Control. and System Improvement Formula Grant Program
(Edward Byrne Aiemorial State and Local Assistance Program)
Program Area I.A.
Drug Abuse Reduction Education
Continuation
DARE Instruction for Middle Schools
Program Objective 1.A. B.: To provide DARE instruction in 1 middle schools.
Program Objective 1.A.14.: To provide DARE instruction in 12 middle school classes.
Program Objective 1.A.15.: To provide 120 hours of DARE instruction to middle school classes.
Program Objective I.A.16.: To provide DARE instruction to 300 middle school students who completed the
course of instruction.
DARE Instruction for High Schools
Program Objective 1.A.17.: To provide DARE instruction in high schools.
Program Objective 1.A.18.: To provide DARE instruction in high school classes.
Program Objective 1.A.19.: To provide hours of DARE instruction to high school classes.
Program Objective 1.A.20.: To provide DARE instruction to high school students who completed the
course of instruction.
Subgrant Applicalion Package SFY 1997 Uniform Measurable Program Objectives
Appendix V - 5
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Mem
F. Project Budget Narrative
Stale and Local Assistance Program)
ou must describe line items for each applicable Budget Category for which you are
questing subgrant funding. Provide sufficient detail to show cost relationships to project
.tivities. In addition, describe specific sources of matching funds.
Start below and use continuation pages as necessaril.
All matching funds for this subgrant will be pr<ivtdod by the City of Key w<
Florida. through the police forfeiture funds a(-("0k111t -
The sa 1 ary and benef t t p,ic-ka(le l i sted below skirl—. t t hc' salat-y OI tht� OARI
officer from the last cycle 1995-1996-
Salary and Benefits:
Base
FICA/Medicar--
Retirement
Health Insurance
Clothing Allowance
Incentive Pay
TOTAL SALARY $
Of f i i'c>r one
37710.0(t
2335.00
4526.00
2667.00
1020.00
240.00
49048.00
DARE Equipment
Certificates for DARE Culmination
DARE T-Shirts for DARE Culmination
DARE Workbooks
DARE Awards
DARE Watches
DARE pencils
DARE Coffee Mugs
Shipping and Handling
TOTAL EQUIPMENT
DARE Training
GRAND TOTAL SALARY AND EQUIPMENT
300
x
$0.50
$150.00
100
x
$4.00
$1200.00
400
x
$0.50
$200.00
20
x
$8.00
$160.00
20
x
$4.00
$ 80.00
300
x
$0.15
$ 45.00
20
x
$3.00
$ 60.00
$ 20.00
$i9 5.00
$600.00
51563.00
All purchasing will be made in accordance with the City of Key West
Purchasing Ordinance.
Subgrant Application Package SFT 1997 Applicattort
Section It - 6
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits,
Contractual Sen-Ices, Expenses, Operating Capital Outlay (OCO), Data Processing Services,
and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25%
of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank,
Budget Category
Federal
Hatch
Total
Salaries And Benefits
36,786
12, 262
49,048
Contractual Services
Expenses
1,3396
629.
2,515
Operating Capital Outlay
Data Processing
Indirect Costs
Totals
33,672
12,891
51,563
Subgran! Appticatlon Package SFY 1907 AppLicadon
Semon 11- 7
D.A.R.E.
FLORIDA TRAINING CENTER
POLICY AND PROCEDURES
NUMBER: 91-02
SUBJECT: PROGRAM CONTINUITY AND INTEGRITY
DATE: 06/95
PURPOSE: The purpose of this directive is to emphasize the importance of maintaining the
continuity and integrity of the D.A.R.E. Program.
POLICY: The D.A.R.E. Program has been carefully designed to achieve certain program
objectives. There are five objectives:
[ 1 ] To provide students with the skills for recognizing and resisting violence,
youth gangs and pressures to experiment with alcohol, tobacco and other drugs;
[2] To help build self- esteem;
[3] To teach positive alternatives to substance abuse;
[4) To develop skills in risk assessment and decision making ; and `
[5] To build interpersonal and communication skills.
The program is designed in a building - block fashion. Each lesson builds upon
previous lessons. Therefore, it is essential that the lessons be presented according to
the program design. Any deviation from that design will be detrimental to reaching
program goals.
THE DIRECTIVE:
The D.A.R.E. curriculum is designed to be delivered by a uniformed law enforcement officer
who has been trained and selected by a recognized training center. In no event shall the
program be delivered by an instructor not recognized by a D.A.R.E. Training Center.
2. Because the D.A.R.E. curriculum has been carefully designed to achieve program
objectives, it is imperative that officers deliver the program according to that design.
3. All seventeen lessons in the core curriculum must be taught in sequential order (i.e. 1,2,3,...
16,17).
4. D.A.R.E. lessons are designed to be taught within a time frame of 45 to 60 minutes.
5. The core curriculum is to be taught in the c2jl grade of elementary school (5th or 6th grade).
The officer should teach as many K-4 visitation lessons as possible.
POLICY AND PROCEDURES 91-02
PAGE 2
6. Officers may not add, delete or modify the curriculum in any way for any reason.
7. This order does not preclude creativity in teaching methodology. Officers are encouraged
to be creative in making the program meaningful and enjoyable for the children, however,
program concepts and content may not be modified in any manner.
The D.A.R.E. Officer will teach the D.A.R.E core curriculum in a minimum of one elementary
school during, the semester immediately following completion of D.O.T. in order to fulfill the
requirements of the Florida Statute 233.0663.
Only one D.A.R.E. Officer should be assigned a particular elementary school, however, each
officer may be assigned to more than one school.
10. It is recommended that a D.A.R.E. Officer teach no more than five core classes per day. It is
preferable that the officer teach no more than four days each week with one day to be used for
planning and preparation. Preferably the officer should arrive at school at the normal faculty
time and conclude the school day after the buses have left the school premise.
11. It is recommended that the D.A.R.E. Officer spend the entire day teaching and being
involved in the activities with the children. The officer should eat lunch with the students,
and when time allows, participate in physical education or recess with an exit grade class during
each school day.
12. Teaching D.A.R.E. should be the officer's primaryjob. The officer should not do shift work
and teach on the same day.
13. The D.A.R.E. curriculum is designed to be taught by only one officer in order to enhance
children's ability to build a rapport with that officer. While emergencies will from time to
time necessitate the uses of a substitute, agencies should refrain from a regular rotation of
officers within a classroom or school site. Officer rotation (or team teaching) jeopardizes the
success of the D.A.R.E. Program
14. The D.A.R.E. Officer should not be assigned enforcement duties while teaching on the campus
where he/she is assigned, unless an emergency should arise requiring police response. The
D.A.R.E. Officer, school administrator or designee should decide when such an emergency
situation exists.
15. The D.A.R.E. Officer should comply with all applicable school policies and procedures that
apply to other school faculty members.
16. To maximize every student's opportunity for involvement in role-playing activities, the D.A.R.E.
Officer should limit classes to the prevailing recommended single class size, as established by
the Department of Education or each participating school district. Under no circumstances
will assembly style teaching be permitted.
D.A.R.E.
FLORIDA TRAINING CENTER
POLICY AND PROCEDURES
NUMBER: 91-04 DATE: 06/95
SUBJECT: CRITERIA FOR SELECTION OF D.A.R.E. OFFICERS
PURPOSE: The purpose of this directive is to establish the minimum criteria to be utilized for a law
enforcement officer to be selected to attend D.A.R.E. Officer Training.
POLICY: It will be the responsibility of the Florida D.A.R.E. Training Center to provide
instruction. Success in training is largely dependent upon the officer selection
criteria. The officer selected must maintain the highest level of integrity to assure the
D.A.R.E. goals and objectives are met.
The D.A.R.E. Officer Candidate must display exceptional abilities to teach and develop
positive relationships with children and commit to serve as a positive role model.
Additionally, the D.A.R.E. Officer Candidate must not have exhibited any behaviors that
will negatively impact the reputation of the D.A.R.E. Program.
Applicants who fail to meet the qualifications and standards set forth in this d}rective
will be refused acceptance in the D.A.R.E. Officer Traini g Seminar, as authorized by
the Florida D.A.R.E. Board of Directors. In the event an applicant is refused acceptance
in the D.A.R.E. Officer Training Seminar, the agency head will be notified in writing.
THE DIRECTIVE:
The D.A.R.E. Officer Candidate must meet the following criteria:
1. Have demonstrated ability to relate and interact with children.
2. Oral and written communication skills adaptable to age -specific audiences
Ability to organize.
Responsiveness to instruction.
Ability to develop interpersonal relationships.
6. Be prompt in meeting objectives.
7. Exemplary role model in formal and informal situations.
8. One who refrains from sexual, racial, gender, ethnic, stereotyping or other insensitive remarks.
9. Committed to the careful replication of the program model.
POLICY AND PROCEDURES 91-02
PAGE 3
17. At the beginning of each school semester or 17 week curriculum, D.A.R.E. Officers shall provide
the Regional Coordinator with a copy of his/her class schedule and the D.A.R.E. statistical data
form from each school the officer is currently teaching.
18. The D.A.R.E. Officer shall provide the Regional Coordinator a completed D.A.R.E. Officer
observation form signed by the School Administrator or designee from each of the schools the
officer is currently teaching. This form should be completed prior to the end of the 17 week
curriculum and provided to the Regional Coordinator no later than the end of each
semester or 17 week curriculum period.
19. Any significant compromise in program continuity and integrity may result in de -certification of
the officer to teach D.A.R.E.
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
H. Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must read
these "Acceptance and Agreement" conditions. This "Acceptance and Agreement"
(Section H).must be returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non-compliance will result in project
costs being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community
Affairs. The term "Bureau", unless otherwise stated, refers to the Bureau of Community
Assistance.
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian
Tribe which performs criminal justice functions as determined by the U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency of a city,
county or Indian Tribe, or an agency under the direction of an elected official (for example,
Sheriff or Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the
bureau by February 1, May 1, August 1, and November 1 covering subgrant activities
during the previous quarter.
The recipient shall submit an Annual Project Performance Report, for the "original"
project period. This report shall be submitted to the bureau within thirty (30) days after
the end of the original project period. The "original" project period is generally for
twelve (12) months. The last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond the "original" project
period, additional Quarterly Project Performance Reports shall be submitted as well as
a Final Project Performance Report. The latter report shall cover the entire time frame
of project activities and is due within thirty (30) days after the end of the extended
period.
B. Financial Reports:
The recipient shall submit MontWy Financial Claim Reports [DCA-CJ Form-3(A-G)J
to the bureau. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to the bureau within forty-five (45)
days of the subgrant termination period. Such claim shall be distinctly identified as
"final".
Subgrant Application Package SFY 1997 Application
Section H- 8
POLICY AND PROCEDURES 91-04
PAGE 2
10. Have at least two years experience as a full-time sworn law enforcement officer. Must fully
meet the statutory requirements relating to police officers and be in good standing at the time of
application.
11. Highly recommended that he/she have earned at least an associates degree (two year) from an
accredited institution of higher learning, or it's equivalent.
12. Have demonstrated attention to neatness and detail in personal appearance.
13. Have demonstrated a desire to participate in the D.A.R.E. Program and to be involved in drug
abuse prevention activity.
14. Does not have a history of unlawful drug use.
15. Highly recommend completion of the Criminal Justice Standards and Training Commission
(CJS&TC) approved Instructor Techniques course.
16. Must be flexible and able to handle the unexpected.
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Before the "final" claim will be processed, the recipient must submit to the department
all outstanding project performance reports and must have satisfied all special
conditions. Failure to comply with the above provisions shall result in forfeiture of
reimbursement.
The recipient shall submit department Quarterly Project Generated Income Reports to
the bureau by February 1, May 1, August 1, and November 1 covering subgrant project
generated income and expenditures during the previous quarter. (See Paragraph 14.
Program Income.)
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau.
All required reports, instructions, and forms shall be distributed with the subgrant
award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure
proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of
the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's (OMB's) Circulars A-21, A-87, and A-]10, in their
entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance with
requirements found in the Office of Justice Programs' Financial and Administrative Guide
for Grants (Guideline Manual 7100.ID, U.S. Department of Justice's Common Rule for
State and Local Governments), and in applicable state statutes. The department's approval
of the recipient agreement does not constitute approval of consultant contracts.
Subgrant Application Package SFY 1997 Application
Section 11- 9
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1 D, U.S. Department of Justice's Common Rule for State And Local Governments) and
federal OMB's Circular No. A-87, "Cost Principles for State and Local Governments", or
OMB's Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. Department of Justice's Common Rule for State and
Local Governments, or Attachment "O" of OMB's Circular No. A-] 10 and Florida Law to
be eligible for reimbursement.
6. Travel
All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based
upon written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess
of provisions in Section 112.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section
112.061, Florida Statutes. _
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but
are not limited to:
A. Changes in project activities, designs or research plans set forth in the approved
agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient may
transfer funds between budget categories as long as the total amount of transfer
(increase or decrease) does not exceed ten (10) percent of the total approved budget
category and the transfer is made to an approved budget line item; or,
C. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget
is approved by the department.
D. Under no circumstances can transfers of funds increase the total budgeted award.
Transfers do not allow for increasing the quantitative number of items documented in
any approved budget line item. (For example, equipment items in Operating Capital
Outlay or Expense categories or staff positions in the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject
to available federal Anti -Drug Abuse Act funds.
Subgrant Application Package SFY 1997 Application
Section H - 10
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
9. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each
project according to Section 216.181(12)(B), Florida Statutes (1991); the Office of Justice
Programs' Financial and , `. dministrative Guide for Grants (Guideline Manual 7100.1 D, U.S.
Department of Justice's Common Rule for State and Local Governments). Advance funding
shall be provided to a recipient upon a written request to the department justifying the need
for such funds. This request, including the justification, shall be enclosed with the
subgrant application.
10. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the
recipient shall send a letter to the bureau indicating steps to initiate the project, reasons for
delay and request an expected project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award,
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised project starting date.
Upon receip` of the ninety (90) day letter, the department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and
reobligate subgrant funds to other department approved projects. The department, where
warranted by extenuating circumstances, may extend the starting date of the project past 1he
ninety (90) day period, but only by formal written amendment to this agreement.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor
(which includes all project budget categories) shall be in writing for a period not to exceed
six (6) months and is subject to the same terms and conditions set forth in the initial
contract. Only one extension of the contract shall be acceptable, unless failure to complete
the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason
of any failure in performance of this agreement according to its terms (including any failure
by the recipient to make progress in the execution of work hereunder which endangers such
performance) if such failure arises out of causes beyond the control and without the fault
or negligence of the recipient. Such causes include but are not limited to acts of God or of
the public enemy, acts of the government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and
without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or negligence of either of them, the recipient shall not -be deemed in default,
unless:
Subgrant Application Package SFY 1997 Application
Section 11- 11
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
A. Supplies or services to be furnished by the consultant were obtainable from other
sources,
B. The department ordered the recipient in writing to procure such supplies or services
from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of
such failure, and if the department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised
accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date
or subsequent to the termination date of the grant period. Only project costs incurred on
or after the effective date and on or prior to the termination date of the recipient's
project are eligible for reimbursement. A cost is incurred when the recipient's employee
or consultant performs required services, or when the recipient receives goods,
notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period,
as a direct result of the subgrant award. Program income shall be handled according to the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline
Manual 7100.1 D, U.S. Department of Justice's Common Rule for State and Local
Government. Reference: The Cash Management Improvement Act of 1990).
15. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by
the recipient, the recipient's consultants and suppliers, or both, the department shall impose
sanctions it deems appropriate including withholding payments and cancellation,
termination or suspension of the agreement in whole or in part. In such event, the
department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida,
the U.S. Comptroller General or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the recipient, implementing agency and
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D,
U.S. Department of Justice's Common Rule for State and Local Government).
Subgrant Application Package SFY 1997 Application
Section 11- 12
Drug Control and System Improvement Formula Grant Program
(Edward Byrne .'Memorial State and Local Assistance Program)
The department reserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents, papers,
letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made
or received by the recipient or its contractor in conjunction with this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit conducted in
compliance with The Single Audit Act of 1984, P.L. 98-502. The audit shall be
performed in accordance with the federal OMB's Circular A-128 and other applicable
federal law. The contract for this agreement shall be identified with the subject audit
in The Schedule of Federal Financial Assistance. The contract shall be identified as
federal funds passed -through the Florida Department of Community Affairs and include
the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the recipient shall submit an annual financial audit which
meets the requirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters
10.550 and 10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than seven
(7) months after the audit period. In order to be complete, the submitted report shall
include any management letters issued separately and management's written response
to all findings, both audit report and management letter findings. Incomplete audit
reports will not be accepted by the department and will be returned to the recipient_
C. The recipient shall have all audits completed by an independent public accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public
Accountant.
D. The recipient shall take appropriate corrective action within six (6) months of the issue
date of the audit report in instances of noncompliance with federal laws and regulations.
E. The recipient shall ensure that audit working papers are made available to the
department, or its designee, upon request for a period of five (5) years from the date the
audit report is issued, unless extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right to
recover any disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2740 Center -view Drive
The Rhyne Building
Tallahassee, Florida 32399-2100
Subgrant Application Package SFY 1997 Application
Section 11- 13
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA-CJ Form
3(A-G), prescribed and provided by the bureau. A recipient shall submit claims monthly
in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a
unit cost of $5,000 or more and a useful life of one (1) year or more shall be accompanied
by a completed non -expendable property form signed by the recipient's property custodian.
If local accounting procedures require OCO reporting at a lesser amount than $5,000, local
requirements shall be adhered to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit
and post -audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre -audit and post -audit thereof.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public
disclosure upon request of duly authorized persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.ID,
U.S. Department of Justice's Common Rule for State and Local Government) or the federal
OMB's Circular A-110, Attachment N, Paragraph Eight (8).
21. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes
during its useful life or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.ID, U.S. Department of Justice's Common Rule for State and Local Government) or
the federal OMB's Circular A-110, Attachment N. This obligation continues as long as the
recipient retains the property, notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the department's decision.
Subgrant Application Package SFY 1997 Application
Section 1t - 14
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
If the recipient appeals the department's decision, it shall be made in writing within
twenty-one (21) calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within
twenty-one (21) calendar days to the department's clerk (agency clerk). The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes, and
in procedures set forth in Chapters 28-5 and 9-5, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under Chapter 120,
Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau, of the U.S. Department of Justice's Bureau of Justice
Assistance or both have the privilege of visiting the project site to monitor, inspect and
assess work performed under this agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or pertaining
to this agreement shall be sent to the bureau for its review and comment.
B. Publications or printed reports covered under A. above shall include the following
statements on the cover page:
1. "This report was prepared for the Florida Department of Community
Affairs, James F. Murley, Secretary, in cooperation with the U.S.
Department of Justice, Bureau of Justice Assistance." The next printed line
shall identify the month and year the report was published.
2. "This program was supported by grant # awarded to the
Department of Community Affairs, State of Florida, and by the Bureau of
Justice Assistance (BJA), Office of Justice Programs (OJP), U.S.
Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice,
Office of Juvenile Justice and Delinquency Prevention, and the Office for
Victims of Crime."
3. "Points of view, opinions, and conclusions expressed in this report are
those of the recipient and do not necessarily represent the official position
or policies of the State of Florida Department of Community Affairs, the
U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal government.
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to, discrimination under
grants awarded pursuant to Public Law 89-564, Non -Discrimination Requirements of the
Anti -Drug Abuse Act of 1988: Title IV of the Civil Rights Act of 1964; Section 504 of the
Subgrant Application Package SFY 1997 Application
Section 11- 15
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975; and, Department of Justice Non -Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they either do or do not meet EEO program criteria as set forth in Section 501 of The
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they
have or have not formulated, implemented and maintained a current EEO Program.
Submission of this certification is a prerequisite to entering into this agreement. This
certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have
not formulated, implemented and maintained such a current written EEO Program, they
have 120 days after the date this agreement was made to comply with the Act or face loss
of federal funds subject to the sanctions in the Justice System Improvement Act of 1979,
Pub. L. 96-157, 42 U.S. C. 3 701, et seq. (Reference Section 803 (a) of the Act, 42 U.S. C.
3783 (a) and CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse
Act funds shall submit their equal employment opportunity plan, and/or the most recent
update, with their application, for submittal to the U.S. Department of Justice, Bureau of
Justice Assistance for approval.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities
on the basis of disability and requires certain accommodations be made with regard to
employment (Title I), state and local government services and transportation (Title II),
public accommodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that recipients of federal funds for the principal
12urj2ose of operating a criminal intelligence system under the Omnibus Crime Control and
Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended (Pub. L. 90-351, as amended
by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95-115, and
Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights
of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they operate a criminal intelligence system in accordance with Sections 802(a) and
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply
with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance.
Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or criminal justice agency operates a criminal
intelligence system and does not meet Act and federal regulation criteria, they must
indicate when they plan to come into compliance. Federal law requires a subgrant funded
Subgrant Application Package SFY 1997 Application
Section 11- 16
Drup Control and Slystem Improvement Formula Grant Program
rd Byrne Memorial State and Local Assistance Program)
criminal intelligence system project to be in compliance with the Act and federal regulation
prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of
federal funds. The department's approval of the recipient agreement does not constitute
approval of the subgrant funded development or operation of a criminal intelligence
system.
28. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension
(34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded
from participating in this covered transaction, unless authorized by the department.
29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature.
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New
Restrictions on Lobbying; Interim Final Rule, " published in the February 26, 1990,
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable, with each submission that initiates agency consideration of such person for
award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal
loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Title 31,
United States Code. Any person who fails to file the required certification is subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency,
a member of congress, an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal loan, the entering
into of any renewal, amendment, or modification of any federal contract, grant, loan
or cooperative agreement.
B. If anv non-federal funds have been paid or shall be paid to any person for influencing
or attempting to influence an officer or employee of congress,.or an employee of a
member of congress in connection with this federal contract, grant loan, or cooperative
agreement, the undersigned shall complete and submit the standard form, Disclosure
of Lobbying Activities, according to its instructions.
Subgrant Application Package SFY 1997 Application
Section 11- 17
Drug Control and System Improvement Formula Grant Program
(Edward Byrne ,'Memorial State and Local Assistance Program)
C. The undersigned shall require that the language of this certification be included in
award documents for all subgrant awards at all tiers and that all subgrant recipients
shall certify and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and
Agreement, the expenditure of funds for the purpose of lobbying the legislature or a
state agency is prohibited under this contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with federal funds,
all grantees and recipients receiving these federal funds, including but not limited to state
and local governments, shall clearly state:
A. The percentage of the total cost of the program or project that shall be financed with
federal funds, and
B. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding
period will have 90 days in which to be liquidated (expended). Any funds not liquidated
at the end of the 90-day period will lapse and revert to the department. A subgrant funded
project will not be closed out until the recipient has satisfied all closeout requirements in
one final subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other
than a sworn law enforcement officer or program licensed by the Department of Health and
Rehabilitative Services, conduct background checks on all personnel providing direct
services.
Subgrant Application Package SFY 1997 Application
Section 11- 18
OUNTY So�MONROE V,KEY WESTLORIDA 33040
(305)294-4641
James L. Roberts UZI.
County Administrator
Public Service Building o ��
5100 College Road
Key West, FL 33040
September 17, 1996
Colleen Mathews
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
__- BOARD OF COUNTY COMMISSIONERS
MAYOR Shirlcy Freeman, District i
Mayor Pro tcm Jack London, District 2
Wilhelmina Harvey, District I
r Keith Douglass, District 4
Man Kay Rcich, District 5
Re: 97-CJ-6J-11-54-02-093 Middle School Anti -Drug Abuse School Resource Officer
97-CJ-6J-11-54-01-094 Drug Diversion and Treatment Program
97-CJ-6J-11-54-01-095 Keys To Recovery
97-CJ-6J-11-54-01-096 Sunshine House
97-CJ-3S-11-54-01-198 Key West Police Department DARE Program
Dear Ms. Mathews,
Under separate cover, Resolution #207-1996, was faxed to Clayton Wilder, Community Program Administrator,
on June 7, 1996, and the hard copy was mailed that same day. The executed resolution authorizes my signature
on the FY97 Anti -Drug Abuse Grant applications. Please find a duplicate original attached.
As the authorized agent for the implementing agency, please accept this correspondence as notification that
Deanna Lloyd will serve as project director for the Keys to Recovery and Sunshine House programs. Please
advise if any additional documentation is necessary to support this assignment. Thank you in advance for your
assistance, the county looks forward to another successful year working with your agency and these programs.
Sincerely,
1
James L. Roberts
County Administrator
cc: Deanna Lloyd
OMB/GRANTS MANAGEMENT
RESOLUTION NO. 207 - 1996
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
FLORIDA, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION
TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS FY97
ANTI -DRUG ABUSE PROGRAM
WHEREAS, the Department of Community Affairs has announced
the FY96/97 funding cycle of the Anti -Drug Abuse Act Formula
Grant Progam; and
WHEREAS, on April 18, 1996, the Monroe County Board of
Commissioners agreed to serve as the coordinating unit of
government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of
$227,150 with a 2511 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory
Board, with concern given to the County's current drug control
efforts, has recommended certain programs receive funding to
provide the community with activities focused on drug and alcohol
education, prevention, rehabilitation, and treatment; now
therefore, ,
BE IT RESOLvhb! BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe
County Substance Abuse Policy Advisory Board's recommendations;
and that
2. The County Administrator is hereby authorized to submit an
application for FY97 grant funds to the Department of Co_nunity
Affairs Anti -Drug Abuse Grant Program; and that
3. This resolution shall become effective immediate�.
adoption by the Board of County Commissioners and exe4~`
the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioner's. M�r e
County, Florida, at a regular meeting of said Board held:b he
22nd day of May, A.D. 1996.
Mayor Freeman yes
Mayor ProTem London ye_
Commissioner Douglass yes
Commissioner Reich
Commissioner Harvey
(Seal) ,
Attest k,;;�qj�Ak�,
BOARD OF COUNTY COMMISSIONERS
OF MO d� E TY, ORIDA
By:
APPROVED AS TO FfiWM
A Al S FI fENC
ROBERT O
DATE -
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder,
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, that...(Initial one of t�e
following):
Subgrant recipient xxx Does meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Instructions. I understand
that if the subgrant recipient meets these criteria, it must formulate, implement and maintain a
written EEO Program relating to employment practices affecting minority persons and women. I
also affirm that the subgrant recipient... Initial one of the following:
xxx Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written
EEO Program, federal law requires it to formulate, implement, and maintain such a program within
120 days after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title
James L. Roberts, County Administrator
By: / �Z=. �— Date:—"
Subgrant AppGcarion Package SFY 1997 EEO Cutificadon LdteM
Appendix IV- 2
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Implementing Agency
Mr. Clayton H. Wilder,
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO)
Program Requirements -- Criminal Justice Agency
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus
Crime"Control and Safe Streets Act of 1968 as amended, that ... (Initial one of the following:)
Criminal Justice Agency: xxx Does meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in Subgrant Instructions. I understand that
if the implementing agency meets these criteria, it must participate in the subgrant recipient's EEO
Program or formulate, implement and maintain its own written EEO Program relating to
employment practices affecting minority persons and women. I also affirm that the implementing
agency... (Initial one of the following:)
xxx Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the implementing agency meets the Act criteria and does not participate
in the subgrant recipient's EEO Program or does not have its own written EEO Program, federal law
requires it to participate in such a program or formulate, implement, and maintain its own program
within 120 days after a subgrant application is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: E - R - Peterson. Chief of Police City of Key West_
By: Date: of /F6
Subgrant Application Package SFY 199 7 EEO Certification Letters
Appendix IV - 3
Control and System Improvement Formula Grant Pro
Byrne Memorial State and Local Assistance Prog
I. Signature Page
In witness whereof, the parties affirm they each have read and agree to conditions set forth
in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duly authorized officers on the date, month and year set
out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
o
By:
Type Name and Title: Clayton H. Wilder, Community Program Admin.
Date: /% L% - 9 (,('
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By:
I
Type Name and Title: James L. Roberts, County Administrator
Date: (1�' / `J 1 C? 6
FEID Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
By:
Type Name and Title: E.R. Peterson, Chief of Police City of Key Wes
Date:
Subgrant Application Package SFY 1997 Application
Section 11-19