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BRANCH OFFICE CLERK OF THE CIRCUIT COURT BRANCH OFFICE
3117 OVERSEAS HIGHWAY MONROE COUNTY 88820 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050 500 WHITEHEAD STREET PLANTATION KEY, FLORIDA 33070
TEL (305) 289 6027 KEY WEST, FLORIDA 33040 TEL. (305) 852 -7145
FAX (305) 289 -1745 TEL. (305) 292 -3550 FAX (305) 852 -7146
FAX (305) 295 -3660
M E M O R A N D U M
TO: Division of Management Services
c/o County Administrator
Attn: Dee Lloyd,
Grants Manager
FROM: Isabel C. DeSantis, Deputy Clerk •
DATE: January 9, 1998
As you know, at the December 10, 1997 meeting, the Board granted
approval and authorized execution of the Certificate of
Acceptance of Subgrant Award No. 98 CJ 8C- 11 -54 -01 -168 for FY 98
Anti -Drug Abuse Grant Award for a Juvenile Community Intervention
Program and the Sub - Contract for the implementing agency.
Attached hereto is an original and one copy of the above for your
handling.
Should you have any questions concerning the above, please do not
hesitate to contact this office.
cc: County Attorney
Finance Director
File
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State of Florida
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Department of Community Affairs
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Division of Housing and Community Development
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Bureau of Community Assistance
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2555 Shumard Oak Boulevard
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Tallahassee, Florida 32399
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CERTIFICATION OF ACCEPTANCE OF SUBGRANT
AWAI�D
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
98-CJ-8C-11-54-01-168 in the amount of $19,992,
for a project entitled: Juvenile Community Intervention Program
for the period of 12/01/97 through 09/30/98, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
U U- ice- 611 N A f-%4 e-vgk-1 A W
(Typed Name and Title of Official)
APPROVED AS TO FORM
AND LIEW
BY
RO R
DATE
/Z-0 -/ o- 9 7
(Date of Acceptance)
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
8 Y 0.t��
DEPUTY CLERK
DCA-CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee:Monroe County Board of Commissioners
Date of Award: DEC -11997
Grant Period: From: 12/01/97 To:09/30/98
Project Title: Juvenile Community Intervention
�c>•�
Programs ?Z
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Grant Number: 98-CJ-8C-11-54-01-168CD
Federal Funds: $19,992.00
BGMTF Funds:
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State Agency Match:
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Local Agency Match: $6,664.00
Total Project Cost: $26,656.00
Program Area: 13B
Award is hereby made in the amount and for the
period shown
above
of a grant under Title I of the Omnibus Crime
Control and Safe
Streets Act of 1968, P.L. 90-351, as amended,
and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee
and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
- &"w ,
Autho ized Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
//- z� -
Date
[X]This award is subject to special and/or standard conditions
(attached) .
BCA Revised 7-1-79
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 98-CJ-8C-11-54-01-168
Grant Title: Juvenile Community Intervention Program
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
SPECIAL CONDITION(S):
Prior to the drawdown of federal funds, the contract for
professional services must be approved by the Department of
Community Affairs.
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
This section to be completed by the Subgrantee:
This section to be completed by BC -
SFY 1998 DCA Contract Number
Continuation of Previous Subgrant? O Yes O No
If Yes, enter State Project ID # of Previous Subgrant
98
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97-16$Inique
PA#:13B
CFDA# 16.579
A Names & Addresses
1. Subgrant Recipient
Name of Chief Elected Official: Keith Douglass
Title: Mayor
Address: 5192 Overseas Highway
City, State, Zip Code: Marathon, FL 33050
Area Code/Phone No:
(305) 289- 6000
UNCOM No.:
r
Area Code/Fax Phone No:
(305) 289 -6306
2. Chief Financial Officer
3.
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Name of Chief Financial Officer: Danny Kolhage
Title: Clerk of Court
Address: 500 Whitehead St.
City, State Zp Code: Key Wes t- 33040
ArEj� cle fie�ephcr�e�o:
( )
SUNCOM No.:
Area Code/Fax Phone No:
(305) 292- 3660
Imolementing Agency. (Uovemment Agency hesoonsible tor'
Name of Chief Executive Official: James L . Roberts
Title: Monroe County Administrator
Address: 5100 College Road
City, State, Zip Code: Key West, FL 33040
Area Code/Telephone No: SUNCOM No.:
(305) 292 - 4441
Code/Fax Phone No:
05)292 4544
Project Director and Contact Person, if different from Project Director. (Employee of Governmental
Imnipm-ntinc Aapnrv)
Name of Project Director. Deanna S .
.Lloyd
Title: Monroe
Address: 5100 College Road
_
City, State, Zip Code: Key West,
FLU 33040
040
Are(3a05�eq?SIPhP+4P`I4o'94C44o..
lArea4Sj e7.9?_P4515 0.:
Name and Title of Contact Person:
Address:
City, State, Zip Code:
Area Code/Telephone No:
SUNCOM No.:
Area Code/Fax Phone No.:
Internet Address:
STY l998 Subgrant i4pplkB66n Package App/ioa>yon
Section ll • Pagel of /7
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Loca/Assistance Program)
B. Administrative Data
F'ro ect I Itle Not to exceed 64 characters, including spaces).
kuvenile Community Intervention Program
2. For Period.
Period
Month
Day
Year
Beginning
12
01
97
Ending
9
30
- 98
3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Councilor
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
description ofboard responsibilities.) fJ Yes O No
C. Fiscal Data
1. (If other than the Chief Financial nffirPr) RPmi Warrant tn-
Deanna S. Lloyd
Public Service Building
5100 College Road
w i _
I vvLc. n U IC Z)UUrf dl ILCC D Pdl LK-IPdUI l�' III U It JTdLe oT rlonaa i,- omptroller s vttice electronic
transfer program, reimbursement cannot be remitted to any other entity.
2. Method of Payment: JZJ Monthly O Quarterly
(It is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor # Enter Federal Employer Identification Number of
159 6000749
4. SAMAS # (Enter if you area state agency):
5. Will the Project earn Project Generated Income (PGI)? O Yes J No -
(See Section H., Paragraph 14 for a definition of PGI.) -
6. Will the applicant be requesting an advance of federal funds? O Yes [R No
(If Yes, a letter of request must be attached.)
SF' /998 Sutgrant,goplicabon Package f{o I—Z7on
SecSon /1 ; Page 2 of 17
11`1 �i:oL�/i/�'l..U/I(/(Jlri/IUJf:)[C-;.,,r„l..vL:iti-r.t:�rr�ar„ v,u,..,�-•E,ru,r•
(Ed►aa/ d 6yrnc r?emonal 5!2!6and Local,gssistance Program)
Data
Refer to the FFY 1997 PLA GranN Mar1.3pement 7 echniczlAtisistance Wofishop Manual, Section .S. Use
this as a guide to assist you in eortlplOMV Section D.
ProhLm Identification. Briefly describe. a srcd is prohlern to be addressed with subgrarit funds. If you ar-c
seeking funds to coritinde existing pr ;ject activhics, your problem statement must also provide a shcrt
summary of your current program and describe r,r1y gaps ix:tween current and desired project results.
Pr'ociam C7esc6c.6 m. Briefly de- soihc.: how prr)jen li':rvitics will address the targeted problem. Describe who
will do what, when, where and how.
SEE PAGER OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Stai t Lx:lvtav and use continuation A-i es as necessaiy:
Supplemental Information-.ILIVC11tlC t. 0111111L1111tY hltervention Program -
In response.. to an increase ill school dropout Pales, the Scconcl Chance and hey Chaice Programs
were designed and implemented in hv(1 Munre)e Courny schools, hey West High Scholl and
Horace O'Bryant Middle School. As an alternative education program, snlde►;ts who exhcrlcllc�l
problems, such aS truancy, rnisc(lnduet. as well its drugl01001101 11;e are
offered the opporttlrllty to patrticipate in 111c proLr;:n1. Referrals are made; by (oucher;, scImA-)l
administrators, and/or members ofthe juvenile ju: ice system. The students arc to participate in
the program for at least two semesters and if tttc\ show intpravenlent, are able to return to their
original classrooms. Current enrollment is 30 students which is anticipated to doubic bY rnid-
year.
At the present tinie, there is no cclunsoling available to this pelpul:ttion nor ah.1s;
Prevention /treatmem services. The Juvenile Cnn1:11u1:ity Irltcrvetltiorl Program will be offered to
all students involved in the Second Chance. ol. ("hoices program. The program will Nicer` on
intervention through group arid/or individual cclunsC1,110 C;t-oups twill take place twice a week
with individual sessions scheduled according to specific needs. Thcse. sessions xwill he facillmied
by trained and certified counselors employed by the Care Center for Mcntal I lealth. '1 h, formal
of the program will follow the principles of'Peae.e %Yorks, Inc., providing; diclaette teaching with a
counseling, component, teaching conflict resolut1011, anger management, and life skill trainint. I1'
necessary, referrals for further treatment will he made cluring the progrartl's inlplclnctltatiotl.
,and/<�_.�
SFY 1998 Drug Control and System Improvement Formula Grant Program
C
(Edward Byme Memorial State and Loca/Assistance Program)
Uata
Refer to the FFY 1997 BG4 Grants Management Technical Assistance Workshop Manual, Section S. Use
this as a guide to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities, your problem statement must also provide a short
summary of your current program and describe any gaps between current and desired project results.
Program Description. Briefly describe how project activities will address the targeted problem. Describe who
will do what, when, where and how.
SEEPAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start below and use continuation pages as necessary.
Program Description
Substance abuse treatment designed for adolescents must be significantly different from adult
programs. While there is less of a biologically driven chemical dependency, there is a pervasive
lack of insight, judgment, and impulse control in this age group. Just as there are formative years
for many developmental milestones, there are events that lead to adult anti -social personality
disorders. The Care Center has developed a program that targets the juvenile population in our
community who are at risk for developing substance abuse problems or have had repeated
involvement with the criminal justice system.
Students enrolled in the Key Choices program at Key West High School and the Second Chance
program at Horace O'Bryant Middle School will participate in the program. Open enrollment
will allow the student to join in either/both the group or individual sessions. Group sessions will
be held twice a week, individual sessions will be scheduled upon request. The curriculum
addresses anti -social personality traits that begin to develop at this age, along with the impact of
substance use or abuse. Anger management, violence prevention, conflict resolution, and self-
discipline skills are taught. The program incorporates the total needs of the student, to include
educational and social elements, the influence of family and peer pressures and the ability to
make increasingly more beneficial decisions. The program is approximately 90 days long and is
expected to serve up to 30 individuals at a time. It will be offered on a year round basis, utilizing
the Care Center facility during the summer months.
Evaluation of program participants will be conducted with a pre and post outcome measure
assessment. An adaptive behavior scale will be used which registers social functioning, anti-
social beliefs, school performance, and coping skills.
SfY /998 SubgrantApp/icaSon Package ADDIX2ton
Section /l - Page 3 or /7
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(NdNiNe providc 1O 014-t-I)LICi.. !,(.I \ Ic(, - dill In!., 111v e.1 ant
pl iod.
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dlllintl tll(. t;I;Illt pCI-iod.
Qckm I To c-stimato that tonildc1c* till',
nonrcsidomial propram during, 1110 PIalll PC'in('
SFY l998 Drug Control and System lmprovem_-nt Formula Gent Program
(Edward 6),rne Memorial State and Local Assistance Progra,,)
F. Pro'ect Bud et Narrative -
You must describe line items for each applicable Budget Category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific sources of matching funds.
Start below and use continuation pages as necessary.
Personnel Expense
Salaries
11,100.00
FICA
849.00
W/C
89.00
Insurance
648.00
Sub -Total 12,686.00
Operating Expenses
Educational Tools
8,860.00
Office Supplies
699.00
Training
600.00
Travel
1,560.00
Sub-Total
------------
11,719.00
Data Processing 2,251.00
S ub-Total 2,251 00
Total Program Costs 26 656.00
Matching funds to be provided by the Monroe County Board of Commissioners General
Revenue -Grants Matching Fund.
The proposed position is new and will result in a net personnel increase to the implementing
agency. Training and Travel to include (1) employee to travel out-of-state to an advanced I llz I
Training session. The purchase of computer equipment will include (1) PC to monitor program
implementation and outcomes.
Purchases to be made in accordance to existing laws and regulations.
SFY / 998 SubFwt,goplicaDon Package
App/icabon
Section // - Page 6 of /7
SFY /998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
G. Proiect Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project
Costs. Total Local Match must be a minimum of 25% of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
Contractual Services
19,992.00
6,664.00
26,656.00
Expenses
Operating Capital Outlay
Data Processing
Indirect Costs
Totals
19,992.00
6,664.00
26 ; 656.00
SFY / 998 Subgrant,4pp/icadon Padage 4po✓icadon
Secdon // - Page 7 of /7
SFY l 998 Drug Control and System Improvement Formula Grant Program
H.
(Edward Byrne Memorial State and Local Assistance Program)
Ycceptance and Agreement
Al persons involved in or havin& administrative responsibility for the subgrant must read these "Acceptance
and Agreement" conditions. This "Acceptance and Agreement" (Section H) must be returned as
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement Upon approval of this subgrant, the approved application and the following terms
of conditions will become binding. Non-compliance will result in project costs being disallowed.
The term "department", unless otherwise stated, refers to the Department of Community Affairs. The
term "Bureau', unless otherwise stated, refers to the Bureau of Community Assistance.
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe which
Performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
'implementing agency" which is a subordinate agency of a city, county or Indian Tribe, or an agency under
the direction of an elected official (for example, Sheriff or Clerk of the Court).
so '-".
a. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the bureau by
February I , May 1, August 1, and within forty-five (45) days after the subgrant termination date.
The recipient shall submit an Annua/ProyectPerforrrance Repor4 for the "origin/"project period. This
report shall be submitted to the bureau within forty-five (45) days after the end of the original project
period. The °original"project period is generally for twelve (12) months.
In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Report shall be submitted as well as a Fin/ Project Performance
Report The latter report shall cover the entire time frame of project activities and is due within forty-
five (45) days after the end of the extended period.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Report;
[DG4-C fbrm,. A-G)Jto the bureau. M=r , Reimbursement Claims (I - I I) are due thirty-
one (3 () days after the end of the reporting period. Quarterly Reimbursement Claims
(1-3) are due thirty-one (31) days after the end of the reporting period. A final Financial
Claim Report and a riminal justice Contract (Frnnciag Closeout Package shall be submitted to the
bureau within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly
identified as "final".
Before the'final" claim will be processed, the recipient must submit to the department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
The recipient shall submit department Quarterl Project Generated Income Reportsto the bureau by
February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
SFY /998 Subgrant.4pp/ic2bon Pack g, ,4po/i,26on
Section#- Page 8of/7
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byme Memorial State and Local Assistance Program)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. AJI required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. Al funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau.
Al expenditures and cost accounting of funds shall conform to Office of Justice Programs' Financial Guide,
U.S. Department of Justice Common Rule for State and Local Govemments, and in federal Office of
Management and Budget's (OMB's) Circu/arsA-21, A-87, andA-1 l0, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with 'Consultants Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, Florida
Statutes, known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to employment of a
consultant Approval shall be based upon the contract's compliance with requirements found in the Office
of Justice Programs' Financial Guide, U.S. Department of Justice's Common Rule for State and Local
Govemments, and in applicable state statutes. The department's approval of the recipient agreement does
not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to General Principles of
Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs' Financial
Guide, U.S. Department of Justice's Common Rule for State And Local Govemments and federal OMB's
CrrularNo. A-87, "Cost Principles for State and Local Governments", or OMB's Circular No. A 2/, "Cost
Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
accordingto U.S. Department of Justice's Common Rule for5tate and Local Govemments, or Attachment
"O" of OMB's Circular No. A-/ Wand Florida Law to be eligible for reimbursement.
6. Travel
Al travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section l 12.06 1, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes,
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but are notlimited
to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
SFY /998 SubgrantApp(ication Package 4p#1c9 on
Secrion /l - Page 9 of 17
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer (increase or decrease) does not
exceed ten (10) percent of the total approved budget category and the transfer is made to an approved
budget line item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved
by the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item.
(For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in
the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Ronda to reimburse recipients for incurred costs is subject to available federal
Anti -Drug Abuse Act funds.
9. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according
to Section 2/6. l8l(/4)(6), Florida Statutes (l99/), the Office of Justice Programs' Financial Guide, U.S.
Department of Justice's Common Rule for State and Local Govemmentr. Advance funding shall be
provided to a recipient upon a written request to the department justifying the need for such funds. This
request, including the justification, shall be enclosed with the subgrant application.
10. Commencement of Project
If a project has not begun within sbdy(60) daysafter acceptance of the subgrant award, the. recipient shall
send a letter to the bureau indicating steps to initiate the project, reasons for delay and request an expected
project starting date.
If a project has not begun within ninety(90) days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining reasons for delay and request another revised project
starting date.
Upon receipt of the ninety(90) dayletter, the department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and reobligate subgrant funds to other
department approved projects. The department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written
amendmentto this agreement.
1 1. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period sotto exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in perfom-ance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fault or negligence of the recipient. Such causes include but
are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and without the fault
or negligence of the recipient.
SfY / 998 SubgrantApp/icab'on Package App✓icaon
Section#-P.We /0of/7
SFY 1998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Loca/Assistance Program)
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and consultant, and without fault or negligence of either of
them, the recipient shall not be deemed in default, unless
a. Supplies or services to be fumished by the consultant were obtainable from other sources,
b. The department ordered the recipient in writing to procure such supplies or services from other
sources, and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure,
and if the department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to
the termination date of the grant period. Only project costs incurred on or after the effective date
and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income meansthe gross income earned by the recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the Office of justice Programs'
Financial Guide, U.S. Department of Justice's Common Rule for State and Local Govemment. Reference:
The Cash Management lmprovementAct of 1990).
15. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination or suspension of the agreement in whole or
in part In such event, the department shall notify the recipient of its decision thirty(30) days in advance of
the effective date of such sanction. The recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of justice, Office of justice Programs, Bureau
of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any
of their duly authorized representatives, shall have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the purpose of audit and examination according to the
Office of Justice Programs' Financia/Guide, U.S. Department of justice's Common Rule for State and Local
Govemment
The department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter 119, Florida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
17. Audit
a. The recipient shall provide to the department one copy of an annual audit conducted in compliance
with The SingleAuditActof 1984, P.L. 98-502. The audit shall be performed in accordance with the
federal OMB's CircularA- 128 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule ofFederal FrnancialAssistance. The contract shall
be identified as federal funds passed -through the Florida Department of Community Affairs and include
SFY /998 Subgranmpp/icaton Pale 4p#icabon
Section /l - Page / / of 17
SFY / 998 Drug Control and System Improvement Formula Grant Program
(Edgard Byrne Memonal State and Local Assistance Program)
the contract number, CFDA number, award amount, contract period, funds received and disbursed.
When applicable, the recipient shall submit an annual financial audit which meets the requirements of
Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida
Auditor General
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than seven (7) months after the audit period.
In orderto be complete, the submitted report shall include any management letters issued separately
and management's written response to a//findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be returned to the recipient.
c. The recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
e. The recipient shall ensure that audit working papers are made available to the department, or its
designee, upon request for a period of five (5) years from the date the audit report is issued, unless
extended in writing by the department.
f. If this agreement is closed out without an audit, the department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399-2100
18. Procedures for Claim Reimbursement
AJI claims for reimbursement of recipient costs shall be submitted on the DC4-C/ Form 3(A-G),
Revised 09196, prescribed and provided by the bureau. A recipient shall submit either monthly or
quarterly claims in orderto report current project costs.
AJI claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the Office of Justice Programs' Financial Guide, U.S.
Department of justice's Common Rule for State and Local Govemment)or the federal OMB's Circular
A- l l 0, Attachment N, Paragraph Eight (8).
21. Property Accountability
The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life
or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property furnished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs' Financ;& Guide, U.S.
STY / 998 Subgrant Applicaon Packye App✓icadon
Secrion ll - Page 12 of 17
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Department of Justice's Common Rule for State and Local Government) or the federal OMB's Circular
A-/ /0, Attachment N. This obligation continues as long as the recipient retains the property,
notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall -make its decision in writing when responding to any disputes, disagreements or
questions of fact arising underthis agreement and shall distribute its response to all concerned parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
If the recipient appeals the department's decision, it shall be made in writing within twenty-one (21)
ca/endardaysto the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21)
calendar days to the department's clerk (agency clerk). The recipient's right to appeal the department's
decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-5.201,
Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter 120, Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of
the bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of
visiting the project site to monitor, inspect and assess work performed under this agreement.
24. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the bureau for its review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the
cover page:
(1) "This report was prepared for the Florida Department of Community Affairs, James F. Murley,
Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance." The
next printed line shall identify the month and year the report was published.
(2) "This program was supported by grant # awarded to the Department
of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and
do not necessarily represent the official position or policies of the State of Florida Department of
Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or "any other agency
of the state or federal government.
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public
Law 89 564, Non -Disc rr matron Requirements of the Anti-DrugAbuse Act of 1988; Title 11/of the Civil
Rights Act of /964; Section 504 of the Rehabilitation Act of /973 as amended; Title /Xofd7e Education
Amendments of l972, 7he Age Discrimination Act of l975; and, Department ofJustice Non -Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
SfY /998 SubgrWVApp/ica6on Package Ap#icabon
Secrion // - Page 13 of /7
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control
and Safe Streets Act of 1968 as amended and that they have or have not formulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering into
this agreement. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but have not
formulated, implemented and maintained such a current written EEO Program, they have 120days after
the date this agreement was made to comply with the Act or face loss of federal funds subject to the
sanctions in the Justice System Improvement Act,of 1979, Pub. L. 96-157, 42 U.S.0 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.S.0 3783 (a) and CFR Section 42.207 Compliance
1nf0m7a6on).
Any state agency, county or city receiving $500,000 or more in federal Anti-DrugAbuse Actfunds shall
submit their equal employment opportunity plan, and/or the most recent update, with their application, for
submittal to the U.S. Department of justice, Bureau of Justice Assistance for approval.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101-336, which prohibits discrimination by public and private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title 1), state and local govemment services
and transportation (Title 11), public accommodations (Title III), and telecommunications (Title No.
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 C7RPart23 - Criminallntelligence Systems Operating
Policies is to assure that recipients of federal funds for the principal purpose of operating a criminal
intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S. C. 3701, et
seq., as amended (Pub. L. 90-35/, as amended by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub.
L. 94-503, Pub. L. 95-1 /5, and Pub. L. 96-157), use those funds in conformance with the privacy and
constitutional rights of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate
a criminal intelligence system in accordance with Sections 802(a) and 818(c) oft�e Omnibus Crime Control
and5afe 56,eetActof 1968as amended andcomply with criteria as set forth in 28 CFR Part23 - Criminal
Intelligence Systems Operating Policies and in the Bureau of justice Assistance's Formula Grant Program
Guidance. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance.
Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act
and federal regulation prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation goveming the operation of the system or faces the loss of federal funds. The
department's approval of the recipient agreement does not constitute approval of the subgrant funded
development or operation of a criminal intelligence system.
28. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order /2549, Debarment and Suspension (34 CFR Part
85, .Section 85.5/0, Partidpants Responsibilities). These procedures require the recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
department.
29. Payment Contingent on Appropriation
The State of Florida's perfom-iance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
STY /998 5ubgr217t,4iliCgd0n Paofage /dp#icavon
Section /l - Page l 4 of /7
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edriard Byme Memorial State and Loca/Assistance Program)
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 ofFub/ic Law /0/- 12 / set forth in `New Restrictions on
Lobbying,- Interim Final Rule, "published in the February26, l 990, Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant, or
cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section /352, TINe 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding
of any federal loan, the entering into of any renewal, amendment, or modification of any federal
contract, grant, loan or cooperative agreement.
b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activities, according to its instructions.
c. The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local govemments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have 90
days in which to be liquidated (expended). Any funds not liquidated at the end of the 90-dayperiod will
lapse and revert to the department. Asubgrant funded project will not be dosed out until the recipient has
satisfied a//closeout requirements in one bna/subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a swom law
enforcement officer or program licensed by the Department of Health and Rehabilitative Services, conduct
background checks on all personnel providing direct services.
SfY 1998 SubgrantApplicabon Package Ap#ic on
Section /l , Page 15 of 17
SFY l 998 Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and LocalAsistance Program)
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e),
Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the
employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA Such
violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral cancellation of this contract by the Department.
/0 � -
vv c�.ra 1 � • �1 o-b �,
VV °�
SFY /998 SubgrantApp/icabon Package Ap#icabon
Section// -Page /6of/7
OMB/Grants
RESOLUTION NO. 143 - 1997
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE
COUNTY FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT
APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS FY 98 ANTI - DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs has announced the FY97/98 funding
cycle of the Anti -Drug Abuse Act Formula Grant Program; and
WHEREAS, on April 16, 1997, the Monroe County Board of Commissioners agreed to
serve as the coordinating unit of government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $230,028 with a 25% cash
match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern
given to the County's current drug control efforts, has recommended certain programs receive
funding to provide the community with activities focused on drug and alcohol education,
prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County Substance Abuse
Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the application packet for
the FY98 grant funds to the Department of Community Affairs Anti -Drug Abuse Grant Program;
and that
3. This resolution shall become effective immediately upon adoption by the Board of County
Commissioners and execution by the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the 40 day of May, A.D. 1997.
Mayor Keith Douglass yes
Mayor Pro Tem London yes
Commissioner Freeman yes
Commissioner Harvey yes
tSEAU Commissioner Reich yes
ATTEST. DANNY L ! AGE CUM(Seal) UY BOARD OF COUP
Attest: o OF MONROE &
APPROVED AS TO FORM
A LEGAL S By:
B
ROBERT N. i F
DATE
COMMISSIONERS
V. FLORA
BOARD OF COUNTY COMMIS&()NFnc
OUNTYsvFLORIDAON ROE -��,. MAYOR Keith Douglass, District 4
♦,[► Mayor Pro tem Jack London, District 2
KEY WEST33040 Wllhelmina Harvey, District 1
(305)294-4641
Shirley Freeman, District 3
.y Mary Kay Reich, District 5
James L. Roberts
County Administrator
Public Service Building
5100 College Road
Key West, FL 33040
June 12, 1997
Clayton Wilder
Community Program Administrator
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
Re: Signature Authority - FY98 Monroe County Anti -Drug Abuse Programs
Dear Mr. Wilder,
May this letter serve as authorization for Deanna S. Lloyd to have signature authority in order to conduct the
business related to program implementation. If any additional information or documentation is required, please
contact 305.292.4474. Thank you.
-Sincerely,
James L. Roberts
County Administrator
Recipient of Signature uthorit
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section SO/ ofthe Omnibus Crime
Contro/and Safe StreetsActof /968as amended, that ... (Initial one of the following):
Subgrant recipient xDoes meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the Subgrant recipient meets these criteria, it must formulate, implement and maintain
a written EEO Program relating to employment practices affecting minority persons and women. I also
affirm that the subgrant recipient ... (Initial one of the following):
X Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written EEO
Program, federal law requires it to formulate, implement, and maintain such a program within /20 days
after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: James L. ,Roberts, Monroe County Administrator
11
SFY / 998 Subgrant,4pplication Pack�-ge
Date: 40 �-77
EEO Cer fcatbn Letters
Appendix Al- Page 2 of3
SFY l998 Drug Control and System lmprove/nent Formula Grant Progfam
(Edward Byme Memorial State and Local Assistance Program)
I. Signature Page
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have read and understand the agreement in its entirety and have executed this agreement by their duly
authorized officers on the date, month and year set out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By:
— 174 -/,7/—, 661Q-4196-�
Type Name and Title: Clayton H. Wilder, Community Program Administrator
Date:
Subgrant Recipient
Auorizing Offici
thal of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By:
Type Name and Title: James L . Roberts, Monrop Co m y Admi n i G tra t-or
Date: /f ( jq� FEID Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
Type Name and Title: James L. Roberts, Monroe County Administrator
Date: C f t I 1
SfY / 998 Subgrant �jop/ication Package Aoplicabon
ANTI -DRUG ABUSE ACT FUNDS AGREEMENT
THIS AGREEMENT is made and entered this day of ,
1997, by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 330405
hereinafter referred to as "COUNTY," and The Care Center for Mental Health - JUVENILE
COMMUNITY INTERVENTION PROGRAM, whose address is 1205 4th Street, Key West, FL
33040, hereinafter referred to as "JUVENILE."
WITNESSETH
WHEREAS, the Department of Community Affairs has awarded a subgrant of Anti -Drug
Abuse Act Funds to the Care Center for Mental Health to implement a program that targets the
juvenile population in our community at risk for developing substance abuse problems or have
had repeated involvement with the criminal justice system; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the JUVENILE is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Anti -Drug Abuse Act Funds to the
JUVENILE in accordance with the COUNTY'S application for the Anti -Drug Abuse Act Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the JUVENILE agree as follows:
1. TERM - The term of this Agreement is from December 1, 1997, through
September 30, 1998, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The JUVENILE will provide services as outlined in the
COUNTY'S Anti -Drug Abuse Subgrant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by the JUVENILE in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$26,656. The total sum represents federal grant/state subgrant support in the amount of $19,992
and local matching funds in the amount of $6,664, which amount shall be provided by the
county through the grant matching funds account. All funds shall be distributed and expended in
accordance with the Project Budget Narrative submitted as outline in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Department of Community Affairs, Division of Housing and
Community Development, Bureau of Community Assistance Subgrant Award Certificate and
Application" therefor and all laws, rules and regulations relating thereto are incorporated by
reference.
5. IMPLEMENTING AGENCY BOND - The JUVENILE is an implementing
agency under the COUNTY'S Anti -Drug Abuse Program, and shall be bound by all the
provisions of the documents incorporated by reference in Section 4 of this Agreement.
Additionally, the JUVENILE shall be bound by all laws, rules, and regulations relating to the
COUNTY'S performance under the Department of Community Affairs Grant Program.
6. BILLING AND PAYMENT
(a) The shall render to the COUNTY, at the close of each calendar month, an
itemized invoice properly dated, describing the services rendered, the cost of the services, and all
other information required by the Program Director. The original invoice shall be sent to:
Ms. Deanna Lloyd, Grants Management
Public Service Building, Wing II
5100 College Road
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the JUVENILE.
7. TERMINATION - This Agreement may be terminated by either party at any time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any services provided by theJUVENILE
after the JUVENILE has received notice of termination. In the Event there are any unused Anti -
Drug Abuse Act Funds, the JUVENILE shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The JUVENILE shall maintain
appropriate financial records which shall be open to the public at reasonable times and under
reasonable conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
9. AUDIT - The JUVENILE shall submit to the COUNTY an audit report covering
the term of this Agreement, within one -hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY FOR PROVIDER
Ms. Deanna Lloyd, Grants Management Marsh Wolfe
Public Service Building 1205 4th Street.
5100 College Road Key West, FL 33040
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the adresses or persons for
receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from
the Florida Department of Community Affairs cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the JUVENILE at its address specified above. The COUNTY shall not be obligated
to pay for any services provided by the JUVENILE after the JUVENILE has received notice of
termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the JUVENILE shall abide by all Statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statues,
ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately
upon delivery of written notice of termination to the JUVENILE. If the JUVENILE receives
notice of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically
be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Ageement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. EMPLOYEE STATUS - Persons employed by the JUVENILE in the performance
of services and functions pursuant to this Agreement shall have no claim to pension, worker's
compensation, unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The JUVENILE agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related
to the provision of services hereunder by the JUVENILE.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in effect
between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County,
Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: D1ANN� Y L. KOLHAGE,, .Clerk OF MONROE COUNTY, FLORIDA
By: o--�C e . �Qvr B w
y:
Deputy Clerk Mayor/Chairman\
t
Witness
CARE CENTER OF MENTAL HEALTH -
d/b/a JUVENILE COMMUNITY
INTERVENTION PROGRAM
By:
Title:
APPROVED AS TO FORM
A LEGAL SUFFI EN
B
ROBERT N, W !�E
DATE 1-2 ` _ - i
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
ETHICS CLAUSE
MONROE COUNTY, FLORIDA
warrants that he/it has not employed
retained or otherwise had act on his/its behalf any former County office
or employee in violation of Section 2 of Ordinance No. 10-1990 or any
County officer or employee in violation of Section 3 of Ordinance No.
10-1990. For breach or violation of this provision the County may, in
its discretion, terminate this contract without liability and may also,
in its discretion, deduct from the contract or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage,
gift, or consideration paid to the former County officer or employee.
(s' ture)
Date: f`r�
STATE OF
COUNTY OF
Subscribed and sworn to (or affirmed) before
me on
(date) by
(name of affiant).
He/She is personally known to me or has produced
as identification.
(type of identification)
NOTARY PUBLIC
MCP#4 REV. 2/92
PUBLIC ENTITY CRIME STATEMENT
All invitations to bid, request for proposals and any contract document shall contain a
statement which reads as follows (Section 287.133 F.S.): "A person or affiliate who has
been placed on the convicted vendor list following a conviction for public entity crime
may not submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list."