Ratification of Exhibit D 05/18/2011DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: July 12, 2011
TO: Peter Horton, Director
of Airports
VIA: April Pearson
FROM: Pamela G. HancdcL,W.0
At the May 18, 2011, Board of County Commissioners meeting, the Board granted
approval of the following:
Item C5 Ratification of Exhibit D to the previously executed Florida Department of
Transportation Supplemental Joint Participation Agreement Number Four for Contract #ANJ94
(Runway Safety Area Development and Construction) at the Key West International Airport,
which integrates additional language regarding the Florida Single Act (FSAA) and audit
procedures.
Item C6 Ratification of Exhibit D to the previously executed Florida Department of
Transportation Supplemental Joint Participation Agreement Number Seven for Contract #AK043
(Planning Studies) at the Key West International Airport, which integrates additional language
regarding the Florida Single Act (FSAA) and audit procedures.
Item C7 Ratification of Exhibit D to the previously executed Florida Department of
Transportation Supplemental Joint Participation Agreement for Contract #AOC81 (New
Terminal Construction) at the Key West International Airport, which integrates additional
language regarding the Florida Single Act (FSAA) and audit procedures.
Enclosed is a copy of each of the above -mentioned for your records. Should you have
any questions, please feel free to contact our office.
cc: County Attorney via e-mail
Finance
File
Florida Department o,#' Transportation
RICK SCUIT 1000 NW 1 1 Avenue STEPHANIE C. KOI
GOVERNOR Miami, FL 33172 SLCRETARY
February 4, 2011
Mr. Peter J Horton
Airport Director
Key West International Airport
3491 South Roosevelt Boulevard
Key West, FL 33040
RE: Public Transportation Joint Participation Agreements
Dear Mr. Horton:
Due to a revision to Florida Statutes effective Januar 1 , 2004 regarding the Florida Single Act (FSAA) and audit
procedures, additional language is now required in agreements where the Department is providing or has provided
financial assistance to local agencies. This not only applies to new agreements, but existing agreements as well. The
new language is intended to address the following areas:
1. Increases FSAA reporting threshold amount from $ 300,000 to $ 500,000
2. Provides contact information for the Department's Program Manager who shall be the recipient of the local
agency's Financial Reporting Package (FRP).
3. Requires the Department to provide state and /or federal funding resource information.
4. Requires the Department to provide state and /or federal compliance requirements to the local agencies.
This additional contract language is to be integrated into existing Public Transportation Joint Participation
Agreement as "Exhibit D ".
This administrative amendment will affect the following current contracts:
FM #:
Project Description
Contract #:
Execution
Date:
254269 -1
Planning Study
AK043
06 -04 -01
412535 -1
Runwav Safetv Area
ANJ94
06 -08 -04
413677 -1
New Terminal
AOC81
06-27-06
'iii?
1 � 4
w
w w.dot.state.tl.us
Please review these changes and acknowledge their being appended into the contract number(s) noted above and
place a copy of the "Exhibit D" into the contract file along with a copy of this acknowledgement and return the
original signed (blue ink) acknowledgement to me.
Should you have any questions or need additional information, please call me at (30S) 470 -5137.
Sincerely,
L. Carl Filer, Jr., P.E.
Public Transportation Manager
Cc: Harold Desdune
Gary Donn
Dionne Henry
John Boone
Michelle Meaux
Acknowledgement:
Exhibit D
Pagel of 3
FINANCIAL PROJECT NO.: 25426919401
CONTRACT NO.: AK043
Exhibit D
AUDIT
FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If
the resources awarded to the recipient represent more than one Federal or State program, provide the same
information for each program and the total resources awarded. Compliance Requirements applicable to each
Federal or State program should also be listed below. If the resources awarded to the recipient represent more than
one program, list applicable compliance requirements for each program in the same manner as shown here:
• (e.g., Eligibility requirements for recipients of the resources)
• (Etc...)
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may
elect to use language that requires the recipient to comply with the requirements of applicable provisions of specific
laws, rules, regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law,
rule, or regulation referred to.
FEDERAL RESOURCES
Federal Agency Catalog of Federal Domestic Assistance (Number & Title) Amount
Compliance Requirements
1.
2.
3.
STATE RESOURCES
State Agency Catalog of Federal Domestic Assistance (Number & Title) Amount
FDOT 55.004 Aviation Development Grants $1,441,000.00
Compliance Requirements
1. In developing audit procedures to test compliance with the requirements for a state project, the auditor should first
look to Part Two, Matrix of Compliance Requirements, to identify which of the 10 types of compliance
requirements described in Part Three of the Compliance Supplement are applicable and then look to Parts Three and
Four for the details of the requirements.
Activities Allowed
Airport Planning
Airport planning Grants are to study options for airport development and operations. The Development funds airport
master plans, airport layout plan (ALP), noise and environmental studies, economical impact, services development,
and airport promotion. Examples of projects are:
- Master plans and ALPs;
- Master drainage plans;
- Environmental assessments (EA);
- Development of regional impact (DRI);
Exhibit D
Page 2 of 3
- Operations and emergency response plans;
- Federal Aviation Regulations (FAR) Part 150 noise studies;
- Environmental impact study (EIS)
- Wildlife hazard studies;
- Feasibility and site selection studies;
- Business plans;
- Airport management studies and training:
-Air services studies and related promotional materials.
(FDOT Aviation Grant Program Handbook)
Airport Improvement
These grants are to provide capital facilities and equipment for airports. Examples of projects are
—Air -side capital improvement projects (runways, taxiways, aprons, T- hangers, fuel farms, maintenance
hangers, lighting, control towers, instrument approach aids, automatic weather observation stations);
- Land -side capital improvement project (terminal building, parking lots and structures, road and other
access projects);
- Presentation projects (overlays, crack sealing, marking, painting buildings, roofing buildings and other
approved projects);
- Safety equipment (including AARF firefighting equipment and lighted Xs);
- Safety projects (trees clearing, land contouring on overrun areas, and removing, lowering, moving and
marking, lighting hazards);
- Information technology equipment (used to inventory and plan airport facility needs);
- Drainage improvement.
(FDOT Aviation Grant Program Handbook)
Land Acquisition
This grant program protects Florida's citizens from airport noise and protects airport clear zones and runway
approach areas from encroachment. Administrative Cost, appraisals, legal fees, surveys, closing costs and
preliminary engineering fees are eligible cost. In the event the negotiation for a fair market value is unsuccessful, the
court will be petitioned for "an Order of Taking' under the eminent domain laws of Florida. Examples of projects
are:
-Land acquisition (for land in an approved master plan or ALP);
- Mitigation land (on or off airport);
- Aviation easements;
-Right of way;
- Approach clear zones.
(FDOT Aviation Grant program Handbook)
Airport Economic Development
This grant program is to encourage airport revenue. Examples of projects are:
-Any airport improvement and land purchase that will enhance economic impact;
- Building for lease;
- Industrial part infrastructure and buildings;
- General aviation terminals that will be 100 percent leased out;
- Industrial park marking programs
(FDOT Aviation Grant Program Handbook)
Aviation Land Acquisition Loan Program
The Department provides interest free loans for 75 percent of the cost of airport land purchases for both commercial
service and general aviation airports.
Exhibit D
Page 3 of 3
This is a general description of project types. A detail list of project types approved for these grant programs can be
found in the Aviation Grant Program manual which can be accessed through the internet at
www.dot.state.fl.us/Aviation/Public.htm
Matching
Commercial Service Airports
When no federal funding is available, the Department provides up to 50 percent of the project cost. (FDOT Aviation
Grant Program Handbook and Section 332.007 (6) Florida Statutes)
General Aviation Airports
When no federal funding is available, the Department provides up to 80 percent of the project cost. FDOT Aviation
Grant Program Handbook and Section 332.007 (6) Florida Statutes)
Economic Development
The Department provides up to 50 percent of airport economic development funds to build on- airport revenue -
producing capital improvements. This program is for local match only. FDOT Aviation Grant Program Handbook
and Section 332.007 (6) Florida Statutes)
Airport Loans
The Department provides a 75 percent loan program to fund the Aviation Land Acquisition Loan Program. FDOT
Aviation Grant Program Handbook and Section 332.007 (6) Florida Statutes)
Matching Resources for Federal Programs
NOTE: Section .400(d) of OMB Circular A -133, as revised, and Section 215.97(5)(a), Florida Statutes, require
that the information about Federal Programs and State Projects included in this exhibit be provided to the
recipient.