FY2011 1st Amendment 07/20/2011DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: July 25, 2011
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN. • Maxine Pacini
Administrative Assistant
Atv
FROM. • Pamela G. Hanco k, . C.
At the July 20, 2011, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following:
Item D1 Amendment to the Agreement with Diversified Services of Key West, Inc. to
exercise option to extend agreement for an additional two (2) year period.
Item D2 Agreement with Monroe Council of the Arts Corporation d/b/a Florida Keys
Council of the Arts to act as a Cultural Umbrella organization to make recommendations to the
Monroe County TDC and BOCC on funding for tourism related cultural activities.
Item D3 Amendment to Agreement with EcoWeek Events, Inc. covering EcoWeek 2011
to revise compensation and the scope of services/schedule of events.
Item D4 Amendment to Agreement with Key West Business Guild, Inc. covering Key
West Pride to revise Exhibit C — budget.
Item D5 Resolution No. 209-2011 transferring DAC III, EcoWeek 2011 to DAC III
Promotional and Advertising Resources.
Item D6 Resolution No. 210-2011 transferring DAC IV, Event Resources to DAC IV
Promotional and Advertising Resources.
Attached is the electronic copy of the above -mentioned for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney
Finance
File
AMENDMENT (1st AMENDMENT) TO AGREEMENT
HIS AMENDMENT to agreement dated theme=`day of 2011, is entered into b
and between the Board of County Commissioners for Monroe oo y
Development Council, and Key West Business Guild, Inc. a not for profit organ zation organized
ourist
and operating under the laws of the state of Florida (Grantee).
WHEREAS, there was an agreement entered into on November 17,
2010 en thrties,
awarding $13,000 to Key West Business Guild, Inc. for the production of Key We ePride e n June,
2011; and
C; and WHEREAS, due to a scriveners error in the budget, it has become necessary to revise Exhibit
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Exhibit C shall be revised and attached hereto.
2. The remaining provisions of the agreement dated November 17, 2010 shall remain in full force
and effect.
WHEREOF, the parties have set their hands and seal on the day and year first
Board of C
Ihage, Clerk of Monroe
1` p
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uty Clerk May
(CORPORATE SEAL) Key V
Attest:
By.
Secretary
Print Name
Date:
OR TWO WITNESSES
(1)
(1)
Print Name
Date:
Amendment #1
Key West Pride
ID# 795
ness Guild, Inc.
Date; .ems _� 1 l
(2)
(2)
Print Name
Date:
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MOnO
COUNTYATTORNEY
A D F
YNTHIA L. HALL
ASSISTANT CO NTY A ORNEY
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REVISED EXHIBIT C
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
DESTINATION EVENT BUDGET
BUDGET BREAKDOWN
line items listed below must be approved by the appropriate agency of record
There will be no amendments to this budget (Revised Exhibit C) after BOCC approval of Agreement
FISCAL YEAR 2011
EVENT NAME: Kev West Pride 2011
MEDIA PLACEMENT & PRODUCTION COSTS: newspaper, radio, magazines,
TV, website/internet advertising only $7,500
PROMOTIONAL SIGNS: posters/banners $500
PROMOTIONAL ITEMS: t-shirts, hats, jackets, koozie cups $1,000
DIRECT MAIL PROMOTIONS: brochures/pamphlets/
postage & shipping $
PROGRAMS: $3,000
PUBLIC RELATIONS $
*GENERAL NON -ALLOCATED $1,000
TOTAL: $13,000
*GENERAL NON ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CAN ONLY BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOVE.
MARKETING EXPENSES FOR EVENTS HELD OUTSIDE MONROE COUNTY SHALL NOT BE REIMBURSED/DIRECT PAID