FY1997 10/16/1996FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC")
and Holiday Isle (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC"), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay to Event Sponsor a sum not to exceed ($4,185.00) four
thousand one hundred eighty five dollars for promotion and related expenditures, as
described in the event budget, attached hereto as Exhibit A, in producing the Holiday Isle
Dolphin Tournament, May 31 -June 1, 1997. Payment will be made only after submission
by Event Sponsor of invoices and support documentation acceptable to the Finance
Department of the Clerk of the Circuit Court. The advertising and promotion budget for
County funding may be altered as to the individual line items, or components, within 10% of
the amount stated for that item or component, without increasing the total dollar amount and
without requiring a written amendment to this agreement. Monroe County's performance
and obligation to pay under this agreement is contingent upon an annual appropriation by
the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto.
3. Event Sponsor shall reimburse BOCC for any amount of fundi expended by
BOCC in connection with an event which does not occur as a result of any ict br orrgsioiy
by Event Sponsor. y
4. Event Sponsor covenants and agrees to indemnify and hold h6f4ess`llon-
County Board of County Commissioners from any and all claims for bodily. ipjLftjr (iiuding
death), personal injury, and property damage (including property owned 4--Monroe oWpty)
and any other losses, damages, and expenses (including attorneys fee4whi�h ar'9e rat
of, in connection with, or by reason of the services provided, event sporfdored, or&lhef
activities and funding associated with this agreement.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date.
July 17, 1996
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or
otherwise had act on his/her/its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10-1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
IN WITNESS WHEREOF, each pa h s caused tois Agreement to be executed by
^� uthorized representative, the day of 1996.
� P Y
ny L. Kolhage, Clerk
(CORP,�TE SEAL
A
•E
M
Witness
Board of County Commissioners
of Monroe County
Mayor/Chairman
He
am
APPROVED AS TO FO
AN AL SUFFICIE
NN N
DAT .
July 17, 1996
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
FISCAL YEAR 1996-97
HOLIDAY ISLE DOLPHIN TOURNAMENT
-----------------------------------------
MAY 31-JUN 1, 1997
------------------
DIRECT MAIL & POSTAGE
$ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES
$ --0--
TROPHIES
$1,000.00
PHOTO PROGRAM
$ --0--
MEDIA ADVERTISING
$3,185.00
T-SHIRTS, CAPS, JACKETS
$ --0--
*GENERAL - NON -ALLOCATED
$ --0--
$4,185.00
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 1996
THE 13th ANNUAL HOLIDAY ISLE DOLPHIN TOURNAMENT
TOURNAMENT NAME
DAY 1 AM
: PM
6.00_: EVENING EVENT REGISTRATION IN THE QUARTERDECK
7:00 COCKTAIL PARTY
8:00 RULES MEETING
DAY 2 8:00 : AM LINES IN WATER
4.00 : PM LINES OUT OF WATER
6.00 : EVENING EVENT BANQUET ON HOJO BEACH
DAY 3 S. AM LINES IN WATER
4:00 PM LINES OUT OF WATER
6:00 : EVENING EVENT AWARDS PRESENTATION
DAY 4 AM
PM
EVENING EVENT
N.