10/15/1997 AgreementFUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC") and
Holiday Inn Key Largo (hereinafter referred to as "Event Sponsor');
WHEREAS, the umbrella organization under contract to the BOCC has recommended to
the Monroe County Tourist Development council (herinafter "TDC"), which has endorsed the
recommendation, that certain monies be allocated for promotion of an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $8,000.00 (Eight Thousand) for promotion
and related expenditures, as described in the event budget, attached hereto as Exhibit A, for
production of the 8th Annual Holiday Inn Key Largo Dolphin Tournament, Official Offshore
State Championship on April 24 - 26, 1998. Payment will be made only after Event Sponsor
submits invoices and support documentation acceptable to the County's Finance Department.
The adverting and promotion budget for County funding may be altered as to the individual line
items, or components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this agreement.
Monroe County's performance an obligation to pay under this agreement is contingent upon an
annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relatiops
services or supervision of advertising and public relations will be provided through the
contracted agencies of the Tourist Development Council (TDC) and BOCC. The agencies of
record shall receive payment of work in progress upon submission of documented invoices
associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended�y
BOCC in connection with an event which does not occur as a result of any actor omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance
policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the event and shall permit BOCC and its agents and
employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written notice
to Event Sponsor no less than sixty(60) days prior to the event and may terminate for breach
June 7, 1997
upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the
termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflict s of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed retained or otherwise
had act on his/her/its behalf any former COUNTY office or employee in violation of Section 2 or
Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the COUNTY may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from the
contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present COUNTY officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business..with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGQRY TWO for a period of 36 months from the date of being placed on the convicted
vendor list.", .
-IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
duly authorized representative, the day of 1997.
(SEAL) " Board pf County Commissioners
Attest: Danny L. Kolhage, Clerk of Mo roe ounty
Deputy Clerk M o /
(CORPORATE SEAL)
Attest:
By.
Secretary
OR
Witness
Holiday Inn, Key Largo
B C_'
President =4 �A6
APPROVED AS TO FORM
AN AL SUFFICIENC
BY
UZ A. H
DATE
June 7, 1997
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1997 TO SEPTEMBER 30, 1998
8TH ANNUAL HOLIDAY INN KEY LARGO DOLPHIN TOURNAMENT
OFFICIAL OFFSHORE STATE CHAMPIONSHIP
-----------------------------------------------------
APR. 24-26, 1998
DIRECT MAIL & POSTAGE $ 350.00
BROCHURES, POSTERS,
PROGRAMS, PATCHES
$
400.00
TROPHIES
$
200.00
PHOTO PROGRAM
$
50.00
MEDIA ADVERTISING
$
6,000.00
T-SHIRTS, CAPS, JACKETS
$
800.00
*GENERAL - NON -ALLOCATED
$
200.00
$ 8,000.00
r �
FLORIDA KEYS FISHING TOURNAMENTS, INC., G
TOURNAMENT SCHEDULE OF EVENTS '
FISCAL YEAR 1997-98
8th Annual Kev Larao Holidav Inn Dolohin Tournament
PRINT TOURNAMENT NAME
DAY 1 7_ : _la_AM
_4 : 0_PM
'_:3_ EVENING EVENT
DAY 2 —_ : _I(L_AM
a : _pPM
7. :30_ EVENING EVENT
DAY 3 _ 7 : _ID AM
3_ :.,p p_PM
5 :0_ EVENING EVENT
DAY 4 N/A : AM
PM
EVENING EVENT