FY1998 10/15/1997FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC") and
Holiday Isle (hereinafter referred to as "Event Sponsor");
WHEREAS, the umbrella organization under contract to the BOCC has recommended to
the Monroe County Tourist Development council (herinafter "TDC"), which has endorsed the
recommendation, that certain monies be allocated for promotion of an event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $1,500.00 (One Thousand Five Hundred)
for promotion and related expenditures, as described in the event budget, attached hereto as
Exhibit A, for production of the Over The Hill Tournament on January 23, 1998. Payment will
be made only after Event Sponsor submits invoices and support documentation acceptable to
the County's Finance Department. The adverting and promotion budget for County funding may
be altered as to the individual line items, or components, within 10% of the amount stated for
that item or component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. Monroe County's performance an obligation to pay under this
agreement is contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public relations
services or supervision of advertising and public relations will be provided through the
contracted agencies of the Tourist Development Council (TDC) and BOCC. The, agencies of
record shall receive payment of work in progress upon submission of documented invoices
associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any actor omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harrnless Monroe..
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County) and
any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor Liability insurance
policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for three (3) years after the event and shall permit BOCC and its agents and
employees access to said records at reasonable times.
6. BOCC may terminate this agreement without cause upon providing written notice
to Event Sponsor no less than sixty(60) days prior to the event and may terminate for breach
June 7, 1997
upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the
termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflict s of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed retained or otherwise
had act on his/her/its behalf any former COUNTY office or employee in violation of Section 2 or
Ordinance No. 10-1990 or any COUNTY officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the COUNTY may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from the
contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present COUNTY officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list.".__.
IN WITNESS WHEREOF, each p has caused this A reement to be executed by its
duly autf IHzed representative, the / day of 'C 1997.
,i
(SE'A3. :, Board of County Commissioners
Attes'n�p _,-Kolhage, Clerk of Mo roe ounty
Deputy Clerk /
Alto
He
APPROVED AS TO FO
AN AL SUFFICIE
BY
ANNE , H ON
DATE
June 7, 1997
Exil;b(r ti
BUDGET BREAKDOWN
FLORIDA KEYS FISHING TOURNAMENTS, INC.
OCTOBER 1, 1997 TO SEPTEMBER 30, 1998
OVER THE HILL TOURNAMENT
------------------------------------------------
JAN. 23, 1998
DIRECT MAIL & POSTAGE $ --0--
BROCHURES, POSTERS,
PROGRAMS, PATCHES
$
--0--
TROPHIES
$
300.00
PHOTO PROGRAM
$
--0--
MEDIA ADVERTISING
$
200.00
T-SHIRTS, CAPS, JACKETS
$
1,000.00
*GENERAL - NON -ALLOCATED
$
--0--
$ 1,500.00
i+vrclur� nr.za rlanlNu TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 1997-98
DAY 1
DAY 2
DAY 3
f OXW.
THE OVER THE HILL SAILFISH TOURN41ENT
PRINT TOURNAMENT NAME
AM
. PM
6 :, 00 EVENING EVENT KICK OFF COCKTAIL PARTY, REGISTRATION
8• 00 AM LINES IN WATER
4 : 00 pM LINES OUT OF WATER
6 : 00 EVENING EVENT
AM
PM
EVENING EVENT
AM
PM
EVENING EVENT
6
COCKTAIL/AWARDS PARTY