Item N6BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 20, 2011 Division: Monroe County Clerk
Bulk Item: Yes X No _ Department: Administration
Staff Contact Person/Phone: Pam Hancock/295-3130
AGENDA ITEM WORDING: Approval to dispose of documents pursuant to the State of Florida
General Records Schedule GS1-SL.
ITEM BACKGROUND: These items have met the retention requirements for disposal.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: INDIRECT COST:
COST TO COUNTY:
REVENUE PRODUCING: Yes _ No
APPROVED BY: County Atty OMB/Pur
BUDGETED: Yes _No _
SOURCE OF FUNDS:
AMOUNT PER MONTH Year
chasing Risk Management
DOCUMENTATION: Included Not Required.
DISPOSITION:
Revised 1/09
AGENDA ITEM #
NO.
RECORDS DISPOSITION DOCUMENT
PAGE OF PAGES
2. AGENCY CONTACT (Name and Telephone Number)
1. AGENCY NAME and ADDRESS
Monroe County Clerk's Office
500 Whitehead Street
Pamela Hancock
Key West FL 33040
(305)295 -3130 Sxt-
The records listed in Item 5 are to be disposed of in the manner checked below (specify only
3. NOTICE OF INTENTION: scheduled
one).
Rka. Destruction ❑ b. Microfilming and Destruction ❑ c. Other
SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
4.
the ds have peen fully jus ' ed, and that further retention is not required for any litigation pending or imminent.
Pamela G. Hancock 06/02/2011
Signature Name and Title Date
S. LIST OF RECORD SERIES
t.
g.
e.
Volume
Disposition
a.
Schedule
b.
Item
C.
Title
d. Retention
Inclusive
Dates
In
Cubic
Action and
PA12
No.
No.
Feet
Completed
After
Authorization
GS1-SL
111
Insurance Records: Agency
5YR
1994 to 1997
1
Insurance on property owned
by Monroe County
6. DISPOSAL AUTHORIZATION: Disposal for the above listed
7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated.
disposed of in the manner and on the date shown in column g.
Signature Date
Custodian/Records Management Liaison Officer Date
Name and Title
Witness