FY2011 1st Amendment 09/21/2011 DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: September 26, 2011
TO: Lynda Stuart, Office Manager (via e-mail)
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Pamela G. HancocL .C.
At the Septemer 21, 2011, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following:
Item D2 Agreement with Tinsley Advertising & Marketing, Inc. to provide advertising
services which promote tourism.
Item D4 Amendment to Agreement with Key West Film Society, Inc. for the Tropic
Cinema Phase Six: Renovations and Upgrades project to revise Exhibit A.
Item D5 Amendment to extend Agreement with The City of Marathon for beach cleaning
and maintenance services at Sombrero and Coco Plum Beach to December 31, 2011.
Attached is the electronic copy of each of the above - mentioned for your handling.
Should you have any questions, please feel free to contact me.
cc: County Attorney
Finance
File
THIS AMENDMENT to agreement dated the day of -XId. 2011 is entered into by and
between the Board of County Commissioners for Monroe County, a political subdivision of the State
of Florida (County or Grantor), on behalf of the Tourist Development Council, and City of Marathon,
hereinafter referred to as Grantee.
WHEREAS, there was an agreement entered into on October 20, 2010 between the parties,
whereby the Grantee would provide beach cleaning and maintenance services at Sombrero and
Coco Plum beach in return for funds provided by the County (Agreement); and
WHEREAS, it is necessary and desirable to extend the Agreement for above mentioned
services for a period of three (3) months in order to continue services until the Grantee can ascertain
costs to provide services from a bid process, and apply to the TDC for funds through a Request for
Proposal process, and
WHEREAS, the parties therefore desire to extend the Agreement by a period of three months,
with a proportionate increase in price, in order to accomplish this purpose;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall read: GRANT AGREEMENT PERIOD This Agreement is
for the period of October 1, 2010 through to December 31, 2011.
2. Paragraph 3 of the agreement shall
Grantor shall provide an amount not to e
2011 funds, to pay for cleaning and mair
paid in four installments of $22,625 (Twee
on a quarterly basis, in arrears, and shall
30, 2011, inclusive. In addition, the Grant
Two Thousand Six Hundred and Twent
covering the time period October 1, 2011
made directly to the Grantee. ReimbursE
materials and services relating to exhibit
from Grantor. The Grantee shall, commen
day of each quarter to the Grantor's adm
documentation showina the work which v
read: AMOUNT OF AGREEMENT AND PAYMENT The
(deed $90,500 effective October 1, 2010 from fiscal year
tenance as described in Exhibit A. This amount shall be
qty Two Thousand, Six Hundred and Twenty Five Dollars)
;over the time period October 1, 2010 through September
)r shall provide an amount not to exceed $22,625 (Twenty -
( -Five Dollars), in arrears, from fiscal year 2012 funds,
through December 31, 2011, inclusive. Payment will be
ment request must show that Grantee has paid in full for
A prior to seeking the 50% (fifty percent) reimbursement
;ing October 1, 2010, provide a quarterly invoice on the 1St
nistrative office for the Tourist Development Council, with
as performed during the nrecedina quarter_ and navment
shall be made in accordance with the Florida Local Government Prompt Payment Act. Grantee shall
submit original copy of paid invoice, copy of cleared check paying for services, and a signed letter
stating that the contractor has complied with the scope of services as outlined in paragraph 2 of this
agreement. Documentation shall include a notarized statement signed by the project manager as to
the completion of the services for which Grantee is invoicing the County. No payment shall be made
for any work performed in fiscal year 2011 unless all documentation and invoices have been received
prior to the close of the fiscal year, on September 30, 2011. No payment shall be made for any work
performed in the first quarter of fiscal year 2012, unless all documentation and invoices for that
quarter have been received on or before December 31, 2011.
Amendment #1
City of Marathon: Beach Cleaning and Maintenance
Contract #: 791
Monroe County's performance and obligation to pay under this Agreement is contingent upon an
annual appropriation by the BOCC.
2 The remaining provisions of the Agreement dated October 20, 2010 remain in full force and
WHEREOF, the parties hereto have caused this Agreement to be executed the
ve written.
Board of County Commissioners
Kolhage, Clerk of Monroe County
Deputy Clerk Mayor/ hai
(CORPORATE SEAL)
Attest:
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City C erk
a re Cla vic r
Print Name
Date: (_ k��,l�. I l7, a0 l
OR TWO WITNESSES
(1)
(1)
Print Name
Date:
City of Marathon
By
Mayor
mulv r sneod
Print A ame
Date:
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Date:
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MON OE COUNTY ATTORNEY
A OVE AS TO FO
ASSISTANT COUNTY ATTOR EY
Date _.___ as - D
Amendment #1
City of Marathon: Beach Cleaning and Maintenance
Contract #: 791