09/21/2011 PSO (3)MONROE COUNTY
To: URS Corporation Southern Purchase Service Order No. 10/11 -23
Re: PSA Agreement, Dated: 4 -1 -07 Resolution
Project Name: Monroe County Grant Management Phase 2
Description of Services:
(See attached Scope of Services)
Multiple of Direct Sal
Lump Sum
Days to Complete Fee this Service Order $22,900.00
L &ta 0 "(v - 36 - w 6 4L-? ' q.' -
Payment for Services shall be in their entirety as per PSO.
Prepared by:
Milford A. R isert
Date:
PURCHASE / SERVICE ORDER
FOR
Reimbursable Expense
Recommended by:
Date:
Accepted by: Approved by:
Carlos Garcia —
Date:
ew
Date:
RECEIVED
MAY 17 2011
APPORT GRANTS
N MMINISTRATIVE ASSISTANPAAA- RECEPTIONIST1PS0110-111PSO- 1a11.23.DOC
SCOPE OF SERVICES
GRANT MANAGEMENT
KEY WEST INTERNATIONAL AIRPORT
FLORIDA KEYS MARATHON AIRPORT
This Scope of Services will describe tasks necessary for URS to assist Monroe County with
management of seven (7) Airport Improvement Program (AIP) grants. The objective is to
ensure that Monroe County administers their grants in good faith and pursuant to the
requirements associated with the sponsor's acceptance of an AIP grant.
Documentation requirements are described in FAA Program Guidance Letter 07 -01 (July 21,
2006) and FAA Order 5100.38C, Airport Improvement Program Handbook (June 28, 2005).
Documentation requirements vary according to the type of project(s) that are included in each
grant (e.g., construction & equipment grants, land acquisition grants, planning grants).
Scope of Services Page 2
Grant Management
Key West International Airport
Florida Key Marathon Airport
GRANT MANAGEMENT - PHASE 2
PREPARE GRANT CLOSE -OUT DOCUMENTATION
Following the completion of Phase 1, the following AIP grants were identified for close -out:
Grant Number
Total $$
Description
EYW 033 -2007
$2,858,997.00
Improve Runway 9127 Safety Area; Acquired and Store
EMAS - Design Phase 1
EYW 035 -2008
$3,869,416.00
Improve Runway Safety Area - 09127
EYW 036 -2008
$3,000,000.00
Noise Mitigation Measures for Residences within 65 - 69
DNL - Noise Mitigation - Phase 6 Construction
EYW 037 -2008
$1,800,152.00
Noise Mitigation Measures for Residences within 65 - 69
DNL - Noise Mitigation - Phase 6B Construction
Construct Terminal Building - Reimbursement for
EYW 039 -2009
$710,291.00
Terminal Building Construction; Improve Runway Safety
Area - 09127 - Runway 09127 Obstruction Clearing
EYW 042 -2010
$802,393.00
Construct Terminal Building - Construct Terminal
Building - Reimbursement (Phase 4)
Conduct Environmental Study - Preliminary
MTH 025 -2008
$80,000.00
Environmental Assessment; Rehabilitate Taxiway -
Rehab. Taxiway Markings
Task 1: Sponsor Certification for Final Acceptance
URS will assist the sponsor in completing the sponsor "Final Construction Project
Acceptance" certification form.
Task 2: Final Project Cost Summary
For each grant, URS will prepare a final "Statement and Distribution of Project Costs and
Credits" form.
Scope of Services Page 3
Grant Management
Key West International Airport
Florida Key Marathon Airport
Task 3: Final Outlay Report (Standard Form SF -271)
For each grant, URS will prepare the final outlay report and request for reimbursement for
construction programs Standard Form 271.
Task 4: Final Construction Report
For each construction project, URS will prepare a Final Construction Report. The extent of this
report will vary depending on the type and size of the projects under each grant. According to
guidance received from the FAA Program Manager, this report should contain the "as
constructed" final quantities and costs, along with a summary of the contract construction time
which includes the contract date, approved time extensions and justification, and liquidated
damages, as applicable. A copy of the final payment estimate to the contractor will normally
provide this information if the contract time information is provided. Copies of the final invoices
from the engineer which shows the basis of final billing, itemizing basic services, inspection,
special services, etc. Copies of all other invoices, such as testing laboratory, surveying services,
attorney's fees, advertising for bids, etc., for which reimbursement is claimed.
Task 5: As -Built Record Drawings
As applicable to the project, URS will verify that As -Built Record Drawings have been completed
and are available for FAA review.
Task 6: As -Built ALP
As applicable to the project, URS will verify an As -Built ALP has been completed and is
available for FAA review.
Task 7: As -Built Survey
As applicable to the project, URS will verify that As -Built Surveys have been completed and are
available for FAA review.
Task 8: Summary of DBE Utilization
URS will prepare a summary of the actual DBE participation in each project. As appropriate, this
includes:
• Obtain a signed statementlaffidavit attesting to the extent of participation from each DBE
contractor. The statement should include the name of the DBE contractor and the actual
dollar amount of participation.
• Provide explanation /justification if an approved DBE firm's participation is omitted or
significantly reduced.
Scope of Services Page 4
Grant Management
Key West International Airport
Florida Key Marathon Airport
Task 9: Standard Form SF-425 Financial Report
For each grant, URS will prepare the final outlay report Standard Form 425.
Task 10: Sponsor Cover Letter
For each grant, URS will prepare a draft cover letter that transmits the required closeout
documentation. This letter will also include the following elements as applicable:
• Any Sponsor Amendment Requests: if the incurred eligible costs exceed the original
Federal obligation.
• Statement of compliance with approved plans and specifications
• Eligibility of Claimed Costs: a statement addressing whether all claimed costs that have
been incurred are eligible for AIP participation, and supported by appropriate
documentation.
• Record Drawings: includes a sponsor statement confirming receipt of project "as built'
drawings.
Task 11: Compile Project Closeout Report
The Project Closeout Report certifies and summarizes to the FAA the history of the project,
eligible costs incurred, specification adherence and corrective action taken on any deficiencies.
The Project Closeout Report is an organized compilation of the documents prepared in Task 1
through 10.
For each of the grants identified for closeout, URS will prepare a Project Closeout Report
according to current FAA guidance.
Phase 2 Deliverables
Two (2) paper copies for each Project Closeout Report prepared in Task 11.
One (1) CD containing electronic files for each Project Closeout Report.
PROJECT OPENING /MODIFICATION FORM
4i��l�ll
DATE:
JOB NAME: M0 9,NNJV m4#J46Jr t- In Pie
( 1 • 30 characters)
CLIENT NAME: Ho -10-ot - --eo 2
CLIENT ADDRESS:
(Billing Address)
CONTRACT TYPE: L'_�N i �;J
ex: lump sum. Time b Material, etc..
OFFICE FINANCIALLY RESPONSIBLE:
PROJECT MANAGER: A, R1Lt-
JOB START DATE: 4
JOB END DATE: 4t 19 r Lo I Zr.
TOTAL CONTRACT AMOUNT: IEZ 70c) - Oo
SUBCONSULTANT AMOUNT: it d O 0 -
EXPENSES: 1 2-`?O c�
NET LABOR: Z 149 10
MULTIPUER: Z
DIRECT RAW LABOR: Q I O O 3,
HOURS: /60 Ad-)
SPECIAL INSTRUCTIONS:
(If Modifying existing job, MUST supply Job Number)
Tom Ravenel
From: Tom Ravenel [thravenel @monroe - clerk.com]
Sent: Tuesday, August 16, 20114:42 PM
To: 'Pearson -April'
Cc: 'Laura deLoach- Hartle'
Subject: URS PO & Invoices
Hi April,
I'm returning to you invoice numbers 4733460 and 4770287. It is my understanding these are not to be processed at
this time. Thank you.
Tom Ravenel
Grants Accounting Specialist
Clerk of the Courts - Finance Department
500 Whitehead Street
Key West, FL 33040
Phone: 305.292.3536
Fax: 305.295.3660
Email: thravenel @monroe - clerk.com
"ElYED AUG 0 9 2011
PO# 00037444
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
+------------------------ - - - - -+
I P U R C H A S E 0 R D E R I
+------------------------ - - - - -+
VENDOR:
000686
URS CORPORATION SOUTHERN
P 0 BOX 101556
ATLANTA GA 30392 1556
PAGE NO. 1
COUNTY SALES TAX EXEMPT NUMBER:
85- 80138252940 -7
SHIP TO:
MC KEY WEST INTERNATIONAL AIRPORT
3491 S. ROOSEVELT BLVD, 2ND FLOOR
KEY WEST, FL 33040
ATTN: KIM MCGEE
ATTN:
DATE: 07/22/11 BUYER:A PEARSON
TERMS:NET 30 DAYS FOB:
ITEM# QNTY UOM DESCRIPTION
01 1.00 PSO 10 -11 -23
GRANT MGMT PH 2
��. cn n_z
'o 019
!� ppl.
1
JUL 2 6 2011
ITEM# ACCOUNT
01 636133
6116 1l(
REQ. NO:00032711 RQ:
DESC:
UNIT PRICE EXTENSION
22900.0000 22,900.00
547 -1
)-1 V/
611 MAR011
MUG]
AUG 1 6 2011
jl
530490
INV # 4133 (6O ( AUTHORII
PAGE 1 TOTAL: 22,900.00
PO TOTAL: 22,900.00
AMOUNT PROJ CD
22,900.00 GAKAP127
'"N I PSo JaI I1�23 / �� <,
J�
Key West International Airport
Attn: April Pearson
Finance
Airport Business Office
3491 S Roosevelt Blvd.
Key West FL 33040
Reference: PS0101123 "
For: Mon -Grant Management PH2
Professional Services for Period Ending 05/27/11
INVOICE NUMBER 1
PHASE
FEE PERCENT FEE
COMPLETE EARNED
Lump Sum
TOTALS
22,900.00 60.00% 13,740.00
22,900.00
CERTIFIED TRUE AND CORRECT.
PAYMENT NOT PREVIOUSLY RECEIVED.
URS CORPORATION SOUTHER
FEDERAIr, ID #:59- 2087895
BY
R_/
Invoice Date
06/16/11
Invoice
4733460
Project
12639451
Page
2
` PREVIOUS CURRENT
/ BILLING BILLING
13,740.00
13,740.00,
$13,740.OrSD #
13,740.00 0.00
TOTAL THIS INVOICE
C
Please contact Rosa L Vazquez at 813 675 -6581 or via email at Lourdes_ Vazquez @urscorp.com
if you have any questions regarding this invoice.
j (9 6 -- P
F34272729
f � RECEIV -; AUG 0 5 2011
P0# 00037444
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
+------------------------ - - - - -+
P U R C H A S E O R D E R
+------------------------ - - - - -+
VENDOR:
000686
URS CORPORATION SOUTHERN
P 0 BOX 101556
ATLANTA GA 30392 1556
PAGE NO. 1
COUNTY SALES TAX EXEMPT NUMBER:
85- 8013825294C -7
SHIP TO:
MC KEY WEST INTERNATIONAL AIRPORT
3491 S. ROOSEVELT BLVD, 2ND FLOOR
KEY WEST, FL 33040
ATTN: KIM MCGEE
L f "k
BATE: 07/22/11 BUYER:A PEARSON
TERMS:NET 30 DAYS FOB:
ITEM# QNTY UOM DESCRIPTION
01
REQ. NO:00032711 RQ:
DESC:
UNIT PRICE EXTENSION
22900.0000 22,900.00
j JILL 2 6 2011
j�
B j
ITEM# ACCOUNT
01 636133
�Ia�I 11
INV 7O 7
D. PSO l 1 -z3
1.00 PSO 10 -11 -23
GRANT MGMT PH 2
BOCC APPROVED 3 -21 -2007 D -3
�hv k =� 0-
an� q 5 -A 7-! 1
AUG 16 2011 �
6t&70.-00
��r /ter r
PAGE 1 TOTAL: 22,900.00
PO TOTAL: 22,900.00
AMOUNT PROJ CD
530490 22,900.00 GAKAP127
AUTHORITY:
60
UM Invoice Date 07/21/11
Invoice 4770287
Project 12639451
Page 2
Key West International Airport
Attn: April Pearson
Finance
Airport Business Office
3491 S Roosevelt Blvd.
Key West FL 33040
Reference: PS0101123 /
For: Mon -Grant Management PH2
Professional Services for Period Ending 07/01/11
INVOICE NUMBER 2
PHASE FEE PERCENT FEE PREVIOUS CURRENT
COM ETE RNED BILLING BILLING
Lump Sum 22,900.00 90.00% 20,610.00 13,740.00 6,870.00
TOTALS
22, 900.00
20,610.00 13,740.00
TOTAL THIS INVOICE x $6,870.00 USD •
6,870.00
CERTIFIED TRUE AND CORRECT.
PAYMENT NOT PREVIOUSLY RECEIVED.
URS CORPORATION SOUTHER
FEDERAL ID #:59- 2087895
&I"_x &0_kA n luk
R.A. RIDING, REGIONAL CON OLLER /
JUL 2 6 2011
Please contact Rosa L Vazquez at 813 675 -6581 or via email at lourdes_vazquez @urscorp.com
if you have any questions regarding this invoice
F34762935