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09/21/2011 PSOPURCHASE / SERVICE ORDER FOR MONROE COUNTY To: URS Purchase Service Order No. PSO 10/11 -28 Re: PSA Agreement, Dated 4 -1 -07 Project Name: Grant Management – Phase 3 Description of Services: (See Attached Scope of Services) Resolution No. f Multiple of Direct Salaries Lump Sum Days to Complete 60 Reimbursable Expense X Fee this Service Order $24,674.08 Payment for Services shall be in their entirety as per PSA, as amended. Prepared by: j ' Mil or A. Reisert Date: Carlc Date: Recommended by: r7 1 �1 Peter J. Horton Date: —� Ap rove4by: Mo ec()Wity Bo d of County Commissioners Date: ! i AUG 1 1 2011 ! j I , aUG - 2011 Accepted by: Pearson -April From: Pearson -April Sent Tuesday, August 02, 20113:25 PM To: 'Deborah_Murphy @URSCorp.com' Subject: RE: Revised Scope for Grant Management Phase 3 Attachments: image001.gif Hi Deborah, I'm sorry for not getting back to you sooner on this. Yes, I think this is what we need. Also, can you please scan me a copy of the actual PSO? I'm sorry but I just can't find my hard copy! Also, since phase 2 concerns the grant closeouts, and we still haven't closed out all the grants that were identified in the scope, we should still be OK with that PSO. April Pearson Key lVest International Airport 305- 809 -5204 From: Deborah_Murphy @URSCorp.com [ mailto :Deborah_Murphy @URSCorp.com] Sent: Monday, July 11, 2011 11:30 AM To: Pearson -April Cc: Zachary_T Lesinski @URSCorp.com; Hans_Dorries @URSCorp.com; Paul_Behrens @URSCorp.com Subject: Revised Scope for Grant Management Phase 3 Good Morning April, Sorry for the delay on getting this back to you. Please let me know if this is what you intended. THANKS! Deborah Deborah Murphy Lagos Senior Project Manager, Air Transportation URS Corporation 7650 W. Courtney Campbell Causeway Tampa, FL 33607 -1462 Direct Phone. 813 636.2445 FAX 813.636.2400 Cell Phone. 727 698 0242 E -mail deborah_murphy ®urscorp com -. J This e-mail and any attachments contain URS Corporation confidential information that may be proprietary or privileged. If you receive this message in error or are not the intended recipient, you should not retain, distribute, disclose or use any of this information and you should destroy the e-mail and any attachments or copies. EXHIBIT A SCOPE OF SERVICES GRANT MANAGEMENT - PHASE 3 PREPARE SPONSOR'S QUARTERLY PERFORMANCE REPORTS FOR THE PERIOD APRIL- MAY -JUNE 2011 (3RD QUARTER OF FY 2011 This Scope of Services will describe tasks necessary for URS to assist Monroe County with management of four (4) Airport Improvement Program (AIP) grants. The objective is to ensure that Monroe County administers their grants in good faith and pursuant to the requirements associated with the sponsor's acceptance of an AIP grant. Documentation requirements are described in FAA Program Guidance Letter 07 -01 (July 21, 2006) and FAA Order 5100.38C, Airport Improvement Program Handbook (June 28, 2005). Documentation requirements vary according to the type of project(s) that are included in each grant (e.g., construction & equipment grants, land acquisition grants, planning grants). The four (4) AIP grants subject to this Scope of Services are: Grant Number Total $$ Description Conduct Noise Compatibility Plan Study — Noise EYW 041 -2009 $2,496,733.00 Exposure Map Update; Noise Mitigation Measures for Residences within 65 — 69 DNL Conduct Miscellaneous Study— Conduct Utility Master EYW 043 -2010 $1,180,570.00 Plan; Construct Terminal Building — Construct Terminal Building — Reimbursement (Phase 4b); Improve Airport Conduct Environmental Study — Conduct MTH 027 -2009 $485,855.00 Environmental Assessment for relocation and extension of Runway 07125 Improve Utilities — Improve Utilities (water and sewer MTH 028 -2010 $142,379.00 Imes) — Phase 1 — Design; Rehabilitate Taxiway — Improve Taxiway Markings and Lighting; Wildlife Hazard The FAA ORL ADO has indicated they expect Monroe County to meet the documentation requirements for the Nominal Risk classification. These requirements are outlined below: Nominal Airport Submission: Grant Quarterly Report Checklist Project Status Summary (one form for each project included in the grant agreement.) > Statement and Distribution of Project Costs or equivalent (cumulative) Scope of Services Grant Management Key West International Airport Florida Key Marathon Airport Page 2 FAA Standard Form 270, 271, or equivalent, for each drawdown in the quarter Monthly Construction Progress and Inspection Report (Construction Projects Only) :- Summary/Spreadsheet of Project Change Orders, Work Authorizations /Scope Changes i� Photos, if applicable (start and end of quarter) y Summary of Test Results, if applicable The following tasks will be performed for each of the four (4) AIP grants listed above. Task 1: Data Collection URS will work with Monroe County staff and any consultants, contractors, and/or vendors that were involved in the project(s) to obtain the data necessary to complete the following tasks. As appropriate, Monroe County will contact the identified consultants, contractors, and /or vendors and authorize them to provide the data directly to URS. Data must be provided to URS as expeditiously as possible to facilitate completion of the following tasks in accordance with the approved schedule. If necessary, this task includes travel expenses for URS representatives to travel to Key West and /or other locations as needed to obtain the required data. Task 2: Prepare Grant Quarterly Report Checklist For each project included in the grant agreement, URS will prepare a Grant Quarterly Report Checklist, in accordance with the format shown in Attachment 1. Task 3: Prepare Project Status Summary For each project included in the grant agreement, URS will prepare a Project Status Summary. Task 4: Prepare Statement and Distribution of Project Costs URS will prepare a Statement and Distribution of Projects Costs. D1Key West%Scopes and CostslGrant Management\Grant Management - Phase 3 (revised).docx July 1, 2011 Created by wp_dwm Scope of Services Page 3 Grant Management Key West International Airport Florida Key Marathon Airport Task 5: Prepare FAA Standard Form 270, 271, or equivalent, for each drawdown in the quarter For construction projects, URS will prepare a Standard Form 271. For non - construction projects, URS will prepare a Standard Form 270. Task 6: Prepare Monthly Construction Progress and Inspection Report URS will prepare a Monthly Construction Progress and Inspection Report for all construction projects. Task 7: Summary/Spreadsheet of Project Change Orders, Work Authorizations and /or Scope Changes URS will prepare a Summary/Spreadsheet of Project Change Orders, Work Authorizations, and /or Scope Changes. Task 8: Compile Photos, if applicable (start and end of quarter) URS will compile before /after photos and/or photos depicting status at the start and end of the quarter, as appropriate, for each project in the grant. Task 9: Prepare Summary of Test Results, if applicable If applicable, URS will prepare of summary of test results for tests conducted during the quarter. Task 10: Compile Sponsor's Quarterly Performance Report The documents prepared in Tasks 2 through 9 will be compiled into a single, bound document entitled Sponsor's Quarterly Performance Report for the 3' Quarter of FY'11. This document will be delivered to Monroe County for submittal to the FAA. Phase 3 Deliverables Two (2) paper copies of each Quarterly Report prepared in Task 10 One (1) CD containing electronic files for each Quarterly Report prepared in Task 10 D' Key West\Scopes and Costs\Grant Management\Grant Management - Phase 3 (revised).docx July 1, 2011 Created by wp_dwm Pearson -Aoril From: Pearson -April Sent; Monday, August 15, 201110:38 AM To: Mil_Reisert@URSCorp.com, Deborah_Murphy @URSCorp.com Subject: FW: Please see below. This is for Grant Mgmt Ph 3. Thanks, April Pearson Key 14 est International Airport 305 -809-5204 From: Sandra Mathena [mailto :smathena @monroe- clerk.com] Sent: Monday, August 15, 2011 10:39 AM To: Pearson -April Subject: April, Could I please have a copy of the budget that should be included with URS PSO 10/11 -28 since it is a reimbursable expense PSO. Sandy Mathena Pearson -April From: Mil_Reisert@URSCorp.com Sent: Monday, August 15, 201111:14 AM To: smathena @monroe - clerk.com Cc: Pearson - April; Deborah_Murphy @URSCorp.com; Andres_Gutierrez @URSCorp.com Subject: PSO 10/11 -28 Attachments: 4522_001.pdf Attached is the budget you requested. As you can see the budget and scope are attached to the PSO. Please advise if you need further information. Mil Reisert RE Vice President URS Corporation Tel (305) 514 -2424 Fax (305) 261 -4017 This e-mail and any attachments contain URS Corporation confidential information that may be proprietary or privileged. If you receive this message in error or are not the intended recipient, you should not retain, distribute, disclose or use any of this information and you should destroy the e-mail and any attachments or copies. - - -- Forwarded by Mil Reisert/Miami /URSCorp on 08/15/2011 11:05 AM - - - -- "402" < Miami1513scannertfurscoro.com > To "Reisert, Milford" < mil reisertAurscoru.com cc 08/15/2011 11:04 AM Subject Attached Image PURCHASE / SERVICE ORDER FOR MONROE COUNTY To: URS Purchase Service Order No. PSO 10/11 -28 Re: PSA Agreement, Dated 4-1-07 No. Project Name: Grant Management — Phase 3 Description of Services: (See Attached Scope of Services) Multiple of Direct Salaries Lump Sum Reimbursable Expense X Days to Complete __ 60 Fee this Service Order $24,674.08 Payment for Services shall be in their entirety as per PSA, as amended. Prepared by: Milford A. Reisert Date: o� z7hz Recommended by: Peter J. Horton Date: Approved by: Carlos Garcia Date Monroe County Board of County Commissioners Date: .r r T Accepted by: EXHIBIT A SCOPE OF SERVICES GRANT MANAGEMENT - PHASE 3 PREPARE SPONSOR'S QUARTERLY PERFORMANCE REPORTS FOR THE PERIOD APRIL - MAY -JUNE 2011 (3RD QUARTER OF FY 2011 This Scope of Services will describe tasks necessary for URS to assist Monroe County with management of four (4) Airport Improvement Program (AIP) grants. The objective is to ensure that Monroe County administers their grants in good faith and pursuant to the requirements associated with the sponsor's acceptance of an AIP grant. Documentation requirements are described in FAA Program Guidance Letter 07 -01 (July 21, 2006) and FAA Order 5100.38C, Airport Improvement Program Handbook (June 28, 2005). Documentation requirements vary according to the type of project(s) that are included in each grant (e.g., construction & equipment grants, land acquisition grants, planning grants). The four (4) AIP grants subject to this Scope of Services are: Grant Number Total $$ Description Conduct Noise Compatibility Plan Study — Noise EYW 041 -2009 $2,496,733.00 Exposure Map Update; Noise Mitigation Measures for Residences within 65 — 69 DNL Conduct Miscellaneous Study — Conduct Utility Master EYW 043 -2010 $1,180,570.00 Plan; Construct Terminal Building — Construct Terminal Building — Reimbursement (Phase 4b); Improve Airport Conduct Environmental Study — Conduct Environmental MTH 027 -2009 $485,855.00 Assessment for relocation and extension of Runway 07125 Improve Utilities — Improve Utilities (water and sewer EYW 028 -2010 $142,379.00 lines) — Phase 1 — Design; Rehabilitate Taxiway — Improve Taxiway Markings and Lighting; Wildlife Hazard The FAA ORL ADO has indicated they expect Monroe County to meet the documentation requirements for the Nominal Risk classification. These requirements are outlined below: Scope of Services Grant Management Key West International Airport Florida Key Marathon Airport Nominal Airport Submission: Page 2 Grant Quarterly Report Checklist D Project Status Summary (one form for each project included in the grant agreement.) Statement and Distribution of Project Costs or equivalent (cumulative) 9 FAA Standard Form 270, 271, or equivalent, for each drawdown in the quarter ➢ Monthly Construction Progress and Inspection Report (Construction Projects Only) Summary/Spreadsheet of Project Change Orders, Work Authorizations /Scope Changes D Photos, if applicable (start and end of quarter) D Summary of Test Results, if applicable The following tasks will be performed for each of the four (4) AIP grants listed above. Task 1: Data Collection URS will work with Monroe County staff and any consultants, contractors, and/or vendors that were involved in the project(s) to obtain the data necessary to complete the following tasks. As appropriate, Monroe County will contact the identified consultants, contractors, and/or vendors and authorize them to provide the data directly to URS. Data must be provided to URS as expeditiously as possible to facilitate completion of the following tasks in accordance with the approved schedule. If necessary, this task includes travel expenses for URS representatives to travel to Key West and /or other locations as needed to obtain the required data. Task 2: Prepare Grant Quarterly Report Checklist For each project included in the grant agreement, URS will prepare a Grant Quarterly Report Checklist, in accordance with the format shown in Attachment 1. Task 3: Prepare Project Status Summary For each project included in the grant agreement, URS will prepare a Project Status Summary. Task 4: Prepare Statement and Distribution of Project Costs URS will prepare a Statement and Distribution of Projects Costs. DAKey WestlScopes and Costs%Grant ManagemenAGrant Management - Phase 3.docx June 17, 2011 Created by wp_dwm Scope of Services Page 3 Grant Management Key West Intemational Airport Florida Key Marathon Airport - Task 5: Prepare FAA Standard Form 270, 271, or equivalent, for each drawdown in the quarter For construction projects, URS will prepare a Standard Form 271. For non-construction projects, URS will prepare a Standard Fort 270. Task 6: Prepare Monthly Construction Progress and Inspection Report - URS will prepare a Monthly Construction Progress and Inspection Report for all construction projects. Task 7: Summary /Spreadsheet of Project Change Orders, Work Authorizations and /or Scope Changes URS. will prepare a Summary/Spreadsheet of Project Change Orders, Work Authorizations, and/or Scope Changes. Task 8: Compile Photos, if applicable (start and and of quarter) URS will complle before/after photos and /or photos depicting status at the start and end of the + quarter, as appropriate, for each project in the grant. Task 9: Prepare Summary of Test Results, if applicable If applicable, URS will prepare of summary of test results for tests conducted during the quarter. Task 10: Compile Sponsor's Quarterly Performance Report The documents prepared in Tasks 2 through 9 will be compiled into a single, bound document entitled Sponsor's Quarterly Performance Report for the 3' Quarter of FY'11. This document will be delivered to Monroe County for submittal to the FAA. Phase 3 Deliverables Two (2) paper copies of each Quarterly Report prepared in Task 10 One (1) CD containing electronic files for each Quarterly Report prepared in Task 10 D:Vey WeshScopes and Costs%Grard ManagemenhGrant Management - Phase 3.docx June 17, 2011 + Cleated by wp_dwm Cost Estimate - Total Not -to- Exceed Grant Management - Phase 3 Key West International Airport Florida Keys Marathon Airport Multiple of Direct Salaries 1.8 Classification Name Employee Actual labor Billing Rate Hours Labor Cost Number I Rate Vice President Mil Reisert 18141 $ 67.86 $ 190.00 8 $ 1,520.00 Vice President Bill Fehring 118245 $ 67.86 $ 190.00 4 $ 760.00 Project Manager Deborah Lagos 117756 $ 60.00 $ 168.00 24 $ 4,032.00 Project Manager Andres Gutierrez 18078 $ 60.00 $ 168.00 8 $ 1,344.00 Senior Planner Mike Thompson 17078 $ 49.84 $ 139.55 4 $ 558.20 Senior Planner Peter Green 19087 $ 48.48 $ 135.74 8 $ 1,085.92 Planner Hans Dorries 39028 $ 36.08 $ 101.02 40 $ 4,040.80 Planner Dan Botto 18949 $ 35.00 $ 98.00 8 $ 784.00 Senior Technician David Alberts 17377 $ 33.20 $ 92.96 8 $ 743.68 Senior Technician Luis Sanchez 218392 $ 32.40 $ 90.72 40 $ 3,628.80 Technician Dale Edgar 38699 $ 26.44 $ 74.03 4 $ 296.12 Technician Zach Lesinsky 39014 $ 22.00 $ 61.60 60 $ 3,696.00 Word Processor GiiBechara 38472 $ 21.32 $ 59.70 8 $ 477.60 Word Processor Diane Kline 18257 $ 18.48 $ 51.74 4 $ 206.96 Total Estimated Labor Cost 1 228 1 $ 23,174.08 Total Estimated Direct Expenses I $ 1,500.00 total Not -to -Exceed Cost $ in any combination of labor & expenses) Pearson -April From: Pearson -April Sent: Thursday, June 16, 201110:01 AM To: Deborah_Murphy @URSCorp.com Subject: RE: FW: Just checked accounts yesterday & here's the status Attachments: ATT00001.gif Categories: Important Hi Deborah, Yes, please plan on doing the next set of quarterly reports. Once we have as many as possible closed, then we should be able to start doing them ourselves. Thanks very much, April From: Deborah_Murphy @URSCorp.com [Deborah_Murphy @URSCorp.com] Sent: Wednesday, June 15, 2011 3:20 PM To: Pearson -April Subject: Re: FW: Just checked accounts yesterday & here's the status Hi April, Thanks for the update. So you want URS to continue preparing the quarterly reports? We are nearing the end of the next quarter, so if you want us to prepare them, we need to process another PSO soon. We've spent about 50% of the Grant Management Phase 2 PSO, which was for the close -out process. We are still working on the close -out, so I'm not sure how much more we'll spend on that. Please let me know ASAP, so we can start working on the next set of Quarterly Reports, as well as preparing another PSO. THANKS! Deborah Deborah Murphy Lagos Senior Project Manager, Air Transportation URS Corporation 7650 W Courtney Campbell Causeway Tampa, FL 33607 -1462 Direct Phone: 813.636.2445 FAX 813 636 2400 Cell Phone 727.698 0242 E -mail. deborah_murphy@urscorp.com This e-mail and any attachments contain URS Corporation confidential information that may be proprietary or privileged. If you receive this message in error or are not the intended recipient, you should not retain, distribute, disclose or use any of this information and you should destroy the e-mail and any attachments or copies. Pearson -April < Pearson- Aortl(rimnroecounty- fl.00v M 15/2011 12.29 PM FYI Have a good day! April Pearson Key West International Airport 305 -809 -5204 To Hans Domes < Hans DorriesCa)URSCoro.com >, " Zachary T LesinskiD- urscoro.com < Zachary T Lesinskdburscoro.com cc "Deborah MurohY@URSCoro.com" < Deborah MUmhy(&URSCorn.com> Subject FW: Just checked accounts yesterday & here's the status - - - -- Original Message---- - From: Pearson —April Sent: Wednesday, June 15, 2011 12:29 PM To: 'Susan.Moore @faa.gov'; Cheryl Morgan Cc: Horton -Peter Subject: RE: Just checked accounts yesterday & here's the status Hi Susan, EYW35 - Cheryl is going to try and draw this tomorrow. She is waiting for tonight's check run to clear. EYW36 - We are using a good part of this - I'm not sure all the invoices will clear by June 30th, but we will try. EYW37 - this can be closed, we won't be asking for any additional funds MTH25 - we used the balance to pay for part of the grant mgmt. charges - I'm hoping that the final draw will be done be by 6 -30 If you need more info, please let me know! Thanks very much, April Pearson Key West International Airport 305- 809 -5204 - - - -- Original Message---- - From: Susan.Moore @faa.gov [ mailto:Susan.Moore @ faa.gov Sent: Wednesday, June 15, 2011 11:53 AM To: Pearson - April; Cheryl Morgan Cc: Horton -Peter Subject: Just checked accounts yesterday & here's the status Importance: High 2 EYW 35: all $560,412 of amendment is in there; snatch it up as soon as you can! No, really, if you get a chance in the next week, let me know as soon as you receive the $ & I can do the computer action to close the financial account & clean up all the files when I receive closeout documents by 6/30 or 7/1 EYW36: Still has $97,409 left; are you planning to use that up to 0? On this one, I can wai- for an answer until I receive the closeout documents at the end of June EYW37: No remaining funds left ... are you planning to ask for more, or could I close this on computer in the next week & then wait till end of month for closeout flocs? MTH25: Currently $5,596 remaining & I think last time we talked, April, you said you planned to use this for closeout fees, etc.; this one I can also wait on until I receive closeout documents by end of June... Just updating -- thanks guys (attachment "winmail.dat" deleted by Deborah Murphy /Tampa /URSCorp] 3 Pearson -April From: Pearson -April Sent: Wednesday, August 31, 20115:26 PM To: 'Andres_Gutierrez @URSCorp.com' Cc: Mil_Reisert@URSCorp.com Subject: RE: Attached Image Hi Andres, The multiplier on phase 1 was 1.8, not 2.8. Please advise. April Pearson Key West International Airport 305 - 809 -5204 From: Andres_Gutierrez @URSCorp.com [ mailto :Andres_Gutierrez @URSCorp.com) Sent: Wednesday, August 31, 2011 5:05 PM To: Pearson -April Cc: Mil_Reisert@URSCorp.com Subject: Fw: Attached Image April, Could you please put you initials or Peter next to the 2.8 multiplier since this PSO was made Time and material. Same as the Grant Management Phase 1. Once you put your initials, please send it back to me by e-mail Thanks. Sincerely, Andres Gutierrez, P.E. Senior Project Manager URS CORPORATION (305) 262 -7466 Main Line (305) 514 -2425 Direct Line (305) 261 -4017 Fax This e-mail and any attachments contain URS Corporation confidential information that may be proprietary or privileged. If you receive this message in error or are not the intended recipient, you should not retain, distribute. disclose or use any of this information and you should destroy the e-mail and any attachments or copies. - - -- Forwarded by Andres Gutierrez/Miami /URSCorp on 08/31/201105:02 PM - - -- - 402' < Miami1513scannerOuncorp.com > To "Gutierrez, Andres" < andres outierrezAurscoro.com cc 08/311201105.01 PM Subject Attached Image PURCHASE / SERVICE ORDER FOR MONROE COUNTY To: URS Purchase Service Order No. PSO 10/11 -28 Re: PSA Agreement Dated 4-1-07 Resolution No. Project Name: Grant Management – Phase 3 Description of Services: (See Attached Scope of Services) Multiple of Direct Salaries 2.80 Lump Sum Reimbursable Expense X Days to Complete 60 Fee this Service Order $24,674.08 Payment for Services shall be in their entirety as per PSA, as amended. Prepared by: MilrordA. Reisert Date: Recom nded by: Peter J. Horton I Date : —1 Accepted by: Carlos Garcia Date: _ � e ;2 G /l 1 AUG 1 1 2011 Ap r d by: M C Bo d of County Comtnisaionecs Date: --r f T Pearson -April From: Andres_Gutierrez @URSCorp.com Sent: Thursday, September 01, 201111:19 AM To: Pearson -April Cc: Mil_Reisert @URSCorp.com; Lourdes_Vazquez @URSCorp.com Subject: Revised PSO - Multiplier 1.8 Attachments: 4635 001.pdf Sorry April, Attached is the revised PSO for your initials or Peter's Initials Sincerely, Andres Gutierrez, P.E. Senior Project Manager URS CORPORATION (305) 262 -7466 Main Line (305) 514 -2425 Direct Line (305) 261 -4017 Fax This e-mail and any attachments contain URS Corporation confidential information that may be proprietary or privileged. If you receive this message in error or are not the intended recipient, you should not retain, distribute, disclose or use any of this information and you should destroy the e-mail and any attachments or copies. - - - -- Forwarded by Andres Gutierrez/Miami/URSCorp on 09/01/2011 11:16 AM " 402" < Miami1513scaarw9Durscoro.com> To "Gutierrez, Andres" < andres autierrezCdturscoro.com cc 09/01/2011 11 :15 AM Subject Attached Image PURCHASE / SERVICE ORDER FOR Re: PSA Agrmnenk Dated 41 -07 Purchase Service Order No. PSO 10 -28 Resolution No. Project Name: Grant Manaeement — Phase 3 Description of Services: (See Attached Scope of Services) Multiple of Direct Salaries 9.80 Lump Sum Days to Complete 60 Reimbursable Expense X Fee this Service Order $24.674.08 T Payment for Services shall be in their entirety as per PSA, as amended. Prepared by: - -ko2v�- �1 Mi o A. Reisert Date: Accepted by: Carlos Garcia Date: �� �2 4 Recom uded by: Peter J. Horton ` Date. 2 - 4 —" L Ap ro d by: M C q Bo d of County Commissioners Date: r - -I . . . .. ' AUG 11 2011