Clerk's Memo DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: October 24, 2011
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Pamela G. Hanc ,i, tip. C.
At the October 19, 2011, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following
D1 Dolphin Research Center, Inc. in an amount not to exceed $44,647, DAC III, FY
2012 Capital Resources.
D2 Key West Film Society, Inc. for the Tropic Cinema Phase Seven: Conversion to
Digital Projection project in an amount not to exceed $150,000, DAC I, FY 2012 Capital
Resources.
D5 Florida Keys History of Diving Museum, Inc. in an amount not to exceed
$11,531, DAC IV, FY 2012 Capital Resources.
D6 Pigeon Key Foundation, Inc. in an amount not to exceed $14,415, DAC III, FY
2012 Capital Resources.
D7 Florida Keys Wild Bird Rehabilitation Center, Inc. in an amount not to exceed
$7,000, DAC V, FY 2012 Capital Resources.
D8 Instituto Patriotico Y Docente San Carlos, Inc. covering the San Carlos minor
repairs project in an amount not to exceed $2,500, DAC I, FY 2012 Capital Resources.
D9 Key West Half Marathon LLC covering the Key West Half Marathon in 2012 in
an amount not to exceed $10,000, DAC I, FY 2012 Event Resources.
D10 Premiere Racing, Inc. for the Key West Race Week 2012 in an amount not to
exceed $120,000, DAC I, FY 2012 Event Resources.
DI1 Lower Keys Chamber of Commerce, Inc. covering the Big Pine & Lower Keys
Nautical Flea Market in 2012 in an amount not to exceed $10,000, DAC II, FY 2012 Event
Resources.
D12 MRM Key West LLC for the Key West Food and Wine Festival in 2012 in an
amount not to exceed $25,000, DAC I, FY 2012 Event Resources.
D13 Domestic Abuse Shelter, Inc. covering the No Name Race in 2012 in an amount
not to exceed $7,500, DAC II, FY 2012 Event Resources.
D14 Bauer Restaurant, Inc. covering the Key West Songwriters' Festival in May, 2012
in an amount not to exceed $75,000, DAC I, FY 2012 Event Resources.
D16 Keys Area Interdenominational Resources, Inc. covering Sombrero Beach Run in
2012 in an amount not exceed $20,000, DAC III, FY 2012 Event Resources.
D18 Super Boat International Productions, Inc. covering Key West World
Championship Race in November, 2012 in an amount not to exceed $120,000, DAC I, FY 2012
Event Resources.
D19 Shoot for the Moon covering Battle in the Bay Dragon Boat Festival in May 2012
in an amount not to exceed $30,000, DAC III, FY 2012 Event Resources.
D20 Hawk's Cay Resort covering Conchtoberfest 2012 in an amount not to exceed
$40,000, DAC III, FY 2012 Event Resources.
D21 218 Duval Street Corp. covering Fight Night in the Keys V in an amount not to
exceed $50,000, DAC I, FY 2012 Event Resources.
D22 Lower Keys Chamber of Commerce, Inc. covering the Big Pine & Lower Keys
Island Art Festival in 2012 in an amount not to exceed $10,000, DAC II, FY 2012 Event
Resources.
D23 Greater Marathon Chamber of Commerce, Inc. covering the Original Marathon
Seafood Festival in 2012 in an amount not to exceed $50,000, DAC III, FY 2012 Event
Resources.
D24 Key Largo Merchants Association, Inc. covering the Key Largo Stone Crab and
Seafood Festival in 2012 in an amount not to exceed $30,000, DAC V, FY 2012 Event
Resources.
D25 Key West Business Guild, Inc. covering Tropical Heat Key West in August, 2012
in an amount not to exceed $17,000, DAC I, FY 2012 Event Resources.
D26 Key West Business Guild, Inc. covering Key West Pride in June, 2012 in an
amount not to exceed $35,000, DAC I, FY 2012 Event Resources.
D27 Key West Business Guild, Inc. covering Womenfest in September 2012 in an
amount not to exceed $35,000, DAC I, FY 2012 Event Resources.
D28 2011 Key West Gator Club Dolphin Derby Agreement to correct name of event
sponsor to University of Florida Alumni Association, Inc. dba Key West Gator Club.
D29 Mad Dog Mandich Fishing Classic, LLC covering the Publix Mad Dog Mandich
Fishing Classic in October 2012 in an amount not to exceed $10,000, DAC IV, FY 2012 Event
Resources.
D30 2011 Key West Half Marathon Agreement to correct name of event sponsor to
University of Florida Alumni Association, Inc. dba Key West Gator Club.
D31 Marine Mammal Conservancy, Inc. for the Marine Mammal Conservancy Phase 1
project to extend completion date to December 31, 2011.
D32 Phil Peterson's Key West Poker Run, LLC covering Phil Peterson's 40' Key West
Poker Run in September 2012 in an amount not to exceed $50,000, DAC I, FY 2012 Event
Resources and $7,500, DAC II, FY 2012 Event Resources.
D33 Agreement with TRIKW, LLC covering the Key West Triathlon and Expo in
November /December 2012 in an amount not to exceed $25,000, DAC I, FY 2012 Event
Resources.
D35 Upper Keys Community Pool, Inc. covering Orange Bowl Winter Training and
Swim Classic in December 2012 in an amount not to exceed $50,000, DAC V, FY 2012 Event
Resources.
D36 Ragnar Events, LLC covering Ragnar Relay Florida Keys in January 2012 in an
amount not to exceed $82,500, FY 2012 Event Resources.
D17 Monroe County Commercial Fisherman, Inc. for the Florida Keys Seafood
Festival in 2012 in an amount not to exceed $25,000, DAC I, FY 2012 Event Resources. The
agreement is being returned as the signature is not an original. Please have signed and
return to our office for follow through.
Attached is the electronic copy of each of the above - mentioned for your handling.
Should you have any questions, please feel free to contact me.
cc: County Attorney w/o documents
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DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: January 24, 2012
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
r t
FROM: Pamela G. Hanc6I. C
At the January 19, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following:
Item D4 Board granted approval and authorized execution of an Agreement with Sunrise
Rotary Foundation of Key West, Inc. covering Key West Brewfest in August/September 2012 in
an amount not to exceed $10,000, DAC I, FY 2012 Event Resources.
Item D6 Board granted approval and authorized execution of an Amendment to Agreement
with Key West Innkeeper's Association, Inc. to revise scope of services for the Holiday Historic
Inn Tour in December, 2011.
Item D7 Board granted approval and authorized execution of an Agreement with Pigeon
Key Foundation, Inc. covering the Pigeon Key Solar Energy Project (Phase I) in an amount not to
exceed $104,826, DAC III, FY 2012 Capital Resources.
Item D8 Board granted approval and authorized execution of an Amendment to Agreement
with Ragnar Events, LLC covering Ragnar Relay Florida Keys in January 2012 to clarify
allowable expenditures.
Attached are electronic copies of each of the above - mentioned for your handling. Should
you have any questions, please feel free to contact me.
cc: County Attorney w/o documents
Finance
File
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: October 23, 2012
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Pamela G. Han ck, .C.
At the October 17, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following Tourist Development Council Items:
2. Agreement with City of Key West covering the Smathers Beach Re- nourishment project
in an amount not to exceed $187,500, DAC I, FY 2013 Capital Resources.
3. Agreement with the City of Marathon covering the Installation of Observation Boardwalk
and Tiki Huts project in an amount not to exceed $37,500, DAC III, FY 2013 Capital
Resources.
4. Agreement with the Florida Keys History of Diving Museum, Inc. covering the Exterior
Improvements project in an amount not to exceed $119,283, DAC IV, FY 2013 Capital
Resources.
5. Agreement with the Dolphin Research Center, Inc. to Re- thatch & Repair Causeway Tiki
& Research Tower project in an amount not to exceed $30,725, DAC III, FY 2013
Capital Resources.
6. Agreement with San Carlos Patriotic and educational Institute, Inc. covering the Minor
Repairs and Upgrades project in an amount not to exceed $7,080, DAC I, FY 2013
Capital Resources.
7. Agreement with the Florida Keys Wild Bird Rehabilitation Center, Inc. covering the
Sanctuary Pelican Habitat Restoration project in an amount not to exceed $8000, DAC V,
FY 2013 Capital Resources.
8. Agreement with the Florida Keys Wild Bird Rehabilitation Center, Inc. covering the
Feeding Station to Cormorant Habitat Boardwalk project in an amount not to exceed
$6,000, DAC IV, FY 2013 Capital Resources.
9. Agreement with Lower Keys Chamber of Commerce, Inc. covering Nautical Flea Market,
9 Annual in January, 2013 in an amount not to exceed $15,000, DAC II, FY 2013 Event
Resources.
10. Agreement with Domestic Abuse shelter, Inc. covering No Name Race in January, 2013
in an amount not to exceed $7,500, DAC II, FY 2013 Event Resources.
11. Agreement with Monroe County Commercial fishermen, Inc. covering Florida Keys
Seafood Festival, 8t Annual in January, 2013 in an amount not to exceed $25,000, DAC
I, FY 2013 Event Resources.
12. Agreement with Ragnar events, LLC covering Ragnar Relay Florida Keys in January,
2013 in an amount not to exceed $60,000 ($35,000 = DAC I; $5,000 = DAC II), FY 2013
Event Resources.
13. Agreement with Premiere Racing, Inc. covering Key West Race Week 2013 in January,
2013 in an amount not to exceed $120,000, DAC I, FY 2013 Event Resources.
14. Cultural Umbrella event agreements for FY 2013, as listed below, in the amount totaling
$475,544:
• Agreement with Upper Keys Business Group, Inc. covering the Key Largo Pirate's Fest in
October 2012 in an amount not to exceed $17,375, FY 2013 Two Penny Cultural
Umbrella Funding.
• Agreement with Key West Garden Club Inc. covering the Key West Garden Club
2012 -2013 Seasonal Events in Oct 2012 — April 2013 in an amount not to exceed
$12,936, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with Key West Players, Inc. covering the Waterfront Playhouse 2012 -2013
Season in Oct 2012 — May 2013 in an amount not to exceed $18,701, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with Key West Burlesque covering the Key West burlesque Season
2012 -2013 in Oct 2012 — June 2013 in an amount not to exceed $14,917, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Key West Botanical Garden Society, Inc. covering the Key West
botanical Garden Cultural Events in Oct 2012 — July 2013 in an amount not to exceed
$16,770, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with The Key West Harry S. Truman Foundation covering the Truman in Key
West 2013 in Oct 2012 — Sept 2013 in an amount not to exceed $16,770, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Key West Art and Historical Society, Inc. covering the Key West Art
& Historical Society Cultural Events in Oct 2012 — Sept 2013 in an amount not to exceed
$18,315, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with The Florida Keys History of Diving Museum covering Immerse Yourself
in Oct 2012 — Sept 2013 in an amount not to exceed $11,816, FY 2013 Two Penny
Cultural Umbrella Funding.
• Agreement with Saint Paul's Protestant Episcopal Church of KW covering the
Performance at St. Paul's in Oct 2012 — Sept 2013 in an amount not to exceed $9,343, FY
2013 Two Penny Cultural Umbrella Funding.
• Agreement with the Morada Way Arts & Cultural District, Inc. covering the Morada Way
Third Thursday Walkabouts & Isla Fine Art Expo in Oct 2012 — Sept 2013 in an amount
not to exceed $21,750, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with The Mel Fisher Maritime Heritage Society covering The Keys Maritime
History Event Series in Oct 2012 — Sept 2013 in an amount not to exceed $19,242, FY
2013 Two Penny Cultural Umbrella Funding.
• Agreement with ValnChz Productions covering Esperando Nacer! in Nov 2012 in an
amount not to exceed $9,549, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with the Key West Film Festival Corp. covering the Key West Film Festival
in Nov 2012 — Dec 2012 in an amount not to exceed $14,740, FY 2013 Two Penny
Cultural Umbrella Funding.
• Agreement with Sculpture Key West, Inc. covering Sculpture Key West in Nov 2012 —
March 2013 in an amount not to exceed $18,138, FY 2013 Two Penny Cultural Umbrella
Funding.
• Agreement with the Florida Keys Art Guild, Inc. covering the Florida Keys Art Guild
Festivals in Nov 2012 — March 2013 in an amount not to exceed $16,500, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Florida Keys Community Concert Band, Inc. covering Pops in the
Park in Nov 2012 — Apr 2013 in an amount not to exceed $16,709, FY 2013 Two Penny
Cultural Umbrella Funding.
• Agreement with The Studios of Key West, Inc. covering the Studios of Key West
2012/13 Season in Nov 2012 — Apr 2013 in an amount not to exceed $15,049, FY 2013
Two Penny Cultural Umbrella Funding.
• Agreement with The Peoples Theater of Key West, Inc. covering Key West FRINGE in
Nov 2012 — June 2013 in an amount not to exceed $11,122, FY 2013 Two Penny Cultural
Umbrella Funding.
• Agreement with the Red Barn Actors Studio, Inc. covering the Red Barn Theatre 2012 -13
Theatre Season in Nov 2012 — Aug 2013 in an amount not to exceed $19,551, FY 2013
Two Penny Cultural Umbrella Funding.
• Agreement with The Marathon Community Theatre Inc. covering the Marathon
Community Theatre Season 2012 -13 in Nov 2012 — Sept 2013 in an amount not to
exceed $21,550, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with the Paradise Ballet Theatre Presenters, Inc. covering the Nutcracker Key
West 2012 in Dec 2013 in an amount not to exceed $17,256, FY 2013 Two Penny
Cultural Umbrella Funding.
• Agreement with the Old Island Restoration Foundation, Inc. covering the Key West
House & Garden Tours; Conch Shell Blowing in Dec 2012 — Mar 2013 in an amount not
to exceed $14,607, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with the Key West Council on the Arts, Inc. covering the Impromptu
Classical Concerts 2013 Season in Jan 2013 — March 2013 in an amount not to exceed
$17,763, FY 2013 Two Penny Cultural Umbrella Funding.
• Agreement with the Key West Art Center, Inc. covering the Key West Art Center Arts
Events 2013 in Jan 2013 — March 2013 in an amount not to exceed $9,983, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Monroe Association for Retarded Citizens, Inc. covering the Master
Chefs Classic 19' Annual in Jan 2013 in an amount not to exceed $8,900, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Key West Literary Seminar, Inc. covering the Key West Literary
Seminar 31s` Annual in Jan 2013 in an amount not to exceed $17,388, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Pigeon Key Foundation, Inc. covering the Pigeon Key Art Festival in
Feb 2013 in an amount not to exceed $16,400, FY 2013 Two Penny Cultural Umbrella
Funding.
• Agreement with the Marathon Garden Club, Inc. covering the Marathon Garden Club's
House & Garden Tour in March 2013 in an amount not to exceed $10,020, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Key Largo Merchants Association, Inc. covering the Key Largo's
Original Music festival in May 2013 in an amount not to exceed $19,350, FY 2013 Two
Penny Cultural Umbrella Funding.
• Agreement with the Lower Keys Chamber of Commerce, Inc. covering the Underwater
Music Festival 29` Annual in July 2013 in an amount not to exceed $10,710, FY 2013
Two Penny Cultural Umbrella Funding.
• Agreement with the Florida Keys Birding and Wildlife Festival, Inc. covering the Florida
Keys Birding and Wildlife Festival in Sept 2013 in an amount not to exceed $12,324, FY
2013 Two Penny Cultural Umbrella Funding.
15. Agreement with Key Largo Merchants Association, Inc. covering Key Largo Stone crab
& Seafood Festival in January, 2013 in an amount not to exceed $40,000, DAC V, FY
2013 Event Resources.
16. Agreement with Key Largo Merchants Association, Inc. covering Uncorked — Key Largo
& Islamorada Food & Wine Festival in January, 2013 in an mount not to exceed $50,000,
(DAC IV = $20,000; DAC V = $30,000), FY 2013 Event Resources.
18. Agreement with MRM Key West LLC covering Key West Food and Wine Festival in
January, 2013 in an amount not to exceed $50,000, DAC I, FY 2013 Event Resources.
19. Fishing Umbrella event agreements for FY 2013, as listed below, in the amount totaling
$268,750:
• Agreement with Islamorada Charterboat Association, Inc. covering the Islamorada
Sailfish Tournament in November /December 2012 in an amount not to exceed $9,000,
FY 2013 Two Penny Fishing Umbrella Funding.
• Agreement with Tammie Gurgiolo covering the Pigeon Islamorada Junior Sailfish
Tournament in December 2012 in an amount not to exceed $2,750, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Don Gurgiolo Sailfish Classic covering the Don Gurgiolo Sailfish
Classic in December 2012 in an amount not to exceed $4,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Murray Marine, Inc. covering the Key West Harbour King Mackeral
Tournament in January 2013 in an amount not to exceed $15,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Key Largo Sailfish Challenge covering the Key Largo Sailfish Challenge
in January 2013 in an amount not to exceed $8,000, FY 2013 Two Penny Fishing
Umbrella Funding.
• Agreement with Key West Fishing Tournament, Inc. covering the Key West Fishing
Tournament in January - November 2013 in an amount not to exceed $44,000, FY 2013
Two Penny Fishing Umbrella Funding.
Agreement with Loren Rea covering the Cuda Bowl in February 2013 in an amount not to
exceed $5,000, FY 2013 Two Penny Fishing Umbrella Funding.
• Agreement with Islamorada Womens Sailfish Tournament covering the Islamorada
Womens Sailfish Tournament in February 2013 in an amount not to exceed $3,000, FY
2013 Two Penny Fishing Umbrella Funding.
• Agreement with March Merkin, Inc. covering the March Merkin Permit Tournament in
March 2013 in an amount not to exceed $4,000, FY 2013 Two Penny Fishing Umbrella
Funding.
• Agreement with Saltwater Fishing Connection LLC covering the Jim Bokor Islamorada
All Tackle Bonefish Tournament in March 2013 in an amount not to exceed $2,000, FY
2013 Two Penny Fishing Umbrella Funding.
Agreement with Matthew Anthony covering the Capt. Leon Shell Memorial Sailfish
Tournament in March 2013 in an amount not to exceed $10,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Executive Adventures, LLC covering the World Sailfish Championship
in April 2013 in an amount not to exceed $45,000, FY 2013 Two Penny Fishing
Umbrella Funding.
• Agreement with David Breznicky covering the Tarponian Tournament in April/May 2013
in an amount not to exceed $6,000, FY 2013 Two Penny Fishing Umbrella Funding.
• Agreement with Charlie's Coconuts, LLC covering the Coconuts Dolphin Tournament in
May 2013 in an amount not to exceed $13,000, FY 2013 Two Penny Fishing Umbrella
Funding.
• Agreement with Nick Sheahan Scholarship Fund, Inc. covering the Nick Sheahan
Dolphin Rodeo in May 2013 in an amount not to exceed $8,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Marathon Offshore Bull l& Cow Dolphin Tournament, Inc. covering the
Marathon Offshore Bull & Cow Dolphin Tournament in May 2013 in an amount not to
exceed $10,000, FY 2013 Two Penny Fishing Umbrella Funding.
• Agreement with Third Generation Charters Inc. covering the Florida Keys Dolphin
Championship in May 2013 in an amount not to exceed $5,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Golden Fly Invitational Tarpon Tournament Inc. covering the Golden Fly
Invitational Tarpon Tournament Inc. in May 2013 in an amount not to exceed $1,000, FY
2013 Two Penny Fishing Umbrella Funding.
• Agreement with Islamorada Charterboat Association Inc. covering the Islamorada
Dolphin Tournament in May /June 2013 in an amount not to exceed $6,500, FY 2013
Two Penny Fishing Umbrella Funding.
• Agreement with University of Florida Alumni Association, Inc., Key West Gator Club
covering the Key West Gator Club Dolphin Derby in June 2013 in an amount not to
exceed $7,500, FY 2013 Two Penny Fishing Umbrella Funding.
• Agreement with Interselect Inc. covering the Dolphin & Blackfin Tuna Fun Fishing
Tournament in June 2013 in an amount not to exceed $5,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Lower Keys Chamber of Commerce Inc. covering the Big Pine & Lower
Keys Dolphin Tournament in June 2013 in an amount not to exceed $10,000, FY 2013
Two Penny Fishing Umbrella Funding.
• Agreement with Key West Marlin Tournament, Inc. covering the Key West Marlin
Tournament in July 2013 in an amount not to exceed $30,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Del Brown Permit Tournament covering the Del Brown Permit
Tournament in July 2013 in an amount not to exceed $4,000, FY 2013 Two Penny
Fishing Umbrella Funding.
• Agreement with Rotary Club of Key Largo, Inc. covering the Take Stock in Children
Backcountry Challenge in September 2013 in an amount not to exceed $4,000, FY 2013
Two Penny Fishing Umbrella Funding.
• Agreement with Marathon International Bonefish Club, Inc. covering the Marathon
International Bonefish Tournament in September 2013 in an amount not to exceed
$5,000, FY 2013 Two Penny Fishing Umbrella Funding.
• Agreement with Saltwater Fishing Connection LLC covering the Islamorada All Tackle
Bonefish World Championship in October 2013 in an amount not to exceed $2,000, FY
2013 Two Penny Fishing Umbrella Funding.
Attached are electronic copies of each of the above - mentioned for your handling. Should
you have any questions, please feel free to contact me.
cc: County Attorney w/o documents
Finance hard copy
File