Resolution 368-2011 RESOLUTION NO. 368 -2011
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA, RECOGNIZING THEIR
COMMITMENT TO HOSTING THE REGIONAL CLIMATE
LEADERSHIP SUMMIT IN THE KEYS, ENACTING THE
ORGANIZATIONAL PROCEDURES FOR THE SUMMIT, AND
AUTHORIZING THE COUNTY ADMINISTRATOR TO SIGN
NECESSARY DOCUMENTS.
WHEREAS, there is consensus among the world's leading scientists that global climate
change is among the most significant problems facing the world today; and
WHEREAS, the United States Environmental Protection Agency has determined that
climate change, in conjunction with changes in land use and demographics, will affect important
human dimensions in the United States, especially those related to human health, settlements and
welfare; and
WHEREAS, Florida is considered one of the most vulnerable areas in the country to the
consequences of climate change with Southeast Florida on the front line to experience the impacts
of climate change, especially sea level rise; and
WHEREAS, it is a valid public purpose for local and regional governments, and Southeast
Florida as a whole, to give significant consideration to adaptation strategies designed to protect
public infrastructure, property, water resources, natural areas and native species, and basic quality of
life; and
WHEREAS, Broward, Miami -Dade, Palm Beach and Monroe Counties (Compact
Counties), as the four counties who are party to the Southeast Florida Regional Climate Change
Compact, have demonstrated national and international leadership through the formation and
execution of the Compact; and
WHEREAS, Monroe County adopted Resolution 022 -2010 on January 20, 2010, pledging
to work with other counties party to, among other things, participate in the Regional Climate Team
with other counties, within budget constraints, toward the development of a Southeast Florida
Regional Climate Change Action Plan.
WHEREAS, the four counties have each agreed to hold a Regional Climate Leadership
Summit in their respective county, Broward County held the first Summit in October 2009, and
Miami -Dade held the second summit in October 2010; and
WHEREAS, Monroe County has agreed to host a summit for the four counties on December
8 and 9 in Key Largo; and
WHEREAS, it serves a public purpose for Monroe County to host the Regional Climate
Leadership Summit; and
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WHEREAS, Monroe County will not pledge public credit, nor will Monroe County use its
taxing power to host the summit, all expenditures will be raised by donations for the public purpose of
hosting the Regional Climate Leadership Summit; and
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY:
SECTION 1: That Monroe County shall host a Regional Climate Leadership Summit for
the members, staff and interested parties related to the four county compact, which is presently in
the planning stages but will be held in Key Largo on December 8 and 9 2011;
SECTION 2: That Rhonda Haag shall be the designated staff member in Monroe County,
reporting to the County Administrator, who shall serve as supervisor, to organize the contracts,
people and events for the summit and to coordinate with the other counties and their
representatives. Rhonda Haag, Sustainable Initiative Coordinator, or her designee, shall be
responsible for seeking and collecting any donations from the public to sponsor the summit;
SECTION 3: It is the intent of the Board of County Commissioners that the event be paid
for exclusively from donations. Depending upon the amount of donations received the summit may
be expanded or reduced in size and activities offered to attendees.
SECTION 4: ACCEPTANCE OF DONATIONS. Monroe County is hereby authorized
to accept donations for the purpose of hosting the summit; all donations shall be given to Rhonda
Haag for deposit into a designated account held by the Clerk of Court to be used solely for the
purpose of and preparation for the summit and its events. If any other staff member or contractor
receives or accepts donations they shall be immediately given to Rhonda Haag along with supporting
documentation. Ms. Haag will provide a receipt for the donation, a copy of which will be retained
along with a copy of the donation check. An accurate list of all donors, amounts of donations,
supporting documentation on donors and a record of deposits shall be kept by Ms. Haag and shall
be provided to the Clerk of Courts at the time of the deposit of donations. At no time shall
expenditures exceed deposits and no money other than donations shall be used for the Summit.
SECTION 5: DEPOSIT AND DISBURSEMENT OF DONATIONS. All
donations shall be in the form of a check, no cash or credit cards shall be accepted. Checks should
be made out to Monroe County Board of County Commissioners and shall be accompanied by the
sponsorship form indicating that they are for the Regional Climate Leadership Summit. All
donations shall be deposited into a separate account specifically for the purpose of supporting the
Regional Climate Leadership Summit. The Clerk of Court shall determine, in his sole discretion,
what expenses shall be paid upon submission of an invoice or statement of expense accompanied
documentation showing the validity of the expense.
SECTION 6: Individuals or corporations making donations shall receive no benefit or
special treatment from the County as consideration for the donation, all donations shall be given
freely for the public purpose stated herein. Recognition for donations shall be listed in Summit
brochures, the County website and signage at the event.
SECTION 7: UNUSED DONATIONS. If any donations are unused after the summit
has been concluded and all persons, and contractors have been paid, the remainder shall be used in
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Monroe County for a purpose related to the goals of the summit. The use of any unused funds shall
be specifically approved by the BOCC prior to disbursement.
SECTION 8: HIRING OF CONTRACTORS. It is anticipated that independent
contractors may need to be hired to assist in event planning, set up the site, cleanup before and after
the event, arrange for audio visual and other equipment, provide decorations, arrange for various
activities, organize food and beverage for attendees, and draft programs, brochures, and
announcements. In the event that professional services are needed, the County Administrator may
sign a contract for said services up to the amount of his purchasing authority and obtain County
Commission ratification afterwards and such ratification shall not be unreasonably withheld.
SECTION 9: PURCHASING POLICY. The Monroe County Purchasing Policy shall be
followed all aspects of the Summit, including but not limited to agreements with contractors, rental
equipment, food and beverage, entertainment, provisions for insurance and all aspects of any such
agreement.
SECTION 10: PROCEDURE FOR SPEAKER ACCEPTANCE. Some speakers have
been invited specifically for the summit; however, other individuals or corporations who wish to
participate in the summit as a speaker may submit a letter of interest including an abstract of their
topic, and the speaker's biography. All such inquiries will be considered by the 4 County Compact
Planning Team, the final speakers shall be chosen for relevance to the summit topics, interest in the
proposed topic by the whether the topic will be covered in another session and the amount of time
available. Speakers who are selected will be notified by Rhonda Haag.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a meeting of said Board held on the 19 day of October.
Mayor Heather Carruthers Yes MONROE COUNTY ATTORNEY
Mayor Pro Tem David Rice Yes
Ay AS TO F•RM:
Commissioner Kim Wigington Yes �
Commissioner George Neugent Yes NATILEENE W. CASSEL
Commissioner Sylvia Murphy Yes ASSISTANT COUNTY ATTORNEY
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