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Home My WebLink AboutItem L1BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 10/19/2011 Division: Judicial Bulk Item: Yes X No Department: Court Administration Staff Contact Person/Phone 4: Holly Elomina1292-3423 AGENDA ITEM WORDING: Approval to purchase hardware and maintenance agreements from CDW-G under State of Florida contract pricing to install wireless networks in the Freeman Justice Center, Marathon Courthouse and Plantation Key Courthouse. ITEM BACKGROUND: The Court currently does not maintain a full scale wireless network in any of its court facilities. Wireless capability is an essential tool that attorneys and litigants can use while conducting business in the courthouses. The State Attorney's Office and Public Defender's Office have joined with the Court as partners in this project and will be given their own segment of the wireless network, enabling their staff to have a direct electronic link to their office and files while working in the courthouse. The project allows for all three courthouses to be controlled from one central location and provides four separate segments ---Court, Public, State Attorney and Public Defender. These separate segments allow the Court and the State Attorney's Office to comply with FBI and FDLE security requirements. This purchase is for the hardware and three year maintenance agreements. A study has previously been completed and paid for, with each courthouse mapped for placement of equipment. Court Information Technology staff will be installing the equipment and existing wiring will be used in the Plantation Key and Marathon Courthouses. Wirenuts, a local vendor from Key Largo, has been hired to mount the access points and install additional wiring in the Freeman Justice Center, as it will be the central port for the network and additional lines are required for connectivity to the Marathon and Plantation Key Courthouses. All monies used toward this project are from the Court Technology Fund and the Court Innovations Fund and have no impact on the General Fund. PREVIOUS RELEVANT BOCC ACTION: None CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: TOTAL COST: $48,258.31 INDIRECT COST: BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: n/a- State Contract COST TO COUNTY: $48 258.31 SOURCE OF FUNDS: Court Technology Fund and Court Innovations Fund REVENUE PRODUCING: Yes _ No X AMOU T PER MONTH Year APPROVED BY: County Atty OMBIPurc asing Risk Management rob - DOCUMENTATION: DISPOSITION: Revised 7/09 Included X Not Required AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: CDW-G Contract ff Effective Date: Expiration Date: Contract Purpose/Description: To purchase wireless network hardware and three year maintenance agreements for secure wireless networks in the Freeman Justice Center, Marathon Courthouse and Plantation Key Courthouse under State of Florida Contract pricing (4250-000-09-1) Contract Manager: Holly Elomina 3644 Court Administration (Name) (Ext.) (Department/Stop #} for BOCC meeting on Agenda Deadline: 10/4/2011 10/19/2011 CONTRACT COSTS Total Dollar Value of Contract: $ 48,258.31 Current Year Portion: $ 48,258.31 Budgeted? YesX No ❑ Account Codes` 69600-5t�ut..go- Grant: $ ---- County Match: $ - 82506-560640- - ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes ten Needed G';Reviewer Division Director � l I Yes❑ NoMal2j( a Risk Manageme t `'" 1 Yes❑ No o t 1��'' O.M.B./Purcliasing TI-6-4 Yes❑ No[i3 County Attorney q o��' Yes[:] No" Comments: Date Out `�[1 1)--zq --* Page 1 The • ��` �°`°' rm SALES QUOTATION to RrgrhAw[�y. www.COWG.cam QUOTE • ATE 800-808-4239 XSG2704 6903935 8/24/2011 16TH JUDICIAL CIRCUIT COURT 16TH JUDICIAL CIRCUIT COURT B 302 FLEMING ST H 302 FLEMING ST L MONROE COUNTY I MONROE COUNTY L P KEY WEST, FL 33040-8393 KEY WEST, FL 33040-8393 T T 0 O Contact: GERALD LAND 305-292-3580 Customer Phone # 3052923588 Customer P.O. # XSG2704 QUOTE ACCOUNT•• TERMS EXEMPTION RYAN TORRES 877-500-3403 ELECTRONIC DISTRIB Request Terms 85-8013825294C7 PTY ITEM NUMBER . •EXTENDED PRICE I 1812191 CISCO SMARTNET 8X5XNBD 3YR 2999.00 2999.00 Mfg#: CD3-CON-SNT-CT0825 Contract: MARKET F1 Cisco State Contract # 250-000-09-1 16 1670990 CISCO SMARTNET 8X5XNBD 3YR 179.00 2864.00 Mfg#: CD3-CON-SNT-1142NAR Contract: MARKET F1 Cisco State Contract # 250-000-09-1 1 2402740 CISCO SMARTNET SW APP SUPP 3YR 5600.00 5600.00 Mfg#: CD3-CON-SAS-CSACS5SW Contract: MARKET F1 Cisco State Contract # 250-000-09-1 1 2141459 CISCO SMARTNET 8X5XNBD 3YR 545.00 545.00 Mfg#: CD3-CON-SNT-SACS1121 Contract: MARKET F1 Cisco State Contract # 250-000-09-1 1 1670822 CISCO SMARTNET BX5XNBD 3YR 330.00 330.00 Mfg#: CD3-CON-SNT-C29602PC Contract: MARKET F1 Cisco State Contract # 250-000-09-1 SUBTOTAL 12338.00 TOTAL Continued CDW Government Please remit payment to: 230 North Milwaukee Ave. CDWGovernment Vernon Hills, IL 60061 75 Remittance Drive General Phone: 847-371-5000 Fax: 847-419-6200 Suite1515 Account Manager's Direct Fax: 312-705-8686 Chicago, IL 60675-1515 Page 2 RightThe "" SALES QUOTATION waTe'hn°`° RightAy. ca�vc.Cd) QUOTE 8OO-8t78_4239 XSG2704 5903935 8/24/2011 16TH JUDICIAL CIRCUIT COURT 16TH JUDICIAL CIRCUIT COURT B 302 FLEMING ST S 302 FLEMING ST L MONROE COUNTY I MONROE COUNTY L P KEY WEST, FL 33040-8393 KEY WEST, FL 33040-8393 T O T O Contact: GERALD LAND 305-292-3588 Customer Phone # 3052923588 Customer P.O. # XSG2704 QUOTE ACCOUNT•. TERMS EXEMPTION RYAN TORRES 877-500-3403 ELECTRONIC DISTRIB Request Terms 85-8013825294C7 QTy ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED PRICE FREIGHT .00 SALES TAX .00 US Currency TOTAL 12,338.00 CDW Government Please remit payment to: 230 North Milwaukee Ave. CDWGovernment Vernon Hills, IL 60061 75 Remittance Drive General Phone: 847-371-5000 Fax: 847-419-6200 Suite1515 Account Manager's Direct Fax: 312-705-8686 Chicago, IL 60675-1515 Page 3 Total 1 12,338.00 FMV Lease Option I 369.77/Month Total 1 12,338.00 $BO Lease Option I 402.96/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact you Account Manager for details. Payment quoted subject to change. ** Why finance? * Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. * Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. * Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. * Technology Refresh. Keep current technology with minimal financial impact or risk. Add -on or upgrade during the lease term. And choose to return or purchase the equipment at end of lease. * Bundle Costs. You can combine hardware, software, and services into a single transaction! Which means you can pay for your software licenses over time. We know your challenges and understand the need for flexibility. General Terms and Conditions: **This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. MONROE COUNTY ATTORNEY APPROVEC AS TO FORM:/ NATILEENE W. CASS L SSISTANT COUNTY ATTORNEY Date ` Page 1 �' CVWG'1 he Right rec °°'°gSALES QUOTATION RightA�nray. QUOTE ACCOUNT wwwcowG.com NO. DATE 800-808-4239 XRW7515 6903935 8/23/2011 16TH JUDICIAL CIRCUIT COURT 16TH JUDICIAL CIRCUIT COURT B302 FLEMING ST S 302 FLEMING ST L MONROE COUNTY I MONROE COUNTY L P KEY WEST, FL 33040-8393 KEY WEST, FL 33040-8393 T T O O Contact: GERALD LAND 305-292-3588 Customer Phone# 3052923588 Customer P.O.# FL CISCO 250-000-09-1 ACCOUNT•s TERMS EXEMPTIONCERTIFICATE RYAN TORRES 877-500-3403 FEDEX Ground Request Terms 85-8013825294C7 QTY ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED -PRICE 1 1781057 CISCO 5508 SER WRLS CNTRLR-UP 25APS 9750.00 9750.00 Mfg#: CS1-AIR-CT5508-25-K9 Contract: MARKET CISCO 5508 SER WRLS CNTRLR-UP 25AP FL Cisco State Contract # 250-000-09-1 1 1982043 CISCO PWR SUPPLY HOT PLUG REDUND 974.23 974.23 Mfg#: CS1-AIR-PWR-5500-AC= Contract: MARKET FL Cisco State Contract # 250-000--09-1 2 525142 CISCO 1000BASE-T SFP 237.54 475.08 Mfg#: CIS-GLC-T= Contract: FLORIDA CISCO CONTRACT 250-000--09-1 FL Cisco State Contract # 250-000-09-1 1 1660836 CISCO 802.11A/G/N LWAPP AP INTEG ANT 5899.00 5699.00 Mfg#: CS1-AIR-LAP1142-AK9-10 Contract: MARKET CISCO 802.11A/G/N LWAPP AP INTEG A FL Cisco State Contract # 250-000-09-1 6 1633135 CISCO 802.11A/G/N FIXED UNIF AP INT 589.00 3534.00 Mfg#: CSI-AIR--LAP1142N-A-K9 Contract: FLORIDA CISCO CONTRACT 250-000-09-1 TOTAL Continued CDW Government Please remit payment to: 230 North Milwaukee Ave. CDWGovernment Vernon Hills, IL 60061 75 Remittance Drive General Phone: 847-371-5000 Fax: 847-419-6200 Suite1515 Account Manager * s Direct Fax: 312-705-8686 Chicago, IL 60675-1515 Page 2 he Right Technology, ' °'° SALES QUOTATION RightAway. www.CDWGcom QUOTE NO. ACCOUNTNO. ■ ATE 800-808-4239 XRW7515 6903935 8/23/2011 16TH JUDICIAL CIRCUIT COURT 16TH JUDICIAL CIRCUIT COURT 8 302 FLEMING ST 302 FLEMING ST H L MONROE COUNTY I MONROE COUNTY L P KEY WEST, FL 33040-8393 KEY WEST, FL 33040-8393 T T O O Contact: GERALD LAND 305-292-3588 Customer Phone# 3052923588 Customer P.O.# FL CISCO 250-000-09-1 ACCOUNT•■ TERMS EXEMPTION RXAN TORRES 877-500-3403 FEDEX Ground Request Terms 85-8013825294C7 QTY ITEM NUMBER DESCRIPTION UNIT PRICE EXTENDED PRICE CISCO 802.11A/G/N FIXED UNIF AP IN FL Cisco State Contract # 250-000-09-1 15 1747095 CISCO PS 100-240VAC OUT 48VDC 27.00 405.00 Mfg#: CIS-AIR-PWR-B= Contract: MARKET FL Cisco State Contract # 250-000-09-1 15 1347893 CISCO PWR INJECTOR 1250-SERIES SPARE 99.00 1485,00 Mfg#: CIS-AIR-PWRINJ4= Contract: FLORIDA CISCO CONTRACT 250-000-09-1 CISCO PWR INJECTOR 1250-SERIES SPA FL Cisco State Contract # 250-000-09-1 1 1944119 CISCO ACS 1121 APPL W/5.1 SW-LIC 9500.00 9500.00 Mfg#: CS1-CSACS-1121-K9 Contract: MARKET FL Cisco State Contract # 250-000--09-1 1 2443216 CISCO OPTION OF WCS-STANDARD-K9 50 2499.00 2499.00 Mfg#: CIS-WCS-APBASE-50 Contract: MARKET FL Cisco State Contract # 250-000-09-1 1 1393112 CISCO CAT 2960 24PT 10/100 POE & SFP 1399.00 1399.00 Mfg#: CIS-WS-C2960-24PC-L TOTAL Continued CDW Government Please remit payment to: 230 North Milwaukee Ave. CDWGovernment Vernon Hills, IL 60061 75Remittance Drive General Phone: 847-371-5000 Fax: 847-419-6200 Suite1515 Account Manager's Direct Fax: 312-705-8686 Chicago, IL 60675-1515 Page 3 �'•��r Right0 The ��` °'��Y `"` SALES QUOTATION RfghtAwuvay. www.COWG.com QUOTE. ACCOUNT NO. DATE 800-808-4Z39 XRW7515 6903935 8/23/2011 16TH JUDICIAL CIRCUIT COURT 16TH JUDICIAL CIRCUIT COURT B 302 FLEMING ST 302 FLEMING ST H L MONROE COUNTY I MONROE COUNTY L P KEY WEST, FL 33040-8393 KEY WEST, FL 33040-8393 T T O 0 Contact: GERALD LAND 305-292-3588 Customer Phone # 3052923588 Customer P.O. # FL CISCO 250-000-09-1 ACCOUNTOD TERMS EXEMPTION RYAN TORRES 877-500-3403 FEDEX Ground Request Terms 85-8013825294C7 QTY ITEM NUMBER DESCRIPTIONEXTENDED PRICE Contract: FLORIDA CISCO CONTRACT 250-000-09-1 CISCO CAT 2960 24PT 10/100 POE & S FL Cisco State Contract # 250-000-09-1 1 1151648 CISCO 19IN RACKMOUNT FOR CAT 3560 Mfg#: CIS-RCKMNT-I9-CMPCT= Contract: FLORIDA CISCO CONTRACT 250-000-09-1 FL Cisco State Contract # 250-000-09-1 SUBTOTAL 35920.31 FREIGHT .00 SALES TAX .00 US Currency TOTAL 35,920.31 CDW Government Please remit payment to: 230 North Milwaukee Ave. CDWGovernment Vernon Hills, IL 60061 75 Remittance Drive General Phone: 847--371-5000 Fax: 847-419-6200 Suite1515 Account Manager's Direct Fax: 312-705-8686 Chicago, IL 60675-1515 Page 4 Total J 35,920.31 FMV Lease Option I 1,056.06/Month Total I 35,920.31 $BO Lease Option j 1,150.53/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact you Account Manager for details. Payment quoted subject to change. ** Why finance? * Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. * Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. * Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. * Technology Refresh. Keep current technology with minimal financial impact or risk. Add -on or upgrade during the lease term. And choose to return or purchase the equipment at end of lease. * Rundle Costs. You can combine hardware, software, and services into a single transaction! Which means you can pay for your software licenses over time. We know your challenges and understand the need for flexibility. General Terms and Conditions: **This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. MONROE COUNTY ATTORNEY ROVED AS TO FRRM: NAT L EENE W. CASSEL., SSISTANT COUNTY ATTORNEY ® to