3rd Amendment 02/23/1998 GOUNTy
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BRANCH OFFICE CLERK OF THE CIRCUIT COURT BRANCH OFFICE
3117 OVERSEAS HIGHWAY MONROE COUNTY 88820 OVERSEAS HIGHWAY
MARATHON, FLORIDA 33050 500 WHITEHEAD STREET PLANTATION KEY, FLORIDA 33070
TEL. (305) 289 -6027 KEY WEST, FLORIDA 33040 TEL. (305) 852 -7145
FAX (305) 289 -1745 TEL. (305) 292 -3550 FAX (305) 852 -7146
FAX (305) 295 -3660
MEMORANDUM
TO: Bob Herman
Director of Growth Management
Attention: Isabel T. Reid, Senior Staff Assistant
FROM: Ruth Ann Jantzen
Deputy Clerk
DATE: March 11, 1998
At the February 23, 1998 Special Board of County Commissioners Meeting, the
Board granted approval and authorized execution of the Marathon Wastewater Facilities
Plan Contract Amendment 3 between Monroe County and CH2MHILL, Inc., directing
CH2MHILL to make specified revisions to the Facilities Plan to secure the $4.3 million
in de- obligated Title II construction fund dollars and to assist in securing the
$52 million requested in the Congressional Funding Proposal AND adopted Resolution
No. 087 -1998 concerning the Transfer of Funds to cover the costs associated with this
Contract.
Enclosed please find a fully executed duplicate original of the above Amendment
for return to CH2MHILL, and a certified copy of the Resolution for your handling.
If you have any questions regarding the above, please do not hesitate to contact
this office.
cc: County Attorney
Finance
County Administrator, w/o document
File
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AMENDMENT 3
CONTRACT FOR A WASTEWATER FACILITIES PLAN
THIS CONTRACT AMENDMENT is entered into between Monroe County, whose address is
Department of Marine Resources, Marathon Government Center, 2798 Overseas Highway, Suite 420,
Marathon, Florida, 33050, and CH2MHill, Inc., whose address is 6410 5 Street, Suite 2a, Stock Island,
Key West, Florida, 33040.
Section 2. A. of the Contract dated the 20th day of September, 1995 between the parties,
hereafter, the original agreement, is hereby amended as follows:
Section 2.
A. The Engineer must commence work on the plan by 20 September 1995 and satisfactorily
complete and deliver the plan by 31 December 1998. The purpose of this contract
amendment is to make unforeseen and necessary revisions to the Marathon Facilities
Plan to reflect a change in treatment plant siting and to amend the plag -to eflect-a two-.
phased approach to constructing Wastewater Facilities in the Primary Ser`yrce. Area.
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II. Section 3. A. of the original agreement is amended to read:
Section 3.
A. The planning area covered by this contract is from the Seven Mile Bridge up to and
including Conch Key. As approved by the Board of County Commissioners, the Primary
Service Area extends from the Seven Mile Bridge to Coco Plum Road, including the area
serviced by that road. The Secondary Service Area extends from Coco Plum Road up to
and including Conch Key. Further development of the plan for the primary service area
will include a phased approach, to include a first phase of approximately 400 residential
units (or EDUs), while the remaining portion of the Primary Service Area will be
considered as part of Phase II.
FacM500.doc
02/06/98 8:35 AM
III. The original agreement is hereby amended by the addition of the following tasks:
Section 3.
B.
9. Task IX. The Consultant shall revise the overall Marathon Wastewater Facilities
Plan to reflect changes in treatment plant siting options in accordance with the
following task requirements:
a) The Consultant shall reevaluate wastewater treatment plant siting options
to reflect the current availability of sites. The Consultant will provide an
in depth environmental site assessment and an Environmental Inventory
Document for Crawl Key. The Consultant will revise Chapter 6,
Wastewater Treatment Plant Siting Alternatives, of the Marathon
Facilities Plan to reflect changed siting options.
b) The Consultant shall revise Chapter 7, Collection System Alternatives, of
the Marathon Facilities Plan to reflect the Crawl Key site as the
recommended Wastewater Treatment Plant site. This will include
revising the size and locations of the main force mains to the treatment
plant. The consultant will revise quantities and cost estimates for the four
collection system scenarios.
c) The Consultant shall prepare revised cost estimates and reevaluate all
alternatives involving the regional Wastewater Treatment Plant site for
both the Primary Service Area and Secondary Service Area and for all
reuse options. The new plant site will also require the costing and
evaluation of two additional alternatives. The Consultant will be required
to revise approximately 13 tables and create 4 new tables relative to
Chapter 11, Wastewater Treatment Alternatives, of the Marathon
Wastewater Facilities Plan.
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d) The Consultant shall prepare a new Wastewater Treatment Plant
Conceptual Site Plan for the Crawl Key site and revise and update the
design data summary to reflect suggested revisions to treatment plant
components. These revisions reflect required changes to Chapter 12,
Recommended Wastewater Treatment Facilities, of the Marathon
Wastewater Facilities Plan.
e) The Consultant shall revise and update Chapter 13, Environmental
Assessment of the Recommended Alternatives, of the Marathon
Wastewater Facilities Plan for consistency with the new recommended
treatment plant site on Crawl Key.
10. Task X. The Consultant shall amend the existing draft Marathon Wastewater
Facilities Plan to reflect a Phased implementation approach within the Primary
Service Area in accordance with the following task requirements:
a) The Consultant shall define the physical boundaries of the Phase I
implementation area based upon a project cost, including financing and
Operation and Maintenance considerations, that does not exceed $5.8
million. Considerations in defining the Phase I implementation area
should also include, the number of potential cesspits located in the area
and the extent to which the area is considered a "water quality hot spot."
b) The Consultant shall assess flow projections for the Phase I
implementation area.
c) The Consultant shall address specific options in Phase I for using
existing wastewater facilities in or near the implementation area.
Consideration should be given to the most cost effective means of
providing treatment in the Phase I implementation area.
d) If options for using existing wastewater treatment facilities do not prove to
be cost effective or otherwise feasible, the Consultant shall select a site
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for the wastewater treatment plant in the Phase I implementation area.
The Consultant shall provide a site specific Environmental Inventory
Document and assess the cost of site acquisition.
e) The Consultant shall assess options for wastewater collection in the
Phase I implementation area. Considerations shall include any specific
change in the configuration of the collection system necessary to
implement Phase I construction as well as how the collection system will
integrate with the Phase II construction effort at a later date
f) The Consultant shall evaluate wastewater treatment, effluent disposal,
and solids management for Phase I construction. Considerations shall
include a comparison of different effluent standards as well as the
possibility of utilizing the project as an AWT demonstration project.
g) The Consultant shall complete a site specific Environmental Inventory
Document, including threatened and endangered species.
h) The Consultant shall consider and recommend wastewater management
options for the Phase I implementation area.
i) The Consultant shall provide a specific Capital Finance Plan for the
Phase I implementation area.
j) The Consultant will provide an implementation schedule for Phase I
construction.
k) The Consultant shall prepare and transmit the EPA application for federal
assistance required for securing the $4.3 million grant.
11. Task XI - Public Outreach Effort.
a) The Consultant shall hold two neighborhood meetings, limited to the Little
Venice area. After the meetings, the Consultant will prepare a brief
summary of the meetings
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b) The Consultant shall coordinate with the media as is necessary to
promote informational articles, provide press releases, and to notify the
media of relevant workshops and public hearings.
IV. Section 3. B., 9. of the original agreement is hereby amended to read:
Section 3.
B.
12. Task XII - Meetings with Board of County Commissioners and Technical Advisory
Committee.
a) Meetings must be held with the Monroe County Board of County
Commissioners and the Technical Advisory Committee to report project
status and receive comments. Meetings included in this task are limited
to the following:
(1) Board of County Commissioners: Including meetings already
attended, not to exceed twelve meetings at BOCC meeting
locations.
(2) Technical Advisory Committee: Including meetings already
attended, not to exceed six meetings in Marathon.
V. Section 3. C. 5. of the original agreement is hereby amended to read:
Section 3.
C.
5. Deliverables will be provided to the County in the following form:
(1) Subtask drafts of technical memoranda: one reproducible copy
must be provided.
(2) Draft Wastewater Facilities Plan: In addition to the Draft
Marathon Facilities Plan documents previously provided (50
documents) under this Contract, the Consultant will provide 50
additional Revised Draft Marathon Facilities Plan documents
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(3) Final Wastewater Facilities Plan: 50 bound copies must be
provided.
(4) The Preliminary Design Re is part of both the draft and the
final Wastewater Facilities Plan. port
VI. Section 4 of the original agreement is hereby amended to read:
Section 4.
A. The total compensation due the Engineer for satisfactorily completing the plan is
$404,880, hereafter the contract price. The amount already expended in the Contract is
$254,000. The amount remaining in the Contract, due the Consultant upon adequate
completion of remaining tasks, is $150,880. The Engineer may not receive compensation
for any work performed that is not described in Section 3 of this contract unless the work
is approved in writing by the Board of County Commissioners.
B. The p artial payment schedule, and Task or Subtask completion dates (non highlighted
portions of the table remain to be completed and compensated for), are as follows:
Task No. Task or Subtask Deliverable Completion Date Amount
Payable
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11 -1 11. A Final Facilities Plan. September 30, 1998 $20,000
III 14. A Final Capital Financing Plan. July 1, 1998 $4,000
Task No. Task or Subtask Deliverable Completion Date Amount
Payable
IV 15. Documentation of Public Participation July 1, 1998 $30,000
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V 17. A Final User Charge Ordinance July 1, 1998 $4,000
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VI 19. A Final Sewer Use Ordinance July1, 1998 $2,000
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IX 22. Draft Plan Revisions for Changes in VVWTP Siting April 30, 1998 $26,780
X 23. Draft Plan Amendment for two (2) Project Phases April 30, 1998 $55,500
XI 24. Public Outreach Effort July 1, 1998 $8,600
VII. Section 11 of the original agreement is hereby amended to read:
Section 11
A. The Engineer may not assign or subcontract its obligations under this contract without the
written consent of the County except for subcontracts with the following firms:
a) Lindahl, Browning, Ferrari and Hellstrom, Inc.;
b) Continental Shelf Associates, Inc.;
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c) Katz, Kutter, Haigler, Marks, Bryant & Yon, P.A., and
d) Donald Roecker.
2. The County's consent to the four subcontractors listed does not in any way
relieve or excuse the Engineer from the complete performance of all his duties
and obligations under this contract.
VIII. Amendments 1 and 2 to this Contract dated 18 December 1996 and 16 July 1997 respectively are
null and void.
IX. In all other respects, the Contract between the parties dated 20 September, 1995, and all its
attachments remain in full force and effect.
,r SS THEREOF, the parties have caused this Amendment to be duly executed this
d4'6! ,February , 1998.
'
MEAL)
Attest: DANNY L. KOLHAGE, CLERK BOAR, s GQ NTY COMMISSIONERS
OF if OE CC/ITY, FLO A
By By i
Deputy rk Mayor /Chairman
(SEAL) CH2MHiII, Inc.
Attest:
By By •_-i ��.� / //, •
Title Title , A :, , � ,,, cad Ae , ,p/
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
B .
ATTiR 1— Y'S OF"'
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