1st Amendment 11/16/2011DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 7, 2011
TO: Christine Hurley, Director
Growth Management Division
ATTN. Mayra Tezanos
Executive Assistant
FROM: Pamela G. Hanc ck . C.
At the November 16, 2011, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Item K5 Amendment to the Contract with the Department of Administrative Hearings
(DOAH) to transfer Polycom video conference equipment from Department of Administrative
Hearings (DOAH) to Monroe County in exchange for the use of the County Media & Conference
Room located at the Marathon Government Center, 2798 Overseas Highway, Marathon, FL
33050.
Item K10 Inter -local Agreement (ILA) with the Village of Islamorada (Village) to design
Wayfinding signs with the Village boundaries. Fees for these services will be paid for in
advance by the Village
I tem K 11 Amendment No. 1 of the Wayfinding Contract with URS Southern Corporation
(URS) to allow for the design of Wayfinding signs within the Village of Islamorada (Village) to
be paid for by the Village.
Enclosed is a duplicate original of each of the above - mentioned for your handling.
Should you have any questions, please do not hesitate to contact my office.
cc: County Attorney
Finance
File ✓
AMENDMENT NUMBER 1
TO CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN
URS CORPORATION SOUTHERN AND MONROE COUNTY
This Amendment Number 1 (Amendment) to the Contract for Professional Services (Contract)
dated June 15, 2011 is made and entered in o by Pnroe County (County) and URS Corporation
Southern (URS) on the ; ° dl ay of hie"t &X , 2011.
WITNESSETH:
WHEREAS, the parties entered into a Contract for professional services to provide services for
Wayfinding Sign Design in unincorporated Monroe County on US 1 in the Florida Keys Scenic
Highway Corridor on June 15, 2011; and
WHEREAS, the Village of Islamorada (Village), a municipality within Monroe County, desires
to have its signage along US 1 conform to the proposed design developed by URS for the
County; and
WHEREAS, the County and Village have agreed to enter into an Interlocal Agreement (ILA)
wherein the Village will pay County for the additional design services necessary to identify the
signage and complete appropriate design services for the Village under County's Contract with
URS; and
WHEREAS, URS desires to provide those services; and
WHEREAS, the services provided by URS require a change in the Scope of Services and
compensation to be paid to URS in the amount of $39,860.88;
NOW, THEREFORE, the parties agree as follows:
1. URS shall provide additional services for design according to the terms of the Contract
and Exhibit A attached and incorporated herein.
2. URS shall be compensated according to the terms of the Contract and the provisions in
Exhibit A attached and incorporated herein.
3. All other terms and conditions of the Contract between the parties shall remain the same.
4. This Amendment is contingent upon the approval of the ILA between the County and
Village.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK - SIGNATURE PAGE TO FOLLOW
10/31/2011
S WHEREOF, the parties have executed this Amendment as follows:
MONROE COUNTY BOARD OF
1 1OLHAGE, CLERK COUNTY CO IS NERS
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Deputy Clerk Mayor
URS CORPORATION UTHERN
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STATE OF FLORIDA
` MONRO UN A TORNEIL
APPR V 0 A T FORM
Oate;
COUNTY OF / -
On this 31 day of a �� 2011, befote . e, the undersigned notary public, personally
appeared Car \ o s G c* r c %' cz. t , known to me ,tb be the person whose name is subscribed
above or who produced - - -- ag and acknowledged that he /she is the
person who executed the above Amendment to Contract for the purposes therein contained.
Notary Public
�' S\ n 2 i A . ,,,,,u,,,,
Print Name: � r', G � �, S a n ,••.•� + °��.,, CHRISTINE M. GIBBON
My commission expires: *7w c- 17 0 /s ue Seal fir; Notary Public Exp Mar 17, 2015
State of Florida
. Q ; My Comm. Expi
': +n. „P`�.� r—mieeinn A FF 75161
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10/31/2011
F,XHTRTT A
SCOPE OF SERVICES FOR
VILLAGE OF ISLAMORADA - MONROE COUNTY WAYFINDING SIGN DESIGN
PURPOSE
The purpose of this document is to describe the scope of work and the responsibilities of the
CONSULTANT and the County (and Village of Islamorada) in connection with the planning,
design, and preparation of a complete set of signage plans to install 'Wayfinding' signs
along US 1 Florida Keys Scenic Highway Corridor in the Village of Islamorada - Monroe
County. The signage plan, which include the concept plan and the design plan will be
incorporated to the signage plans that being prepared by the CONSULTANT for the
unincorporated portions of the US 1 Florida Keys Scenic Highway Corridor in Monroe County.
The CONSULTANT will perform those planning and engineering services required to identify
appropriate locations, develop a concept plan, and prepare a set of contract plans to
include Wayfinding signs in the Village of Islamorada - Monroe County. It will be the
CONSULTANT'S responsibility to utilize the standard engineering judgment, practices and
principles possible during the prosecution of the work commissioned under this contract. The
CONSULTANT will demonstrate good project management practices while working on this
project. These include communication with the Village of Islamorada - Monroe County and
others as necessary; management of time and resources, and documentation. The
CONSULTANT should make every effort to make use of all past studies and information
gathered, and not repeat tasks that have been completed through the CommuniyKeys or
other programs.
The Village of Islamorada - Monroe County will provide contract administration,
management services, and technical reviews of all work associated with the development
of concept plans and preparation of the contract plans. The Village of Islamorada -
Monroe County will provide job specific information and /or functions as outlined in this
agreement.
STUDY OBJECTIVE
The goals of this study /task include reducing signage clutter along US 1 by developing a
wayfinding approach that recognizes the uniqueness of the corridor, provides identification
for the communities, supports local businesses, and conveys important information to
motorists and public at large, visual continuity between all elements: the portal signs for the
north and the south ends of the scenic highway, gateway elements announcing arrival at
the constituent communities, and directional signage for public amenities (boat launches,
parks, shopping areas, etc.) and historical features. These do not all need to be identical but
they do all need to be compatible and coordinated, communicating well to the visiting
public, as well as reflecting well on the constituent communities.
The general objective is for the CONSULTANT to prepare a set of plans to be used by the
contractor to install Wayfinding Signs and for the Village of Islamorada - Monroe County so
that the project is built as designed to applicable FDOT standards.
URS Corporation Southern
3343 West Commercial Blvd.
Suite 100
Fort Lauderdale, FL 33309
Tel: 954.739.1881
Fax: 954.739.1789
EXHIBIT A Scope of Services: US 1 / Overseas Highway: Village of Islamorada - Wayrinding Sign Design
Lms September 22, 2011
Page 2 of 4
Elements of work will include:
1. Collecting and reviewing past studies applicable to the Village of Islamorada -
Monroe County.
2. Identifying appropriate locations for Wayfinding Signs and unwanted signs along the
US 1 corridor in the Village of Islamorada - Monroe County.
3. Developing concept plan sketches consistent with the rest of the Monroe County
Wayfinding Program.
4. Attending and presenting the plan to stakeholders.
5. Preparing design plans and establishing quantity computation booklets, and
reasonably necessary incidental items for a complete project to be bid or let by the
County.
1. BACKGROUND REVIEW
The CONSULTANT will review past studies that are relevant to the wayfinding program in the
Village of Islamorada - Monroe County. The Village of Islamorada - Monroe County will be
responsible for providing the CONSULTANT with all existing relevant documents in a timely
manner to execute this task.
2. IDENTIFYING APPROPRIATE LOCATIONS
The CONSULTANT will utilize existing data, including the recently completed US 1 Sign
Inventory Data Base, GIS Maps, and perform a field review to identify appropriate locations
for Wayfinding Signs.
The locations will be in compliance with the requirements of FS 14 -51 - Florida's Highway
Guide Signs, Part V- Wayfinding Signs. Coordination with all permitting agencies and the
Village of Islamorada - Monroe County will be required from the outset. All meetings and
decisions are to be documented for the records.
3. DEVELOPING CONCEPT SKETCHES
The CONSULTANT will utilize the wayfinding sign theme developed for Monroe County. The
concept plan should identify engineering standards, such as wind loading requirements,
break -away standards, and clearance requirements. The same theme will be applied
regardless of the geographical location of the signs. The CONSULTANTwill prepare concept
plan sheets to locate the proposed signs.
4. ATTENDING AND PRESENTING THE PLAN TO STAKEHOLDERS
The Village of Islamorada - Monroe COUNTY will schedule and conduct one stakeholders
meeting. The CONSULTANT will prepare presentation materials and make presentations to
solicit input from the stakeholders. This meeting is intended to exchange information, and
build consensus to develop the Wayfinding Sign plan for the Village of Islamorada.
5. SIGN DESIGN PLANS PACKAGE
This work effort includes analysis and design and to prepare a complete set of plans, permit
sketches, and other necessary documents. All design work will be in compliance with the
requirements of the regulatory agencies. Full coordination with all permitting agencies and
the County Engineering Department will be required from the outset. All meetings and
decisions are to be documented for the records. The CONSULTANT will design the project
using the design standards that are most appropriate for the scope of work.
EXHIBIT A Scope of Services: US 1 / Overseas Highway: Village of Islamorada - Wayfinding Sign Design
September 22, 2011
Page 3 of 4
The CONSULTANT will submit to the County design notes and computations to document the
design conclusions reached during the development of the plans. The complete package
should also include National Environmental Policy Act (NEPA) checklist to satisfy the
'Categorical Exclusion' of this project from requiring environmental permits. The
CONSULTANT will provide specifications for the project.
The CONSULTANT will utilize the Concept Plans developed in Task 3 as the foundation for
developing the design plans. Survey and geotechnical data are not anticipated (and not
budgeted) for this project. Field measurements should be collected to locate all proposed
signs to assist with the development of design plans. The CONSULTANT will prepare and
submit plan sheets at 1 " =100' scale, notes, and details to include the following: Key Sheet,
Project Layout Map, Typical Sections sheet with General Notes, Summary of Quantities
sheets, miscellaneous construction details, and any other detail sheets necessary to convey
the intent and scope of the project for the purposes of construction. Specific cost estimates
will supplement the design plans. The scope of this project does not include collecting
supplemental survey and /or geotechnical data.
The CONSULTANT will prepare and submit structural calculations and details of Wayfinding
Sign poles, if necessary.
Deliverables:
Three (3) deliverables are anticipated to accomplish this project. They are: 10
1. Concept Sketches and Statement of Design Approach.
2. Preliminary Design plans - 50 %.
3. Final Design plans - 100 %, including the removal of unwanted signs
supplemented with cost estimates, permits, and other application materials.
Each submittal will include ten (10) sets of 11 "x17" plans and /or 8 1 /2"x1 1 " written documents
for review and circulation. The final submittal will include six signed and sealed sets of plans,
along with six copies of calculations report, if any, signed and sealed.
Utilities:
Utility information gathered from the FDOT as built plans will be used in deciding appropriate
locations for the wayfinding signs. The utility information will not be presented in the plans;
instead, specific notes will be added to the design plans directing the contractor to confirm
utility locations near all proposed wayfinding signs.
Permits:
The CONSULTANT will perform a preliminary field review and will be responsible for early
identification of permits required and coordination with the County to see that design efforts
are properly directed toward permit requirements. The CONSULTANT will be responsible for
securing FDOT and other required permits for construction approval of these plans.
Project Schedule:
Within seven (7) days after the Notice -To- Proceed, the CONSULTANT will provide a schedule
of calendar deadlines. The schedule will be prepared in a format prescribed by the County.
The schedule will be based on the dates of the community meetings, 50% and 100% plans
submittals.
URS EXHIBIT A Scope of Services: US 1 / Overseas Highway: Village of Islamorada — Wayfinding Sign Design
September 22, 2011
Page 4 of 4
Meetings and Presentations:
Apart from the community meeting, the CONSULTANT will attend one (1) Kick -Off meeting,
and one meeting each (total of 4) in person client meetings to review and discuss and /or
coordinate project issues. The Village of Islamorada - Monroe County will make sure that
FDOT staff that is ultimately responsible for approving the design plans will be present at
these review meetings. Additional meeting time has been scheduled for Permits and Utility
Coordination.
Quality Control:
The CONSULTANT will be responsible for the professional quality, technical accuracy and
coordination of all drawings, specifications and other services furnished by the CONSULTANT
under this contract.
Compensation for Services
The Consultant shall be paid a lump -sum amount of $39,860.88 for satisfactory completion of
the work and delivery of the end products. The staff -hour estimates and the fee are
presented in Attachment A. Invoices will be submitted monthly, reflecting the compensation
for proportional completion of the contract.
Attachment A
Staff Hours and Cost Estimate
US 1 / Overseas Highway - Village of Islamorada
Wayfinding Sign Plan
TASK
Project Mngr.
Senior Eng. i
Eng.
Tech. i
clerical
Total Hours
TASK -1: BACKGROUND REVIEW
1. - -- C011ectandReview-Data. -
---------- -------- ---------- - - - - --
SUBTOTAL
2
4 1
4
1 1
10
2 1 4 1 4 1 0 1 0
10
TASK - 2: IDENTIFY APPROPRIATE LOCATIONS FOR WAYFINDING SIGNS
1. Review Sign Inventory and group them intopor- - _ - - - - - -
- - - - - -- - - - -- - - --
2. Idsn slpn ne uirements _
-------- -----------------------
SUBTOTAL
- - - - - 1
i
- 4 - i
4 i
- - - - -
16
i - - - - - -
i i
- - --
- - - 4 - -
20
0 8 16 0 0
24
TASK - 3: DEVELOP CONCEPT SKETCHES
1_ DevslopeoneeptplansandDesi . proaeh - - - - - - - - - - - - --
2. Meeting to review conce t drawings
---- - � - - 16 _ - - � - _24 _
4 1 4 1 1 1
40__
8
SUBTOTAL
4 1
20
0
24
0
48
TASK -4: COMMUNITY MEETINGS
1. Pnpar" sentationmaterials
2. Attend Meeting 1 and present
- -? - -'
4 1
- -? - - -
4 1
-
4 -- -
1 1
- - - - -
-- g - --
8
SUBTOTAL
6 1
6 1
0
1 4 1
0
16
TASK -6: DEVELOP SIGN DESIGN PACKAGE
1._ Develop 60% Plans
-----------------------------
2. SUbnj!"I and Review Meeting
3. Devslo 100 ° /. Plans
_Submitta and Review Meeting _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - -
6. Permit a lications /assistance and Miscellaneous
4 1
32 1
1 40 1
_ _ _76_
2
68
10
1 1
4 1 24 1 1 40 1
1
1 1 1 1 4 1 4 1
SUBTOTAL
11 1
59 1
4
1 84 1
0
168 1
MEETINGS
1. Meetings(4)
4 1
4 1
1 1
8
SUBTOTAL
4
4
0
0
0
8
TASK ADMINISTRATION
_1_ TaekManq!r lent - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2._ Billinys - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --
3. - Job Close -Out /Records Transferring -
-- -- -------- -- - - -- - - - - - - - - - - - - - - - - - -
SUBTOTAL
- - 8 2
- -- -- - -- I- - - - - - -- - - - - - F - - - --
----- 1----- J----- J-- - - -J -- 3 --
1 1 1 1 1 3
- - - 20 -- - -- � - - 1 -- U - -1 -- U 8 --
- - - 1 --
10
- - - - --
4
4
- 28 - --
TOTAL STAFF HOURS
47 1
101 1
24
1 112 1
8
1 292
Contract Hourly Rates
$206.41
$172.69
$96.76
$89.16
$51.22
TOTAL BUDGET
$9,701.27 1 $17,441.69 1 $2,322.24 1 $9,985.92 1
=409.76 1
$39,860.88